DayCor® Database Software Ver 2.2

DayCor Database Reporting Software
Software version 2.2 | Revision Sep 2007
User guide
DayCor Database Software
Page 1
Table of Content
Installing and Getting Started ...................................3
About the software ..................................................4
DayCor Database Software Interface .........................5
Main window ...........................................................7
Reports window .......................................................8
Data Acquisition.......................................................9
Generating a Report...............................................10
Editing a Report.....................................................11
Creating keyword lists ............................................12
10
Linking cases .........................................................12
11
Trend analysis .......................................................13
12
E-Sharing reports...................................................14
13
Trouble shooting....................................................14
Page 2
Installing and Getting Started

a.
Installing DayCor Database Reporting Software

This CD automatically starts an installer when the disc is inserted. If however installation
does not start double-click on the CD drive.
b.
1)
2)
3)
4)
5)
6)
7)
8)
Once AutoRun starts you will be prompted to confirm as follows:
9)
10)
11)
12)
13)
14)
15)
16)
17)
Click on next in the welcome to the DayCor Database
Click on "Yes" to continue with Borland Database Engine 5 (BDE) installation

Click on next to start BDE setup.
Select destination directory
Click on install
Click on OK to install the upgrade patch for BDE
Click on finish
Select your language for the DayCor Database 2.2 and click on next (currently the
default is English)
Select a directory for the destination location
Select a program folder where this program will add its icon
Select your choices for a desktop icon and a quick launch
Click on next to start copy files
Select you choice to run the application after installation
Click on finish to run the installation
Click on OK to terminate the installation using setup 2Go freeware.
Ofils welcome screen opens up followed automatically by the reports screen.
Registering the software
1)
2)
3)
4)
5)
6)
Open the Help in the top menu of Ofil Cases Database

Select Registration
Type in your organization name the same as on the CD label
Type in the registration number as in that label
Check the ;.
You are set.
Please note:
The organization name and the registration key were supplied to you by Ofil and can
be located on the CDs envelope. Please use them for registering your copy of this
software. If however you need to change or correct your organization name, please
write to: marcom@ofilsystems.com
Page 3
About the software

a.
The DayCor database software is a tool for the UV inspector. This tool will
1)
2)
3)
Store all observed findings (cases) and sort them

Analyze
Generate reports in HTML format and store them in dedicated folders.
Fig 1. DayCor Database Software building blocks:
b.
General Cases Database

Case 1
Location
Findings
Etc
Selected cases
for a specific
report
Active / Specific Report

Selected Cases List:
HTML report
generation
Report Folder containing
The final HTML report: text and

related media
All images
All videos
Additional reference documents
Page 4
Case 2
Case 5
Case 11
Case 43
DayCor Database Software Interface

a.
Main window: Cases Database window

1.
Cases - Each line is a record and represents a single case.
2.
Attributes of each case. Each record has fields that describe the attributes and
characteristics of the case.
3.
Media library with space-icons for 4 images, 4 video clips, and a document
(PDF, DOC, TXT or HTML)
Fig 2.
Page 5

b.
Reports Window:
1) Reports list of generated reports
2) Report details these will change for each selected report name.
Fig 3.
Page 6
Main window
Main toolbar
Cases commands
Modes commands
The main toolbar is located at the top of the main window and has 2 groups of
commands: for handling cases and for handling modes
Cases commands:
First record first case
Prior record a prior case
Next record next case
Last record last case
Insert record add case
Delete record
Accept record edit accept case changes
Cancel edit reject edit
Modes commands:
General mode view reveals all cases
Search mode -search for a case using specific criteria
Report mode view - Shows all cases that belong to the active report
Open report opens the reports window
Add selection to active report adding selected cases to a report
Remove selection from active report removing selected cases from a report
Media/Docs attachments:
Image/docs place holder
Video clip place holder
Page 7
Reports window
Main toolbar
First record first report

Prior record a prior report
Next record next report
Last record last report
Insert record add report
Delete record
Accept record edit accept report changes
Cancel edit reject edit
Set as active report all actions will be implemented on the
selected report
Generate HTML generate the active report in Html format
View HTML view the generated report in internet browser
Open report folder open the folder where the active
report is stored with the embedded media
Page 8
Data Acquisition
Please note: any change is automatically and on the fly saved and seen
Adding a new case
Press on the plus sign
to add a new record. Fill the fields of the case with
detailed information see section 9 for data integrity.
Please note: The more details you insert the more accurate your report and
documentation are.
The optional fields are: Line/Substation, Circuit, Tower, Side, Phase, Component
type, Date, Link to case, Priority, Manufacturer, Part number, Position details,
Temperature, Counting, Gain, Distance, Humidity, Altitude, Findings, Analysis,
Effect on reliability, Recommendations
Selecting a case
When standing on a line in the cases section of the main window a case is
selected.
Editing a case
Select a case and edit the fields. Beware, each change is automatically saved.
Deleting a case
Select a case and press on the minus sign
wish to delete the record.
to delete it. You will be asked if you
Adding a video clip/image/document to a case

Right click the mouse while on a space-icon in the media library. Select the add
media and browse for the desired media. You have 4 spaces for images, 4 spaces
for video clips and a space for a pdf/ doc/html document. You may wish to add
caption to the media, and at any time edit it.
Removing a video clip/image/document from a case
Right click the mouse while on an image icon and select remove media
Editing media caption
Right click the mouse while on an image-icon and select edit caption.
Confirm/cancel the changes
Page 9
Generating a Report
1)
Switch to report view by pressing on the report icon
2)
Press on the plus sign to add a new report.
3)
Index and date are automatically added. Type a title, subtitle and optional
company name
4)
You can add as many reports as you wish, but to generate a report a specific
report must be active.
5)
Select a report by pointing to the report name. Press on Set as active report
to enable adding/deleting selected cases to/from the specific report. An
active report is marked with a red index.
6)
To add a logo right click on the logo-space-icon and select add/change

logo. This will open up a file lookup. Select the logo that will be added onto
your generated reports.
7)
Once a report is activated switch to the main cases window, or close the
report window. Note that the name of the active report appears in blue on
the top menu.
8)
Add cases to the report: press on the general mode icon

to see al the
available cases. Select as many cases as you need and add to selected active
report
.
9)
Generate the report: Switch to the report window

and press on
Generate HTML. By default a folder with the report name is created.
The report folder contains the folders: Docs, Images, Videos and an html file
DayCor report.html. You may change the html file name, but not the folders
names.
10) The generated report will automatically open; alternatively you can view the
generated report by pressing the View HTML.
Page 10
Editing a Report
1)
Report
Report
Report
Report
2)
To edit the header and footer you need to be in the report window, select the
fields you wish to edit and confirm the changes with the
.
3)
To edit the main body, switch to the cases window and edit the cases. Add
cases, delete cases or edit actual cases. Note: deleting a case from a report is
in fact detaching the case from the report, while adding a case means
attaching a case to a report. Both actions do not add or delete cases from the
cases repository.
4)
Regenerate the report and view your implemented changes.
structure:
header - Title, Subtitle, Report Date, by Company and company logo
main Table of content, List of cases included, Cases details
Footer - Summary
Page 11

9
Creating keyword lists

1)
To maintain consistency and data integrity, it is important to build lists with

your key words. Data integrity means, in part, that you can correctly and
consistently navigate and manipulate the tables in the database. You can
build lists for each of these fields:
10
Line/substation
Circuit
Tower
Side
Phase
Component type
2)
In the Cases Database window select a field, open the Tools menu item and
select Edit/create list.
3)
Add items by pressing on the + sign and typing the key words.
4)
Repeat for each field term.
Linking cases
1)
Occasionally cases have common characteristics of: Findings, Analysis, Effect

on reliability, Recommendations. To refrain from retyping it is possible to link
cases.
2)
In the Cases Database window click on the View a case to link, select a
case from the list of cases in the main window, and confirm.
3)
Linked cases can be seen when pressing on the go to linked case
4)
In generated reports linked case will have a hyperlink to see similar case.
Page 12
11
Trend analysis
To create reports with analyzed information, use the search option.
In the Reports window create a new report and set it as your active report.
In the Cases Database window press on the
enable creating filtering criteria.
. The resulted popup window will
1)
Check the fields that will filter the cases in your database. The more fields
you select the more specific are the results. Clicking on the Trend analysis
will check all fields.
2)
Confirm your selection to get the filtered cases.
3)
Add the outcome cases to the active report and generate the report. The
report will reflect the filtered cases according to your search criteria.
Page 13

12
E-Sharing reports
1)
Producing a report on CD:
Add to your CD the report folder with its subfolders.

The html report contains hyperlinks with relative addresses. To keep the links the
media needs to stay in the original subfolders.
2)
Emailing a report:
Zip the folder with the subfolders. You need to maintain the original report folder
structure in order to make the hyperlinks work. Email the zipped folder.
13
Trouble shooting
In case you encounter a bug in the software or need further help, please address
our customer service department:
marcom@ofilsystems.com
Page 14

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DayCor Database Reporting Software

Software version 2.2 | Revision Sep 2007

DayCor Database Reporting Software

Installing and Getting Started ...................................3

About the software ..................................................4

DayCor Database Software Interface .........................5

Main window ...........................................................7

Reports window .......................................................8

Creating keyword lists ............................................12

Linking cases .........................................................12

Trend analysis .......................................................13