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MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

TABLE OF CONTENTS
1.0

EXECUTIVE SUMMARY .................................................................................................. 3

2.0

BACKGROUND ................................................................................................................ 3

3.0

BASIS ............................................................................................................................... 3
3.1
REFERENCES ...................................................................................................... 3
3.2
DEFINITIONS........................................................................................................ 4

4.0

RESPONSIBILITIES ......................................................................................................... 5

5.0

GENERAL......................................................................................................................... 5
5.1
REQ ORGANIZATION .......................................................................................... 6

6.0

SUPLIER DATA REQUIREMENTS LIST (SDRL)............................................................ 6

7.0

SUPPLIER DOCUMENT REGISTER (SDDR) CODE GO3........................................... 6


7.1
SUBMISSION OF DOCUMENTS.......................................................................... 7
7.2
REVIEW OF SUPPLIER INFORMATION ............................................................. 8
7.3
RETURN OF SUPPLIER INFORMATION............................................................. 8
7.4
RESUBMISSION OF SUPPLIER INFORMATION ................................................ 9
7.5
FINAL AND AS-SUPPLIED SUPPLIER INFORMATION ...................................... 9

8.0

FINAL DOCUMENTATION............................................................................................... 9
8.1
DATA BOOK ......................................................................................................... 9
8.2
CERTIFICATION TO ACCOMPANY GOODS .................................................... 12

APPENDIX A SDRL ................................................................................................................ 13


APPENDIX B SUPPLIER COVER SHEET ............................................................................. 24
APPENDIX C SDDR................................................................................................................ 26
APPENDIX D SPARE PARTS LIST TEMPLATE ................................................................... 28

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1.0

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

EXECUTIVE SUMMARY
This document defines all Company required Supplier data / documentation, the
documentation submission process, as well as the prescribed formats for the Supplier Data
Books. This specification applies to data provided by Suppliers of equipment and / or
services.
This document provides information and guidance to:

2.0

Engineers
- By specifying the correct documentation requirements in the Supplier Data
Requirement List (SDRL)1

Suppliers
- by explaining the correct documentation in response to SDRL requirements as well
as defining the collation and packaging of the specified documentation These
requirements apply to all data provided by Suppliers of equipment and or services for
the Project. The SDRL ensures that Suppliers are notified of the type, format, and
style of data needed.

BACKGROUND
Company facilities must meet minimum Industry standards to ensure that quality, safety,
HSE, and Operations goals are attained. Standard specifications are used to communicate the
minimum standards within the Company as well as to Suppliers and Contractors.

3.0

BASIS
Supplier documents are considered critical to the Project. They are referenced for Operations
and Maintenance and should be available to Project Personnel in a timely fashion and in ways
that are compatible with the Company Document Control System. Supplier documents shall
be submitted in accordance with this specification.

3.1

REFERENCES
This section lists the Company, Client, and Industry regulatory references used within this
document. Any conflict shall be brought to the Companys attention. The Most stringent
requirement applies unless otherwise specified in writing by the Company.

Refer to Appendix A.

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Specification
0003-MI20-00S1-0026, Rev. 1

FPSO
3.1.1

Company

Number / Identification
0003-MI20-00P1-0006

3.1.2

Title
Procurement TQ, CQ, and WQ Procedure

Client

Number / Identification

Title

None

3.1.3

Industry Codes, Standards, Rules, and Regulations

Number / Identification

Title

None

3.2

DEFINITIONS
Within the body of this specification, the following definitions apply:
Term

Definition

CA

Classification Authority

Company

MODEC International, Inc. and/or its assigns

Data

Any information in any format that the Supplier is obligated to deliver to the Company
Data includes: drawings, documents, datasheets, catalogs, manuals, photographs, electronic files,
Compact Discs or CD ROM (CD), Digital Video Discs (DVD), etc.

Facility

Supplier or Subcontractor shop and/or any property owned by Supplier or Subcontractor where any
portion of the work shall be performed.

IOM

Installation, Operating, and Maintenance Manual

MDR

Manufacturing Data Record

REQ

Engineering technical requisition for equipment and/or materials

RFQ

Request for Quotation package for equipment and/or materials

SDDR

Supplier Drawing and Document Register


Company provided matrix for Supplier use. The Supplier shall specify all data to be submitted on this
form. Supplier shall complete and return to the appropriate Document Control Center.

SDRL

Supplier Data Requirements Listing (SDRL) is a Company standard form attached as sheet 2 to the
standard Requisition package indicating: what information is required, the information due date, the
type of review required, where the review takes place, and the requirements for inclusion in other
documents.

Services

Any service or work performed by a Supplier that must be performed to comply with the requisition
requirements or the contract to procure, design, manufacture, and deliver the work.

Standards

Industry Codes, Standards, Guides, and Recommended Practices referenced herein, meaning the
latest issue or edition in force at the end of the Supplier bid validity date or the contract date.

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Specification
0003-MI20-00S1-0026, Rev. 1

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Term
Supplier

Definition
At quote stage: any entity invited to supply a quotation for the equipment and/or any Subcontractors
thereto.
At Purchase stage: any entity contracted for the supply of the equipment and/or any Subcontractors
thereto.
In all cases, the Supplier is responsible for the performance of all Work and shall be the single point
of contact for all Work related issues. The Company shall not receive information from, nor respond
directly to Subsuppliers.

ITP / ITR

Inspection Test Plan / Inspection Test Report

PO

Purchase Order

Work

Any material or item or service listed in the requisition or contract as being in the Suppliers Scope of
Supply.

4.0

RESPONSIBILITIES
Lead Discipline Engineers are responsible for completing the SDRL and ensuring that the
required information is requested through the Requisition.
The Procurement Manager is responsible for ensuring the Supplier Data Requirements are
communicated to the Supplier.
The Package Engineer shall review the Supplier documents marked For Review and Approval
and ensure that the adequate Supplier data is received.

The Document Control Center receives Supplier submitted data. Document Control shall
forward the data to the appropriate discipline Engineer for review. Upon review and
acceptance by the discipline Engineer, the data shall be provided to the Document Control
Center for return to Supplier.
The Project Document Controller is responsible for receiving and handling the Supplier required
data. Duties entail ProjecTools data entry, filing, distribution, and the returned data condition.

The Project Expeditor is responsible for ensuring that the Supplier provides the data in
accordance with the schedule specified in the SDRL.
The Project QA / QC Manager is responsible for ensuring Supplier documents are reviewed
in a timely manner, Supplier ITPs are reviewed, Pre-Inspection meetings are conducted when
necessary, and Inspectors are supplied with the required data to perform their duties.
The Supplier is responsible for submitting data in accordance with the Purchase Order (PO)
Specification and SDRL as well as completing bi-weekly updates of the Supplier Drawing
and Document Register (SDDR).

5.0

GENERAL
The following describes the format, type, and content for each of the entries on the Supplier
Data Requirements List (SDRL) enclosed within the PO.
Suppliers must review all sections of this document in detail. Any concessions to these
requirements or requests for deviation must follow the Procurement TQ, CQ, and WQ

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Procedure.2 The Procurement TQ, CQ, and WQ Procedure defines and outlines the process
requirements for handling Technical, Commercial, and Warranty Queries during both the
RFQ and Post Award Phases.

5.1

REQ ORGANIZATION
The Company structures REQ packages using a three division system. All three portions of
the technical package share the same main document number; this document number is
subdivided after the last Company digit sequence using a 1, 2, and 3. The first portion
contains the technical specification which includes the scope of supply. The second is the
packages SDRL document. The last contains the Inspection and Test Requirements (ITR).
Examples of this structure are as follows:
0XXX-MIXX-XXPO-XXXX-01 REQ Technical Specification including Scope of Supply
0XXX-MIXX-XXPO-XXXX-02 SDRL document for the REQ
0XXX-MIXX-XXPO-XXXX-03

6.0

ITR document for the REQ

SUPLIER DATA REQUIREMENTS LIST (SDRL)


The Company shall prepare and supply a completed SDRL as part of the Request for Quote
(RFQ) package thus allowing the opportunity for the Supplier to estimate documentation
costs and include this cost in their quotation.
The SDRL document lists and gives a brief description of the codes employed to define if and
where documents are to be reviewed, when they are required, and the various data manuals in
which they are to be included. The SDRL matrix is in Tick Box format and defines the
document category, details, and time limits for the data submission. The responsible Package
Engineer marks only the applicable dates for the required Supplier data submission.
The SDRL Codes are the Generic Document Type assigned to a specific drawing /
document. The codes are a Company standard and should not be altered to include any
Supplier data not specifically pertaining to the definition of a code. Additional SDRL codes
should not be added to the standard SDRL.
After PO award, technical information about the equipment shall be issued in accordance
with this specification and the SDRL.

7.0

SUPPLIER DOCUMENT REGISTER (SDDR) CODE G03


The SDDR3 lists every document, drawing, calculation, manual, etc. required for submission
in order to fulfill the requirements of the SDRL. List includes submission dates, whether for
information or review, and the manual reference.
As a condition of the order, the Supplier shall return with the bid a completed register for the
supply of documents reflecting Company SDRL requirements (i.e. the Supplier Document

Refer to Section 3.1.1.

Refer to Appendix C for a sample SDDR.

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Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

Register (SDDR), SDRL Code G03) confirming each category of the document shall be
produced during the progression of the order.
This SDDR should be updated on a continuous basis and submitted to the Company
Expediter on a Monthly Basis. The specific submittal date shall be identified in the Purchase
Order. The Supplier shall complete and attach the Company provided Supplier Cover Sheet4
to their SDDR.

7.1

SUBMISSION OF DOCUMENTS
All documents shall be submitted in electronic format, except as noted. If the Supplier
recommends a different format, this shall be noted on the SDDR, and Company agreement
shall be obtained prior to PO placement.
Documents required for submission are indicated in the applicable columns of the SDRL.
Documents required to form part of the final documentation, which shall not be submitted for
individual review, are indicated in the Data Book column of the SDRL.
The Supplier is responsible for submitting documents to the location(s) specified in the
SDRL.

7.1.1

SUPPLIER DOCUMENT SCHEDULE


During Pre-Award discussions, the Supplier shall finalize the SDDR which shall clearly
indicate the planned submission date for documentation. The Supplier shall maintain the
SDDR through to Project Close-out.

7.1.2

Document Numbering
The Supplier shall be assigned a unique Company document, drawing, data, etc. number for
all Supplier submitted data. The Supplier shall input the number on the Company provided
Cover Sheet for SDDR submission.
The number is derived from a combination of the PO number, SDRL code, and a Company
assigned sequence.
Example: 0245-40-0100-G14-0012
PO: 0245-40-0100
SDRL Code: G14
Sequence (Company assigned): 0012

7.1.3

Date of Submission
The dates shown for documents to be submitted on the SDDR shall be the planned date of
arrival at Company offices.

Refer to Appendix B for the Supplier Cover Sheet.

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7.1.4

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

Submission of Electronic Documents


A notification of data submission shall be sent by email to the specified Project Inbox
accompanied only by a completed standard transmittal form as an attachment. All data
submission shall be online through the Companys information system management database.

7.1.5

Printed Documents Submission


All hard copies submission of Supplier data should be sent to the attention of the Companys
Document Control Center. Shipping address shall be provided by the Company during the
kick-off meeting upon award of PO.

7.1.6

Supplier Data Cover Sheets


All A4, 8-1/2, and 11x17 size documents must include the Supplier Cover Sheet. Electronic
versions of the Supplier Cover Sheet are provided by the Company.

A3 Size electronic documents


If the A3 is a multi-page document (a schedule of several pages), then a Supplier Cover Sheet
should be attached.

7.2

REVIEW OF SUPPLIER INFORMATION


Company Review and Comment shall not imply acceptance, nor shall it relieve the Supplier
of any responsibility or liability for dimensional or functional accuracy and/or completeness
of the data or equipment being supplied.
The Company shall review and return data to the Supplier within ten (10) working days from
receipt unless otherwise specified within the PO terms.
Minor comments (format, spelling, language, etc.) and the assigned review code may for
expediency be returned via E-mail with a copy to the Companys Document Control Center.
In all cases, the document shall be formally returned under cover of a transmittal using one of
the methods detailed below.

7.2.1

Document Review
The review process shall include the Package Engineers comments on document content as
well as comments from the Document Control Center on the document format, quality, and
compliance with Project requirements.

7.3

RETURN OF SUPPLIER INFORMATION

7.3.1

Review Codes
The Company shall assign to each of the Suppliers submitted documents one of the Review
Codes as listed below:
Code 1
Accepted
Code 2
Accepted; proceed with work, incorporate comments, and resubmit
Code 3
Not accepted; work may not proceed. Revise and resubmit.
Code 4
Submitted For Information Only

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7.3.2

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

Format Returned to the Supplier


Once a document has been reviewed and assigned Review Code 1, 2, or 3, the Company shall
scan the document to create an Adobe Acrobat Portable Document Format (PDF) version.

7.4

RESUBMISSION OF SUPPLIER INFORMATION


Resubmission is required of all Supplier information assigned Review Code 2 or 3.
Review Code 2: Supplier shall resolve all Company comments and resubmit within 10
working days of receipt.

Review Code 3: Areas of work within the scope of this document may not proceed.
Upon receipt of a document with Review Code 3, the Supplier shall review comments
and referenced correspondence and contact the Company Package Engineer.

All revisions to drawings shall be clearly identified with "clouds" and a triangle showing the
revision number near the change. Revision triangles and clouds for previous submissions
shall be deleted. All other documents shall have a change line in the right hand margin
identifying changes and/or revisions.

7.5

FINAL AND AS-SUPPLIED SUPPLIER INFORMATION


All information submitted by the Supplier for review shall have achieved Code 1 or have
been voided at PO close-out.
Any documents or data sets modified after acceptance at Code 1 must be resubmitted for
approval.
The Supplier shall ensure that the final status of documents and data sets reflects the AsSupplied status of the materials and equipment supplied.
Subsequent modifications to supplied materials or equipment shall reflect in the final
information.

8.0

FINAL DOCUMENTATION
All documentation must be submitted in Standard English.
The Supplier Data Book Index (SDRL Code C01) must be Company approved prior to
Supplier Data Book production. Upon receipt of Index approval, one electronic file and one
paper copy of the Data Book shall be submitted for acceptance prior to reproduction of the
required quantities.
Data Book requirements are listed below.

8.1

DATA BOOK
All Data Books shall be bound in 8 x 11 or A4 hardback covers with ring binder
mechanisms. Maximum spine width shall not exceed 3.
All Data Book covers shall be marked on both front and spine with the following data:
Project Title

PO Number

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Equipment Material Description

Tag Number(s) (if applicable)

Each Data Book section shall be separated using labels and shall incorporate both Supplier
and Subsupplier(s) data.
Quantity:
Four (4) hard copies (HC)
Two (2) CD/DVD electronic formats and online submission
Format:
Drawings 11 x 17 or A3, Documents 8 x 11 or A4

8.1.1

Electronic Format
Electronic data shall be submitted in an acceptable format, whether in drawing files,
document files, or database information.
Acceptable format for electronic handover shall be as follows:
Drawings

Native file plus viewable pdf / tif


Native file = Autocad (dwg)
Viewable file = scanned TIF group 4 or PDF

Documents

Native file plus viewable pdf / tif


Native file = Word (doc), Excel (xls)
Viewable file = Multi-page TIF group 4 or PDF

8.1.2

Compilation Format
The Supplier Data Book shall be compiled in the following manner:

Section 1: General

Purchase Order Specification

Subsupplier Details (Name, Address , Scope of Supply)

Relevant Correspondence

Design Approval Correspondence and Acceptance

Warranty Certificate

Certification to Accompany Goods (Refer to Section 8.2 of this Specification)

Section 2: Quality Assurance Records


2.1 Inspection Data
Inspection Release Certificates (Purchaser / Third Party) Classification Authority

Concessions and waivers

Inspection & Test Plan

Dimensional inspection reports

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0003-MI20-00S1-0026, Rev. 1

Alignment inspection reports

2.2 Certification Records


Manufacturing / Fabrication / Testing Procedures

Factory Acceptance Test Certificate

Inspection Release Certificate

Material Certificates (including Certificates of Conformity)

Heat Treatment Records as applicable

NDT Reports (X-ray, MPI, UT, Dimensional Control, etc.) As Applicable

Test Reports (Mechanical, Hydro., Elect., Instr., Lifting, Function/ Performance) as


Applicable

Calibration Test Certificates

Valves Certificates and Test Certificates (as applicable)

Completions (Painting/Coating, Weight Reports

Section 3: Approved Drawings and Data Sheets

All Manufacturers final As-Built drawings which are necessary for the provision of
information for operations and maintenance.

Section 4: Installation, Operation, and Maintenance Manual

IOM formats shall be prepared in accordance with the following categories:

4.1 Description
Information on identification, sizes, weights, performance, etc.
4.2 Installation
To enable installation and commissioning of the equipment and its subsequent removal,
replacement, and re-commissioning following major overhaul. To include special
installation techniques, alignment, testing, special tools, etc.
4.3 Operations
To enable rapid familiarization with equipment operation. To include functional
description, operating controls and procedure, start-up and shutdown requirements,
trouble shooting checklists, operational limits and precautions, etc.
4.4 Maintenance
To enable the development of a planned maintenance system covering all preventative
and corrective activities. To include maintenance schedules, routine test procedures,
calibration, tools, safety requirements, access, and lifting requirements, etc.
4.5 Lubrication
To enable initial and routine lubrication to be carried out in a scheduled manner.

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Specification
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4.6 Troubleshooting
To enable operating and maintenance personnel to make speedy checks. To include fault
cause / effect chart, procedures, etc.
4.7 Supplier Catalogues
Purchased equipment catalogs need to be included, i.e. engines, winches, pump, etc.

Section 5: Spare Parts List

A breakdown of all parts for maintenance spares. To include, as a minimum, all


components known to require replacement during normal life with sufficient information
for re-ordering. 5

Both Paper and Electronic copies (format in CD) of the data book must be produced
consistently for review and approval. An electronic disk shall be issued to cover any work
changes after the initial issue of the Suppliers data book.

8.2

CERTIFICATION TO ACCOMPANY GOODS


The Supplier shall ensure (unless identified otherwise in the PO) one authenticated copy of
the following documentation accompanies equipment and/or materials shipped to Company
sites. Copies shall be issued to the Companys Procurement department incase documents
become lost in transit.
Company Inspection Release Certificate (IRC) or Waiver

Complete Detailed Packing List

Storage and Preservation Procedure

Refer to Appendix D for a Spare Parts List Template.

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Specification
0003-MI20-00S1-0026, Rev. 1

APPENDIX A SDRL

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Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DATA REQUIREMENT LIST (SDRL)


SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE
LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

Q01

CORPORATE QUALITY MANUAL


Supplier manual detailing general quality policies, procedures,
and organizational practices. May be substituted by a Quality
System Approval Certificate from an Accredited Body.

Q02

PROJECT QUALITY PLAN


Project QA manual and Project Procedures identifying selected
sections of the Quality System and detailing the specific
requirements for this Purchase Order.

Q03

INSPECTION AND TEST PLAN (ITP)


Inspection and test plan indicating specific quality control
activities, i.e. inspection, testing, witnessing, etc.

G01

PRELIMINARY PROJECT PLAN / SCHEDULE


A milestone bar chart of all activities from award to shipment of
equipment and/or materials suitable for bid evaluation.

G02

ENGINEERING / PROCUREMENT / FABRICATION


SCHEDULE
A network or bar chart developing and confirming the chart in
G1 above; contains complete details of Supplier and major
Subcontractor activities. It shall be suitable for the Supplier to
report progress and Buyer to assess and monitor performance.

G03

SUPPLIER DRAWING & DOCUMENT REGISTER


(SDDR) (APPENDIX II)
Lists every document, drawing, calculation, manual, etc. required
for submission in order to fulfill the requirements of this SDRL;
list includes submission dates, whether for information or review,
and the manual reference. Should be updated on a continuous
basis.

G04

INSTALLATION, OPERATION, AND MAINTENANCE


MANUAL INDEX

G05

INSTALLATION, OPERATION, AND MAINTENANCE


MANUAL (IOM)

G06

COMMISSIONING MANUAL
Manual containing sufficient data to enable the commencement
of Project Commissioning procedures.

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With
Bid
(9)

FRA

FIO

Data
Book

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Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

G07

PARTS MANUAL
Manual containing drawings, lists of parts, and exploded views
for easy identification.

G08

COMMISSIONING SPARE PART LISTS


Itemized and priced list with full ordering references (i.e.
description, part number, etc.).

G09

RECOMMENDED SPARE PARTS LIST


List for 2 year and 3 year operations, itemized and priced, with
full ordering references. (i.e. description, part number, etc.)
Must be in Company electronic file format.

G10

LIST OF SPECIAL TOOLS


Itemized and priced list including recommended calibration
equipment.

G11

MANUFACTURER'S CATALOGUES

G12

PIPING AND INSTRUMENT DIAGRAMS (P&IDs)


Illustrations showing schematic routing and sizes of all piping as
well as schematic location and sizes of all equipment, valves,
instruments, etc. States instrument control functions, ranges, and
set points. Includes a separate list of component parts with
Project specific Tag Numbers.

G13

PIPING LAYOUTS
Illustrations showing routing and location of piping, valves,
instruments, etc. with position and details of all terminal
connections. Indicates provisions for operational and
maintenance access. Includes valve list with principal
characteristics.

G14

OUTLINE / GENERAL ARRANGEMENTS


Equipment directory listing all items, showing arrangement of
components for each unit, and giving overall dimensions.
Locates foundation supports, anchor bolts, and all Project
specific termination points including instrument and electrical.
Shows details of shipping splits and/or items removed during
shipping.

G15

CROSS-SECTIONAL DRAWINGS
Illustrations include parts list and references.

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With
Bid
(9)

FRA

FIO

Data
Book

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Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

G16

DETAIL DRAWINGS
Illustrations of structural details for installation.

G17

DESIGN CALCULATIONS
Document shows calculations for all design cases and states the
design code used.

G18

TECHNICAL SPECIFICATION
Approved Final Specification

G19

UTILITY CONSUMPTION LIST


List states utilities needed for all normal, peak, and emergency
cases as well as fully describes the circumstances of each i.e.
continuous intermittent, etc. (air, power, water, etc.)

G20

LUBRICATION SCHEDULES
List of the types of lubricant used, Supplier recommended
equivalents, sump capacities, change intervals, etc.

G21

DATA SHEETS
Reviews and comments Project specific data sheet information;
complete where applicable, and provides all Supplier and
Subsupplier data sheets.

G22

HYDROSTATIC / PNEUMATIC TESTING PROCEDURE


Hydrostatic / pneumatic testing procedure appropriate to the
prescribed specification and code. Procedures should state the
minimum holding time.

G23

FAT / PERFORMANCE / FUNCTIONAL TEST


PROCEDURES
Factory Acceptance Test, Performance and/ or Functional Test
Procedures appropriate to the item, equipment, or package.

G24

PAINT AND SURFACE PREPARATION PROCEDURE

G25

HEAT TREATMENT PROCEDURE


Heat Treatment procedure covering the appropriate requirements
for preheating and post heat treatment of fabricated items.

G26

NAMEPLATE DETAIL
Details equipment name, number, design and/or operating
conditions, Supplier's name, Inspection Authority, etc.

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With
Bid
(9)

FRA

FIO

Data
Book

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Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

G27

WEIGHTS & LOADS


Gives weight and C of G positions for dry and normal operating
cases. Gives maximum foundation load, shear, and moment
support. Includes occasional loads, e.g. wind, stalled motor
torque, nozzle loads, etc. States maximum loads/moments
allowed on nozzles. Supplier is to complete Supplier Weight
control data sheet (s) attached.

G28

WEIGHING AND LIFTING PROCEDURE


Procedure detailing location, description of equipment,
calibration, weight measurement method, and C of G calculation.
To be typed and submitted for approval before weighing and
lifting activity.

G29

SHIPPING AND STORAGE PROCEDURES


Procedure defining protection instructions for time between
Installation and Commissioning and states any maximum validity
period.

G30

DESIGN BOOK 2 - Index

G31

DESIGN BOOK 2

E01

GENERAL ARRANGEMENT DRAWINGS


Illustrations showing main dimensions and weights,
fixing/mounting sizes and locations, terminal box locations and
cable entries, size of cable entry threads, as well as location and
size of grounding connection. Also shows details of shipping
splits and/or items removed during shipping.

E02

ELECTRICAL WIRING DIAGRAM


Diagram showing details of terminal arrangements, conduit, wire,
etc.

E03

CONDUIT SCHEDULE
Schedule gives conduit sizes, lengths, termination details, etc.

E04

ELECTRICAL SCHEMATICS
Illustrations show component identification legend and setting
ranges for all protective devices.

E05

CIRCUIT SCHEDULE

0003-MI20-00S1-0026

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MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

E06

ELECTRICAL LAYOUT DRAWING


Illustration shows location of electrical equipment, instruments,
junction boxes, etc. as well as routing of conduit, Purchaser cable
entry, and connection point locations.

E07

ELECTRICAL CALCULATIONS

E08

PROTECTION DEVICE OPERATING CURVES

E09

ELECTRICAL EQUIPMENT LIST


List of all electrical items giving details of quantity,
manufacturer, type no., certification type, apparatus group,
temperature class, type approval certificate no., and authority.

E10

CONSTRUCTION DRAWINGS
Illustrations showing construction details of equipment and
components such as busbar, loop wiring channels, cutouts, etc.

E11

PERFORMANCE DATA
Information providing details of Operating data for all major and
auxiliary equipment.

E12

MOTOR DATA SHEETS


Documents providing details of Electric Motor rating, Full Load
rating, cooling, and noise data. Starting Characteristics: Data
Sheets, Torque Speed Curves, wk2, Current-speed, Damage
Curves.

J01

LOGIC / CAUSE AND EFFECT DIAGRAMS


Diagrams showing causes to system trips/shutdowns, resulting
effects of trips/shutdowns, and action to be taken.

J02

SOFTWARE SYSTEM DIAGRAMS

J03

INSTRUMENT LEGEND DETAILS


Panel and field

J04

HOOK-UP DIAGRAMS
Illustrations of Pneumatic, Hydraulic, and Process hook-ups.

J05

ELECTRONIC - LOOP DIAGRAMS


Illustrations of full system wiring loops showing panel
terminations, connections, and all relevant control and indication
components.

J06

INSTRUMENT PNEUMATIC / HYDRAULIC LAYOUT


Illustration defining routing and layouts.

0003-MI20-00S1-0026

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Bid
(9)

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FIO

Data
Book

18 of 29

MODEC International, Inc.

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

FPSO

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

J07

INSTRUMENT SYSTEM WIRING SCHEMATICS (Control


Schematics)
Illustrations showing full control logic and illustrating all normal
and emergency functions.

J09

CONTROL PANEL - INTERNAL LAYOUT / EXTERNAL


LAYOUT

J10

CONTROL PANEL - CONSTRUCTION DRAWINGS


Fully dimensioned fabrication drawings showing cutout details,
etc.

J11

CONTROL PANEL - MOUNTED EQUIPMENT DETAILS


Illustration showing external layout and dimensions.

J12

CONTROL PANEL WIRING DIAGRAMS


Illustration showing actual layout of panel with details of
terminal arrangements.

J13

INSTRUMENT CALCULATIONS

J14

INSTRUMENT SCHEDULE
List detailing all instruments to be supplied with principal
characteristics and Manufacturer's model numbers.

J15

INSTRUMENT LOCATION / LAYOUT

J16

INSTRUMENT SPECIFICATIONS
Specification containing Manufacturer and Model no. for each
instrument.

J17

INSTRUMENT MATERIAL SPECIFICATIONS

J18

INSTRUMENT
INSTRUCTIONS

J19

POWER DISTRIBUTION/CONSUMPTION
Information outlining power distribution and consumption for
each item and for whole system, for VDC, and VAC. Supplier to
complete Electrical Package Equipment Data Sheet where
provided.

J20

INSTRUMENT CABLE SCHEDULE


Schedule defining cable types, sizes, lengths, terminations etc.

J21

INSTRUMENT DATA SHEETS

J22

LOOP NARRATIVES
Detailed and tagged description of process events.

0003-MI20-00S1-0026

MOUNTING,

HOUSING

With
Bid
(9)

FRA

FIO

Data
Book

&

19 of 29

MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

J23

HUMAN/MACHINE INTERFACE DRAWINGS / DATA


SHEET
Operator interface system details and specification

J24

COMMUNICATIONS SOFTWARE LIST


Protocol complete with addresses, identifiers, and description

J25

GRAPHIC DISPLAYS (HUMAN/MACHINE INTERFACE)


System screen graphic displays complete with description and
definitions

J26

SERIAL INTERFACE DATA FILE (MEMORY MAP)

C01

MANUFACTURING DATA RECORD (MDR) INDEX

C02

MANUFACTURING DATA RECORD (MDR)


Contents and format detailed by this SDRL

C03

CLASS SOCIETY
CERTIFICATES/REPORTS/CERTIFICATES FROM
RELEVANT REGULATIONS

C04

FIRE SAFE CERTIFICATE (VALVES)

C05

MANUFACTURER'S STATEMENT OF
CONFORMITY/COMPLIANCE

C06

MATERIAL LOCATION PLAN


Shows cross-reference between material placement and material
certificates for critical components

C07

WELDING PROCEDURES (WPS)


Welding procedure specification (including repair procedures) in
ASME Section IX QW-482 format or similar; to be submitted
prior to welding operations for approval

C08

WELDING PROCEDURES QUALIFICATION (WPQR)


Welding procedure qualification record applicable to the
approved welding procedure (WPS); to be in the suggested
ASME Section IX QW-483 format or similar.

C09

WELDER QUALIFICATION RECORD


Welder qualification records for the nominated welders for the
subject job and to the applicable approved welding procedure
specifications.

0003-MI20-00S1-0026

With
Bid
(9)

FRA

FIO

Data
Book

20 of 29

MODEC International, Inc.

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

FPSO

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

With
Bid
(9)

SDRL CODE DESCRIPTION

C10

NDT PROCEDURES
Procedures for non-destructive testing/examination such as Xrays, MPI, DPI and UT.

C11

NDT OPERATOR QUALIFICATIONS


Qualifications to CSWIP, SNT-TC-1A, for the relevant operator
levels and personnel to be involved in NDT such as x-ray, MPI,
DPI and UT. This shall include personnel qualified to interpret
where required. The validity of qualifications shall be stated.

C12

WELD AND NDT IDENTIFICATION DIAGRAMS


Illustrations show cross-reference between weld locations and
WPS; includes welders and NDT reports.

C13

RADIOGRAPHIC
repairs)

C14

MPI REPORTS (including repairs)

C15

ULTRASONIC INSPECTION REPORTS (including repairs)

C16

DYE PENETRANT INSPECTION REPORTS (including


repairs)

C17

PRODUCTION TEST PLATE RECORD

C18

HARDNESS TEST REPORTS

C19

PHWT FURNACE CHARTS (for each heat treatment)

C20

PRESSURE TEST REPORTS / CERTIFICATE

C21

FUNCTION TEST REPORTS / CERTIFICATE

C22

PERFORMANCE TEST REPORTS / CERTIFICATE

C23

NOISE / VIBRATION TEST REPORTS / CERTIFICATE

C24

SPEED / TORQUE CURVES AT 80% AND 100% RATED


VOLTAGE

C25

SHORT CIRCUIT TEST CERTIFICATES


Issued by a nationally recognized testing authority (e.g. ASTA,
KEMA, etc.)

C26

ELECTRIC MOTOR TYPE TEST REPORT


Report showing full details of motor and type tests performed.

0003-MI20-00S1-0026

INSPECTION

REPORTS

FRA

FIO

Data
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MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

C27

ELECTRIC MOTOR ROUTINE TEST REPORT


Report showing full details and identification of motor as well as
results of tests performed.

C28

CONDUCTOR CONTINUITY AND RESISTANCE TEST


REPORTS

C29

DYNAMIC BALANCE REPORT


Report showing concentricity, run out values, and dynamic
balance achieved in each plane.

C30

GEAR MESH CONTACT REPORTS

C31

SHAFT RUN-OUT TEST REPORTS

C32

PROOF LOAD TEST CERTIFICATE


Shows design load, proof load, and SWL; authenticated by an
Independent Certifying Institution when necessary.

C33

CALIBRATION TEST CERTIFICATE


Details operating characteristics established by tests highlighting
method used and errors established

C34

SURFACE PREPARATION AND COATING REPORTS


Details type of preparation, coating, and measured DFT

C35

VALVE MANUFACTURER'S CERTIFICATE


Certifies materials for pressure retaining parts and pressure/leak
testing results

C36

MATERIAL CERTIFICATES
Independent Inspection Certificate to DIN 50 049, Type 3.1B
Components, SOLAS/MRPOL/ API

C37

CONFORMITY CERTIFICATE
Certification attesting conformance to approval type.

C38

HAZARDOUS AREA CLASSIFICATION SCHEDULE


AND CERTIFICATES

C39

CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH


Certificate to be issued detailing all substances that may be
hazardous to health contained within the Scope of Supply.
Material Safety Data Sheets shall be supplied where relevant.
The certificate shall state If there are no hazardous substances.

C41

CLEANING PROCEDURE: INTERNAL

0003-MI20-00S1-0026

With
Bid
(9)

FRA

FIO

Data
Book

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MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

SUPPLIER DOCUMENTS SATISFYING THE SDRL CODES REQUIRED BELOW SHALL BE


LISTED ON THE SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) - SDRL CODE G03.
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: Delivery required, '-' - before, '+' - after, blank - no requirement, FRA= For Review and
Approval. Example: +4A = four weeks after award, -2D = two weeks before delivery.
PURPOSE AND TIMING
SDRL
CODE

SDRL CODE DESCRIPTION

C42

CIRCULATION TESTING (Look for system lube oil


circulation, etc.)

C43

FILING EQUIPMENT RECORDS (Lube Oil)

C44

ROTARY EQUIPMENT CHECKS RECORDS

0003-MI20-00S1-0026

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MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

APPENDIX B SUPPLIER COVER SHEET

0003-MI20-00S1-0026

24 of 29

[ENTER PROJECT NAME HERE]

Title:

[Enter Document Title Here]

MODEC Document Reference Number:

[Enter Projectools Reference No. Here]

Supplier Document Number:

[Enter Supplier Doc Ref No. Here]

Rev Number

Date

Supplier Approval Signature

[Enter Rev No. Here]

Submission Date

[Enter Name & Signature]

Submitted For :

FOR INFORMATION

Supplier Name

[Insert
Supplier
Review does not constitute acceptance of
Logo Here (If
Design Details, Calculations, Test Methods or
Materials developed or selected by Supplier, Applicable]
REVIEW

AS S UPPLIED INFO

nor does it relieve Supplier


compliance with contractual
obligations.
1

[Insert
Client
Logo
Here]

from full
or other

[Enter Supplier Name Here]

Package Description

[Enter Modec PO Description Here]

1. Accepted
2. Accepted. Proceed with
Work And Incorporate
Comments and Resubmit

TAG Numbers

Model Type Number

PURCHASE ORDER NO.

SDRL CODE

3. Not Accepted. Work May


Not Proceed. Revise and
Resubmit.
4. For Information No
Signature Required.

Name/Signature

Date

AAAA-BB-CCCC

XXX

NO. OF PAGES

X of X

MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

APPENDIX C SDDR

SUPPLIER DRAWING & DOCUMENT REGISTER (SDDR) SDRL Code G03


The Supplier must fill out and submit this register to the Company prior to submitting their
documentation deliverables. The Supplier must update this register on a monthly basis until
the final data has been submitted.

0003-MI20-00S1-0026

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MODEC International, Inc.

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

FPSO

Document SDRL Equipment Issue for Approval


MODEC
Code Tag
Document Title
Submittal Date
Number
Number
Planned
Actual
Supplier /
Other
Document
Number

0003-MI20-00S1-0026

Rev.
A

Rev.
B

Issue for Construction


Submittal Date
Planned
Actual

Rev.
C

Rev.
0

Rev.
1

Rev.
2

Remarks
As Built
FIO
Submittal Submittal
Date
Date
Planned
Actual
Rev. AB

Rev.

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MODEC International, Inc.

FPSO

Supplier Documentation Requirements


Specification
0003-MI20-00S1-0026, Rev. 1

APPENDIX D SPARE PARTS LIST TEMPLATE

0003-MI20-00S1-0026

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MODEC International, Inc.

Supplier Documentation Requirements


Specification
0010-MI20-00S 1-0026, Rev. 1

FPSO

MODEC INTERNATIONAL, INC.


[Insert Client Logo Here]

Recommended Spare Parts List


[Enter Project Description Here]
Supplier:

P.O.
Description:

Quote Date:

Manufacturer Contact Details :

P.O. Number:

Validity Date:

Name:

Telephone(Ofc):

Address:

Telephone (HP):

Equipment Tag Numbers

Email :

2-Years Spares
Main Equipment
Description

Part
Description

0003-MI20-00S1-0026

Package
Supplier Part
No.

Qty Used
for Pkg

Unit

Manufacturer

Manufacturer
Part No.

Unit
Price

Recommended
Qty

Total Price for


Recommended Qty

Commissioning
Qty to be
Ordered

Total Price for


Qty Ordered

Recommended
Qty

Total Price for


Recommended Qty

Qty to be
ordered

Total Price for


Qty Ordered

Remarks

Stock
Location

29 / 29