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SAINT JOHN SCHOOL

COMMUNITY HANDBOOK
2016-2017
Saint John the Evangelist School
1003 Encinitas Blvd.
Encinitas, California 92024
SCHOOL OFFICE PHONE: (760) 944-8227
SCHOOL OFFICE FAX: (760)944-8939
SCHOOL OFFICE BUSINESS HOURS: 7:30 A.M. until 3:30 P.M.
SCHOOL WEBSITE: www.saintjohnschool.com
PARISH OFFICE PHONE: (760)753-6254
PARISH WEBSITE: www.saintjohnencinitas.org
Pastor: Fr. Brian Corcoran
Principal: Mr. Daniel Schuh
Saint John the Evangelist School is an elementary and junior high school accredited by the Western Association of Schools and
Colleges (WASC) and the Western Catholic Education Association (WCEA). The school received a full six-year clear
accreditation in its last review in 2011-2012.
The policy parameters within which this school operates are established in the DIOCESAN ADMINISTRATIVE HANDBOOK. A copy
of this Parent Handbook is always available through the school office. Policy numbers, labeled as “HCS ###”, refer to the
HANDBOOK FOR CATHOLIC SCHOOLS.
The Preschool is part of the Saint John School Community; however some specific policies may not apply to the preschool age
group. Please refer to the Saint John Preschool Parent Handbook as needed.

TABLE of CONTENTS

I. ADMINISTRATIVE INFORMATION ...................................................... 1
MISSION STATEMENT ............................................................................................... 1
PHILOSOPHY ................................................................................................................. 1
SCHOOL-WIDE LEARNING EXPECTATIONS (SLEs)...................................... 1
SCHOOL HISTORY........................................................................................................ 2
PARENTS AS PRIMARY EDUCATORS .................................................................. 2
PARENTAL INVOLVEMENT .................................................................................... 3
SCHOOL PARISH ADVISORY BOARD ...................................................................................................................... 3
EAGLE PARENT GROUP ................................................................................................................................................ 3
VOLUNTEER REQUIREMENT..................................................................................................................................... 3

DAILY SCHEDULE ........................................................................................................ 4
Minimum Day Schedule ................................................................................................................................................ 4

ADMISSIONS .................................................................................................................. 5
ADMISSION POLICY AND PRIORITIES ................................................................................................................... 5
GENERAL PROCEDURES .............................................................................................................................................. 5
ADMISSION PROCEDURES/REQUIREMENTS .................................................................................................... 5
IMMUNIZATION AND HEALTH SCREENING REQUIREMENTS................................................................... 5
AGES OF ADMISSION ..................................................................................................................................................... 6
ANNUAL PRE-ADMISSION AGREEMENT.............................................................................................................. 6
NEW STUDENT PROBATION POLICY ..................................................................................................................... 6

ATTENDANCE ............................................................................................................... 6
TARDINESS ........................................................................................................................................................................ 6
ABSENCES........................................................................................................................................................................... 6
TRUANCY ............................................................................................................................................................................ 7
APPOINTMENTS .............................................................................................................................................................. 7
RELEASE DURING SCHOOL HOURS ........................................................................................................................ 7
FAMILY VACATIONS ...................................................................................................................................................... 7

COMMUNICATION ....................................................................................................... 7
SCHOOL COMMUNICATION WITH PARENTS ..................................................................................................... 7
TEACHER COMMUNICATION WITH PARENTS .................................................................................................. 8
COMMUNICATION WITH TEACHERS/ADMINISTRATORS .......................................................................... 8
PARENT/TEACHER/STUDENT RELATIONS ....................................................................................................... 8
PARENT DIRECTORY ..................................................................................................................................................... 8

FINANCE .......................................................................................................................... 8
TUITION AGREEMENT .................................................................................................................................................. 8
REGISTRATION FEES ..................................................................................................................................................... 8
TUITION............................................................................................................................................................................... 8
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TABLE of CONTENTS
TUITION PAYMENT ........................................................................................................................................................ 9
TUITION ASSISTANCE ................................................................................................................................................... 9
REFUNDS............................................................................................................................................................................. 9
DELINQUENT ACCOUNTS............................................................................................................................................ 9
FINANCIAL OBLIGATIONS AND GRADUATION ................................................................................................. 9
STUDENT INSURANCE .................................................................................................................................................. 9
FUNDRAISERS AND VOLUNTEER HOURS............................................................................................................ 9
VOLUNTEER HOURS AND GRADUATION ............................................................................................................. 9

HEALTH AND SAFETY ............................................................................................ 10
HEALTH STATION ......................................................................................................................................................... 10
MEDICATIONS ................................................................................................................................................................ 10
MEDICAL STATUS ......................................................................................................................................................... 10
AUTHORIZATION FOR TREATMENT/ TRANSFER FOR MEDICAL ATTENTION .............................. 11
HEALTH PROTECTION PLAN ................................................................................................................................... 11
EMERGENCY CARD ....................................................................................................................................................... 11
COMMUNICABLE DISEASES ..................................................................................................................................... 11
HEAD LICE (PEDICULOSIS) ...................................................................................................................................... 11
HEALTH SCREENING ................................................................................................................................................... 11
CONFIDENTIALITY ....................................................................................................................................................... 12
CHILD ABUSE REPORTING OBLIGATION ........................................................................................................... 12
LIVE SCAN /TB TEST ................................................................................................................................................... 12
SCHOOL COUNSELOR .................................................................................................................................................. 12
SUPERVISION .................................................................................................................................................................. 12
VISITORS TO SCHOOL ................................................................................................................................................. 12
VISITATION OF STUDENTS DURING SCHOOL HOURS ................................................................................. 13
EMERGENCY PROCEDURES...................................................................................................................................... 14
DRILLS ................................................................................................................................................................................ 14
EARTHQUAKE/NATURAL DISASTER................................................................................................................... 14

SCHOOL SERVICES ................................................................................................... 14
AFTER CARE SERVICE................................................................................................................................................. 14
AFTER CARE RATES FOR SCHOOL YEAR 2016-2017 FOR GRADES K-8 .............................................. 14
AFTER CARE RATES FOR SCHOOL YEAR 2016-2017 FOR PRE-KINDERGARTEN .......................... 15
MORNING CARE ............................................................................................................................................................. 15
LUNCH PROGRAM ......................................................................................................................................................... 15
AFTER SCHOOL ENRICHMENT PROGRAMS ..................................................................................................... 15

STUDENT RECORDS ................................................................................................ 16
EMERGENCY CARDS .................................................................................................................................................... 16
ACCESS TO STUDENT RECORDS ............................................................................................................................ 16
RELEASE OF STUDENT INFORMATION/IMAGE ............................................................................................. 16
RELEASE OF STUDENT RECORD INFORMATION TO SCHOOLS .............................................................. 16

TRANSPORTATION .................................................................................................. 16
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TABLE of CONTENTS
DROP-OFF AND PICK-UP PROCEDURES ............................................................................................................. 16
MORNING DROP-OFF .................................................................................................................................................. 16
AFTERNOON PICK-UP ................................................................................................................................................. 17
GENERAL TRAFFIC RULES ........................................................................................................................................ 17
CELL PHONE USAGE .................................................................................................................................................... 17
AUTHORIZATION FOR RELEASE TO ANOTHER ADULT ............................................................................. 17
AUTHORIZATION TO WALK OR RIDE A BICYCLE .......................................................................................... 18
QUIET LEARNING ENVIRONMENT ....................................................................................................................... 18

II. EDUCATIONAL INFORMATION ........................................................ 19
INSTRUCTIONAL PROGRAM................................................................................ 19
CURRICULUM .................................................................................................................................................................. 19
TECHNOLOGY RESPONSIBLE USE POLICY ........................................................................................................ 20
FAMILY LIFE EDUCATION ......................................................................................................................................... 21
PROPER CARE OF TEXTBOOKS............................................................................................................................... 21
MEDIA CENTER .............................................................................................................................................................. 21
HOMEWORK .................................................................................................................................................................... 21
ABSENCE POLICY FOR MAKING UP WORK ....................................................................................................... 21
PROMOTION AND RETENTION .............................................................................................................................. 22
TESTING ............................................................................................................................................................................ 22
ACCOMMODATIONS ..................................................................................................................................................... 22
ON-LINE GRADING AND PROGRESS REPORTS................................................................................................ 23
REPORT CARDS .............................................................................................................................................................. 23
CONFERENCES ............................................................................................................................................................... 23
GRADING POLICY .......................................................................................................................................................... 23
HONOR ROLL (Grades 6-8) ....................................................................................................................................... 24
ACADEMIC INTEGRITY ............................................................................................................................................... 24
ACCELERATED MATH PROGRAM (Grades 6-8) .............................................................................................. 25

EXTRA CURRICULAR ACTIVITIES ..................................................................... 25
AFTER SCHOOL SPORTS ............................................................................................................................................ 25
THE SPORTS PROGRAM ............................................................................................................................................. 25
PARTICIPATION IN SPORTS ..................................................................................................................................... 26
ELIGIBILITY FOR SPORTS ......................................................................................................................................... 26
TEAMS AND SEASONS ................................................................................................................................................. 26
PEP SQUAD ....................................................................................................................................................................... 26
STUDENT COUNCIL ...................................................................................................................................................... 27
ACADEMIC DECATHLON ............................................................................................................................................ 27
FIELD TRIPS..................................................................................................................................................................... 27
ALTAR SERVERS ............................................................................................................................................................ 28
CLUBS OR COMMITTEES ........................................................................................................................................... 28

DISCIPLINE .................................................................................................................. 28
CATHOLIC SCHOOL DISCIPLINE ............................................................................................................................ 28
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TABLE of CONTENTS
SCHOOL DISCIPLINE POLICY ................................................................................................................................... 28
RESPONSIBLE BEHAVIOR ......................................................................................................................................... 28
DETENTION ..................................................................................................................................................................... 29
CONDUCT REFERRALS ............................................................................................................................................... 29
PROBATION ..................................................................................................................................................................... 29
SUSPENSION .................................................................................................................................................................... 29
EXPULSION FOR DISCIPLINARY REASONS ....................................................................................................... 30
EXPULSION FOR ACADEMIC REASONS ............................................................................................................... 31
WITHDRAWAL FOR ACADEMIC REASONS ........................................................................................................ 31
TRANSFER ON GROUNDS OF PARENTAL BEHAVIOR .................................................................................. 32
STUDENT THREATS - POLICY AND PROCEDURE ........................................................................................... 32
DIGNITY OF THE HUMAN PERSON ....................................................................................................................... 33
MISTREATMENT OF TEACHERS ............................................................................................................................ 33

III. GENERAL INFORMATION .................................................................. 34
BIRTHDAY CELEBRATIONS ................................................................................. 34
CELL PHONES AND PERSONAL ELECTRONIC DEVICES.......................... 34
FORGOTTEN ARTICLES ......................................................................................... 34
LOST AND FOUND .................................................................................................... 34
SUNDAY MASS AND PERSONAL PRAYER ...................................................... 35
UNIFORMS ................................................................................................................... 35
UNIFORM POLICY ......................................................................................................................................................... 35
GENERAL GUIDELINES ............................................................................................................................................... 35
REGULAR (NON-P.E.) UNIFORM FOR BOYS AND GIRLS .............................................................................. 36
DRESS UNIFORM (MASS DAYS) .............................................................................................................................. 36
P.E. UNIFORM FOR BOYS AND GIRLS ................................................................................................................... 36
SPIRIT DRESS DAY ........................................................................................................................................................ 37
FREE DRESS DAY ........................................................................................................................................................... 37
HOLIDAY DRESS ............................................................................................................................................................ 37
SPORTS TEAMS ON GAME DAY .............................................................................................................................. 37

ALCOHOLIC BEVERAGES ...................................................................................... 37
NON-SCHOOL EVENT NAME USE AUTHORIZATION ................................ 37
RIGHT TO AMEND .................................................................................................... 37

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

I. ADMINISTRATIVE INFORMATION
MISSION STATEMENT
Saint John School, a Christ-centered community, empowers our children to gain a thorough
understanding of the Catholic faith, achieve their highest academic potential, and share Christ’s love
through Christian action.

PHILOSOPHY
Saint John School, partnering with parents as primary educators, guides the spiritual, intellectual,
social-emotional, physical, and cultural growth of our children. Each child is taught, encouraged, and
expected to exhibit Catholic attitudes and behavior while realizing his/her individual academic
potential. We encourage all members of our community to serve others and to work cooperatively as
both local and global citizens, fostering responsibility, mutual respect, and appreciation for all.

SCHOOL-WIDE LEARNING EXPECTATIONS (SLEs)
Saint John’s School-wide Learning Expectations have been developed by the Saint John School staff
and School Board. They describe the goals we have for all the students who graduate from our
school:

A graduate of Saint John School will be a spiritual and well-rounded:
A. CHRIST-CENTERED PERSON who

Follows the teachings of Jesus to love God and others
Respects and protects everything that God has created
Prays any time, any place
Learns and understands the teachings and traditions of the Catholic Church
Takes part in the Mass, other liturgies, and sacraments
Demonstrates thankfulness for the gift of faith

B. ACTIVE, LIFE-LONG LEARNER who

Always tries to do his or her best
Is excited to learn as much as possible
Is a polite and careful listener and communicator
Thinks carefully to plan and make decisions
Learns from both mistakes and successes

C. RESPONSIBLE CITIZEN who

Accepts responsibility and consequences for actions
Shares time and talent with others
Respects self and others
Makes healthy choices
Is helpful and courteous
Demonstrates good sportsmanship

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

SCHOOL HISTORY
The parish plays an integral part in the existence and growth of our school. Saint John Parish was
established in 1946 by Bishop Charles F. Buddy who sent Father Linneman to Encinitas to bring
together Catholic families living in Cardiff, Encinitas, and Leucadia. In 1946, Saint John Parish had 15
families as parishioners. These families attended church at the Encinitas Mortuary on 2 nd Street while
preparations were being made for construction of a new church. An army chapel was procured from
Camp Collan near La Jolla Junction. It was reconstructed on parish grounds in Leucadia. The church
had the capacity for 200 families, and by 1978 the parish had grown to 800 families. Monsignor
Michael O’Connor located acreage in Encinitas to build a larger facility. Bishop Leo Maher blessed the
grounds for the new church on September 9, 1984. Construction began in April, 1987, and the church
was dedicated in 1988. The new Parish Center and office buildings were dedicated in 1991.
Monsignor Timothy Harnett was pastor from 1979 – 2006. The parish now has a population of over
2300 families. Father Brian Corcoran is our current pastor.
Saint John School first opened its doors next to the original church on 2 nd Street in Leucadia on
September 10, 1957, with 182 students. Benedictine Sisters from Oklahoma served as the teaching
staff. The school then was under the direction of Father John Bradley. The buildings were purchased
from government housing units at La Jolla Junction. The total cost of construction and additions was
$23,000. The Benedictine Sisters remained until 1959. The school was staffed and administered by
lay teachers until 1961. From 1962 to 1992, the school was under the administration of the Saint
Claire sisters. In September 1990, the school moved to temporary modular facilities at the new site in
Encinitas on Encinitas Blvd.
Since 1992, the school has been under the administration of a lay principal and staffed by lay
teachers. In the spring of 1998, grades 1 through 8 were moved from the temporary facilities across
the driveway to the new site with kindergarten classes remaining in the parish hall. Following the
success of the parish “Complete the Vision” campaign in the spring of 2004, the entire school was
finally situated in our beautiful buildings surrounding a tree-ringed courtyard, completing the third
phase of the vision.

PARENTS AS PRIMARY EDUCATORS
Parents have the primary responsibility for the education of their children which includes the
following responsibilities:
To establish a home environment which teaches the moral values, religious habits, social skills, selfdiscipline, and commitment to learning upon which successful Catholic schooling is based.
To make a wise and informed choice of school for their children, keeping in mind that each school has
its own unique character, tone, and strengths.
To make every effort to establish and maintain a collaborative and mutually supportive relationship
with the school which they have selected for their children.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

PARENTAL INVOLVEMENT
In keeping with the philosophy of Saint John School, the role of the parents is crucial. Faculty and
staff maintain the role of professional educators, whose training and experience provide critical
skills, techniques, and knowledge. Working respectfully together with the professional educators,
parents, as the primary educators of their children, have an important role which includes the
following:
1.
2.
3.
4.
5.

Comply with education policies and regulations of Saint John School.
Support and follow through regarding all school regulations and policies as described in the
Saint John School Community Handbook, newsletters, and announcements.
Read and respond to all notices, including newsletters containing school news and important
information.
Attend all school meetings, functions, special activities, and parent-teacher conferences.
Work with the teachers and administration in everything relating to their child’s progress and
performance.

SCHOOL PARISH ADVISORY BOARD
The Saint John School Board, in an advisory capacity, supports the philosophy of Saint John School,
which aims to integrate the teaching of gospel values with the total curriculum, and then to create an
environment where Christian community can be experienced through liturgy, sacraments, and social
action. School Parish Advisory Board meetings are open to the Saint John School community.
EAGLE PARENT GROUP
The mission of the Eagle Parent Group is to create opportunities for the entire Saint John School
community to come together and support the education of our children in a Catholic Christian
environment. To assist in fulfilling this mission, the Eagle Group will provide opportunities for all
parents/guardians of Saint John students to:
1.
2.
3.
4.
5.
6.

Improve communication throughout the Saint John School and Parish communities.
Provide a forum for parents to exchange ideas and to be actively involved in improving the
school.
Become involved in community outreach opportunities to help fulfill our Christian mission.
Welcome new families and provide social connections with other parents.
Support the strategic planning committee in fundraising areas of the school.
Sponsor various fundraising and community-building events during the year.

VOLUNTEER REQUIREMENT
All parents are asked to volunteer 30 hours during the school year. This requirement may be met by
working on Eagle Group projects (fundraisers, community/fun events, outreach activities) or by
helping with classroom projects, at-home projects, being a room parent, coaching a sports team, etc.
Please note that 15 of the 30 hours must be served in a fundraising capacity. Parents may volunteer
for Eagle Group events or activities online at http://saintjohnschool.ivolunteer.com.
Any volunteer, who works at the school, or directly with children, is required to receive a LIVE SCAN
fingerprint clearance and a clear TB skin test. Contact the school office for details.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

DAILY SCHEDULE
7:00 – 7:45 A.M.

Before school care provided by school
FEE CHARGED before 7:25 A.M.

7:45 A.M.

School Begins for Grades PreK-8

9:15-9:30 A.M.

Recess Grades K-2

10:00-10:15 A.M.

Recess Grades 3-5

11:30-12:05 P.M.

Lunch Grades K-2

11:45-12:15 A.M.

Lunch PreK

12:05-12:40 P.M.

Lunch Grades 3-5

12:40-1:15 P.M.

Lunch Grade 6-8

2:25 P.M.

Dismissal PreK-Grade 5

2:40 P.M.

Dismissal Grades 6-8

2:25-6:00 P.M.

After Care (Students remaining after normal pick up go to After Care)
Minimum Days 12:00 P.M. – 6:00 P.M.

Minimum Day Schedule
Normal minimum days dismiss at 12:00 P.M. and are generally scheduled on the first Wednesday of
each month with a few exceptions. Please check the school calendar or website regularly to confirm.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

ADMISSIONS
ADMISSION POLICY AND PRIORITIES
Saint John School, mindful of its mission to be witness to the love of Christ for all, admits students of
any race, color, and national and/or ethnic origin to all the rights, privileges, programs and activities
generally accorded or made available to students at the schools.
Saint John School does not discriminate on the basis of race, color, and national and/or ethnic origin
in administration of educational policies, admissions policies, scholarship and loan programs, and
athletic and other school-administered programs.
No person shall be admitted as a student at Saint John School unless that person and his/her parent
subscribe to the school’s philosophy and agree to abide by the educational policies and regulations of
the school.
Preference for admittance will be given in the following priority:
A.
B.
C.
D.

First Priority – Students of families already enrolled at Saint John School
Second Priority - Registered, active, supporting members of Saint John Parish
Third Priority – Catholic, non-parishioners
Fourth Priority - Non-Catholic students whose parents subscribe to the school's philosophy and
agree to abide by the educational policies and regulations of Saint John School and the Diocese

GENERAL PROCEDURES
Families will complete the necessary registration forms and provide the required documentation.
The principal reserves the right to interview the parent(s) and/or the prospective student prior to a
final decision regarding the admission of a new student to the school.
ADMISSION PROCEDURES/REQUIREMENTS
1. Birth, Baptismal, First Reconciliation, and First Communion Certificates, and Immunization
Record must be presented, as well as the child's most recent report card. Health records and
transcripts are requested from the previous school by the administration
2. Parents and new students are interviewed by the principal
3. Conduct grades must be in accord with our discipline policy
4. Pre-testing is conducted to ensure proper placement
5. Parents agree to actively support the spiritual, academic, volunteer and fund-raising programs of
the school
6. Immunization and health screening requirements must be met before admission
7. Copies of I.E.P.’s, medical conditions, psychological or other academic testing must be supplied if
applicable
IMMUNIZATION AND HEALTH SCREENING REQUIREMENTS
California law requires specific health screening procedures for all children attending school.
Students entering school for the first time in preschool or kindergarten and all transfer students are
obliged to present proper evidence of compliance before they will be admitted to school. No child
will be admitted unless parents have complied with California’s immunization and health screening
requirements.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

AGES OF ADMISSION
A child, who is four years of age by September 1, and who is developmentally ready, may be admitted
into the pre-kindergarten program.
A child who is five years of age by September 1, and who is developmentally ready, may be admitted
into kindergarten.
A child who is six years of age by September 1, and who is developmentally ready, may be admitted
into first grade.
Developmental readiness will be determined by the school, using a standardized assessment process.
ANNUAL PRE-ADMISSION AGREEMENT
Annually, every parent or guardian who enrolls a student in Saint John School must sign a written
agreement to pay specified tuition and fees and to comply with all diocesan and school policies and
regulations.
NEW STUDENT PROBATION POLICY
Saint John School wishes to facilitate the academic growth of the students it accepts. Due to limited
resources, the school may not be able to meet the needs of particular children. With that in mind, all
students transferring into Saint John School are accepted with an understanding that they are on
probationary status for their first year. Students who complete their first year having satisfactorily
demonstrated age appropriate emotional, social, intellectual, and academic development will be
removed from probation.

ATTENDANCE
Students who attend school regularly learn more and are more successful in school than students
who do not. Parents who make regular school attendance a priority are also helping their children
learn to accept responsibility. Students who are absent or tardy are responsible for any work they
miss. Excessive absences or tardiness may affect a student’s grades.
TARDINESS
All students who are not in the classroom at starting time (7:45 A.M.) must be signed in at the
school office in order to be admitted into class. Students will receive one detention for every
fourth and subsequent tardy per trimester. This allows for three emergency tardy events each
trimester. Detention times will be determined by the teacher, and parents will be notified in advance.
Please remember that tardiness disrupts both the classroom and your child’s learning.
ABSENCES
If the student must be absent from class, the parent or guardian must leave a message on the
Absentee Message Line at x104 by 8:00 A.M. A doctor’s note is required if a student is absent for 3
days or more. A student absent 15 or more days in a trimester may not receive grades for the
trimester. Students who are absent from school may not participate in extracurricular
activities on the day of their absence.
Excessive absenteeism hinders the educational process. Therefore, if a student is absent more than
10 days in a trimester, a conference with administration, teachers, parents/guardians, and student
will be required. More than 10 absences within a trimester puts the student in jeopardy of not
receiving grades for the trimester.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

TRUANCY
A student who is absent from school without a valid excuse more than three days in one school year
or is tardy in excess of thirty minutes on each of four days or more in one school year is truant and
can be reported to the attendance officer of the local public school district.
A student who has been reported once as truant and who is absent again from school without a valid
excuse one or more days, or is tardy on one or more days, can be reported again as truant to the
attendance officer of the local public school district.
A student is considered a habitual truant if he/she has been reported as truant three or more times;
the student is then subject to dismissal.
APPOINTMENTS
Please make medical or dental appointments after school. If a student must be absent for any part of
a day, parents are requested to notify the classroom teacher at least a day in advance of the
appointment. To pick up your child, come to the school office to sign your child out.
RELEASE DURING SCHOOL HOURS
Students are not allowed to leave the school grounds at any time during the school day without being
signed out by the parent or guardian at the school office. If someone other than a parent or guardian
is picking up the student, a note signed by the parent or guardian must be presented before the
student is released. The school assumes no liability if students leave the grounds in violation of the
above policy.
FAMILY VACATIONS
Family trips are discouraged during the school year since students cannot make up valuable class
instruction time. Neither the administration nor the teachers will give permission to any student to
be excused from school for any length of time for vacation. The decision to leave school is the
responsibility of the parent. Parents must complete and sign a Request for Extended Absence if
their child is going to miss three or more school days. This form is available in the school office and
must be approved by the administration. Therefore, the form needs to be submitted at least one
week prior to the departure date of the vacation. Teachers are not required to provide work in
advance for absent students. All tests and make-up work must be completed within the week
that students return.

COMMUNICATION
SCHOOL COMMUNICATION WITH PARENTS
An efficient system of communication between the school and the home is essential for maximum
cooperation and understanding. Our regular channels of communication are as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Saint John School Community Handbook
School Speak , our on-line school management, communication, and grade book program
Newsletters
School Website
Eagle Group correspondence
Email blasts
Voice-mail emergency message system through School Reach
Back to School Night, Parent Meetings and Town Hall Meetings
Coffee with the Principal Meetings

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

TEACHER COMMUNICATION WITH PARENTS
Teachers communicate with parents in a number of ways:
1. School Speak – class section
2. Email
3. Contact by phone
4. Annual Parent-Teacher Conferences
5. Other conferences as deemed necessary
Although the classroom teacher will express the preferred method of communication, please note
that they may not be able to check email on a regular basis throughout the day. If you must
communicate information to your child during the school day or if an emergency arises, call the
School Office. School staff will convey the message to the teacher. Calls regarding a change in
student dismissal plans must be received in the office by 2:00 P.M.
COMMUNICATION WITH TEACHERS/ADMINISTRATORS
If you have a question regarding a classroom situation, please discuss it with your child's teacher.
Our faculty is very responsive and understanding and more than willing to help resolve problems.
Only after such attempts have failed or if there is a question pertaining to school policy, should the
administration be contacted.
PARENT/TEACHER/STUDENT RELATIONS
No member of the Saint John community should engage in speech or action with or about others which
would compromise any person involved with the school. This would include parents, faculty,
administration, and students.
PARENT DIRECTORY
A parent directory can be accessed through School Speak. The information included is confidential
and is for official school purposes only. Solicitations of any kind via mail, telephone, or email are
never allowed. Room parents use the email list for school business only and only in their individual
grades. Any communication must be preapproved by the classroom teacher before distribution .

FINANCE
TUITION AGREEMENT
Every parent or guardian who enrolls a student in a school shall sign a written agreement to pay
specified tuition and fees and to comply with all diocesan and school policies and regulations,
including those governing tuition delinquencies.
REGISTRATION FEES
A registration fee of $525 per child is due at the time of registration. Preschool registration fee is $425. The
registration fee is non-refundable.
TUITION
The tuition structure for grades K-8 for the 2016-2017 school year is listed below. Preschool tuition
is $7,700.
Number
Of
Children
1
2
3
4

Catholic Families
Annual
Monthly
Family
Rate
Rate
(12 months)
$5,975
$498
$11,325
$944
$16,475
$1,373
4th child free (K-8 only)

Non-Catholic Families
Number
Annual
Monthly
Of
Family
Rate
Children
Rate
(12 months)
1
$8,165
$680
2
$14,000
$1,167
3
$19,210
$1,601
4
4th child free (K-8 only)

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

TUITION PAYMENT
Tuition is paid through FACTS Tuition Management automatic payment program. It is paid over 12
months beginning in July and ending in June. Please visit www.factsmgt.com for information
regarding the FACTS program.
TUITION ASSISTANCE
Saint John School has a limited tuition assistance program that is available by formal application to
families with severe financial needs. Contact the office for further information.
REFUNDS
If your child is withdrawn from school during the academic year, a refund for any tuition amount that
has been pre-paid will be made less a $200.00 withdrawal fee. Registration fees are non-refundable.
There is usually a 30 day waiting period for refunds to be processed.
DELINQUENT ACCOUNTS
Please note that a family will not be allowed to complete the re-enrollment process if their account is
delinquent. Additionally, report cards may be withheld until all financial obligations are met. Please
be aware that high schools will require the report card as part of their registration process.
FINANCIAL OBLIGATIONS AND GRADUATION
All financial obligations must be fulfilled prior to the 8th grade graduation. This includes tuition
payments, After Care expenses, or any other miscellaneous fee/expense. Students will be denied
participation if financial obligations are not met.
STUDENT INSURANCE
A student insurance program is provided for all students. This program assists with the medical
expenses incurred due to accidental injury sustained by children while attending school or while
participating in a solely school sponsored and supervised activity. Please contact the school office if
an insurance form is needed.
FUNDRAISERS AND VOLUNTEER HOURS
Saint John School is a cooperative endeavor in which every family in the school community has a vital
role to play. It is our privilege to serve one another in the Christian community and, at the same time,
provide the best education possible for our children. It is through parent involvement that we
improve the quality of education for our children and impart to them its importance. It is, therefore, a
requirement of registration that volunteer hours be given to the school in order to keep tuition down
and meet the budget. Active participation in the school fundraisers, either in preparation, running
the fundraiser or clean-up will be credited to your volunteer hours. Attendance alone at the
fundraiser will not be credited to your service requirement. In lieu of volunteer hours, parents may
opt out by paying a non-participation fee of $10 per hour to a maximum of $300.
VOLUNTEER HOURS AND GRADUATION
All volunteer hours obligations must be fulfilled prior to the 8th grade graduation. Students will be
denied participation if these obligations are not met.

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HEALTH AND SAFETY
HEALTH STATION
If a student is ill or injured, first aid treatment will be provided as deemed appropriate by Health
Station or office personnel. The student’s parent/guardian will be notified if the student is unable to
return to class as a result of his/her injury or illness. If the student’s parent/guardian cannot be
reached, an authorized person designated on the student Emergency Card will be contacted to pick
up the student. If a student must leave the school due to an injury or illness, the student must be
signed out at the school office by a parent/guardian prior to leaving the school grounds. Students
must be fever-free 24 hours before they may return to school.
MEDICATIONS
Any student who requires the dispensing of medication at school must comply with the following
requirements:
1. Medication must be prescribed by a California licensed physician, dentist, nurse practitioner, or
physician assistant.
2. An “Authorization for Medication Administration” form must be completed and signed by the
health care provider prescribing the medication and the student’s parent/legal guardian for all
prescription and non-prescription medication. A new form is required each school year.
3. Prescription medication must be provided in the original container labeled by a California
pharmacist, with the student’s name, medication name, prescriber’s name, and
dosage/administration instructions.
4. Non-prescription medication must be provided in the original container, with the medication
name, dosage, and instructions.
5. All prescription and non-prescription medication must be brought to the school office by a
parent/legal guardian.
6. It is the parent’s responsibility to inform school personnel of possible side effects of the
medication.
7. All medication will be stored in the Health Station.
8. Students who require inhalers or epinephrine (EPI PEN) for emergency management of medical
conditions may choose to carry their medication with them. A signed “Authorization for
Medication Administration” form must be on file in the Health Station.
9. Verbal phone orders to dispense medication will not be accepted.
10. Students are not permitted to use other student’s medication supply, even if they use the same
prescription or non-prescription medication.
11. It is the responsibility of the parent/guardian to replace the medication when it expires.
12. At the end of the school year, all remaining medication will be returned to the parent/guardian.
It is the responsibility of the parent/guardian to arrange to pick up of the medication. The
medication will be disposed of if it is not picked up within 30 days of the end of the school year.
MEDICAL STATUS
It is the responsibility of parents/guardians to inform the school office in writing of a student’s
allergies, hypersensitivity reactions (to bee stings, peanuts, foods, etc.), any physical limitations
(hearing, vision, etc.), or chronic illnesses. This information must be indicated on the student
emergency card, and communicated to the student’s teacher. It is also the responsibility of the
parent/guardian to provide the school with any medication needed in the event of exposure to an
allergen or any devices needed to assist the student while at school.

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AUTHORIZATION FOR TREATMENT/ TRANSFER FOR MEDICAL ATTENTION
If parents/guardians cannot be reached and the illness or injury is serious enough to require medical
attention, the administration and Health Station personnel will review the Emergency Card and
arrange for medical treatment and/or possible transfer to a medical facility. Enrollment at Saint John
School confers upon the school the obligation to select and arrange for emergency medical care when
the school is unable to reach the parent(s) and/or designated guardian. Saint John School is not
responsible for costs incurred for medical care.
HEALTH PROTECTION PLAN
In our continued commitment to protect the health and safety of our students, Saint John School has
adopted the following procedures:


Food may only be consumed in the lunch area. The only exception is during recess/lunch on
rainy days. Special procedures are in place for those days.
Non-food items will be used when considering rewards.
Holiday celebrations should be activity-based rather than food-centered. However, it food is
served, it must be healthy and be pre-approved by the teacher. Food must be consumed at
the lunch area, not in the classrooms.

EMERGENCY CARD
Each student must have an Emergency Card on file in the school office. It is the responsibility of
parents/guardians to notify the office when there is a change of address, phone number, or contact
person in case of an emergency.
EMERGENCY CARDS MUST BE KEPT UP-TO-DATE IN CASE OF ILLNESS OR ACCIDENT. The
emergency room will not treat a child without the signed Emergency Card.
COMMUNICABLE DISEASES
Parents are required to notify the school office when their child has been diagnosed with a
communicable disease such as, but not limited to chicken pox, measles, mumps, streptococcal
infections, scarlet fever, whooping cough, conjunctivitis (pinkeye), impetigo, ringworm, hepatitis,
pinworms, head lice and mononucleosis. Parents of other students exposed to these illnesses will be
notified. Certain reportable communicable diseases will require a permit issued by the Public Health
Department, a physician, or a nurse, before the infected student may return to school.
HEAD LICE (PEDICULOSIS)
When a student is identified as having head lice, that student shall be excluded from school
attendance. Readmission to school is permitted only in compliance with the following requirements:
Student has been treated appropriately with the application of pediculicide and is free from
active lice on return to school. If a student has head lice, all students in the classroom will receive
notification to insure that all parents check their children for head lice.
HEALTH SCREENING
Saint John School offers health screenings on an optional basis. Results of the testing shall be
recorded in the student’s cumulative health record. When an issue is noted, parents will be
contacted.
Vision and Hearing: Grades 3, 5, 8
Color Vision: 1st grade boys
Scoliosis: 7th grade girls; 8th grade boys
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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

CONFIDENTIALITY
Medical records are kept confidential.
CHILD ABUSE REPORTING OBLIGATION
All teachers and staff are obligated to report suspected child abuse and/or neglect. In the event of a
visit from a social worker or police officer, the administration will verify their identity, office
personnel will retrieve the student from class, and the child will be asked if they would like a
member of the school staff with them in the meeting.
LIVE SCAN /TB TEST
Live Scan is an electronic fingerprinting process designed as a background check for criminal history.
All Saint John School personnel and volunteers, to include field trip drivers and chaperones, must be
Live Scanned in order to be eligible to supervise children.
All personnel and volunteers must also provide documentation of a clear TB skin test prior to
working with students.
SCHOOL COUNSELOR
The clergy, administration, and faculty members are available to students for guidance. A school
counselor is available one day each week. A parent permission slip must be signed and submitted
annually before any student may visit the school counselor. This form is available in the school office.
SUPERVISION
Students who are dropped off at school are obliged to stay on school property until the bell rings.
There is no supervision before 7:25 A.M. Students who arrive prior to this time will be sent to the
library for our Morning Day Care Service. This service begins at 7:00 AM. A fee is charged for this
service.
No children may be unsupervised at any time. This includes after school dismissal. All students and
siblings must be supervised by a parent/guardian while on school/parish property during nonschool hours.

Siblings who are attending after school activities must remain with their parents.

Climbing trees on school/parish property is prohibited at all times.

For their safety, please keep children out of all planters and off retaining walls and railings.

VISITORS TO SCHOOL
All persons, including parents, entering the school must first go to the school office to sign in and
obtain a pass to visit or volunteer within the school. Volunteers must then sign out when finished.
Parents/guardians who wish to observe classroom procedures must obtain prior permission from
the administration.
So as not to interrupt class instruction, parents/guardians should confer with teachers only after
prearranging a conference. Parents may not attempt to conference with teachers immediately before
or after school as this conflicts with teachers’ supervisory duties.
Students who do not attend Saint John School are not permitted to be present on-campus during
school hours unless previous arrangements have been made. (Example: Graduates of Saint John who
are assisting classrooms for service hours.) Students/siblings who attend other schools, but carpool
with Saint John students must remain in the upper lot for pick up. They must follow the directions of
any Saint John School staff member, and must abide by all rules and safety regulations. For liability
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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

reasons, students who do not attend Saint John School are not permitted to join Saint John students
during lunch recess.
VISITATION OF STUDENTS DURING SCHOOL HOURS
Any adult, parent or guardian who enters our school campus must sign in and pick up a visitor
badge. This badge must be worn while on the school campus. Please sign out when leaving the
campus.
Persons, agencies, or organizations desiring to contact individual students during the school day are
to receive permission from the administration.
The school complies with the California Education Code with respect to child abuse laws. Thus, the
school may be required by law in certain cases, to allow a child to be interviewed alone by officers
from Child Protective Services or to release a child into their custody.
The school may not be used by a non-legal guardian for the exercise of visitation rights.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

SAFETY AND DISASTER PREPAREDNESS INFORMATION
EMERGENCY PROCEDURES
An Emergency and Disaster Plan is on file in the school office, and is reviewed and updated each year
by school personnel.
DRILLS
Fire, disaster, and lock down drills are scheduled periodically according to Diocesan and city
directives. All volunteers and visitors who are on campus at any time during an emergency drill are
expected to participate and follow the directions of teachers or office staff.
EARTHQUAKE/NATURAL DISASTER
1. The school will follow its written Disaster Plan.
2. Students will not be dismissed from school unless signed out up by a parent, guardian, or
designated individual on the student’s Disaster / Emergency Card. There will be no exception.
3. All parents or designated individuals who are picking up a student must first go to the Student
Control Station. School staff will direct parents or designated individuals to that station where
the child may be signed out.
4. The school will communicate with local emergency services and will care for children in a critical
situation.
5. DO NOT CALL THE SCHOOL. Lines must be kept open for emergency calls and communication
with local emergency preparedness teams.

SCHOOL SERVICES
AFTER CARE SERVICE
Registered K-8 students whose parents require a later pick up or any student not picked up at
regular dismissal time will be escorted to our After Care program. Students who are involved in after
school activities may also utilize this service with advance notification. The monthly school tuition
must be current for a child (or children) to participate.
Students registered in the program must abide by all school rules; After Care will follow the school’s
discipline policy. Consistent failure to abide by the rules on the part of either the parent or child will
result in dismissal from the After Care program.
Students sign in immediately following school, and may be picked up any time before 6:00 P.M.
Parents will be required to sign out students directly with the After Care staff. Billing for this service
will also be handled by the After Care staff.
AFTER CARE RATES FOR SCHOOL YEAR 2016-2017 FOR GRADES K-8
5-Day Rate
Pick-up Time
1 child
2 children
3 children
4:00 P.M.
$138/month
$264/mo.
$378/mo.
5:00 P.M.
$276/month
$540/mo.
$792/mo.
6:00 P.M.
$414/month
$816/mo.
$1206/mo.

4 or more
$480/mo.
$1032/mo.
$1584/mo.

3-day rate
Pick-up Time
4:00 P.M.
5:00 P.M.
6:00 P.M.

4 or more
$260/mo.
$592/mo.
$924/mo.

1 child
$83/month
$166/month
$249/month

2 children
$154/mo.
$320/mo.
$486/mo.

Drop-In………………… $6.00/hour/child
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3 children
$213/mo.
$462/mo.
$711/mo.

SAINT JOHN SCHOOL COMMUNITY HANDBOOK

AFTER CARE RATES FOR SCHOOL YEAR 2016-2017 FOR PRE-KINDERGARTEN
5-Day Rate
Pick-up Time
1 child
4:00 P.M.
$140/month
5:00 P.M.
$280/month
5:30 P.M.
$360/month
3-day rate
Pick-up Time
4:00 P.M.
5:00 P.M.
5:300 P.M.

1 child
$96/month
$192/month
$240/month

PRE-K Drop-In………………… $8.00/hour/child
AFTER CARE IS CLOSED DURING SCHOOL HOLIDAYS AND VACATIONS AND MAY NOT BE
AVAILABLE ON CERTAIN MINIMUM DAYS. PLEASE CHECK NEWSLETTER/ANNOUNCEMENTS FOR
INFORMATION.
MORNING CARE
Morning Care is available before school starting at 7:00 A.M. Students arriving to school before 7:25
A.M. are required to come to the library for supervision. Students should enter campus at the gate by
the middle school and proceed down the steps to the library. Students are not permitted on any
other part of the campus until campus supervision begins at 7:25 A.M. A fee of $3.00 per day will be
assessed to any families utilizing the Morning Care service.
LUNCH PROGRAM
A lunch program is offered through an independent contractor. Ki’s School Lunches. Families should
register at www.kisschoollunches.com to place orders. Lunches may be ordered or cancelled up until
8:00 A.M. of the day needed for an additional fee. All lunches are pre-ordered and pre-paid. No cash
is accepted.
Due to health reasons, students are prohibited from sharing food with one another.
Each class, escorted by the classroom teacher or aide, walks quietly to the lunch tables. No throwing,
wasting food, or eating another student’s lunch is allowed. Each student is responsible for throwing
away his/her own trash. No student is to leave the lunch area during lunchtime without permission
from the lunch supervisors. When the first bell rings, all playing is to stop. At the second bell,
students (grades K-5) are to line up in class order and walk quietly back to their classrooms escorted
by the aide or classroom teacher. Students in grades 6-8 may walk to class without lining up first, but
must walk quietly so as not to disturb the learning environment.
AFTER SCHOOL ENRICHMENT PROGRAMS
A variety of after school enrichment programs are made available to students throughout the school
year. Individual programs are sponsored by various contractors for a nominal fee.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

STUDENT RECORDS
EMERGENCY CARDS
An emergency card must be on file with the school office for every student. It supplies pertinent
information, including the names of two persons who may be contacted in the event a
parent/guardian cannot be reached in an emergency.
If there are any changes in the information on the emergency card (such as address,
employment, phone number), please PROMPTLY NOTIFY the school office in writing.
ACCESS TO STUDENT RECORDS
Parents or legal guardians of a student have the right to inspect all of his/her child's records in the
presence of the administration or the person delegated by the administration. State your request to
inspect your child's records by submitting a letter to the administration. Please include a phone
number where you can be reached during school hours.
RELEASE OF STUDENT INFORMATION/IMAGE
Parents are asked complete the Photo Release form provided with the registration documentation.
Upon parental approval, the school may use a student’s name or image in news releases regarding
school events, school publications, and on the school website.
RELEASE OF STUDENT RECORD INFORMATION TO SCHOOLS
When a student transfers to another school, a copy of the student’s official transcript will be
transferred upon written request. Saint John School transcripts include the scholastic record, some
directory information, and the student’s permanent health record. Transcripts are not given to
parents to be delivered to the requesting school.

TRANSPORTATION
DROP-OFF AND PICK-UP PROCEDURES
The procedure for drop-off and pick-up is detailed in the following subsections. The process will
work swiftly and smoothly if everyone follows the procedures and is attentive. Please make sure to
read newsletters/announcements, as that is the means whereby new policies and procedures will be
announced.
MORNING DROP-OFF
School begins at 7:45 A.M. Students not in their classroom by the designated start times will be
considered tardy.
The main drop-off is in front of the large double gates that enter into the school. Student supervision
begins at 7:25 A.M. when the front gates are opened. Students who require an earlier drop-off will be
directed to our Morning Care program in the library. Please see the “Student Services” section for
more information. Students dropped off in the upper lot, must proceed immediately to the school
campus. No congregating in the upper lot is allowed.
Parents may enter the school grounds from either Encinitas Blvd. or Balour Drive and should follow
the respective car line (car lines merge) and drop their student(s) off in front of the school. Parents
are requested to pull all the way forward to allow as many cars as possible to unload at one time. If
parents are walking children in, they should park in the upper church parking lot, and cross at the
designated crosswalk.
DO NOT LET YOUR CHILD OUT OF THE CAR EXCEPT AT THE DESIGNATED LOCATION. IT IS UNSAFE
FOR THE CHILD TO BE DROPPED OFF IN THE MIDDLE OF THE PARKING LOT/DROP-OFF LINE.
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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

A second drop-off area is available in front of the Church (upper parking lot) only for those families
with at least one student who is in 4th grade or higher. The students from these families will need to
walk down in front of the Church and cross over to the school area using the crosswalk, following the
directions of the traffic guide. Please do not park in spaces directly in front of the church steps since
elderly parishioners may park there.
AFTERNOON PICK-UP
Grades K-5 are dismissed at 2:25 P.M. and grades 6-8 are dismissed at 2:40 P.M. PreK students must
be signed out by an authorized person between 2:25-3:00 P.M.
There are TWO carpool pick-up locations:
1.

Lower parking lot for grades K-5
K-5 students will wait with their class for pick up at the circular drive at the bottom of the main
parking lot. Cars should follow the designated path to drive to the pick-up area and pull forward
as required.
Enter the church/school property via Balour or via Encinitas Blvd. Follow the driveway down
toward the lower circle area. Drive around to the lower circle where students will walk or be
escorted to your car. Drive on the right hand side of the driveway to allow room for cars to pass
on your left. Always pull all the way forward. If the traffic is backed up exiting toward Encinitas
Blvd., cars will be asked to exit toward Balour Avenue.
Students in grades K-5 who have siblings in middle school and those in a carpool will be walked
up to the parish parking lot and supervised until pick up. K-5 students need to group with their
older sibling or within their carpool group. Students must be ready for their ride; therefore they
must remain attentive.

2.

In front of the church for grades 6, 7, 8 and their siblings/carpools (only)
Staff members will walk the siblings up to the area where they will meet with middle school
siblings to await their carpool. The main pick-up area will be in front of the parish hall. Students
will walk to your car. Always pull all the way forward. Drive on the right hand side of the
driveway, to allow room for cars to pass on your left and to allow room for cars pulling out of
parking spots.

GENERAL TRAFFIC RULES
If you would like to park and walk to pick up or drop off your child, please park at the south end of
the parish hall where there are two smaller lots. Please do not park in the main school parking lot. It
disrupts the traffic flow and creates unsafe conditions for all.
CELL PHONE USAGE
For the safety of our children and other drivers, please do not use cellular phones while driving
on school grounds.
AUTHORIZATION FOR RELEASE TO ANOTHER ADULT
Written permission is required for your student to be released to another adult (who is not listed on
the child’s Emergency Card) for pick up. A written note to your child’s teacher is required. A written
note is also required if your child will be walking or biking home with another student who already
has authorization (see below).

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

AUTHORIZATION TO WALK OR RIDE A BICYCLE
Children who walk or ride their bicycles must leave campus at dismissal time. An annual written
authorization from the parent or guardian must be on file with the school office.
QUIET LEARNING ENVIRONMENT
Once the final morning bell has rung, we ask parents to please refrain from engaging in conversations
within the gated confines of the campus. This will help to ensure that a quiet learning environment is
maintained.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

II. EDUCATIONAL INFORMATION
INSTRUCTIONAL PROGRAM
CURRICULUM
The school curriculum encompasses all learning experience planned and directed under the
leadership of the administration in accord with diocesan, school philosophy, and national and state
standards.
The school curriculum:
1. Gives witness to the message of Christ as revealed in His person, His Sacraments, Scriptures,
community, doctrine, and the traditional heritage of the Catholic Church
2. Develops within students tools for communication, problem solving and decision making
3. Encourages each student to develop his/her potential through responsibility and accountability
to self, parents, peers, and faculty
4. Provides an informational framework that will prepare the students to live in the 21st century
5. Affirms ethnic pride, appreciates cultural values, and allows diversity when applying the
principles of peace and justice
6. Integrates parent and community talent into the school program
7. Defines roles for which students will be prepared, be made responsible, and be held accountable
The following subject areas comprise the Saint John School curriculum:
Religion is an integral part of the educational program for all students at all grade levels. Religion is
taught daily and includes prayer, scripture, as well as history, teachings and traditions of the Church.
Additionally, faith development and Christ’s Gospel message are interwoven throughout the
curriculum. Parents, in their role as primary religious educators of their children, are expected to
participate in home activity lessons and to participate with their children in weekly Sunday Mass.
All students, grades K-8, attend scheduled school Masses. Prayer services planned by teachers and
students such as Stations of the Cross and the Rosary are held throughout the year. The Sacrament of
Reconciliation is offered twice a year for students in grades 3-8.
Sacramental preparation is an important part of the religion curriculum. Students celebrate the
Sacraments of First Reconciliation in 2nd grade and First Eucharist in 3rd grade. Parental participation
is integral to the child’s preparation. Meetings are held to help parents in their role as the primary
religious educators of their children. Attendance at these events is required.
Family Life is a component of the religion curriculum and is designed to teach children God’s call to
live as Christian families.
Language Arts includes reading, phonics, spelling, composition, grammar, literature, speaking,
listening, and handwriting.
Mathematics teaches computation, problem solving, statistics, probability, patterns and functions,
geometry, logic, measurement, and algebra.
Social Studies include history, geography, economics, and current events.
Science includes physical, life, and earth science.
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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

Foreign Language includes a basic understanding of conversational Spanish.
Visual and Performing Arts covers music appreciation, history, performance, art history and
techniques, theatrical production, drama and dance.
Physical Education includes improved physical fitness, knowledge of sports, development of
coordination, growth in sportsmanship.
Digital Literacy teaches students how to responsibly use technology as a tool to create, produce, and
to research information.
TECHNOLOGY RESPONSIBLE USE POLICY
The following regulations and procedures provide Saint John School students and their parents with
information regarding the privileges and responsibilities of using technology and accessing the
Internet.
The use of the Internet at Saint John School has been established for educational purposes. Included
within this purpose are classroom activities, and guided educationally enriching personal research. It
has not been established as a public access forum for students, interpersonal communication
between students, or for commercial use. Our goal is to be proactive. By educating both parents and
students about our standards of behavior for the use of technology and the Internet, and enlisting
their support, we hope to make the use of technology both rewarding and safe.
While it is impossible to control all material on a public network, Saint John School has taken
reasonable precautions to restrict access to materials it considers harmful and to materials that do
not support educational objectives.
Teachers and staff will instruct students in appropriate ways to access internet resources. Teachers,
in consultation with the administration, may on occasion allow students to make non-routine use of
some Internet tools which are ordinarily restricted by this policy when such use would be in keeping
with the school’s curricular goals and objectives, and is under the direct supervision of the teacher.
The use of the Saint John School’s technology system is a revocable privilege for all users. The Saint
John School’s technology system, equipment, and all user accounts are the property of Saint John
School. Privacy rights do not apply to the use of the technology system or accounts and the school
reserves the right to monitor and access information maintained in the system and in users’ accounts
for the purpose of determining if a violation of this agreement has occurred.
Prohibited use include purposeful access or attempts to access, download, or transmit any “harmful
matter” in violation of any federal law, state law, or school policy. This includes, but is not limited to:
1. Any information that violates or infringes upon the rights of any other person.
2. Any hate-motivated, fraudulent, defamatory, abusive, obscene, profane, sexually oriented,
threatening, racially offensive, or illegal language or material.
3. Any information or communication that encourages the illegal use of controlled substances, or
promotes criminal behavior.
4. Any material that violates copyright laws.
5. Vandalism, unauthorized access, “hacking” or tampering with hardware or software. This
includes the introduction of “viruses,” “worms,” non-licensed or pirated software, or any
software or hardware for the purpose of disrupting or damaging the school’s computer systems.
Parents or guardians may be held financially responsible for any harm resulting from their
child’s misuse of the technology system.

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SAINT JOHN SCHOOL COMMUNITY HANDBOOK

The administration will ultimately decide what constitutes appropriate use, and its decision is final.
The administration will apply consequences as described in the Saint John School Community
Handbook at any time deemed necessary. This includes but is not limited to detention, discipline
conferences, suspension, expulsion, and possible financial restitution.
Please note: The school cannot control the manner in which students use technology at home.
However, there may be times when misuse of the technology at home may severely/adversely affect
what happens in school. The school, in such situations, may find it necessary to inform families of
those students involved in such use, and take additional actions in order to ensure the safety and
well-being of the members of the Saint John School community. Parents are strongly encouraged to
monitor and guide student use of online communication.
FAMILY LIFE EDUCATION
Saint John School provides students with an age-appropriate, value-oriented Catholic Family Life
Education Program which follows a written scope and sequence that has been provided by the
Diocese. Opportunity for parental preview of the instructional materials used in the program is
available by making arrangements through the office and with the child's classroom teacher. An
advance notification and signature letter is given to parents with the registration process.
PROPER CARE OF TEXTBOOKS
Each child is issued textbooks which are numerically assigned. The responsibility of each child is to
care for his/her textbooks. Textbooks are required to be covered. Parents must replace books that
are lost or excessively damaged. Parents will be charged fines at the end of the year for damaged but
usable books.
MEDIA CENTER
Students are responsible for returning or renewing their library books at their weekly assigned time.
Students are responsible for replacing or paying for lost or damaged books.
HOMEWORK
The purpose of homework is:
1. To reinforce concepts and skills presented in class.
2. To foster student self-discipline.
3. To foster good work habits.
4. To encourage accountability.
Time spent on homework will vary from student to student.
ABSENCE POLICY FOR MAKING UP WORK
The importance of education is communicated to children when parents assure the daily presence of
their child in class. It should be understood that what happens in the classroom (e.g. science labs,
class discussions, demonstrations, cooperative learning sessions, art and music experiences, lectures,
teachable moments, etc.) is irreplaceable learning because of the dynamics and interactions between
students and teacher. The time a child is absent from class inhibits his/her mastery of the material
presented. Assignments and tests are not required to be given in advance to accommodate
families who vacation during the regular school session. Students must complete all make-up
work in the time allotted (a maximum of two days for each day absent.)

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PROMOTION AND RETENTION
In order to be promoted to the next grade level, students must pass the required competencies for
his/her grade level in Math and Language Arts with a grade of 70% or higher. In certain cases,
remedial tutoring or summer school may be required as a condition for advancement to the next
grade. Students may not be allowed to participate in graduation events if the above-mentioned
satisfactory grades are not met.
In case of delayed progress, each student should be considered individually. Any decision concerning
non-promotion must be made after considering all facts related to the student’s development
(emotional, physical, social as well as intellectual and academic), documented throughout the year.
Although the opinions of the teachers and parents are significant factors, the final determination
regarding retention remains the responsibility of the administration.
PROBATIONARY STATUS
Academic Probation: Students who have an overall academic average below a 70% at the midtrimester or at the end of a trimester, will be placed on Academic Probation for a period of six weeks.
During the probationary period, the student will be expected to improve his/her academic
performance as detailed in the probation meeting minutes and probation contract. Terms of the
academic probation will be determined by the administration. A conference to discuss these terms
will be held with the administration, teachers, parents/guardians, and student.
Responsible Behavior and/or Work Habits Probation: Students who have an overall average
below 70% in either Responsible Behavior or Work Habits at the mid-trimester or at the end of any
trimester, will be placed on probation for a period of six weeks. During the probationary period, the
student will be expected to improve his/her behavior and/or work habits as detailed in the
probation meeting minutes and probation contract. Terms of the probation will be determined by
the administration. A conference to discuss these terms will be held with the administration,
teachers, parents/guardians, and student. Any 8th grade student with a behavior grade lower than
70% in the 3rd trimester may lose their 8th grade privileges. Any 8th grade student with a final
behavior grade average below 70% may not be permitted to participate in graduation activities.
TESTING
Individual student progress and achievement is assessed for students in grades 2-8 using
Renaissance Star Testing. These tests are diagnostic in nature and are given at multiple times each
year so that we may better meet the needs of individual students. These standardized test results are
entered on the permanent record cards. The Diocese of San Diego prohibits schools from publishing
these tests scores as a means of comparison.
Students in grades 5 and 8 complete the Assessment of Catechesis/Religious Education (ACRE)
annually.
Other forms of assessment may include teacher-devised tests, publisher tests, portfolios; oral
presentations, book reports, labs, projects, and informal assessment which help teachers evaluate
student achievement throughout the year. In grades 6-8, graded assessments will be reviewed with
the student, but will not be sent home. Grades for assessments can be viewed on the online grade
book. Parents may make an appointment with the teacher to review any assessment.
ACCOMMODATIONS
Teachers will provide accommodations for students who have a documented learning disability.
Accommodations may include, but are not limited to, extended time or oral testing. Documentation
may be provided by the public school system, or through an independent psychological testing
service. Please contact the administration for further information.

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ON-LINE GRADING AND PROGRESS REPORTS
Teachers post students’ grades on School Speak, our on-line school management program. Teachers
update grades at a minimum of every 2 weeks. Parents/students are responsible for monitoring
their performance on School Speak. After the initial set up, passwords should be changed to ensure
confidentiality.
REPORT CARDS
In addition to viewing grades on School Speak, report cards are distributed at the end of each
trimester. The report card envelope should be signed and returned to the classroom teacher before
the following Friday. First Trimester Report Cards are normally distributed at the parent
conference.
Questions regarding report card grades should be addressed to the teacher who is responsible for
teaching the subject(s).
CONFERENCES
All parents are requested to attend one annual Parent/Teacher conference. Conferences are held at
the beginning of the second trimester. Students will be dismissed at noon to accommodate the
conference schedule. Please check the school calendar for more information. During the weeks
preceding the conferences, parents will be requested to sign up for a conference time on-line at
http://saintjohnschool.ivolunteer.com.
Parents are always welcome to schedule appointments with teachers at other times throughout the
year if they have any questions or concerns regarding academics or behavior. Either teachers or
parents may request that an administrator be present at conferences.
GRADING POLICY
The Saint John School grading policy is aligned with the other Catholic elementary schools in the
Diocese as well as the Catholic high schools. All follow a 10 point scale.
Standards-Based Grading System for Kindergarten-2nd grade
E

Exceeds Grade Level
Standard

M

Mastering Grade Level
Standard

P

Progressing Toward Grade
Level Standard

IP

Initial Progress Toward
Grade Level Standard

NE

Not Evaluated

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Grading System for Grades 3-8
A

93-100

A-

90-92

B+

87-89

B

83-86

B-

80-82

C+

77-79

C

73-76

C-

70-72

D+

67-69

D

63-66

D-

60-62

F

0-59

NE

Not Evaluated

HONOR ROLL (Grades 6-8)
The Honor Roll is designed to recognize outstanding achievement each trimester. To achieve Gold
Honors, students must earn no less than six A’s or one B in the core subjects of religion, math,
language arts, literature, spelling, science, and social studies. To earn Silver Honors, a student must
attain the grades of five A’s and two B’s in the core subjects. In order to qualify for Honors, students
must maintain a Responsible Behavior grade of a B. In order to receive the honor, no grade of C or
lower in any subject is permitted.
SERVICE REQUIREMENT (Grades 6-8)
Middle school students are required to complete 3 hours of non-school sponsored service each year.
Service hours must be documented. Forms are available through religion teachers. A grade for the
service requirement will be applied to the student’s last trimester religion grade.
SERVICE AWARD (Grades 6-8)
The Service Award is given to student who participate in 20 hours or more of non-school sponsored
service to others. Forms for documenting service are available through religion teachers.
ACADEMIC INTEGRITY
It is imperative that Saint John School students, as part of their Christian formation and preparation
for higher education, understand and practice academic integrity and honesty. For this reason any
form of academic dishonesty will be addressed. Academic plagiarism is the theft or use of others’
ideas or writings with or without their knowledge. (Students will be taught how to cite sources in
written work when necessary.) Cheating is the use of unauthorized notes, materials or resources on
any test, quiz, or homework assignment. Allowing another student to copy from one’s test or
homework is also considered cheating. Students are responsible for the appropriate storage of their
notes, materials and/or resources during testing periods. Failure to do so will be considered
academic dishonesty.
Any student who purposefully and blatantly passes off another person’s work as his own will receive
a grade of “0” for the assignment. Students will also receive a conduct referral and the appropriate
consequences.
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ACCELERATED MATH PROGRAM (Grades 6-8)
Saint John School offers an accelerated (beyond honors) math program to our middle school students
in order to match students’ demonstrated pace and intellectual ability with the level of learning.
Candidates for the Accelerated Math Program must meet the following criteria:



5th or 6th Grade STAR Test Average Mathematics Score > 95% OR Pre-course Math Diagnostic
Readiness Test Performance Score > 95%
Combined STAR Average Mathematics and Pre-course Diagnostic Scores > 180
Average math grade of A
Teacher recommendation determined by scholastic and behavior/work habits performance

Saint John School Middle School math class sequence is as follows:
Grade Level

Average/Honors

Accelerated

6th

Math 6

Math 7 – Switch during math class

7th

Pre-Algebra

Algebra 1 – Direct instruction twice per week; video
lesson instruction 3 days per week

8th

Algebra 1

Geometry – Direct instruction once per week; video
lesson instruction 4 days per week

In order to remain in the Accelerated Math Program, math students must maintain a report card
math grade average of 88% and must maintain acceptable classroom behavior as determined by the
teacher.

EXTRA CURRICULAR ACTIVITIES
AFTER SCHOOL SPORTS
Philosophy of the North County Parochial League
“Sports, well understood and practiced… contribute to the development of the whole person because
it demands generous effort, careful self-control, mastery of self and respect for others, complete
commitment and team spirit. These values contribute to the building up of tomorrow’s well-ordered
society which we have characterized as the ‘civilization of love’.” Pope Paul VI
The purpose of the North County Parochial League (NCPL) after-school sports program is to teach
and exemplify the basic human and Christian values of sportsmanship, cooperation, and teamwork.
Its goal is to foster friendships, provide leadership opportunities, and develop positive attitudes
toward sports and athletic competition.
THE SPORTS PROGRAM
The sports program offers competitive team experiences that contribute significantly to the
development of character and integrity. In addition to regular PE classes that are part of Saint John
School’s core curriculum, the NCPL after-school sports programs provide a complimentary avenue
for Saint John’s students to develop critical life skills such as sportsmanship, working together as a
team towards a common goal, and accepting victory graciously and defeat with dignity.

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While engaging in sports has many positive aspects, it must be understood that participation in the
NCPL after-school sports program at Saint John School is a privilege and not a right. Saint John will
strive to accommodate every student who wants to participate in a sport.
The Athletic Director supervises the program. Volunteer coaches and referees are under the
direction of the Athletic Director and abide by the Athletic Director’s Handbook. All volunteer
coaches must receive a LIVE SCAN finger print clearance and must have a clear TB Skin test on file.
Volunteer coaches are needed in order to run the sports programs. If the school does not
obtain a volunteer coach for a particular sport, that sports team will not be offered.
PARTICIPATION IN SPORTS
Students participate on a voluntary basis in grades 5-8 provided that they meet the academic and
behavior standards. (Junior Varsity - grades 5-6, Varsity - grades 7-8). Those who participate pay an
individual sport fee that pays for the athletic league fees, field rental, team and field equipment,
uniforms, tournament dues, referee costs, and other costs as determined by the Athletic Director. The
Athletic Director may deny participation in practice or games if a player has not turned in the fees
and proper forms.
ELIGIBILITY FOR SPORTS
A student athlete is eligible to participate in a team sport if:
1. His/her trimester report card is equal to a 2.0 GPA or better and there are no F’s.
2. The student maintains the required GPA between the grading periods indicated above.
Ineligibility consequences are as follows:
1. Failure to earn a 2.0 GPA at any reporting period will result in the student being ineligible,
excluding tryouts, until the next grading period. Any student falling below 70% in any class at
any time will result in the student being ineligible, excluding tryouts, until the grade is raised
above70%. This requirement includes both academic and behavior grades.
2. Any ineligible player participating during a NCPL game will cause Saint John to forfeit the game
or event, no exceptions.
3. Conduct referral ineligibility will be for the duration of 10 school days beginning with the date of
referral. Tryouts and/or team sign-ups are permissible within the 10 school days, but practice
and games are not.
TEAMS AND SEASONS
The following table lists the sports programs offered by Saint John School:
Fall
Winter
Spring

Boys’ Varsity/JV Flag Football
Girls’ Varsity/JV Volleyball
Boys’ Varsity/JV Basketball
Girls’ Varsity/JV Soccer
Boys’ Varsity/JV Soccer/Volleyball
Girls’ Varsity/JV Basketball

PEP SQUAD
Saint John School offers a pep squad for students in grades 5-8. Any student wishing to participate
must meet the academic and behavior standards set forth for all after school sports. Students will
participate in a try-out process and must also purchase their own uniforms.

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STUDENT COUNCIL
The Student Council is comprised of students from grades 6-8 with representatives from each grade.
Elections are held in the spring. Those running for office must meet the requirements set forth by the
faculty advisor and the administration.
Student Council provides an excellent opportunity for training in leadership and principles of
democratic government. To be eligible, students must maintain an overall academic average grade of
C+, have no F’s, and maintain a grade of B or better in Responsible Behavior with no conduct
referrals at the end of each trimester. Students must follow all school rules and demonstrate a
positive attitude about school, students, and faculty. Faculty advisors and the administration oversee
various Student Council activities.
ACADEMIC DECATHLON
The Academic Decathlon is a competition for students in grades 6, 7, and 8. There are ten events.
Two of the events are collaborative team efforts:
 Logic Quiz with 20 rigorous thinking problems

Super Quiz with 50 multiple choice questions on five broad academic themes (Religion,
Literature, Fine Arts, Social Studies, and Science)

The remaining eight events test individual knowledge of:
1. Roman Catholic doctrine
2. English grammar and spelling
3. Literature
4. Science
5. Mathematics
6. Current Events
7. Social Studies
8. Fine Arts (Art and Music)
Awards are given for individual and team performance. The local Diocesan competition is held on the
first Saturday in March. The winning team from each diocese competes in the state championship on
the first Saturday in May.
FIELD TRIPS
Field trips that enhance and support the curriculum are planned by the teacher with administration
approval. Parent-sponsored Saint John field trips are not allowed. Field trips are privileges given to
students; no student has an absolute right to a field trip. Students may be denied participation if they
fail to meet academic and/or behavioral requirements.
Requests for parental/guardian permission will be accompanied by full details about the field trip. A
separate permission slip will be issued for every field trip. Parents are required to pay for any costs
incurred for the field trip. The cost may include bus transportation. Students are required to wear
the school uniform on all field trips unless otherwise stated on the permission slip.
Permission slips must be signed and returned to the teacher before any student may leave the school
grounds to go on a field trip. Verbal or telephone permission by parents or guardians is not
acceptable. A faxed permission slip is permitted. Students who do not have parental permission to
participate in a specific field trip are expected to attend school during the regular school hours that
day and will be given appropriate assignments. Parents have the right to refuse to allow their child to
participate in a field trip. In such cases, the student is still expected to attend school as normal.
Field trips are an extension of the learning environment, therefore all school rules and policies apply
at all times. This includes the transportation to and from any given field trip destination. No
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electronic communication devices are permitted to be used by students during any part of the
field trip including time spent in transport.
Parents or guardians who volunteer to act as chaperone on a field trip must follow the guidelines set
forth in the “Saint John School Field Trip Chaperone Requirements” form. Chaperones must
always follow the directions of the supervising teacher.
ALTAR SERVERS
Students in grades 4-8 are invited to serve Saint John Parish as Altar Servers. After initial training,
students are scheduled to serve for various parish Masses on the weekends and at the school Masses.
Parents may contact the parish altar server coordinator with questions.
CLUBS OR COMMITTEES
Saint John School offers a variety of clubs and committees to allow students the opportunity to grow
in leadership skills and pursue personal interests. In order to participation in these clubs or
committees, students must maintain the appropriate academic and behavioral grades.

DISCIPLINE
CATHOLIC SCHOOL DISCIPLINE
Discipline in the Catholic school is an essential aspect of Christian development. Its purpose is:
1. To provide a classroom situation conducive to learning.
2. To educate students to an appreciation of the importance of developing responsibility and selfcontrol.
3. To help build a sense of community.
SCHOOL DISCIPLINE POLICY
The basic long-range purpose of discipline is to develop in every student the capacity for intelligent
self-discipline. The primary short-range goal is to maintain conditions in the classroom that make
effective learning possible. A discipline plan is specifically developed for each grade and the policy is
distributed at the beginning of the school year by the classroom teacher. An administrator is the final
recourse in all disciplinary situations and may waive any disciplinary rule for just cause at his or her
discretion.
RESPONSIBLE BEHAVIOR
In order to preserve their privilege of school attendance, students are expected to exhibit good
citizenship and responsible behavior at all times. They should be courteous and respectful to all staff
members and fellow students. Parents, as primary educators of their children, agree to support and
uphold the spiritual, academic, and disciplinary standards of the school.
Recognition cards are distributed to students for exemplifying our School Wide Learning
Expectations.
Although Saint John School fosters a positive school environment and constantly looks for ways to
prevent behavioral issues, serious or repeated infractions may require disciplinary measures.
Parents will be notified about serious or repeated behavior infractions. Consequences for such
infractions are age and grade appropriate.
All students are responsible to adhere to the school’s Code of Conduct. Discipline Boards are
conducted for serious or repeated offenses.

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DETENTION
Before-school, after-school, and lunch detentions may be used for repeated tardiness and infractions
to the school’s behavior and uniform policies. The detention policy is applied based on age and grade
level appropriateness. Detention must be served at the assigned time by the student only. Failure to
serve detention will result in additional detentions and/or a lower behavior grade.
CONDUCT REFERRALS
Conduct Referrals are given for serious infractions of school rules. These may include, but are not
limited to: cheating, defiance, fighting, harassment, bullying, on-campus or off-campus truancy, injury
to self or others through careless action, gambling, vandalism, obscenity, profanity and/or vulgarity
in words or actions, and blatant disrespect for self, staff members, or fellow students.
Student must behave appropriately as outlined in the Responsible Citizen Code of Conduct. After the
first occurrence of inappropriate behavior, if a student continues the behavior, a conduct referral will
be issued after the second occurrence within the same day.
Students receiving conduct referrals will be referred to the administration and/or Discipline Board
for a conference. Each conduct referral results in an automatic service detention, suspension from
extracurricular activities for 10 school days, and negatively impacts the student’s behavior grade.
PROBATION
A student may be placed on probation for a relatively serious offense, for continuing serious
academic deficiency, or for continued misconduct after a warning, when the misconduct does not
require more serious action.
Procedures for Probation
1. A formal probation will be approved by the principal
2. A conference with parents, student, and school official will be held
3. When a student has been placed on probation, the parents/guardians will be informed in writing
of the reason for the probation, the length of the probationary period, and the conditions under
which the probation will be lifted
4. Written record of student probation will be kept for reference, should more serious action be
necessary later
5. Effort will be made to assist the student through constructive counseling in order to forestall
further sanctions
SUSPENSION
A student may be placed on suspension for serious misconduct on campus or off campus during school
related activities, or for continued misconduct after having been placed on probation.
Official suspension may assume various forms:
1. The student may attend class but lose the right to participate in any school activity on or off campus
2. The student may be suspended from a particular class and required to report to a specific place
on campus during that time
3. The student may serve an in-school suspension. The entire school day will be spent in the office
with the student completing assigned work
4. The student may be sent home for the entire period of suspension and assigned academic work
to make up the loss of class time
In all cases the administration will prudently decide on the most efficacious and appropriate terms of
suspension.

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Procedures for Suspension
1. The student will be given oral or written notice of the charges against him/her, and a fair
opportunity to present his/her side of the story
2. The gravity of suspension requires that notice be given to the parents/guardians by telephone or
other appropriate method within a reasonable time, followed by a written notice signed by the
administration
3. A conference with the parents, student, and appropriate school staff will be arranged. The pastor
will be notified of the conference and given the opportunity to attend
4. A written form of suspension will be signed by the parents/guardians and student. On this form
the exact length of the suspension period will be specified and the reason for the suspension
clearly noted.
5. The principal will maintain dated documentation of facts and parent conference
6. In "emergency" situations constituting a clear and present danger to the lives, safety or health of
students or school personnel, suspension will be imposed without a prior conference. In this
case, notice to parents/guardians will follow within 24 hours
According to SUSPENSION GUIDELINES, "The possibility of expulsion or a recommended transfer for
continued or repeated misconduct must be clearly stated to student and parents (guardians)." Also,
"to the extent that such opportunity can be reasonably provided, a suspended student has a right to
make up all assignments and tests missed during the period of suspension, and upon satisfactory
completion, to be given full credit.”
EXPULSION FOR DISCIPLINARY REASONS
"A student may be expelled from school for misconduct of a very serious nature calling for immediate
dismissal without suspension or for a repetition of conduct for which the student has been
suspended one or more times."
Grounds for Expulsion
Among offenses which are grounds for expulsion are:
1. Actions gravely detrimental to the moral and spiritual welfare of other students
2. Behavior firmly established as a habit or disruptive behavior which obstructs or delays the
progress of the rest of the class
3. Damage to or theft of school or private property
4. Infliction of or threatened physical injury to another person (see Student Threat Policy)
5. Possession or sale of weapons
6. Possession or sale of drugs, including controlled substances
7. Possession or sale of intoxicants
8. Possession or use of tobacco
9. Commission of obscene act(s) or engagement in habitual profanity or vulgarity
10. Disruption of school activities
11. Defiance of school authorities
12. Habitual truancy
13. Hazing (See Dignity of the Human Person)
In regard to offenses which take place off school premises and which constitute grounds for
expulsion, the school must have evidence of the offense and establish its relationship with school
discipline and the welfare of students.

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Procedures for Disciplinary Expulsion
With the exception of the most serious circumstances, the following steps will be taken and
documented by written communication between the school and the family.
1. The steps to be confirmed by a letter to the parents/guardians are:
a. Probation
b. Conference(s) with parents/guardians, student, teacher, and administration
c. Suspension or suspensions
d. Conference(s) with parent/guardians, student, teacher, and administration
e. Expulsion
2. The parents/guardians will be given a written notice of the offense and will attend a conference
with the student, school personnel, and administration. The pastor will be advised of the
scheduled conference and will be asked to attend.
3. The administration will properly document all expulsion cases including grounds, evidence,
record of conferences, and final notice.
4. The Director of Schools will be notified immediately concerning any expulsion, and in writing
according to EXPULSION GUIDELINES:
a. With the knowledge and consent of the pastor, the administration will make the final
decision to expel a student.
b. Full credit will be given for all work accomplished by the student prior to the time of
expulsion.
c. Only in exceptional cases will expulsion take place when the student is in the eighth grade
and has been enrolled in the school for three or more years.
EXPULSION FOR ACADEMIC REASONS
If the parents/guardians of a student will not accept a recommended transfer after all the procedures
have been completed, the procedures for notification, conferencing, and written documentation shall
be followed, as in the cases for disciplinary expulsion. Opportunity for appeal by the parents shall be
provided.
WITHDRAWAL FOR ACADEMIC REASONS
Certain students may be given a recommended transfer on grounds other than discipline. The
following procedures apply to students clearly unable to profit from schoolwork by reason of ability
or emotional instability:
1. Consultation between teacher(s) and administration as early as possible in the first semester.
2. Conferences with parents/guardians to advise them of the possibility of withdrawal for academic
reasons and to discuss possible remedial actions and educational alternatives. The
administration will provide a copy of these recommendations to the parents/guardians.
3. Follow-up conferences are held with the parents to evaluate the academic progress of the
student.
4. The administration makes the final decision, after appropriate consultation with the pastor.
5. Ordinarily, the transfer will occur only at the end of a grading period.
Written documentation of compliance with the above procedures is to be retained on file.

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TRANSFER ON GROUNDS OF PARENTAL BEHAVIOR
Normally a child is not to be deprived of a Catholic education or otherwise penalized for actions of
parents/guardians. However, in rare instances, parents/guardians may so persistently and overtly
refuse to cooperate with school staff, policies, regulations or programs, or may so seriously interfere
in matters of school administration or discipline, as to reduce significantly the school's ability to
serve their own or other children.
In such cases, after reasonable effort to bring about the smallest degree of parental/guardian
cooperation and after appropriate consultation with the pastor, the administration may recommend
to the parents/guardians that they transfer their child. Documentation of the basis for this action and
of all consultation with the parents/guardians on the matter will be retained on file. If the
parents/guardians refuse to accept the recommended transfer, the procedures for notification,
conferencing, and written documentation will be followed as in cases for disciplinary expulsion.
STUDENT THREATS - POLICY AND PROCEDURE
1. Any and all student threats of harm to self or others must be taken seriously.
2.

Whoever hears the threat will report it to the principal immediately.

3.

Police will be notified if warranted.

4.

The parent or guardian of the student who has made the threat will be notified immediately.

5.

The student will be kept in the principal’s office under supervision until the police/parents arrive.

6.

The parent or guardian of any student who has been mentioned as a potential victim, as well as
any adult who has been mentioned, either verbally or in writing, will be notified immediately.

7.

The student will work from home and will not be considered for readmission to the classroom
unless and until the following steps have been completed.

8.

a.

The administration must receive a report from the police, either written or verbal. That
report should include notification of whether the child will be charged with any crime as
well as an assessment of the child’s access to weapons.

b.

A comprehensive mental health evaluation and risk assessment must be conducted by an
independent psychiatrist or psychologist. If a psychiatrist performs the primary
evaluation, he or she will determine whether it is necessary to utilize a psychologist for
psychological consultation or testing. If a psychologist performs the primary evaluation, he
or she shall determine the need for psychiatric consultation.

c.

The administration will, after obtaining the permission of the parents, provide the mental
health care professional with all relevant facts, including but not limited to aggressive
behavior, details of the threat as known to the administration, copies of any drawings or
writings, disciplinary history of the student, behavioral concerns, and the names of any
known victims or potential victims.

d.

The administration shall receive a written comprehensive, detailed evaluation and report
and documented treatment plan from the mental health care professional stating the basis
(factual and risk factors and testing results) upon which it has been determined that the
student does or does not pose a danger to self or others. The report must address the
concerns raised by the principal to the mental health care professional. The evaluation and
report must be delivered to the administration. The administration will share them with
legal or mental health care consultants, as well as any members of the school or parish
administration who will assist the principal in the decision regarding readmission of the
student to the school.

If the psychiatrist or psychologist recommends re-admittance, and if the principal is satisfied
with the report given, the principal will, after consideration, including a conference with the
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parents, decide whether to re-admit the child. The outcome of the investigation including the
police and mental health reports will be considered as determining factors in the decision
whether to re-admit. This decision will not be finalized until after an initial meeting with the
parents. The decision will not be made or announced at that meeting. Any decision on whether to
re-admit will require consultation with the pastor.
9.

Disciplinary action including suspension/expulsion will be administered as appropriate.

10. If the student is re-admitted to the school, the mental health care professional must at the
administration’s or pastor’s request provide a follow-up assessment of the student within 30
days. The principal must be provided with a copy of the follow-up assessment and evaluation
and any recommendation for therapy, counseling, or other treatment. Cooperation with
recommendations for continuing care will be a condition of re-admittance and continued
enrollment.
11. Counseling will be made available to children who are victims of the threatening behavior or
who observed the threatening behavior if it is determined that such counseling is needed and
parent permission is granted.
Documentation from the mental health care professional concerning the student is to be placed in a
separate, confidential file and will not be a part of the student’s academic or disciplinary file. Only the
administration and/or pastor should have access to these files. This documentation will be kept for a
period of one year beyond the time when the child leaves the school as a result of expulsion,
withdrawal by parent/guardian, or graduation before being destroyed.
This policy will be reviewed periodically or as needed to accommodate changes, as mental health
professionals are continually addressing the area of risk assessment for violent or potentially violent
behavior.
DIGNITY OF THE HUMAN PERSON
Saint John School affirms the Christian dignity of every member of our school community. It is the
policy of the school to provide an educational environment in which all members are treated with
respect. Harassment and bullying is unacceptable conduct that is severe, pervasive and deliberate.
Harassment occurs when an individual is subject to treatment in a school environment, which is
hostile, offensive, or intimidating because of the individual’s race, creed, color, national origin,
physical ability, or gender. Harassment and bullying of any person by another is prohibited and will
not be tolerated.
A charge of harassment shall not, in and of itself, create the presumption of wrongdoing. However,
acts of harassment will result in disciplinary action up to and including expulsion. Students found to
have filed knowingly false or frivolous charges will also be subject to disciplinary action up to and
including expulsion. Depending on the nature and extent of the charge, if reasonable suspicion of
misconduct is determined, the parents of the alleged harasser will be called to take the student home
pending conclusion of the investigation by the school.
MISTREATMENT OF TEACHERS
Communication with teachers via e-mail, voice mail, or letters must be conducted in a positive and
courteous manner. Parents should address concerns in such a way that agreement or compromise
may be reached. The administration retains the right to call a meeting with parents who do not
follow these guidelines.
Any parent, guardian, or other person who insults or mistreats any teacher in the presence or
hearing of other school personnel or students and at a place which is on school premises or public
sidewalks, streets, or other public ways adjacent to school premises or at some other place, if the
teacher is required to be at such other place in connection with assigned school activities, is guilty of
a misdemeanor, and is punishable by a fine of not less than fifty dollars ($50.00) nor exceeding five
hundred dollars ($500.00). (CA Education Code 44812)
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III. GENERAL INFORMATION
BIRTHDAY CELEBRATIONS
To celebrate their birthday, a student may wear free dress on their actual birthday. If the birthday
falls on a weekend, holiday, or vacation, the student may choose a day close to their birthday to wear
free dress. Additionally, students’ birthdays are recognized at the weekly assembly. Birthday treats
or “goody bags” should not be handed out at school. If you are handing out invitations at school
to parties, every child in the class must be included (or all girls or all boys). No balloons are
permitted on campus.

CELL PHONES AND PERSONAL ELECTRONIC DEVICES
Student may not use electronic Wi-Fi devices during the school day. This includes all times between
morning drop-off through regular end of the day pick up. While we recommend that such devices not
be brought to school, any that are must be powered off and secured in a backpack or in a location
provided by the homeroom teacher. The school is not responsible for the loss, theft, or damage of a
device that has been brought to school.
The devices may be used only after 3:00 p.m. If a student remains on campus at After Care, they
may not use their devices until after pick up by their parent or guardian.
If a student is in possession of a cell phone or electronic device during the school day, the item will be
confiscated and taken to the school office. The student will earn a detention. A parent must come and
claim the device on the following school day. A second offense will also result in a $25.00 fine.

FORGOTTEN ARTICLES
Any items left at home such as lunches and sports clothes may be brought and left on the table outside
the office. Be sure that items are clearly labeled with your child’s name.
If a lunch is forgotten, it must be brought to school before the student’s lunch period. Students without
a lunch should first check the table outside the school office. If no lunch is there, they will receive an
emergency lunch from Ki’s Lunch Program. Parents will be responsible for payment of the emergency
lunch. Payments are made directly to Ki’s. Students will not be allowed to call parents from school
regarding forgotten lunches.

LOST AND FOUND
To encourage personal responsibility, there will be no “Lost and Found.” All personal items and
uniforms must label items with the student's name. If an item is accidentally left behind,
assigned student leaders will return items to the owner as long as it is labeled. Any unlabeled items
will be donated.

PLAYGROUND RULES
Playground rules are enforced for the safety of all students. Students should always follow the
direction of the adult supervisors. Students should always remember to use respectful language at
all times. Leaving the playground area without permission is prohibited. Each student is responsible
for cleaning up after themselves. Students will be asked to pick up trash and sweep under their table
before being dismissed from lunch.
The following rules apply to the play structures: Do not climb up the slide. Do not jump off the
swings. Please do not twist or walk in between the swings. Do not bring play equipment on to the
play structures. Please do not play with the safety foam chips. Unsafe games will not be permitted.
Per Diocesan policy, gymnastics are not permitted on school grounds.
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Ga-Ga Ball is a P.E. or after school activity only. Please do not climb or sit on the Ga-Ga Ball structure.
Climbing over or under the fence is prohibited. The school is not responsible for any personal sports
equipment brought to school.

SUNDAY MASS AND PERSONAL PRAYER
Sunday is, according to the Code of Cannon Law, "the foremost feast day of obligation" in the Church.
The obligation of personal prayer and regular attendance at Sunday Mass is of chief importance for
the maintenance of a sturdy life of faith. Therefore, parents/guardians and the school are bound by a
serious obligation and grave responsibility to teach these practices and their underlying values to
students, by word and personal example. Parents/guardians of non-Catholic students have a similar
grave responsibility to teach by word and personal example the serious obligation of regular
participation in public worship and of personal prayer.

UNIFORMS
UNIFORM POLICY
Your children must wear the proper school uniform at all times. Uniforms must be clean and in good
repair. Uniforms must be sized appropriately and not altered from their original appearance. There
are no substitutions or changes allowed. All uniform items must be purchased through our
designated uniform supplier.
Students who are not in uniform will receive a uniform infraction. Students who do not receive a
uniform infraction during the trimester will have a free dress day. Students who receive three (3)
skirt uniform infractions in a trimester will be required to wear uniform pants/shorts for the
remainder of the school year.
GENERAL GUIDELINES
Hair: Hair must be the student’s natural color. Hair may not be dyed, bleached, streaked, or spiked.
No wigs, feathers, extensions, etc. may be worn. No mohawks or extreme styles. Boys’ hair should be
no longer than the collar with sides no longer than the ear lobes. All girls’ hair accessories must be
made out of uniform material or be solid navy, maroon, gray, white, or black. Students will be asked
to remove any large or distracting hair accessory.
Jewelry: One “cause” rubber bracelet may be worn. Only one simple religious charm/medallion on a
chain is allowed as a necklace. Watches must be for telling time only- no Wi-Fi devices, games, etc.
For boys, no earrings of any kind. Girls may wear one pair of stud earrings in the earlobe only. No
rings allowed.
Makeup/Nails: Makeup of any kind is not allowed at school. This includes nail polish (including
clear) and lip gloss. Tattoos and marker/pen writing on body and clothing are also prohibited.
Sweater: The uniform sweater/vest may be worn on regular or P.E. days. The sweater or vest is
required for dress uniform.
Sweatshirts: Sweatshirts may not be worn to Mass. They are allowed at all other times.
Jackets: Saint John School jackets are the only jackets allowed to be worn.
Socks: Solid white, navy, gray, or black crew or tube socks (no logos). No ankle sport socks. In
addition, girls may wear white, black, navy, gray, or maroon turn cuff socks, knee socks, or tights.
Shirts: All students must tuck in their shirts at all times (up to 3:00 PM) except during PE and recess.
Girls in grades 6-8 my wear their shirts untucked. Only white undershirts may be worn with the
uniform.
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Skirts/Jumpers/Skorts/Shorts: Length must be no shorter than 3 inches above the top of the knee
cap. If skorts are altered (shorts removed), then the same length requirement for skirts will be
applied. Middle school girls must purchase junior sizes to maintain appropriate length requirements.
No “rolling” of skirts permitted.
REGULAR (NON-P.E.) UNIFORM FOR BOYS AND GIRLS
Polo shirts: Short or long sleeve white, maroon, or gray polo shirt with logo.
Uniform Bottoms: Long navy blue twill pants and navy blue walking shorts from uniform supplier.
No rolled shorts. Shorts may be no more than 3 inches above top of knee cap.
Boys must wear a plain black or navy belt. No metal spikes or studs.
Girls may wear plaid jumpers (K-5); plaid or navy skorts; or plaid, navy or gray skirts as well as navy
shorts or pants. Jumpers/skirts may be no more than 3 inches above the top of the kneecap and may
NOT be rolled up. Navy or black bike shorts must be worn underneath skirts and jumpers. These
cannot show below the jumper/skirt hemline.
Shoes: Any combination of black or white shoes is acceptable. Shoestrings may be black or white. No
sequined, glitter, or patterned shoes allowed. High top shoes are permitted, but socks must be visible
above the top of the shoe.
DRESS UNIFORM (MASS DAYS)
Boys (K-8): Short or long sleeve white, maroon, or gray polo shirt with school logo. Navy blue pants
(no shorts). Maroon or gray sweater or vest with school logo. Solid black shoes – dress or athletic
(see description in regular uniform section).
Girls (K-8): Short or long sleeve white, maroon, or gray polo shirt with school logo. Maroon or gray
sweater with school logo. Jumpers, Skirts, or Skorts in plaid, navy, or gray. Navy or black bike shorts
must be worn underneath skirts and jumpers and skirt length should be no shorter than 3 inches
above the top of the kneecap. Shoes are the same as for regular uniform (see description in regular
uniform section).
P.E. UNIFORM FOR BOYS AND GIRLS
The P.E. uniform may be worn only on P.E. days.
T-shirt: Gray P.E. T-shirt with school logo.
Sweatshirt: Navy blue sweatshirt with school logo.
Shorts: Navy blue walking shorts from uniform supplier. No rolled shorts. Shorts may be no more
than 3 inches above top of knee cap. Girls may wear skorts.
Sweatpants: Navy P.E. sweatpants with school logo.
Unisex Polyester PE Shorts with Logo: Must wear the appropriate size so that shorts are above the
knee and not baggy. Short length must be no shorter than 3 inches above the top of the knee cap.
Shoes: All-purpose laced athletic shoe which will stay on securely during P.E. (no flat skateboard
shoes). High tops are permitted, but socks must be visible above the top of the shoe. Shoes may be
any combination of black and white.
Socks: White, navy, gray, or black (and maroon for girls) crew or tube socks. No ankle sport socks. No
logos on socks.

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SPIRIT DRESS DAY
All students may wear a spirit t-shirt purchased through the school spirit store along with blue or
black jeans. No other color of denim is allowed. Jeans must be full length – no shorts, capri pants, etc.
Students may choose to wear regular uniform bottoms instead of jeans. Shoes must be regular
uniform shoes. Follow PE guidelines for shoes if your PE day falls on Spirit Day.
FREE DRESS DAY
Non-uniform dress is a privilege given for special reasons and may be revoked at any time. Students
who do not follow Free Dress guidelines will be required to call their parents to bring appropriate
clothing and will lose the free dress privilege the next time it is offered. Administration reserves the
authority to determine if clothes are appropriate.
Free Dress Guidelines
 Pants must be worn appropriately. No sagging allowed. Tight fitting pants like yoga pants,
jeggings, or leggings worn as pants are not allowed. Pajama bottoms are not allowed.

Messages of any kind written on clothing must be appropriate.

Belts must be plain with no spikes or studs.

Any athletic-type or uniform shoe may be worn. Shoes must be worn and tied appropriately.
No sandals, flip-flops, boots, open-toed shoes, etc. Ugg boots are permitted. Socks must be
worn. If Free Dress falls on a PE day, PE appropriate shoes must be worn (see PE dress
guidelines).

For girls, tops must be modest with no midriff showing. No tank tops, halter tops, crop tops,
off the shoulder tops or tops with spaghetti straps will be allowed. Skirts and shorts must be
the same length as uniform skirts and shorts (no more than 3 inches above the middle of the
knee cap).

Jewelry and make-up guidelines are the same as on uniform days.

HOLIDAY DRESS
On announced holidays, students may wear a specific dress in order to celebrate a holiday. Although
announced ahead of time, the dress is usually a specific colored shirt along with uniform bottoms.
Shoes must be regular uniform shoes. Holiday accessories like jewelry or socks may be worn.
SPORTS TEAMS ON GAME DAY
Saint John School sports teams may wear their team jersey on game days. Regular school uniform
pants, shorts, or skirts will be worn.

ALCOHOLIC BEVERAGES
The school prohibits the consumption of alcoholic beverages at any event on the school campus. It
does not condone the consumption of alcoholic beverages at any school function involving
students. At school functions that do not involve students, alcoholic beverages may be consumed if
specific prior permission has been granted by the pastor and principal.

NON-SCHOOL EVENT NAME USE AUTHORIZATION
Prior approval from Administration is required when using the Saint John School name in
conjunction with any non-school sponsored activity or event.

RIGHT TO AMEND
In all school policies, the administration, in consultation with the pastor, retains the right to amend
this handbook for just cause. Parents will be given prompt notification if changes are made.
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