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Human Resources

Information System

HRIS
REVISED DECEMBER 2008

PHILIPPINE COUNCIL FOR AGRICULTURE, FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD)

User’s manual
TABLE OF CONTENTS
Overview
Types of User Profile
Definition of Terms

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ACCESSING CLIENT
I.
Accessing the HRIS Database
II.
Logging in
A. Signing up for new users
B. Existing users
III.
HRIS Interface
IV.
Generating Reports
V.
Client Satisfaction Feedback (CSF) Form
A. CSF Pop-up Blocked
B. Pending CSF

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HRIS COORDINATOR / MEMBER AGENCY
I.
Accessing the HRIS Database
II.
Logging in
III.
HRIS Interface
IV.
Adding Records
A. Personal Information
B. Education
• Adding education information
• Deleting education record/s
Education - Scholarship Details
• Adding scholarship details
• Adding another scholarship information
• Deleting scholarship details
Education-Scholarship Grants
• Adding scholarship grant/s
• Adding another scholarship grant
• Deleting scholarship grant/s
C. Employment
• Adding another employment information
• Deleting employment information/s
D. Work Activity
• Adding another work activity
• Deleting a work activities
E. Field of Specialization
• Adding another field of specialization
• Deleting field of specialization/s
F. Commodity Focus
• Adding another commodity focus
• Deleting a commodity focus
G. R & D Awards
• Adding R&D award/s
• Deleting R&D award/s
H. R & D Projects

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PHILIPPINE COUNCIL FOR AGRICULTURE, FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD)

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User’s manual

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VII.
VIII.

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• Adding R&D project headed/conducted
• Deleting R&D project/s headed/conducted
I. R & D Publications
• Adding R&D publication/s
• Deleting R&D publication/s
J. R & D Trainings/Seminars
• Adding R&D related trainings/seminars
• Adding venue sponsor/s
• Adding another venue/sponsor
• Deleting venue/sponsor
Updating Records
Resume / Masterlist
Generating Reports
Client Satisfaction Feedback (CSF) Form
A. CSF Pop-up Blocked
B. Pending CSF
Logging out

SYSTEM ADMINISTRATOR
I.
Accessing the HRIS Database
II.
Logging in
III.
HRIS Interface
IV.
Adding Records
A. Personal Information
B. Education
• Adding education information
• Deleting education record/s
Education - Scholarship Details
• Adding scholarship details
• Adding another scholarship information
• Deleting scholarship details
Education-Scholarship Grants
• Adding scholarship grant/s
• Adding another scholarship grant
• Deleting scholarship grant/s
C. Employment
• Adding another employment information
• Deleting employment information/s
D. Work Activity
• Adding another work activity
• Deleting a work activities
E. Field of Specialization
• Adding another field of specialization
• Deleting a field of specialization/s
F. Commodity Focus
• Adding another commodity focus
• Deleting a commodity focus
G. R & D Awards
• Adding R&D award/s

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PHILIPPINE COUNCIL FOR AGRICULTURE, FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD)

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VII. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 4 . CSF Pop-up Blocked B.User’s manual V. IX. • Deleting R&D award/s H. VI. Pending CSF Frequency Reports Audit Trail Feedback Logging out 60 61 62 62 63 63 64 65 65 66 67 67 67 68 69 70 72 73 74 PHILIPPINE COUNCIL FOR AGRICULTURE. VII. R & D Publications • Adding R&D publication/s • Deleting R&D publication/s J. R & D Projects • Adding R&D project headed/conducted • Deleting R&D project/s headed/conducted I. R & D Trainings/Seminars • Adding R&D related trainings/seminars • Adding venue sponsor/s • Adding another venue/sponsor • Deleting venue/sponsor Updating Records Resume/Masterlist Generating Reports Client Satisfaction Feedback (CSF) Form A. X. VIII. VI.

monitoring. and natural resources (AFNR). aside from generating reports. System administrator Administrator user access is given to assigned NARRDN staff. learning institution. 4. The primary focus of an HRIS is to assist managers in ensuring that the goals and objectives of the national agricultural systems are met. and relevant information. combined. region. HRIS coordinator and Member Agency An HRIS coordinator and member agencies will take responsibility for the content build-up. The system will pave the way for improved planning. assist in the appraisal of R&D manpower requirements/needs to formulate the manpower development program. training plans. It is primarily designed to effectively collect. A management system on human resources or human resource information system (HRIS) improves the decision-making capability of research managers as it captures the following aspects of human resources: inventory. process and retrieve relevant and updated information pertaining to human resources in agriculture. establish minimum requirements for R&D manpower. and assessment. forestry and natural resources sectors is generated.User’s manual OVERVIEW The effective management of human resources for agricultural research and technology management hinges on the availability of timely. forestry. tracking. plantilla position. It includes 1) technical research staff inclusive of administrators in the NARRDN who are directly involved in agriculture. and reported in ways that inform managers about the state of human resources in their organization. provide a tool in studying the utilization and distribution of available R&D manpower resources in the NARRDN and come up with recommendations to improve the situation when necessary. 2. As administrators. Aside from generating reports. collected. year of award. DEFINITION OF TERMS PHILIPPINE COUNCIL FOR AGRICULTURE. Forestry and Natural Resources Research and Development (PCARRD) scholars. implementation. forestry and natural resources R&D undertakings/activities and 2) PCARRD scholarship awardees. and 5. TYPES OF USER PROFILE 1. The system aims to 1. 3. age. 3. monitoring and evaluation. They can generate a list of researchers and scholars by name. and evaluation of human resource development. and gender. collect and maintain an up-to-date inventory of human resources in the NARRDN. HRIS is a web-based system of current research and development (R&D) human resources of the National Agriculture and Resources Research and Development Network (NARRDN). and other experts in agriculture. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 5 . systematize. They can also perform an audit trail to keep track of any change on the HRIS database. sector. agency. commodity. organized. Accessing clients Accessing clients can generate reports using HRIS. they can also add and update records of researchers and scholars. accessible. 2. R&D awards received. they can add and update records of researchers and scholars. processed. degree program. provide relevant information to both national and regional level management for an effective human resources policy and program formulation. Data on current research staff. Philippine Council for Agriculture. deployment.

agency. HRIS coordinator . They can generate a list of researchers and scholars by name. the area in the database that was modified. rank.An HRIS coordinator assigned by the Consortium Director will act as the user and will take responsibility for the content build-up. plantilla position. designation. degree program. sector. year. and place of publication. age. current status. Education . and gender. Other data elements are landline number. category. Commodity Focus .The audit trail module gives the administrator the list all the changes in the HRIS database including the date the record was modified.Area in the HRIS records which contains the following required data fields: title. agency. and province. Employment .Allows the administrator to add new information of scholars or researcher to HRIS. year of award.Area in the HRIS records which contains the following required data elements: specific commodity and whether or not it is the primary commodity. PHILIPPINE COUNCIL FOR AGRICULTURE.Area in the HRIS records which contains the following required data elements: degree.Area in the HRIS records which contains the following required data elements: agency. region. major field. agency. R&D awards received. permanent address. sector. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 6 . very satisfactory. age. Other data elements are date of appointment and monthly salary. R & D Trainings/Seminars . R & D Projects .Allows the administrator to generate reports. title. commodity.gives the HRIS administrator the list of feedback from the client satisfaction feedback forms Field of Specialization . whether it is the highest degree or not.Area in the HRIS records which contains the following required data elements: title. or badly needs improvement. Human Resource Information System (HRIS) . sector. region. status. and authoring type. and the duration. so-so. R&D awards received. and the number of hours. learning institution. year of award. degree program. year. publication group. and year taken. plantilla position. Audit Trail .Area in the HRIS records which contains the following required data elements: title. focus subject. They can generate a list of researchers and scholars by name. The thesis title for the degree can also be added in this area.Accessing clients can generate reports using HRIS. cell phone number. Add Records .Area in the HRIS records which contains the following required data elements: field of specialization and whether or not it is the primary field of specialization. R & D Publications . and gender.Feedback form after generating report to rate the report in terms of content and usability as excellent. category. learning institution. Personal Information – Area in the HRIS records which contains the following required data elements: name. learning institution.User’s manual Accessing Clients . NARRDN . date of birth. gender. Client Satisfaction Feedback Form . sector. and status of appointment. R & D Awards . commodity.National Agriculture and Resources Research and Development Network. the username who did the modification. and the specific action done with the record.HRIS is a web-based system of current R&D human resources of the NARRDN. and email address. and the year granted. Generate Reports . Feedback .Area in the HRIS records which contains the following required data fields. plantilla position. granting institutions.

Area in the HRIS records which contains the following required data elements: period. and time spent in the work activity. As administrators. Work Activity . aside from generating reports. they can also add and update records.User’s manual System administrator . PHILIPPINE COUNCIL FOR AGRICULTURE. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 7 .Administrator user access is given to assigned PCARRD staff.Allows the administrator to update the records on the HRIS database. activity. You can also indicate the remuneration (honorarium) on this area. Update Records . They can also perform an audit trail to keep track of any change on the HRIS database.

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 8 .User’s manual Human Resources Information System ACCESSING Client PHILIPPINE COUNCIL FOR AGRICULTURE.

click on the HRIS link on the quick links module on the left side of the databases page.ph). 3. Click on the HRIS link PHILIPPINE COUNCIL FOR AGRICULTURE. click on databases. 2. Open PCARRD’s website Go to services tab Click on databases 4. Go to the services tab. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 9 .pcarrd. Under services.gov. You can also scroll down and look for Human Resources Information System (HRIS) link in the list of databases at the center module of the page and click on that link.dost.User’s manual ACCESSING THE HRIS DATABASE Below are the steps on how to access the HRIS database. Open PCARRD’s website (http://www. 1. On the databases main page.

3. Click on the sign-up now link on the left side of the screen to access the sign-up page. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 10 . type your user details which include the following information: first name. Click on the sign-up now link 2. If you do not have an existing username and password. affiliation. SIGNING-UP AS A NEW USER You will need to login first to access the reports in the HRIS database. last name. 4. you can sign-up as a new user. Click on the button to submit all the information. Type your user details information here Type your login credentials information here Click on the Submit Form button PHILIPPINE COUNCIL FOR AGRICULTURE. 1. Fill up the login credentials portion with your choice of username and password. and email. On the sign-up page.User’s manual LOGGING IN A. Below are the steps on how to sign-up as a new user. address.

Type your username and password. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 11 . LOGGING IN AS AN EXISTING USER If you already have a username and password or have successfully signed-up as a new user. 6.User’s manual 5. Click on the button. Type your username and password here Click on the Login button Figure 3. 2. Successful registration notification message Type username and password here B. you will see a notification message that you have successfully registered. you can now login to the HRIS database following these simple steps: 1. PHILIPPINE COUNCIL FOR AGRICULTURE. After submitting all your information. You can now login using the username and password that you registered. HRIS main page after login.

plantilla position. agency. year of award. PCARRD Scholars (regular scholarship). region. sector.allows user to generate a list of researchers and scholars by name. Select the type of report that you want to generate on the drop down menu. just follow these steps: 1. Generate Reports. and gender. degree program. You can generate reports of Researchers.brings user back to the HRIS home page Generate Reports . and gender Logout . re-entry. and PCARRD Scholars (thesis assistance). age. learning institution. PHILIPPINE COUNCIL FOR AGRICULTURE. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 12 .exits the user from the HRIS interface Top menu: Home. Click on the generate reports link to access the generate report main page. 2. and Logout You will see your name here indicating successful login GENERATING REPORTS Using HRIS you can generate a list of researchers and scholars by name. PCARRD Scholars (regular scholarship and thesis assistance). plantilla position. degree program. agency.User’s manual HRIS INTERFACE After logging in. sector. you will see the HRIS main page. age. To generate any of these reports. Researchers & PCARRD Scholars. learning institution. region. commodity. R&D awards received. PCARRD Scholars. On the HRIS main page you will find a menu on top of the screen with the following options: Home . year of award. commodity. R&D awards received. and post doc.

13 PHILIPPINE COUNCIL FOR AGRICULTURE. learning institution. satisfied. there will be a pop-up client satisfaction feedback form(CSF). Just follow the previous steps to fill-up and submit the form. Choose if you want the report list by region. After generating a report. Type of Report and Date Last Updated Degree of Person Major Field Date the record was generated from the HRIS database Name of scholar or researcher 5. plantilla position. commodity. agency and can be filtered by degree program. it means that the internet browser that you are using has a pop-up blocker. Choose your Satisfaction rating CSF Pop-up blocked Click on the Submit button If after generating the report and you were not able to see the client satisfaction feedback form pop-up. field of specialization. or not satisfied and then click on the submit button. moderately satisfied. you should be able to see the feedback form. You can choose to either temporarily allow pop-ups or always allow pop-ups from this site. Please feel free to rate the report in terms of content and usability as highly satisfied. Click on the button. After choosing one of these. Below is a sample report page.User’s manual 3. 4. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) . barely satisfied. status and gender.

you can still fill up that form on a later time. Click this link to access pending CSF list PHILIPPINE COUNCIL FOR AGRICULTURE. After clicking the link you will see the list of pending CSFs. Click rate this link to access the CSF pop-up and rate the report. To go back to the pending CSF form.User’s manual Right click on the pop-up blocked message \ ] You can choose to either temporarily allow popups or always allow popups from the site Pending CSF If you decide not to fill up the feedback form and you close out the pop-up. just click on the generate reports link on the top menu and click on the Click here for Pending CSF link at the bottom porting of the generate reports page. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 14 Click this link to access pending CSF .

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 15 .User’s manual Human Resources Information System HRIS COORDINATOR / MEMBER AGENCY PHILIPPINE COUNCIL FOR AGRICULTURE.

Click on the HRIS link PHILIPPINE COUNCIL FOR AGRICULTURE.gov. 1. Open PCARRD’s website Go to services tab Click on databases 5. Go to the services tab. Open PCARRD’s website (http://www. You can also scroll down and look for Human Resources Information System (HRIS) link in the list of databases at the center module of the page and click on that link. 3. On the databases main page. 2.User’s manual ACCESSING THE HRIS DATABASE Below are the steps on how to access the HRIS database.pcarrd. click on databases.ph).dost. click on the HRIS link on the quick links module on the left side of the databases page. Under services. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 16 .

and Logout HRIS Sample Add/Update Record Page (Education Page) PHILIPPINE COUNCIL FOR AGRICULTURE. field of specialization.User’s manual LOGGING IN The HRIS coordinator can add.allows to update the records on the HRIS database Resume/Masterlist – allows to generate resume and masterlist of a researcher or scholar Generate Reports . 1. Add records. and gender. you must login first. and delete records as well as generate reports.allows to add new information of scholars or researchers to the HRIS database Update Records . degree program. Below are the steps on how to login as HRIS coordinator. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 17 .back to the HRIS home page Add Records . commodity.allows to generate a list of researchers and scholars by agency. you will see the HRIS home page where you will find a menu on top of the screen with the following options: Home . For you to be able to do all of these. age. update. Click on the button Type your username and password here Click on the Login button Figure 3. region. Generate Reports. HRIS main page after login. Type your username and password 2. learning institution. status. Update Records.exits from the database HRIS Home Page Top menu: Home. Logout . plantilla position. HRIS INTERFACE After logging in.

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 18 . and Logout Menu Options links which allows user to go to the various areas in the HRIS database Displays the current area and data fields for that area Picture module which displays the picture (if any). agency. Add records. name of the researcher/scholar. Generate Reports. Update Records. and the region PHILIPPINE COUNCIL FOR AGRICULTURE.User’s manual Top menu: Home.

work activity. You also need to make sure that you fill up the required data elements in all the areas marked by a red asterisk (*) to be able to successfully add that area in the HRIS record of the researcher or scholar.User’s manual ADDING RECORDS The add records menu allows the system administrator to add new information of scholars or researchers to the HRIS database. and R&D trainings/seminars. R&D publications. R&D projects. PHILIPPINE COUNCIL FOR AGRICULTURE. work activity. To add a record you must first fill up all the required data elements in the personal information area then click on the save button to save the personal information page. cell phone number. education. 2. and province. The personal information area contains the following required data elements: name. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 19 . gender. commodity focus. field of specialization. date of birth. you can fill up all the applicable information on the other areas by clicking on the area links at the left side of your screen. R&D awards. Thus. A. 1. employment. permanent address. R&D publications. Click on the button. Below are the steps to fill up the personal information page. PERSONAL INFORMATION The personal information area is the main area of the HRIS record. You can enter more than one information in the following areas: education. employment. To add a record. be sure that you click on the save button on the current area that you are updating before clicking on the area link so as not to lose the information on the current page. category. R&D projects headed or conducted. field of specialization. To add multiple entries in these areas. R&D awards. If you have to go back to other areas. Fill up all the required data fields in the personal information area. After completing the personal information area. You can complete the other areas in any order. Other data elements are landline number. Majority of the areas in the add records module accepts multiple entries. email address. commodity focus. agency. scholarship grants. Guidelines in adding record/s The HRIS add records module has the following areas: personal information. you must first access the add records page by clicking the add records link. fill up the area with the first information and then click on the save button and then fill up the same page with the additional information and then click on the save button again. and R&D trainings/seminars. you need to fill up all the required data elements in this area marked by the red asterisk (*) and then save the page to proceed with the other areas. and the status (active or inactive).

Below are the steps to fill up the education area. you will notice that there is red asterisk (*) on the degree field. and year taken. you can set these two as your highest degree by clicking the yes radio button in the highest degree question on both degrees. 2. and then click on the upload button. EDUCATION The education area contains the following required data elements: degree. Click on the button. sector. major field. right after saving the education information. You can also add a picture of the researcher or scholar by clicking the browse button. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 20 . whether it is the highest degree or not. PHILIPPINE COUNCIL FOR AGRICULTURE. The thesis title for the degree can also be added in this area.User’s manual Enter personal information and click save. B. learning institution. If it so happens that you have two degrees and both of which can be considered as your highest degrees. Click on the education link. Click on the Education link Enter education information here Click on the Save button NOTE: If you will set the degree as the highest degree. Fill up all the required data fields in the education area 3. open the folder where the picture is located. 1. status.

User’s manual Adding education information For additional education information. Click on the education record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. just click on OK to completely delete the record. Saved education information (will show a red asterisk (*) mark if set as highest degree) Enter additional education information here Click on the Save button to save additional education information Deleting education record/s If you need to delete an education record just click on the field that you want to delete and then click on the delete icon. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 21 . save the first set of education information and then fill up the page with the additional education information then click on the save button to save the second set of education information. Then you will see a pop-up window.

right after saving the scholarship detail. you can fill up the scholarship details again and then click on the save button. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 22 . Click on the button. Adding another scholarship information For additional scholarship/s. you will notice that there is red asterisk (*) on the sponsor. fill up the scholarship details including the following data elements: sponsor. after saving the first scholarship details.SCHOLARSHIP DETAILS Adding scholarship details In the Education .Scholarship details page. and extension period. For the scholarship and extension period. Enter scholarship details here Click on the Save Scholarship button NOTE: If you will set the scholarship sponsor as the primary sponsor. please follow the year-month-date format (yyyy-mm-dd).User’s manual EDUCATION . scholarship period. Saved scholarship information Enter additional scholarship information here Click on the Save Scholarship button to save the additional scholarship information PHILIPPINE COUNCIL FOR AGRICULTURE.

stipend. enter the amount approved. or insurance) 2. graduation fee.User’s manual Deleting scholarship details If you need to delete a scholarship record just click on the sponsor that you want to delete and then click on the delete icon.grants page. amount released. 3. button to access the Click on the scholarship grants button 1. just click on OK to completely delete the record. PHILIPPINE COUNCIL FOR AGRICULTURE. In the same page. book allowance. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 23 . thesis cost. Click on the add item button to save the scholarship grant. travel allowance. In the scholarship details – grants page. choose the type of item expense (tuition fees. Click on the scholarship record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record EDUCATION-SCHOLARSHIP GRANTS Adding scholarship grant/s If you want to add scholarship grant/s just click on the scholarship details . You need to follow the year-month-date format (yyyy-mm-dd) for the date released. Then you will see a pop-up window. and the date the grant was released.

Saved scholarship grant information Enter additional grant information here Click on the Save button to save the additional scholarship grant information Deleting scholarship grant/s If you need to delete scholarship grant/s just click on the item expense and then you will see a pop-up window. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 24 .grants page again and then click on the save button. right after saving the first scholarship grant. just click on OK to completely delete the record. Click on the item expense that you want to delete Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. you can fill up the scholarship details .User’s manual Choose the item expense Enter grants information here Click add item button Adding another scholarship grant For additional scholarship grant/s.

3.User’s manual C. Fill up all the required data fields the employment area. 1. Saved employment information Enter additional employment information Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE. EMPLOYMENT The employment area contains the following required data elements: agency. right after saving the first employment information just fill up the employment page again and then click on the save button to save the additional employment information. Below are the steps to add employment information. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 25 . Click on the button to save the employment information. plantilla position. Click Employment link Enter employment information here Click on the Save button Adding another employment information For additional employment information. Other data elements are date of appointment and annual salary. and status of appointment. Click on the employment link. 2.

activity. Below are the steps to fill up the work activity area. PHILIPPINE COUNCIL FOR AGRICULTURE. Then you will see a pop-up window. You can also indicate the remuneration (honorarium) on this area. Click on the button to save the work activity information. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 26 . 1. if the total time spent has already reached 100% you will receive an error message for any additional work activity beyond 100%. and time spent (in percent form) in the work activity. Click on the work activity link. just click on OK to completely delete the record. WORK ACTIVITY The work activity area contains the following required data elements: period.User’s manual Deleting employment information/s If you need to delete an employment record just click on the employment agency and then click on the delete icon. 2. Click on the employment record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record D. Thus. 3. you can only set a total of 100% work activity. Fill up all the required data elements in the work activity area. Click on the Work Activity link Enter work activity information here Click on the Save button NOTE: For the time spent field.

you can fill-up the work activity page right after saving the first information and then click on the save button to save the additional work activity. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 27 . Then you will see a pop-up window. Click on the education record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. just click on OK to completely delete the record. Deleting a work activity If you need to delete a work activity record just click on the work activity that you want to delete and then click on the delete icon. you can still add another activity/ies that would add up to 75% for a total of 100%.User’s manual Adding a work activity For additional work activity information. Saved work activity information Enter additional work activity information here Click on the Save button NOTE: For this example.

FIELD OF SPECIALIZATION This field of specialization area contains the following required data elements: field of specialization and whether or not it is the primary field of specialization. 2. If it so happens that you have two degrees and both of which can be considered as your highest degrees. 3. Click on the button to save the field of specialization information.User’s manual E. Click on the field of specialization link. Click on the field of specialization link Enter specialization information here Click on the Save button NOTE: If you will set the specialization as the primary field. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 28 . Fill up all the required data fields in the field of specialization area. 1. right after saving the first field of specialization fill up the specialization area again and then click on the save button to save additional field of specialization. Saved field of specialization information Enter additional field of specialization information here Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE. you can set these two as your highest degree by clicking the yes radio button in the highest degree question on both degrees. right after saving the specialization information. Adding another field of specialization For additional field of specialization. you will notice that there is red asterisk (*) on the field.

2. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 29 . Below are the steps to fill up the commodity focus area. Then you will see a pop-up window. Click on the field of specialization that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record F. Fill up the commodity focus area. 1. just click on OK to completely delete the record. Click on the commodity focus link.User’s manual Deleting a field of specialization If you need to delete a field of specialization just click on the field that you want to delete and then click on the delete icon. 3. Click on the Commodity Focus link Enter commodity focus information here Click on the Save button PHILIPPINE COUNCIL FOR AGRICULTURE. Click on the button to save the commodity focus information. COMMODITY FOCUS The commodity focus area contains the following required data elements: specific commodity and whether or not it is the primary commodity.

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 30 . Click on the commodity focus that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. right after saving the first commodity focus just fill up the commodity area again and then click on the save button to save the additional commodity focus. Then you will see a pop-up window. just click on OK to completely delete the record.User’s manual Adding another commodity focus For additional commodity focus. Saved commodity focus information Enter additional commodity focus information here Click on the save button Deleting a commodity focus If you need to delete a specific commodity just click on the specific commodity that you want to delete and then click on the delete icon.

Click on the R&D awards link. right after saving the R&D award. rank.User’s manual G. R&D AWARDS The R&D awards area contains the following required data elements: title. just fill up the R&D awards page again and then click on the save button to save the additional R&D award. 3. Fill up the R&D award area. Click on the button to save the awards information. 1. 2. category. granting institutions. Below are the steps on how to fill up the R&D awards. Saved R&D awards information Enter additional award information here Click on the save button Deleting R&D award/s If you need to delete an award just click on the R&D award title and then click on the delete icon. PHILIPPINE COUNCIL FOR AGRICULTURE. Click on the R&D Awards link Enter the R&D Awards information here Click on the Save button Adding R&D award/s For additional R&D award/s. and the year granted. Then you will see a pop-up window. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 31 . just click on OK to completely delete the record.

right after saving the first R&D project you can fill up the R&D projects headed/conducted area again and then click on the save button.User’s manual Click on the award that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record H. current status. 3. Click on the R&D Projects link. 2. Click on the R&D Projects link Enter R&D project information here Click on the Save button Adding R&D project headed/conducted For additional R&D project/s. 1. and the duration (start year and end year). R&D PROJECTS The R&D projects area contains the following required data elements: title. PHILIPPINE COUNCIL FOR AGRICULTURE. Click on the button to save the projects information. Fill up the R&D projects area. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 32 . sector. designation. Below are the steps to fill up the R&D projects area.

Then you will see a pop-up window. just click on OK to completely delete the record. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 33 .User’s manual Saved R&D project information Enter additional project information here Click on the save button Deleting R&D project/s headed/conducted If you need to delete a project record just click on the R&D project title and then click on the delete icon. Click on the project title that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE.

User’s manual
I. R&D Publications
The R&D publications area has the following required data fields: title, year, and place of publication,
publication group, and authoring type. Below are the steps to complete this area.
1. Click on the R&D publications link.
2. Fill up the R&D publications area.
3. Click on the
button to save the publications information.

Click on the R&D
Related Information link

Enter publication
information here

Click on the Save button

Adding R&D publication/s
For additional R&D publication/s, right after saving the first R&D publication just fill up the R&D
related publications area then click on the save button.

Saved R&D publication
information

Enter additional
publication
information here
Click on the save
button

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User’s manual
Deleting R&D publication/s
If you need to delete a publication, just click on the R&D publication title and then click on the
delete icon. Then you will see a pop-up window, just click on OK to completely delete the record.
Click on the publication
title that you want to
delete
Click on the delete icon
to delete the record

Click on the OK button
to completely delete
the record

J. R&D TRAININGS/SEMINARS
The R&D trainings/seminars area contains the following required data fields, title, focus subject, year, and
the number of hours. Below are the steps to complete this area.
1.
2.
3.
4.

Click on the R&D trainings/seminars link.
Fill up the R&D trainings/seminars area.
Click on the
button to save the training or seminar information.
If in case you have a venue sponsor for the training or seminar, you can click on the
button to add the venue sponsor information.

Click on the R&D
Trainings/Seminars link

Enter training
information here
Click on the Save button

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User’s manual
Adding R&D related trainings/seminars
For additional R&D related training/seminar, right after saving the first R&D training seminar
information just fill up the R&D related training/seminar area again and then click on the save
training/seminar button.

Saved R&D
training/seminar
information

Enter additional
training information
here
Click on the save
button

Adding venue sponsor/s
To add a venue sponsor for R&D related trainings/seminars, click on the add venue sponsor
button on the R&D related trainings/seminars page.

If there is a venue
sponsor, click on the
add venue sponsor
button

1.

On the venue and sponsoring agencies page, type the venue.

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Click on the save sponsor button to add the sponsor information. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 37 .venue and sponsoring agencies area again and click on the save venue/save sponsor button to save additional training venue and/or sponsor. Saved venue information Saved sponsor information Click on the save button Enter additional venue information here Enter additional sponsor information here Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE. choose the sponsor from the dropdown list. 4. 3.User’s manual 2. On the same page. Type the venue here Click Save Venue Choose the Sponsor Click Save Sponsor Adding another venue/sponsor For additional venue and sponsoring agencies. Click on the save venue button to save the venue information. right after saving the first venue/sponsoring agency just fill up the trainings/seminars .

agency.User’s manual Deleting venue/sponsor If you need to delete a venue/sponsor just click on the venue/sponsor and then click on the delete icon. Click on the venue that you want to delete Click on the sponsor that you want to delete Click on the OK button to completely delete the venue/sponsor UPDATING RECORDS This allows the administrator to either edit or delete the record of certain scholar or researcher. or region from the dropdown list. or by typing in the last or first name and then clicking on the button. just click on OK to completely delete the record. Below are the steps to update a record. Then you will see a pop-up window. On the update record main page. perform a search using any of the following information: name. Update Record button Perform a search using any of these fields Click on the Search button PHILIPPINE COUNCIL FOR AGRICULTURE. 1. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 38 . Click on the update records link on the top menu 2.

Below is a sample resume and masterlist report. delete button edit button 4. Click on the edit icon if you would like to update the record. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 39 . 4. Select a particular record 3. You can refer to previous chapter for the screenshots and the steps on how to update a record. you would see the same page with the add record chapter.User’s manual 3. After clicking on edit. RESUME / MASTERLIST Using HRIS you can generate resume and masterlist of a particular record. there is also a delete icon on this page if you would like to completely delete the record. To generate just follow these steps: 1. Click on the Resume/Masterlist to access. PHILIPPINE COUNCIL FOR AGRICULTURE. 2. Select if resume or masterlist and click generate button.

PCARRD Scholars (regular scholarship and thesis assistance). PCARRD Scholars (regular scholarship). just follow these steps: 1. 3. re-entry . field of specialization. reentry. commodity. region. and gender. PCARRD scholar (regular scholarship). learning institution. Researchers & PCARRD Scholars. Choose if you want the report list by region. agency and can be filtered by degree program. 2. Select the type of report that you want to generate on the drop down menu. plantilla position. 4. status and gender. agency. and post doc. commodity. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 40 . and PCARRD Scholars (thesis assistance). year of award. sector.User’s manual GENERATING REPORTS Using HRIS you can generate reports of researcher. researcher and scholar. PCARRD Scholars. learning institution. Click on the generate reports link to access the generate reports main page. and post doc by name. PHILIPPINE COUNCIL FOR AGRICULTURE. plantilla position. age. Click on the button. You can generate reports of Researchers. and PCARRD Scholar (thesis assistance). degree program. R&D awards received. To generate any of these reports.

it means that the internet browser that you are using has a pop-up blocker. Type of Report and Date Last Updated Date the record was generated from the HRIS database Degree of Person Name of scholar or researcher Major field 6. Below is a sample report page. After choosing one of these. you should be able to see the feedback form. Right click on the pop-up blocked message PHILIPPINE COUNCIL FOR AGRICULTURE. satisfied.User’s manual 5. After generating reports. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 41 . barely satisfied. Choose your Satisfaction rating Click on the Submit button CSF Pop-up blocked If after generating the report and you were not able to see the client satisfaction feedback form pop-up. You can choose to either temporarily allow pop-ups or always allow pop-ups from this site. Please feel free to rate the report in terms of content and usability as highly satisfied. Just follow the previous steps to fill-up and submit the form. moderately satisfied. or not satisfied and then click on the submit button. there will be a pop up client satisfaction feedback form.

you can still fill up that form on a later time. If there is a pending CSF you will not be able to generate more reports since the run report button will be disabled and will only be enabled right after filling up the pending CSF. Click rate this link to access the CSF pop-up and rate the report. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 42 .User’s manual You can choose to either temporarily allow popups or always allow popups form the site Pending CSF If you decide not to fill up the feedback form and you close out the pop-up. just click on the generate reports link on the top menu and click on the Click here for Pending CSF link at the bottom porting of the generate reports page. Click this link to access pending CSF list PHILIPPINE COUNCIL FOR AGRICULTURE. To go back to the pending CSF form. After clicking the link you will see the list of pending CSFs.

PHILIPPINE COUNCIL FOR AGRICULTURE. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 43 . just click on the logout link.User’s manual LOGGING OUT To log out from HRIS.

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 44 .User’s manual Human Resources Information System SYSTEM Administrator PHILIPPINE COUNCIL FOR AGRICULTURE.

pcarrd. Open PCARRD’s website Go to services tab Click on databases 6.ph). 4.dost. On the databases main page. click on the HRIS link on the quick links module on the left side of the databases page. 5.User’s manual ACCESSING THE HRIS DATABASE Below are the steps on how to access the HRIS database.gov. Click on the HRIS link PHILIPPINE COUNCIL FOR AGRICULTURE. Open PCARRD’s website (http://www. You can also scroll down and look for Human Resources Information System (HRIS) link in the list of databases at the center module of the page and click on that link. Go to the services tab. 6. click on databases. Under services. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 45 .

HRIS INTERFACE After logging in. Add Records. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 46 . Update Records. Below are the steps on how to login as administrator. update. For you to be able to do all of these. Generate Reports. Click on the button Type your username and password here Click on the Login button Figure 3. you must login with administrator privileges first. Feedback.User’s manual LOGGING IN The HRIS administrator can add. and delete records. and Logout You will see your login name here indicating successful login as administrator HRIS Sample Add/Update Record Page (Education Page) PHILIPPINE COUNCIL FOR AGRICULTURE. generate reports. Type your username and password 4. Audit Trail. 3. you will see the HRIS home page where you will find a menu on top of the screen with the following options: HRIS Home Page Top menu: Home. and access the audit trail report. HRIS main page after login.

exits the administrator from the HRIS interface HRIS page sample area page Menu Options links which allows user to go to the various areas in the HRIS database Top menu: Home.allows the administrator to update the records on the HRIS database Frequency Reports – allows the administrator to generate current frequency reports Generate Reports .User’s manual Home . plantilla position. age. Feedback. agency. learning institution.brings the administrator back to the HRIS home page Add Records . Update Records.gives the HRIS administrator the list of feedback from the client satisfaction feedback forms Logout .helps the HRIS administrator to keep track of all the changes in the HRIS database Feedback . Generate Reports. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 47 .allows the administrator to generate a list of researchers and scholars by agency. and Logout Displays the current area and data field for that area Picture module which displays the picture (if any. and the region PHILIPPINE COUNCIL FOR AGRICULTURE. commodity. region. Add Records. Audit Trail.allows the administrator to add new information of scholars or researchers to the HRIS database Update Records . field of specialization and gender Resume/Masterlist – allows the administrator to generate resume and masterlist of a particular record Audit Trail . degree program. name of the researcher/scholar.

To add a record you must first fill up all the required data elements in the personal information area then click on the save button to save the personal information page. agency. permanent address. Majority of the areas in the add records module accepts multiple entries. PERSONAL INFORMATION The personal information area is the main area of the HRIS record. date of birth. commodity focus. employment. You can enter more than one information in the following areas: education. you need to fill up all the required data elements in this area marked by the red asterisk (*) and then save the page to proceed with the other areas. R&D projects. and the status (active or inactive). R&D publications. Other data elements are landline number. commodity focus. and R&D trainings/seminars. A. Guidelines in adding record/s The HRIS add records module has the following areas: personal information. The personal information area contains the following required data elements: name. Click on the button. R&D awards. work activity. work activity. education. Fill up all the required data fields in the personal information area. R&D awards. gender. be sure that you click on the save button on the current area that you are updating before clicking on the area link so as not to lose the information on the current page. 1. To add a record. you must first access the add records page by clicking the add records link. PHILIPPINE COUNCIL FOR AGRICULTURE. scholarship grants. and R&D trainings/seminars. field of specialization. and province. You also need to make sure that you fill up the required data elements in all the areas marked by a red asterisk (*) to be able to successfully add that area in the HRIS record of the researcher or scholar. R&D publications. R&D projects headed or conducted. employment. category. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 48 .User’s manual ADDING RECORDS The add records menu allows the HRIS coordinator and system administrator to add new information of scholars or researchers to the HRIS database. 2. To add multiple entries in these areas. field of specialization. cell phone number. If you have to go back to other areas. Below are the steps to fill up the personal information page. Thus. email address. After completing the personal information area. You can complete the other areas in any order. you can fill up all the applicable information on the other areas by clicking on the area links at the left side of your screen. fill up the area with the first information and then click on the save button and then fill up the same page with the additional information and then click on the save button again.

Click on the education link. PHILIPPINE COUNCIL FOR AGRICULTURE. Fill up all the required data fields in the education area 3. 2. sector. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 49 . status. you can set these two as your highest degree by clicking the yes radio button in the highest degree question on both degrees.User’s manual Enter personal information and click save. If it so happens that you have two degrees and both of which can be considered as your highest degrees. and then click on the upload button. Click on the button. EDUCATION The education area contains the following required data elements: degree. whether it is the highest degree or not. B. The thesis title for the degree can also be added in this area. right after saving the education information. you will notice that there is red asterisk (*) on the degree field. major field. Below are the steps to fill up the education area. You can also add a picture of the researcher or scholar by clicking the browse button. Click on the Education link Enter education information here Click on the Save button NOTE: If you will set the degree as the highest degree. open the folder where the picture is located. learning institution. 1. and year taken.

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 50 . just click on OK to completely delete the record. Click on the education record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. Saved education information (will show a red asterisk (*) mark if set as highest degree) Enter additional education information here Click on the Save button to save additional education information Deleting education record/s If you need to delete an education record just click on the field that you want to delete and then click on the delete icon. Then you will see a pop-up window. save the first set of education information and then fill up the page with the additional education information then click on the save button to save the second set of education information.User’s manual Adding education information For additional education information.

fill up the scholarship details including the following data elements: sponsor. For the scholarship and extension period. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 51 .SCHOLARSHIP DETAILS Adding scholarship details In the Education . you will notice that there is red asterisk (*) on the sponsor. please follow the year-month-date format (yyyy-mm-dd).User’s manual EDUCATION . and extension period. Enter scholarship details here Click on the Save Scholarship button NOTE: If you will set the scholarship sponsor as the primary sponsor. right after saving the scholarship detail. Adding another scholarship information For additional scholarship/s. scholarship period. Saved scholarship information Enter additional scholarship information here Click on the Save Scholarship button to save the additional scholarship information PHILIPPINE COUNCIL FOR AGRICULTURE. you can fill up the scholarship details again and then click on the save button. after saving the first scholarship details. Click on the button.Scholarship details page.

book allowance. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 52 . or insurance) 2. thesis cost. In the same page. You need to follow the year-month-date format (yyyy-mm-dd) for the date released. In the scholarship details – grants page. PHILIPPINE COUNCIL FOR AGRICULTURE. graduation fee. travel allowance. button to access the Click on the scholarship grants button 1. stipend. choose the type of item expense (tuition fees. just click on OK to completely delete the record.grants page. enter the amount approved. Then you will see a pop-up window. Click on the scholarship record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record EDUCATION-SCHOLARSHIP GRANTS Adding scholarship grant/s If you want to add scholarship grant/s just click on the scholarship details . and the date the grant was released.User’s manual Deleting scholarship details If you need to delete a scholarship record just click on the sponsor that you want to delete and then click on the delete icon. amount released.

you can fill up the scholarship details . Click on the item expense that you want to delete Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. Saved scholarship grant information Click on the Save button to save the additional scholarship grant information Enter additional grant information here Deleting scholarship grant/s If you need to delete scholarship grant/s just click on the item expense and then you will see a pop-up window. right after saving the first scholarship grant.User’s manual 3. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 53 . just click on OK to completely delete the record. Click on the add item button to save the scholarship grant.grants page again and then click on the save button. Choose the item expense Enter grants information here Click add item button Adding another scholarship grant For additional scholarship grant/s.

2.User’s manual C. Below are the steps to add employment information. Click on the employment link. and status of appointment. Other data elements are date of appointment and annual salary. Saved employment information Enter additional employment information Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE. 1. plantilla position. Click on the button to save the employment information. 3. Click Employment link Enter employment information here Click on the Save button Adding another employment information For additional employment information. EMPLOYMENT The employment area contains the following required data elements: agency. Fill up all the required data fields the employment area. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 54 . right after saving the first employment information just fill up the employment page again and then click on the save button to save the additional employment information.

Click on the employment record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record D. 2. 3. Then you will see a pop-up window. and time spent (in percent form) in the work activity. PHILIPPINE COUNCIL FOR AGRICULTURE. Click on the Work Activity link Enter work activity information here Click on the Save button NOTE: For the time spent field. activity. 1. Fill up all the required data elements in the work activity area. Thus. Click on the button to save the work activity information. you can only set a total of 100% work activity. You can also indicate the remuneration (honorarium) on this area. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 55 . WORK ACTIVITY The work activity area contains the following required data elements: period.User’s manual Deleting employment information/s If you need to delete an employment record just click on the employment agency and then click on the delete icon. just click on OK to completely delete the record. Click on the work activity link. Below are the steps to fill up the work activity area. if the total time spent has already reached 100% you will receive an error message for any additional work activity beyond 100%.

Then you will see a pop-up window.User’s manual Adding a work activity For additional work activity information. you can fill-up the work activity page right after saving the first information and then click on the save button to save the additional work activity. Deleting a work activity If you need to delete a work activity record just click on the work activity that you want to delete and then click on the delete icon. you can still add another activity/ies that would add up to 75% for a total of 100%. just click on OK to completely delete the record. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 56 . Click on the education record that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. Saved work activity information Enter additional work activity information here Click on the Save button NOTE: For this example.

FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 57 . Saved field of specialization information Enter additional field of specialization information here Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE. you can set these two as your highest degree by clicking the yes radio button in the highest degree question on both degrees. 2. If it so happens that you have two degrees and both of which can be considered as your highest degrees. FIELD OF SPECIALIZATION This field of specialization area contains the following required data elements: field of specialization and whether or not it is the primary field of specialization. Click on the field of specialization link. 3. Click on the button to save the field of specialization information. you will notice that there is red asterisk (*) on the field. right after saving the first field of specialization fill up the specialization area again and then click on the save button to save additional field of specialization. Adding another field of specialization For additional field of specialization. Fill up all the required data fields in the field of specialization area. right after saving the specialization information. Click on the field of specialization link Enter specialization information here Click on the Save button NOTE: If you will set the specialization as the primary field. 1.User’s manual E.

User’s manual Deleting a field of specialization If you need to delete a field of specialization just click on the field that you want to delete and then click on the delete icon. COMMODITY FOCUS The commodity focus area contains the following required data elements: specific commodity and whether or not it is the primary commodity. Click on the button to save the commodity focus information. Then you will see a pop-up window. 1. 3. Click on the field of specialization that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record F. Below are the steps to fill up the commodity focus area. Fill up the commodity focus area. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 58 . Click on the Commodity Focus link Enter commodity focus information here Click on the Save button PHILIPPINE COUNCIL FOR AGRICULTURE. just click on OK to completely delete the record. Click on the commodity focus link. 2.

User’s manual Adding another commodity focus For additional commodity focus. Then you will see a pop-up window. Saved commodity focus information Enter additional commodity focus information here Click on the save button Deleting a commodity focus If you need to delete a specific commodity just click on the specific commodity that you want to delete and then click on the delete icon. R&D AWARDS PHILIPPINE COUNCIL FOR AGRICULTURE. just click on OK to completely delete the record. right after saving the first commodity focus just fill up the commodity area again and then click on the save button to save the additional commodity focus. Click on the commodity focus that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record G. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 59 .

just fill up the R&D awards page again and then click on the save button to save the additional R&D award. Click on the button to save the awards information. PHILIPPINE COUNCIL FOR AGRICULTURE. Click on the R&D awards link. and the year granted. just click on OK to completely delete the record. 2. rank. Saved R&D awards information Enter additional award information here Click on the save button Deleting R&D award/s If you need to delete an award just click on the R&D award title and then click on the delete icon. 3. Fill up the R&D award area. right after saving the R&D award. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 60 . Click on the R&D Awards link Enter the R&D Awards information here Click on the Save button Adding R&D award/s For additional R&D award/s. 1. category. Then you will see a pop-up window. granting institutions. Below are the steps on how to fill up the R&D awards.User’s manual The R&D awards area contains the following required data elements: title.

Click on the button to save the projects information. Below are the steps to fill up the R&D projects area. ii. Click on the R&D Projects link Enter R&D project information here Click on the Save button Adding R&D project headed/conducted For additional R&D project/s. sector. iii. PHILIPPINE COUNCIL FOR AGRICULTURE.User’s manual Click on the award that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record H. Click on the R&D Projects link. and the duration (start year and end year). i. current status. Fill up the R&D projects area. R&D PROJECTS The R&D projects area contains the following required data elements: title. designation. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 61 . right after saving the first R&D project you can fill up the R&D projects headed/conducted area again and then click on the save button.

Click on the project title that you want to delete Click on the delete icon to delete the record Click on the OK button to completely delete the record I. Click on the button to save the publications information. Click on the R&D publications link. publication group. just click on OK to completely delete the record. Then you will see a pop-up window. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 62 . 1. PHILIPPINE COUNCIL FOR AGRICULTURE.User’s manual Saved R&D project information Enter additional project information here Click on the save button Deleting R&D project/s headed/conducted If you need to delete a project record just click on the R&D project title and then click on the delete icon. and authoring type. 2. year. Fill up the R&D publications area. and place of publication. Below are the steps to complete this area. 3. R&D Publications The R&D publications area has the following required data fields: title.

User’s manual Click on the R&D Related Information link Enter publication information here Click on the Save button Adding R&D publication/s For additional R&D publication/s. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 63 . Saved R&D publication information Enter additional publication information here Click on the save button Deleting R&D publication/s If you need to delete a publication. just click on the R&D publication title and then click on the delete icon. right after saving the first R&D publication just fill up the R&D related publications area then click on the save button. Click on the publication title that you want to delete Click ok to delete Click on the delete icon to delete the record PHILIPPINE COUNCIL FOR AGRICULTURE. Then you will see a pop-up window. just click on OK to completely delete the record.

User’s manual J. Click on the button to save the training or seminar information. right after saving the first R&D training seminar information just fill up the R&D related training/seminar area again and then click on the save training/seminar button. If in case you have a venue sponsor for the training or seminar. and the number of hours. focus subject. year. Below are the steps to complete this area. Click on the R&D trainings/seminars link. you can click on the button to add the venue sponsor information. 2. 3. Fill up the R&D trainings/seminars area. R&D TRAININGS/SEMINARS The R&D trainings/seminars area contains the following required data fields. 1. 4. Click on the R&D Trainings/Seminars link Enter training information here Click on the Save button Adding R&D related trainings/seminars For additional R&D related training/seminar. title. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 64 . Saved R&D training/seminar information Enter additional training information here Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE.

On the venue and sponsoring agencies page. Type the venue here Click Save Venue Choose the Sponsor Click Save Sponsor Adding another venue/sponsor For additional venue and sponsoring agencies. 4. Click on the save sponsor button to add the sponsor information. type the venue.venue and sponsoring agencies area again and click on the save venue/save sponsor button to save additional training venue and/or sponsor. click on the add venue sponsor button 1. click on the add venue sponsor button on the R&D related trainings/seminars page.User’s manual Adding venue sponsor/s To add a venue sponsor for R&D related trainings/seminars. choose the sponsor from the dropdown list. If there is a venue sponsor. Click on the save venue button to save the venue information. right after saving the first venue/sponsoring agency just fill up the trainings/seminars . PHILIPPINE COUNCIL FOR AGRICULTURE. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 65 . 3. 2. On the same page.

User’s manual Saved venue information Saved sponsor information Click on the save button Enter additional venue information here Enter additional sponsor information here Click on the save button PHILIPPINE COUNCIL FOR AGRICULTURE. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 66 .

or by typing in the last or first name and then clicking on the button. agency. just click on OK to completely delete the record. Below are the steps to update a record. 1. Update Record button Perform a search using any of these fields Click on the Search button PHILIPPINE COUNCIL FOR AGRICULTURE. On the update record main page. perform a search using any of the following information: name. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 67 .User’s manual Deleting venue/sponsor If you need to delete a venue/sponsor just click on the venue/sponsor and then click on the delete icon. or region from the dropdown list. Click on the update records link on the top menu 2. Click on the venue that you want to delete Click on the sponsor that you want to delete Click on the OK button to completely delete the venue/sponsor UPDATING RECORDS This allows the administrator to either edit or delete the record of certain scholar or researcher. Then you will see a pop-up window.

Below is a sample resume and masterlist report. To generate just follow these steps: 1. Click on the edit icon if you would like to update the record. you would see the same page with the add record chapter. RESUME / MASTERLIST Using HRIS you can generate resume and masterlist of a particular record. You can refer to previous chapter for the screenshots and the steps on how to update a record. there is also a delete icon on this page if you would like to completely delete the record. delete button edit button 4. 4. Click on the Resume/Masterlist to access. 2. Select if resume or masterlist and click generate button. PHILIPPINE COUNCIL FOR AGRICULTURE.User’s manual 3. After clicking on edit. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 68 . Select a particular record 3.

and gender. agency. learning institution. researcher and scholar. commodity. PCARRD scholar (regular scholarship). PCARRD Scholars (regular scholarship). reentry. sector. plantilla position. You can generate reports of Researchers. 4. Researchers & PCARRD Scholars. field of specialization. 3. and PCARRD Scholars (thesis assistance). commodity. plantilla position. agency and can be filtered by degree program. status and gender. region. just follow these steps: 1. and PCARRD Scholar (thesis assistance). learning institution. To generate any of these reports. age. Click on the generate reports link to access the generate reports main page. re-entry . R&D awards received. Choose if you want the report list by region. year of award. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 69 . Select the type of report that you want to generate on the drop down menu. and post doc. PHILIPPINE COUNCIL FOR AGRICULTURE. PCARRD Scholars. Click on the button. 2. PCARRD Scholars (regular scholarship and thesis assistance). and post doc by name.User’s manual GENERATING REPORTS Using HRIS you can generate reports of researcher. degree program.

Choose your Satisfaction rating Click on the Submit button CSF Pop-up blocked If after generating the report and you were not able to see the client satisfaction feedback form pop-up. Below is a sample report page. it means that the internet browser that you are using has a pop-up blocker. or not satisfied and then click on the submit button. You can choose to either temporarily allow pop-ups or always allow pop-ups from this site.User’s manual 5. you should be able to see the feedback form. Just follow the previous steps to fill-up and submit the form. After choosing one of these. Type of Report and Date Last Updated Date the record was generated from the HRIS database Degree of Person Name of scholar or researcher Major Field 5. After generating reports. barely satisfied. satisfied. Right click on the pop-up blocked message PHILIPPINE COUNCIL FOR AGRICULTURE. moderately satisfied. Please feel free to rate the report in terms of content and usability as highly satisfied. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 70 . there will be a pop up client satisfaction feedback form.

After clicking the link you will see the list of pending CSFs. To go back to the pending CSF form. Click this link to access pending CSF list PHILIPPINE COUNCIL FOR AGRICULTURE.User’s manual You can choose to either temporarily allow popups or always allow popups form the site Pending CSF If you decide not to fill up the feedback form and you close out the pop-up. just click on the generate reports link on the top menu and click on the Click here for Pending CSF link at the bottom porting of the generate reports page. If there is a pending CSF you will not be able to generate more reports since the run report button will be disabled and will only be enabled right after filling up the pending CSF. you can still fill up that form on a later time. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 71 . Click rate this link to access the CSF pop-up and rate the report.

AUDIT TRAIL The Audit Trail helps the HRIS administrator to keep track of all the changes in the HRIS database. follow these steps. you can generate frequency reports of current records To generate. Choose the desired parameter and click submit. 2. Below is a sample frequency report. 1.User’s manual FREQUENCY REPORTS Using HRIS. The audit trail module gives the administrator the list all the changes in the HRIS database including the date the record PHILIPPINE COUNCIL FOR AGRICULTURE. 3. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 72 . Click on the Frequency Reports.

2. The username who added/edited the record Date the audit trail was generated from the HRIS database Area that was added/edited Would indicate the action done whether the record was added/ edited FEEDBACK HRIS Administrator can compile feedback from different users. PHILIPPINE COUNCIL FOR AGRICULTURE. action. Click on the Audit Trail link Choose area. This would indicate “record deleted” if record was deleted. 1. and the specific action done with the record. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 73 . To access follow these steps. the area in the database that was modified. action. Below are the steps on how to do an audit trail. Use the dropdown menu to choose the area. 1. the username who did the modification. and/or period Click on the Generate button Below is a sample audit trail report. Click on the generate button. Click on the audit trail link. Click the Feedback. and/or period. 3.User’s manual was modified. Date the record was added/ deleted/edited Name of the researcher/scholar that was edited.

PHILIPPINE COUNCIL FOR AGRICULTURE. Select the desired parameter and click generate button to view the report 3. just click on the logout link. Below is a sample report. LOGGING OUT To log out from HRIS. FORESTRY AND NATURAL RESOURCES RESEARCH AND DEVELOPMENT (PCARRD) 74 .User’s manual 2.