Instructions: Graphing Using Microsoft Excel (Microsoft Office Professional Plus 2013

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Creating a graph
1) Highlight the data you would like to include (2 columns)
a. To highlight a second column that is not adjacent to the first column, keep a finger on the
“ctrl” button as you select the 2nd column.
b. Excel will automatically graph the 1st column of your data as the x-axis and the 2nd column
of your data as the y-axis. If you want the axes to switch, switch the columns on the Excel
spreadsheet.
2) Click the “Insert” tab at the top of the Excel window.
3) Click the “Scatterplot” graph button in the “Charts” section.
4) Click on the drawings with the dots connected with lines. The graph will pop up.
5) Click on any blank space beside the graph title and 3 squares will appear next to the upper right
corner of the graph. Click on the top square with the green plus sign (+) and ensure that the
following boxes are checked off:
a. Axes
c. Chart title
b. Axis titles
d. Gridlines

6) Click on your graph and drag the ends until they are near. Atomic Radius). Click on the “Landscape” option iv. This will select everything on the sheet. If that is the case. (ie: Atomic Number vs. 2) Type in the name of your graph. 2) Click the “Add minor gridlines” option.” 6) 7) Sizing your graph 1) Select your graph and cut it (ctrl X). last icon). a. Click on it and a new sheet will pop up. you may also need to add a trendline. If you are printing out multiple graphs. Open the “Axis Options” section. (This is usually opened up automatically. a. Generally. click on the bar graph icon (3 bars. A menu will pop up. it is the top section of 4. the edges of the page a. Click on the “Page Layout” tab near the top of the Excel program. If not. a. (ie: Atomic Number vs. 2) Create a new Sheet a. 3) Paste your graph into this new sheet (ctrl V) 4) Click the “View” tab at the top of the Excel window 5) Click the “Page Layout” button. 16) 17) Modifying the x-axis 1) Double click on any number in the x-axis. To the right of that is a small plus sign. but no less than that. 12) 13) Adding axis titles 1) Click on your axis title (either for the x-axis or for the y-axis). the name of graphs should be the x-axis vs. you should see a tab labeled “Sheet 1” (or “Periodic Trends Data” for the Exploring Periodic Trends Activity). the y-axis. b. 8) 9) Editing the graph title 1) Click on your graph title. Then repeat steps 2b.” 2) Click on “Axis Options” and underneath that. but not touching. click on any empty cell and select all (ctrl A). the name of graphs should be the x-axis vs. Click on the “Orientation” icon iii. 2) Type in the axis title. each graph may take up half a page. 10) 11) Editing the axis titles 1) Click on your graph title. 2) Type in the name of your graph. Set the major units (3rd & 4th boxes) . This will allow you to see the borders of the page. the y-axis. ii. At the very bottom of the Excel window. 14) 15) Adding y-axis minor gridlines 1) Right click on any number in the y-axis. All of your graphs on this or any lab should take up a whole page. A column/window will pop up to the right titled “Format Axis.i.) ii. Atomic Radius). also click on the box for “Trendline. Generally. Depending on your data. To make your sheet landscape: i. ** If this does not change the orientation. Be sure to include units. Modifying x-axis gridlines i.

” 18) 19) Modifying the y-axis 1) Follow the instructions found in the “Modifying the y-axis” section. make certain that the numbers indicated are not so close together that the numbers run into each other and one cannot tell where one number ends and the next number begins. Placing the x-axis label at the bottom of the graph (rather than somewhere in the middle of the graph): i. b. If the minimum value is not a multiple of your minor unit. seen in between the major unit gridlines. If it is a number that is a multiple of your minor unit. find the nearest multiple that comes after your minimum value. 2. Make certain that the numbers used here are close enough to allow for accurate estimates of data points. 2. Find the maximum value from your data. 5 or 0. Excel will automatically change the minor units if you change the major units.” Change the pull-down menu to “Low. Find the minimum value from your data. indicated by a white triangle of 4. unless you type a number into the box. Your minor units should end with a 1.1. Minor units = lines on the graph without numbers indicated. If it is a number that is a multiple of your minor unit. (It is the 3rd section. a. At the same time. Set the minimum and maximum values (1st & 2nd boxes) 1. iii. Your major units should be a multiple of the minor units. find the nearest multiple that comes below your minimum value. Open the “Labels” section. b. . Major units = lines on the graph with numbers indicated a. There is a pull-down menu set to “Next to Axis. 2. keep it as it is. keep it as it is. c. If the maximum value is not a multiple of your minor unit.) ii.