STS Contract With Birmingham City Schools

BIRMINGHAM BOARD OF EDUCATION TRANSPORTATION SERVICES CONTRACT CONTRACT BETWEEN BIRMINGHAM BOARD OF EDUCATION AND SCHOOL TRANSPORTATION SOLUTIONS, INC. FOR SCHOOL BUS TRANSPORTATION OF STUDENTS WITH DISABILITIES AN OTHER EXCEPTIONAL STUDENTS THIS CONTRACT made and entered into this 1". day of August, 2015, by and between the City Board of Education of Birmingham, Alabama (“the Board”) and Schoo! Transportation Solution, Ine. (“the Carrier”), WHEREAS, the Board duly solicited bids in accordance with the specifications of Bid No. 2015-18 for the Transportation of Students with Disabilities and other Exceptional Students for the 2015-2016 and 2016-2017 school year, with option to the Board of renewal for the 2017-2018 school year; and, NOW, THEREFORE, the Board and the Carrier, in consideration of theit ‘mutual agreement herein contained, hereby agree as follows: L.___The carrier will perform all of the transportation services and other under- takings incidental thereto as set forth in the bid specifications for Bid No. 2015-18, » copy of which is attached hereto as Exhibit A and hereby’ incorporated herein by reference, for the Board during the 2015-2016 and 2016-2017 school years in accordance with said bid specifications, 2 her Performance of said transportation services and other undertakings. {he Carrier wil be compensated by the Board in accordance with the Carrier's bid, a copy of which is attached hereto as Exhibit B and incorporated herein by reference, and the bd specifications hereto attached as Exhibit A. 3. _ The Board may. at its option, renew this contract for the 2017-2018 schoo! year by exercising its option in accordance with the provisions therefore in the specifications hereto attached as Exhibit A, BBoE00436BIRMINGHAM BOARD OF EDUCATION TRANSPORTATION SERVICES CONTRACT 4. Compensation for services shall be: 2015-2016 '$2,750,000.00 2016-2017 '$2,850,000.00 2017-2018 ** '$2,900,000.00 **Birmingham Board of Education has the option to renew the contract for 2017-2018 5. In the event the Carrier is unable to provide the transportation services herein agreed because of acts of God, fire, riot, war, picketing. civil commotion, strikes, labor disputes, or any other cause beyond its control, the Board shall have the right to take over the operation of such buses or other vehicles and equipment as it deems appropriate with the Board's employees or other persons, In such an event, the Board will pay the Carrier for the actual use of such equipment compensation as computed according to Exhibit B afier deducting there from all operating cost and expenses incurred by the Board. 6. In the event of contract interpretation or disputes the hierarchy of documents will be as follows: 1. Birmingham City Schools Bid #2015-18 for Transportation of Students with Disabilities and Other Exceptional Students, 2. The contractual agreement 3. School Transportation Solutions, Inc. response to Bid #2015-18 7. Inthe event that the Carrier will come into possession of student records and information, and to the extent that the Carrier will be involved in the survey, analysis, or evaluation of students, incidental to this agreement, Carrier agrees to comply with all requirements of Family Educational Rights and Privacy Act. Furthermore, in the event that Birmingham City Schools is required to furnish information or records pursuant to the Alabama Public Information Act, Carrier shall furnish all such information and records to Birmingham City Schools and Birmingham City Schools shall have the right to release such information and records, Carrier is required to protect data and safeguard the privacy and protection of the BCS student information, records and all other documents during the lifecycle of the project. Carrer is liable for all expenses related to the theft or loss of data and/or documentation that is a direct result of a breach in the Carriers system or a failure of Carriers process, 8. Carrier represents and agrees that it shall provide and maintain certain insurance as reasonably required by Birmingham City Schools, including but not limited to, professional liability, general liability, automobile liability, and workers’ compensation insurance in amounts that are satisfactory to Birmingham City Schools. Carrier shall provide to Birmingham City Schools original ‘BBOE00037BIRMINGHAM BOARD OF EDUCATION TRANSPORTATION SERVICES CONTRACT certificates of insurance indicating proof of any such required insurance. Carrier shall assure that Birmingham City Schools will receive written nc of at least thirty (30) days in advance of the effective date, of any reduction, modification, cancellation, or termination of such insurance policies. 9. No assignment of this agreement or of any duty or obligation of performance hereunder shall be made in whole or in part by any party without the prior written consent of Birmingham City Schools. 10. Alabama Immigration Law, Act #2012-491. By signing this agreement, the Carrier affirms for the duration of this agreement, they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama. Furthermore a contracting party fourd to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting, therefrom, Alabama law requires that as a condition for the award of @ contract by a school Board to a business entity or employer with one or more employces working in Alabama, the business entity or employer must provide documentation of enrollment in the E-Verify proyram \1, Alabama Child Protection Act of 1999, Cartier agrees to comply: with all provisions of the Alabama Child Protection Act of 1999 and shall provide Birmingham City Schools documented proof that a criminal history check have been conducted on Carriers’ subcontractors or its employees whose unsupervised access and duties place them in direct contact with Birmingham City Schools students. 12, Carrier declares that (a) neither Carrier nor any of its subcontractors oF employees rendering services to an individual pursuant to this agreement is held in abeyance or barred from the award of a federal or state contract at the time of executing this agreement; or (b) has been convicted of a criminal act related to any state or federally funded program; and (c) Carrier shall give immediate notification to Birmingham City Schools if such occurs anytime during the term of this agreement. B0c00838BIRMINGHAM BOARD OF EDUCATION TRANSPORTATION SERVICES CONTRACT IN WITNESS WHEREOF, the panties hereto do hereby execute and enter into this contract on the day and year first above written, ACCEPTED: ACCEPTED: School Transportation Solutions, Inc. Birmingham Board of Education Authorized Signature: Task LA Authorized Signature Ul CMe, But ne Coal “huced Lind Nine Mitt Title: PdgscresT _ Title: _ Date three Date: —heielel ACE B0E00439Agenda ..... ‘Agenda item: Recommendation: id Data: Rationale: Source of Funds: Recommended By: Approved by Board: BIRMINGHAM CITY SCHOOLS + October 13, 2015 Specis! Needs Transportation Services That approval be granted to accept the bid submitted by Schoo! Transportation Solutions (STS] for a two year contract with the option to renew the contract for fone (1] sdditionsl year. Year one: $2,750,000.00 (Not te exceed) Year two! $2,850,000.00 (Not to exceed) Yaar theae (optional): $2,800,000.00 (Not to exceed) Total '$8,500,000.00 (Not to exceed) bid 2015-18 To provide transportation services for Birmingham City Schools students with disabilities. Transportation, Mam ~eL. * S 6, s/s ‘Mr, Ron Schappacher Date Transportation rector “gt ‘ : “ io bs ‘ir Ronnie Leonard ate Chief ef Operations LE, ae Tie Edward Metilien One Purchasing Agent Chief of staff a 7 - Less Br. Ketig{cAstin-Gacutan Date Superintendent CLO Jp X- 08.21 Dr. KelldyCostli-Gacutan Date Superintendent BB 0E00840