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BEST Security Plan

Field Security Plan
Prepared for Internal Use Only
November 2015

BEST is supported by the Australian Government

Cardno Emerging Markets > Shaping the future

Page i

Field Security Plan – Rev 2

INTERNAL USE ONLY

BEST

Document Information
Prepared for

Internal Use Only

Program Name

Basic Education Sector Transformation (BEST)

Date

November 2015

Contact Information
Cardno Emerging Markets (Philippines) Inc.
Floor 3B, 111 Paseo de Roxas
Paseo de Roxas corner Legaspi Street
Makati City, Philippines 1229
Telephone: +63 2 892 0350
Facsimile: +63 2 817 9978
Mobile: +63 917 527 7082
philippines@cardno.com
www.cardno.com/emergingmarkets

Revisions
Rev #
1

Updates
Initial draft

Date
1 Aug 2014

Drafted
Williams

Reviewed
Mary Ann Cheng,
Program Manager

Approved
Ian Porter, Cardno
Country Manager

Mark Pruden, Contractor
Representative
2

Revised draft

10 Nov 2015

Williams

© Cardno. Copyright in the whole and every part of this document belongs to Cardno and may not be used, sold, transferred,
copied or reproduced in whole or in part in any manner or form or in or on any media to any person other than by agreement
with Cardno.
This document is produced by Cardno solely for the benefit and use by the client in accordance with the terms of the
engagement. Cardno does not and shall not assume any responsibility or liability whatsoever to any third party arising out of
any use or reliance by any third party on the content of this document.

Prepared for Internal Use Only

Page 1

com Sarah Hamilton Asia–Pacific HSSEQ Representative +61 3 9819 2877 +61 3 9937 0765 +61 0408 920 022 sarah. follow the prompts to transfer to the Department of Foreign Affairs and Trade toll free hotline or call direct: +61 2 6261 3305 Prepared for Internal Use Only Page 2 .com Lucy Brown Support Services Manager +61 3 8415 7777 +61 3 9937 0713 +61 400 792 308 lucy. 501 Swanston Street.maldo@cardno.ph Jane Deita Deputy Operations Manager +63 2 625 5048 +63 9178697546 Jane.ph Cardno Emerging Markets Philippines Office Floor 3B.brown@cardno. Pasig City Philippines 1600 Primary contact Office Phone Office Mobile Email address Greg Ryan – Gadsden Team Leader +63 2 625 5048 +63 998 537 9796 Greg-Ryan.Perkins@best. Melbourne Primary Contact Office Phone Office Mobile Email address Kristen Collins Area Manager +632 892 0350 +61 3 9937 0748 +63 917 524 4158 kristen.org.Gadsden@best. 111 Paseo de Roxas Building. Melbourne Office Level 4.org.r. Ortigas Complex.hamilton@cardno.com Frances Maldo Office Manager +632 892 0350 +63 917 527 7083 frances.com Australian Government Hotline: For afterhours emergencies call +63 2 757 8100. 14th Floor.com Jane Papasergio Contractor Representative +632 892 0350 +63 917 524 5877 jane. Marco Polo Business Office Sapphire Road.young@cardno.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Basic Education Sector Transformation Program Office Unit 14D. Philippines 1229 Primary contact Office Phone Office Mobile Email address James Young Country Manager +632 892 0350 +63 917 806 5884 james.papasergio@cardno. Paseo de Roxas corner Legaspi Street Makati City.com Cardno International Development Assistance.collins@cardno.org.ph Des Perkins Operations Manager +63 2 625 5048 +63 9178697541 Des.Deita@best.

........................................ 8 16 Counselling for Traumatic Events....................... 1 4 Security Risk & Analysis ... 6 12 Important Contacts........................ 7 13 Security and Safety Incident Reporting .......................... 8 15 Monitoring Travel – Travel Locator ................................................................................................................................................................... 5 10 Communications ...................................................................................................................... 9 Prepared for Internal Use Only Page 3 ................................................ 8 14 Collateral Events .....................................................................................................................................................Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Table of Contents 1 Introduction ............... 3 8 Security Operating Procedures: Level Five Areas ........................................................................................... 6 11 Area Manager....... 1 5 Security Operating Procedures: Level Two Areas ............................................................................................................................................................................ 2 7 Security Operating Procedures: Level 4 Areas ................................................................................................. 5 9 Security and Safety Training .......... 1 2 Purpose ........................................................................................... 1 3 Policy ........................................................................................... AsiaPacific ida.......... 1 6 Security Operating Procedures: Level Two Areas ..............................................................................................................................................................................................

Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Definitions BEST Basic Education Sector Transformation CALABARZON Cavite – Laguna Batangas Rizal Quezon DepEd Department of Education (National) DFAT Department of Foreign Affairs and Trade DOM Deputy Operations Manager LES Locally Engaged Staff MIMAROPA Mindoro Marinduque Romblon Palawan NCR National Capital Region NPA New People’s Army OM Operations Manager PSA Pacific Strategies and Assessments Inc SA Security Adviser SFP Security Focal Point SMT Security Management Team SRA Security Risk Assessment SRF Shatter Resistant Film TL Team Leader TTA Travel Threat Analysis TTA Travel Threat Analysis UN United Nations UNDSS United Nations Department of Safety and Security Prepared for Internal Use Only Page 4 .

The Field Security Plan will be reviewed quarterly and updated as required. Policy 3 Security plays an integral role in delivering program objectives and involves providing for the protection of our people. Revisions may be based on: 1) any observed changes in the threat environment. 2) changes in the Program team’s organisational structure. The Country Manager is James Young. Responsibilities and Authorities: Security is both a shared and individual responsibility. The Team Leader is Greg Ryan-Gadsden. Where it is necessary to prioritise the focus of management. > The Team Leader is responsible and accountable for the safety and security of program staff and assets. assets and reputation. the Security Management Team decides what changes need to be incorporated into the Field Security Plan. Purpose 2 The purpose of this plan is to inform BEST staff of the security situation. Cardno’s commitment to security is documented in Cardno’s Group Security Policy (available upon request from Cardno). guidelines. > Maintains and enhances the organisation’s reputation within the market place and amongst stakeholders.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Introduction 1 This Field Security Plan intends to provide all staff and advisers working on the Basic Education Sector Transformation (BEST) Program with a comprehensive understanding of their living and working environment as well as a sound basis for managing security risks at program locations. relationships with stakeholders and assets. the organisation will: One: Protect the health and safety of its people. and 3) lessons learned that can be incorporated into planning to improve the overall effectiveness of the security program. Individual responsibilities for security are as follows: > The Country Manager has overall responsibility for the safety and security of all Cardno personnel in the Philippines. and to protect program personnel and assets. > Acts ethically. All personnel have a responsibility to take adequate precautions to protect themselves and others from injury or harm. Management is committed to ensuring that employees and the organisation: > Provides for the safety of people and the public. their families and others affected persons. to include provisions related to safety and security. Prepared for Internal Use Only Page 1 . Two: Protect its reputation. > The Contractor Representative is responsible for ensuring that Cardno meets all contractual terms of agreement. The Contractor Representative is Jane Papasergio. Three: Minimise the disruption on the organisation’s programs. and operating procedures for the program. with its effectiveness dependent on the involvement of all personnel. Ultimately. policies.

the Deputy Operations Manager assumes all responsibilities of the Operations Manager related to safety and security. The SMT meets regularly to discuss any required updates to the Security Risk Assessment and the implementation or required control measures. No Gun Policy: Personnel are not permitted to carry firearms while on official assignment or while in program vehicles or facilities. > The Security Adviser serves as the subject matter expert for the development and implementation of security programs. Team Leader. policies. the SMT shall identify. Security Management Team (SMT): The SMT consists of the Country Manager. Contractor Representative. and procedures shall comply with all legal. regulatory. The designated Security Adviser is Matt Williams.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST > The Operations Manager serves as the Security Focal Point is based in Manila and is responsible for the day-to-day coordination and compliance of security programs and activities. and proactively address security risks. Where appropriate. mitigation measures should be put in place to reduce operational risks. Legal. Regulatory. Security Controls and Minimum Operating Standards: The Security Adviser shall recommend to the SMT security procedures. and statutory requirements. In the absence of the Operations Manager. Security Risk Assessment: Supported by the Security Adviser. plans and activities. evaluate. The Security Risk Assessment should be evaluated and updated quarterly. and the Security Adviser. standards and programs that are risk appropriate and aligned with the nature and scale of program operations. Security Focal Point. The assigned Security Focal Point is Des Perkins. Pacific Strategies and Assessments Inc shall conduct an annual audit of the security program to ensure the organisation’s conformity with the security protocols. Audit: Compliance with security policies and procedures is regularly tested and checked during periodic audits. Prepared for Internal Use Only Page 2 . and Statutory Requirements: Security programs. or as required.

to include kidnap-for-ransom activity. the terrorist group Abu Sayyaf maintains a presence in the area and has launched attacks against Filipino and Western interests.  Private militias are known to regularly engage in shootouts.Field Security Plan – Rev 2 4 INTERNAL USE ONLY BEST Security Risk & Analysis Risk Definition Regions Analysis Level Six – Extreme Extreme threats exist. Western and Southwest Mindanao.  Crime. mudslides. agribusiness.  There is a risk of political violence. Autonomous Region of Muslim Mindanao. and serious medical issues may require medical evacuation. There are a number of armed insurgency groups operating in the area that regularly engage in armed conflict with Philippine security services. The main targets include military / police personnel. severe tropical weather. threat environment requires frequent monitoring. No regions identified N/A Level Five – High Continuous multiple threats exist. particularly during periods leading up to elections. the NPA is not known to target foreign government organizations. or international personnel. Page 1 . development agencies. government officials and corporations engaged in mining. Level Four – Substantial Prepared for Internal Use Only Frequent multiple threats exist. Region IX – Zamboanga Peninsula Region XIII – Caraga Southern Palawan Natural disaster risks include heavy rain / flash flooding. earthquakes. and tsunamis.   Crime is consistent with the national average. volcanic activity. The NPA primarily operates in the rural most regions. and heavy industry. is regularly reported. and surrounding areas.  Over the last five years. risk controls are required to mitigate threats. telecommunications.  Muslim insurgency activity is known to occur in Central. Political clans are known to engage in armed clashes.  Philippines security services have a limited and inconsistent ability to maintain law and order.  There is limited medical care available. The police force is not able to maintain peace and order within the region. significant risk controls are required to mitigate threats. Cotabato City  There is widespread armed conflict within the region and clashes are regularly reported between government forces and insurgent and criminal groups. threat environment requires continuous monitoring.  Acts of terrorism are regularly reported in Sulu and Basilan.   Cordillera Administrative Region  Region X – Northern Mindanao (except Cagayan de Oro)  Region XI– Davao Region (except Davao City)    Region XII – SOCCSKSARGEN  There is a high frequency of New People’s Army (NPA) activity in the region. The Philippine Government is not able to adequately maintain law and order in the province. risk environment is unacceptable.

threat environment requires occasional monitoring. volcanic activity. Quezon Province  Metro Manila / National Capital Region  Infrequent bombings targeting public transportation and public markets    Cebu City  Kidnapping involving foreign nationals remains rare. and tsunamis. severe tropical weather. N/A Page 2 . Cagayan de Oro Region I – Ilocos Region II – Cagayan Region IV-B -. agribusiness. and heavy industry. volcanic activity. Natural disaster risks include heavy rain / flash flooding.  Confidence scams are common throughout the NCR and target both foreign and local nationals.  Over the last five years. earthquakes. and serious medical issues may require medical evacuation.Bicol Analysis  The NPA is active in the area.    Crime is consistent with the national average.  Petty street crime is common throughout the NCR and targets both foreign and local nationals. threat environment requires regular monitoring. Political clans are known to engage in armed clashes. the NPA is not known to target foreign government organizations. The main targets include military / police personnel. telecommunications. with multiple incidents reported each month.  There is limited medical care available.  Kidnapping involving local professions remains rare. risk environment is acceptable No areas identified.  Violent crime does occur throughout the region but is mostly confined to the most impoverished areas of Metro-Manila. risk controls are required to mitigate threats.Field Security Plan – Rev 2 Risk Level Three – Moderate Level Two – Low INTERNAL USE ONLY Definition Occasional multiple threats exist. and earthquakes. government officials and corporations engaged in mining. Small business Region III – Central Luzon Region IV-A – CALABARZON (except Quezon) have occurred over the past 15 years.  There is a risk of political violence. owners are the primary target of kidnapping in the region.  Natural disaster risks include heavy rain / flash flooding. severe tropical weather. Occasional limited threats exist. or international personnel. particularly during periods leading up to elections. BEST Regions      Davao City       Region V -. development agencies. limited risk controls are required to mitigate threats.MIMAROPA (except Southern Palawan) Region VI – Western Visayas Region VII – Central Visayas Negros Island Region Region VIII – Eastern Visayas There is no notable history of terrorist attacks in the area. The NPA primarily operates in the rural most regions. Public transportation and crowded public markets are hot spots for petty crime. Level One – Minimal Prepared for Internal Use Only Rare limited threats. Kidnappings are largely for ransom and not politically motivated. mudslides.

whichever is less) NCR Program Implementing Office  A battle box containing emergency management supplies are stored      NCR Hotel Accommodations on-site. Minimum Security Controls shall be reviewed if the risk is raised or lowered. Vehicle fuel tanks maintain at least a half tank of fuel.  Journey management plans need to ensure that a driver does not drive more than 8 hours in a 24 hour period. emergency contact lists. The current risk in Metro-Manila is assessed to be LOW. Satellite phone is stored on-site. and a basic tool kit. pens and paper. large plastic garbage bags. ELEVATED THREAT CONDITIONS Prepared for Internal Use Only  TO BE DETERMINED UPON CONSULTATION WITH THE SMT. duct tape. A cellular phone is required.  Vehicles are not branded with DFAT. The office space is equipped with smoke detectors.  Vehicles are equipped with detailed maps of areas to be travelled.  The Security Adviser conducts a review of hotel accommodations and provides a list of cleared hotels. AM / FM battery powered radio. This section of the Field Security Plan pertains Level Two Areas. Program vehicles are recommended but not required. BEST.Field Security Plan – Rev 2 5 INTERNAL USE ONLY BEST Security Operating Procedures: Level Two Areas Region Metro Manila / National Capital Region Cebu City Region III – Central Luzon Region IV-A – CALABARZON (except Quezon Level Two – Low Occasional Limited Threats  Petty crime. maps of the area. occasional terrorist attacks targeting public transportation and markets.  Any accommodation outside of cleared establishments should be approved by the Operations Manager upon consultation with the Security Adviser. Page 1 . A spare tire is kept in the vehicle at all times. or DepEd logos. and that rest breaks are scheduled every 2 hours (or 200km travelled. Security briefings are provided to all personnel regularly. Emergencies supplies of water and food should be stored on site to sustain personnel for up to five days. natural disasters. first aid supplies and guidelines. matches / candles. Location Category Minimum Security Controls National Capital Region General     Travel within NCR area Vehicle Transportation       No specific security travel clearance is required for NCR.  Staff are encouraged to become familiar with the site’s emergency procedures for evacuation. Fire extinguishers are located within the BEST tenancy. There are no recommended restrictions involving working hours. All drivers assigned to the program undergo Security and Safety Driver Certification. The box should contain flashlights. extra batteries. and medical and police response.  Vehicles should undergo a pre-start inspection before any journey is undertaken. First aid kits and fire extinguishers are placed in each vehicle. Emergency numbers are posted for key personnel. Cardno. Personnel are provided laminated cards with emergency numbers.

Vehicle fuel tanks maintain at least a half tank of fuel.  Journey management plans need to ensure that a driver does not drive more than 8 hours in a 24 hour period. occasional political violence. AM / FM battery powered radio. Minimum Security Controls shall be reviewed if the risk is raised or lowered. Location Level Two Areas Category General Minimum Security Controls  All travel to the area is based on Operations Manager/ Team Leader authority. First aid kits and fire extinguishers are placed in each vehicle.Bicol Level Three – Moderate Occasional multiple threats. large plastic garbage bags. emergency contact lists.  There are no recommended restrictions involving working hours. duct tape. pens and paper. The current risk in these areas is assessed to be MODERATE. Region II – Cagayan Region IV-B -. Prepared for Internal Use Only Page 2 . The box should contain flashlights.MIMAROPA (except Southern Palawan) Region VI – Western Visayas Region VII – Central Visayas Negros Island Region Region VIII – Eastern Visayas Quezon Province This section of the Field Security Plan pertains to Level Three Areas. All drivers assigned to the program undergo Security and Safety Driver Certification. vehicles should be hired from accredited transport providers. particularly on rural highways.  A security officer is stationed at the office entrance 24 / 7. maps of the area. and that rest breaks are scheduled every 2 hours (or 200km travelled. Life vests are provided when not available on public ferries. Vehicles are not branded with DFAT. A spare tire is kept in the vehicle at all times. Cardno. whichever is less). Vehicles are equipped with detailed maps of areas to be travelled. Travel at night should be avoided.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Security Operating Procedures: Level Two Areas 6 Risk      Davao City       Region V -. or DepEd logos.  The use of inter-island ferries is minimized.  A battle box containing emergency management supplies are stored on-site. matches / candles. Travel within Level Two Areas Transportation  Program vehicles are used for official movements in NCR.  Staff traveling in Level Two areas receive a Security Awareness Briefing at least annually. Followup assessments are conducted regularly.  Personnel are provided laminated cards with emergency numbers. Staff are taught about safety related to maritime travel. Offices in Level Two Areas Program Office(s)  A security assessment is conducted by the Security Adviser. Cagayan de Oro Region I – Ilocos  Active communist insurgency. BEST. limited medical care. When         the vehicle is unavailable and in other regions. Vehicles should undergo a pre-start inspection before any journey is undertaken.  A cellular phone is required. natural disasters. first aid supplies and guidelines. and a basic tool kit. extra batteries.

 Emergency numbers are posted for key personnel. and medical and police response.Field Security Plan – Rev 2 INTERNAL USE ONLY Location Category BEST Minimum Security Controls  Emergencies supplies of water and food should be stored on site to sustain personnel for up to five days.  The office space is equipped with smoke detectors. kidnappings. Security Operating Procedures: Level 4 Areas 7 Risk    Cordillera Administrative Region  Region XI– Davao Region (except Davao City)  Frequent occurrence of communist insurgency    Region XII – SOCCSKSARGEN  Occasional terrorist and criminal attacks are Region IX – Zamboanga Peninsula Region X – Northern Mindanao (except Cagayan de Oro) Level Four – Substantial Frequent multiple threats  Private militias are known to regularly engage in shootouts. Vehicles are not left unattended while parked. All personnel and vehicles should be back at accommodations prior to 1800.  Hotels in Level Two Areas Hotel Accommodations  The Security Adviser conducts a review of hotel accommodations and provides a list of cleared hotels. Any exemption must be approved by the Country Manager. There are a number of armed insurgency groups operating in the area that regularly engage in armed conflict with Philippine security services. Vehicles are fitted with Shatter Resistant Film. and assassinations.  Staff are encouraged to become familiar with the site’s emergency procedures for evacuation.  ELEVATED THREAT CONDITIONS TO BE DETERMINED UPON CONSULTATION WITH THE SMT. Vehicles are equipped with detailed maps of areas to be travelled.  All travel is only permitted from 0600-1800. Region XIII – Caraga Southern Palawan  Philippines security services have a limited and inconsistent ability to maintain law and order. Minimum Security Controls shall be reviewed if the risk is raised or lowered. to include roadside bombings. Vehicles should undergo a pre-start inspection before any journey is undertaken. This section of the Field Security Plan pertains to Level 4 areas only. Travellers make regular contact with Security Focal Point or designated representative.  Program vehicles and security-trained drivers are used for all movements.        Prepared for Internal Use Only Satellite phones are available in vehicles. activity.  Any accommodation outside of cleared establishments should be approved by the Operations Manager upon consultation with the Security Adviser. Page 3 . The current risk in these areas is assessed to be SUBSTANTIAL. reported.  Fire extinguishers are located within the BEST tenancy. First aid kits and fire extinguishers are in the vehicle. Minimum Security Controls General and Day Journeys  Travel Request: All travel to the area must be approved by the Country Manager. No public transportation is permitted.

No travel at night. and a basic tool kit. whichever is less) Multiple Day Journeys  When possible. The box should     Hotel Accommodations contain flashlights. The TTA must provide complete itinerary details. Vehicles are fitted with Shatter Resistant Film. multiple day journeys should be minimised.  Regular calls are initiated with the Security Adviser.  A battle box containing emergency management supplies are stored on-site. large plastic garbage bags. Any exemption must be approved by the Country Manager.  Staff are encouraged to become familiar with the site’s emergency procedures for evacuation. matches / candles.  Any accommodation outside of cleared establishments should be approved by the Country Manager upon consultation with the Security Adviser. and that rest breaks are scheduled every 2 hours (or 200km travelled. A TTA template is presented as Form F later in this document.        Travel at night is prohibited. Page 4 .  Vehicle movements (i. first aid supplies and guidelines.  A security officer is stationed at the office entrance 24 / 7. maps of the area.  Travel Request: The Cardno person or team traveling must complete a Travel Threat Analysis (TTA) and submit it to the Country Manager for approval.  The Security Adviser conducts a review of hotel accommodations and provides a list of cleared hotels. Emergencies supplies of water and food should be stored on site to sustain personnel for up to five days.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Minimum Security Controls  Journey management plans need to ensure that a driver does not drive more than 8 hours in a 24 hour period. duct tape.e.  STA visits are postponed. and medical and police response. to and from the office) are conducted in a random manner. Follow-up assessments are conducted regularly. The Country Manager may consult the SMT for recommendations. Fire extinguishers are located within the BEST tenancy. extra batteries. The office space is equipped with smoke detectors. whichever is less) Program Offices  A security assessment is conducted by the Security Adviser.. widely varying routes and times.  Vehicles are equipped with detailed maps of areas to be travelled.  Office is closed between the hours of 2000-0630.  Private vehicles and security-trained drivers are used for all movements.  Journey management plans need to ensure that a driver does not drive more than 8 hours in a 24 hour period. Emergency numbers are posted for key personnel.  An SMT memo is issued detailing actions taken.  Consider temporary suspension of operations (if threat is substantial). AM / FM battery powered radio. unless deemed essential and upon the basis that adequate security can be provided. and identify security threats and security control measures in place for the trip.  Vehicles should undergo a pre-start inspection before any journey is undertaken. ELEVATED THREAT CONDITIONS Prepared for Internal Use Only In terms of an elevated security threats involving a Level Four area. Vehicles are not left unattended while parked. The request should be submitted at least 5 days prior to travel.  Staff security briefings or memos are provided. the following shall be immediately considered by the SMT:  At minimum. pens and paper.  Vehicle movements in the area are absolutely minimized. Satellite phones are available in vehicles. The traveller checks-in with the Security Focal Point or designated representative at least daily. emergency contact lists. and that rest breaks are scheduled every 2 hours (or 200km travelled. office hours at the Program Office are reduced from 0800hrs-1800hrs. No public transportation is permitted. First aid kits and fire extinguishers are in the vehicle.

The current risk in Basilan is assessed to be HIGH. No public transportation is permitted. The TTA must provide complete itinerary details. and that rest breaks are scheduled every 2 hours (or 200km travelled.  If the trip is approved . The police force is not able to maintain peace and order within the province. Any exemption must be approved by the Country Manager.  Crime. Minimum Security Controls shall be reviewed if the risk is raised or lowered. Advanced Security Awareness (all field staff with required travel to Level Five Areas) 3. First Aid (all personnel) Prepared for Internal Use Only Page 5 . Minimum Security Controls Multiple Day Journeys  Travel Request: The Cardno person or team traveling must complete Travel Threat Analysis (TTA) and submit it to the Country Manager for the approval.  Those travelling in Level Five areas must have been cleared through Security Awareness Training  Private vehicles are used for all movements.  Journey management plans need to ensure that a driver does not drive more than 8 hours in a 24 hour period.  It is recommended that travellers also carry two mobile phones. This section of the Field Security Plan pertains to Basilan only. Security Driver Training (all permanently assigned program drivers) 4. If the trip is rejected.  The Country Manager must consult the SMT for recommendations.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Security Operating Procedures: Level Five Areas 8 Risk Autonomous Region of Muslim Mindanao Cotabato City Level Five – High Continuous multiple threats  There is widespread armed conflict within the province and clashes are regularly reported between government forces and insurgent and criminal groups.  Acts of terrorism are regularly reported. The Philippine Government is not able to adequately maintain law and order in the province.  At least one member of the traveling team must check in with the Operations Manager / Team Leader twice daily. Security & Safety Awareness (all field staff at least once) 2.  The request should be submitted at least 10 days prior to travel. A TTA template is presented as Form F at the back of this document.  No travel at night. whichever is less) Offices 9  No offices permitted in Level Five Areas Security and Safety Training The following security-related training is recommended: 1. the Operations Manager / Team Leader will hold a meeting to discuss the reasons the trip was rejected.  Vehicles should undergo a pre-start inspection before any journey is undertaken. and identify all security controls measures in place for the trip. the terrorist group Abu Sayyaf maintains a presence in the area and has launched attacks against Filipino and Western interests. a pre-departure meeting is held to ensure that the team traveling is fully briefed on security measures in place. is regularly reported. to include kidnap-for-ransom activity.

All communication with the media will be managed by the Country Manager supported by the Office Manager (or the nominated representative). The Country Manager shall ensure that all internal and external statements and communications are vetted by the Area Manager.com Floor 3B. Prepared for Internal Use Only Page 6 . 111 Paseo de Roxas. Regional Offices and Cardno office in Makati / Staff private homes.collins@cardno. Paseo de Roxas corner Legaspi Street Makati City Copies of this Plan must be accessible at BEST Program Office.Field Security Plan – Rev 2 10 INTERNAL USE ONLY BEST Communications It is important that all program personnel carry at least one cellular phone at all times while deployed on official business. Asia–Pacific IDA Kristen Collins Phone: Mobile: Email: Address: +63 2 892 0350 +61 434 070 102 – need to update kristen. Asia–Pacific EMR. 11 Area Manager. All Cardno personnel are required to complete Form A (Evacuation Security and Information Form) and Form B (Personnel Inventory) found at the back of this document.

org.Deita@best.ph Prepared for Internal Use Only Page 7 .ph Des Perkins Operations Manager +63 2 625 5048 +63 9178697541 Des.Perkins@best.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Important Contacts 12 Name Position Location Contact No. Contact No.Gadsden@best. Email Greg Ryan – Gadsden Team Leader +63 2 625 5048 +63 998 537 9796 Greg-Ryan.ph Jane Deita Deputy Operations Manager +63 2 625 5048 +63 9178697546 Jane.org.org. Alt.

Within 1 hour or as soon as possible (immediate notification for a death) High Potential Incident An incident (injury or near miss) that could easily have resulted in a fatality or life threatening injury. the Operations Manager and Country Manger should be contacted by telephone. Prepared for Internal Use Only Page 8 . please refer to Form C (Health and Safety Incident Report) at the back of this document. Examples of such incidents include: > An explosion in a major city where the program operates > A major engagement between the Philippine military and insurgency groups in the region. security and safety incidents should be reported to the Operations Manager and Country Manager within the following timeframes: Definition Reporting Criteria Crisis There is an ongoing emergency. and Operations Manager. Within 1 working day Wherever possible.Field Security Plan – Rev 2 13 INTERNAL USE ONLY BEST Security and Safety Incident Reporting All program personnel are required to report security and safety incidents. a kidnapping. The Country Manager should ensure all persons in the SMT are notified of the incident. they have an effect on the overall safety and security environment. Following the incident resolution. a spreadsheet is to be maintained for the purposes of tracking all Cardno personnel. Email or text message should be avoided whenever possible. Within 8 hours Event An event has occurred but no injuries have been reported. Examples may include a terrorist attack in the region. The travel locator is to be current with access maintained under Security Focal Point. resulting in significant casualties > The kidnapping of a development worker in program areas > Security threats or a security incident at airports in program areas > An armed siege of a major urban area in the region 15 Monitoring Travel – Travel Locator Given the volume of BEST travellers at any given time. Within 15 minutes or as soon as possible Serious Incident An event has occurred that has resulted in serious injury or death. it may present elevated threat conditions that require attention. Within 1 hour or as soon as possible Incident An event has occurred that has resulted in minor injuries. Whenever possible. events include near-misses that could have resulted in serious injury or death. Refer to the below sample. severe weather. Contractor Representative. a formal report should be sent to the Country Manager. For security incidents. 14 Collateral Events While some events may not directly or immediately impact program personnel. a Security Incident Report (Form D) should be filed. While major events may not directly or immediately impact the safety of program personnel. For major events with the potential to impact program security. there is an immediate danger to personnel or facilities. For health and safety incidents. with access provided daily to the SMT. Program personnel are encouraged to report such events to the Operations Manager via telephone call in a timely manner so that the incident can be assessed and a determination made as to whether further security controls are required. or a criminal incident. refer to Form D (Security Incident Report).

that person or someone on their behalf is required to complete a Traumatic Incident Report using the attached Form E in the Philippines Country Office Security and Incident Reporting Plan and shall submit it to the Country Manager (or nominee). Prepared for Internal Use Only Page 9 . Cardno firmly believes that undertaking counselling is a positive step towards recovery. It does not reflect badly on individuals or compromise opportunities for continued or future employment. Cardno has an agreement with a specialist trauma-counselling consultancy to provide trauma counselling services as required and at short notice.Field Security Plan – Rev 2 Name Title / Function INTERNAL USE ONLY Contact Information January 1 BEST January 2 January 3 John Doe Engineer 09XX-XXX-XXXX Manila Manila & Cagayan de Oro Cagayan de Oro Jane Cruz Engineer 09X-XXX-XXXX Cebu City Cebu City Manila 16 Counselling for Traumatic Events Cardno is committed to the provision of support to staff and their dependents who suffer trauma as a result of an accident or security incident while working for Cardno. Cardno’s belief in the effectiveness of counselling is such that it is Cardno’s policy that one counselling session is compulsory and will be arranged by the Cardno Emerging Markets HR Adviser as soon as possible after the incident. Trauma counselling is effective in assisting victims cope with the effects of such incidents. If an office staff member or their dependent is involved in an accident or security incident. Thereafter it is the staff member’s decision or dependant’s decision as to whether they wish to continue counselling (at Cardno’s expense).

Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Form A: Evacuation and Security Information Form Staff / Consultant / Adviser name Nationality Passport No IN-COUNTRY HOME CONTACT DETAILS In-country home address Phone Postal Address or if the same ‘as above’ Fax Private Email Mobile IN-COUNTRY WORK CONTACT DETAILS In-country work address Phone Two-way radio call sign Fax Office Email VEHICLE DETAILS Registration No. Make / Model Colour Work vehicle (if applicable) Private vehicle (if applicable) DEPENDENTS ACCOMPANYING STAFF / ADVISER / CONSULTANT IN-COUNTRY Spouse / Partner’s name Children’s name(s) Name of Next of Kin Contact details of Next of Kin PROOF-OF-LIFE QUESTIONS AND ANSWERS Q1: A1: Q2: A2: Prepared for Internal Use Only Page 10 .

Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Form B: Personnel Inventory Name of Staff Member and Other Family Members In Country Contact Details Work / School Contact Details Home / After Hours Adviser Address Phone Mobile Phone Office Fax Work Email Address Phone Mobile Phone Office Fax Private Email Spouse Address Phone Mobile Phone Office Fax Work Email Address Phone Mobile Phone Office Fax Private Email Dependent 1 Address Home Address School Phone School Mobile School Fax School Email School Address Phone Mobile Phone Office Fax Private Email Dependent 2 Address School Address Phone School Phone Mobile Mobile School Fax School Email School Phone Fax Private Email Address School Phone School Mobile School Fax School Email School Address Phone Mobile Phone Office Fax Private Email Dependent 3 Prepared for Internal Use Only Date of Arrival Page 11 .

Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Please download current HSSE Incident. Near Miss and Hazard Report from Cardno Intranet Prepared for Internal Use Only Page 12 .

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Some control measures may serve to mitigate multiple threats. 3. Security Threats Security Control Measures ----------------------------------------------------------------------------------------------------------------------------. 2. Non-Cardno Travellers joining trip: 1.--------- Prepared for Internal Use Only Page 18 . Dates of Travel: Requested by: (must be Accountable Person for Trip): Purpose of Travel: Itinerary (to include all modes of travel and accommodations): Threat Identification: Detail all known security threats and control measures to be put in place to mitigate risks.Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Form F: Travel Threat Analysis Destination(s): Travellers (Cardno): 1. 3. 2.

Team Leader: Signature. date Accountable Person for Trip: Signature. date Prepared for Internal Use Only Page 19 .Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Review and Approval SMT Recommendation: Operations Manager Recommendation: Operations Manager / Country Manager Approval: Yes No This document must be approved and signed by both the Team Leader and the Accountable Person for the Trip.

Field Security Plan – Rev 2 INTERNAL USE ONLY BEST Form G: Program Security Briefing Confirmation Staff / Consultant / Adviser name Program Philippines – BEST Mobilisation date Program Field Security Plan Sections All sections of Plan Version Number Staff / Consultant / Adviser confirmed receipt of briefing material on (date) Plan sent to Staff / Consultant / Adviser on (date) Acknowledged by Staff / Consultant / Adviser (initial here) VERBAL CONFIRMATION AND BRIEFING The following security issues discussed on (date)  All sections of Security Plan  Current risk and threat information  Travel procedures Signature: Printed Name: NOTE: A PROGRAM SECURITY BRIEFING IS MANDATORY AS SOON AS PRACTICABLE AFTER THE STAFF / CONSULTANT / ADVISER ARRIVES ON LOCATION Prepared for Internal Use Only Page 20 .