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PAKISTAN

CIVIL AVIATION AUTHORITY


AIRWORTHINESS DIRECTORATE
CAAF-309-AWRG-1.0

MAINTENANCE ORGANIZATION
APPROVAL / RENEWAL / EXTENSION

COMPANY NAME:

APPROVAL :

AUDIT PERIOD:

AUDIT NO:

Auditor 1:

Auditor 2:

Auditor 3:

Auditor 4:

Quality Coordinator/
Organisation Rep

1.

Name:

Designation:

Facilities +

Office/ Work Area

Environment

Facilities

Location and Security

Overall Cleanliness
No contamination
hazard

Day & night lighting

Adequate For
Management and
Admin

Noise Protection

Clean Compressed Air


& Power Air Vacuum

Wind Protection

Collection & Disposal


of un useable Fuel

Weather Protection

Adequate Fire Fighting


equipment

Dust Protection

Inspection Aids

Shops Spaces

Hanger & Shops floor


Sealed to minimise
dust generation

Access Equipment
(platforms, etc,)

Facilities &
Environment defined in
MCM.

Specific lighting

Lightening & Earthing

Hangar Space
/Tenancy Contract for
use
Working Area
adequate Vs Aircraft
Visit Plan

2.

Equip, Tools & Material

Storage/ Parts Disposal

Equipment and
Tools

Racking / Binning

Parts and Material s

Labelling / Segregation

POL Storage

Bonded Area / Access


Control

Observations

Personnel

Management/nominated

Other Personnel
Sufficient to: -

Other Personnel

Qualif. of Personnel

Responsibilities
defined & understood
at all levels

plan the tasks at all


levels

Job or task description


defined

Experience of Pers.
approp. to function

CEO/Account. Mang.
respons. Clarity on
financial requirements
Duties &
Responsibilities
Available & signed
Nomination Approved
by CAA

certify
Maintenance

Certify the tasks


appropriately

Initial, recurrent Trg &


Recent experience

carry out the tasks


at all levels

No certification by sub
contracted staff

supervise the tasks


at all levels

Initial/continuation
training carried out

Competence
establishes. in acc.
with MOE
Competence of
temporary personnel

Maintenance. Manhour plan, job


descriptions
Organisation-chart
(reporting chains)

Continuation &
Recurrent training
carried out
MOE to cover
conditions if
certification by Flt
Crew.

Personal Auth
Certificate Status

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Compliance with
PCAA Licensing req
Nominated persons
possess appropriate
experience and
qualifications
Record of Personnel
checked

Knowledge of MO.
procedure
NDT,Welding &
Specialised tasks by
CAA qualified
persons
Qualification Records

CAAF-309-AWRG-1.0

MAINTENANCE ORGANIZATION APPROVAL/RENEWAL/EXTENSION

3.

Certifying Staff

Personnel Record
checked for:

Authorisation document:

Names
of
certifying Authorisation references Result
persons checked for:

List of Certifying Staff


& Updated

Provided to and held


by staff

Valid & covers


activities certified

Copies of Qualification
record

Available in the
Dept.+

Signed by holder

Retention & Control of


record

Scope of
authorisation defined

Control of inspection
stamps

Record to cover Basic,


Type, specialized,
experience,
qualification & Scope

Verify Training: basic,


type, comp.-proc.,
cont

Adequate
understanding of
relevant aircraft or
components
Continuation &
recurrent Trg.

4.

Components, Equipment &Tools +

Tools & Test Equipment

Components

Calibration & Servicing

Sufficient for approved


Scope of Work

Segregated Storage

Availability near place


of work

Serv & used Parts


Tagging

Calibration of in use
tools/ Calibration
Control
Equipment Re-call
System

Control of Personnel
tools

Shelf
Life monitoring

Calibration/ Servicing
Records

Access to Rarely used


tools/equipment

Rubber Parts

Traceable standard of
calibration

Alternative
tool/equipment

POL Store & Fire


prevention

Calibration/ Servicing
as per OEM instructions

5.

Record of Personnel checked for Authorisation:

Procedure on U/S
components defining
-Responsibilities
-Decision process.
-Traceability of Decision
-Disposal of
unsalvageable
-Secure area of U/S
Components.

Observations

Maintenance Data

Availability of Data for: -

Regulatory & Advisory


Information

Publication Available

Condition of Manuals

Reader/Printer/Terminal

Approved Scope of
Work

Available

Aircraft/components
Manufacturers

Aircraft
Manufacturers

Availability

Record/Data on MODs
and repairs

Up to Date

Subscription

Manual Amendments

Serviceability

Customer requested
Maint.

Subscription

Updation procedure

Component Manuals

Location, number

PCAA Regulations,
AWNOTs & Policies

TC-holders CAA ADnotes

Control of currency
status

6.

Maintenance Work Orders / Maintenance Std /Aircraft CRS & Component ARS
Work Order Checked

Work Order
showing work order
to be carried out
Entry in aircraft Log
Book

20-04-2011

History of used
aircraft Components
& life as
Hrs/Cycles/Ldgs
Compliance with
known Components
MODs

CRS/ARC Ref.

Result

In accordance with
Human Performance
limitations
Release indicating if
Partial maint
accomplished

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CAAF-309-AWRG-1.0

MAINTENANCE ORGANIZATION APPROVAL/RENEWAL/EXTENSION

Components
checked as per
OEM Requirements
Components
Acceptance
Certificate

7.

Compliance with
known Components
ADs
Inline with with Maint
Prog

Maintenance Records

Detailed
work:

record

of Work Cards

All Work Details Recorded

Work Order

Aircraft/Component Result

Checked

Carried out, is
retained
(for 2 yrs. from
CRS)

Fully completed and


signed

In an acceptable
manner

CRS/ARC raised

Copies retained for 2


years

Updated to latest
schedule

Retained in safe place

Legible during
retension

Revision status

Storage environment

Records Provided
to Operator

Approved data
reference
documented

Computer back up and


storage satisfactory

Approved data
used retain

8.

Reporting / Investigation & Rectification of Defect (Ref AWNOT# 9)

Reports made

Reference Checked

to the CAA

within the prescribed


period

Follow up/tracking
effective

to the Operator

standard of
Completion

Dissemination of
findings

to the Manufacturer

reporting Form used

Reliability Control
meetings.

Result

sample reports

9.

Quality System

Q.A. Systems includes:

QA Staff

Non Certifying Staff

Names of Staff Checked

Audit Plan

Remedial Actions

Qualification
procedures

Job Description

Procedures Audits

Follow up/closing

Training

Training

Product Audits
(aircraft/component)

Feedback to Account.
Manager

Records

Competency Testing

Monitoring Shift Work

Review outstanding
Non-Compliances

Job Description

Records

Logic of audit
sequence

Procedure to Grant
Certification
Authorisation (If
applicable)

Recurrent Trg

Line stations

Procedure for Shop


Approvals (If applicable)

Continuation Trg

Satellite facility

Availability of Question
Bank (If applicable)

Subcontractors

20-04-2011

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Observations:

CAAF-309-AWRG-1.0

MAINTENANCE ORGANIZATION APPROVAL/RENEWAL/EXTENSION

10.

Quality Audits

Internal Company Audits Covers

Internal Audits carried


out

Q.A. Audit

Audits of all products

Maintenance Req.
Variations

To a plan

Findings/ Root cause


analysis Notified

Audit of Workshop
Activities

Process Exemptions

Audit Finding
Identified

Follow up
appropriate

Personnel Qualifications
(competence)

Special Process
Control

Audit Closed

Senior Manager
involvement

Work card/T Log


Completion

Audits of operators

Feed Back System


Working

Training of Auditors

Responsibility / reporting to

Equipment / tooling

Outstanding ONCRs

Variation of normal
proceeding

Instructions.
Verbal/written

11.

Date of Last Audit

Change to the Approval

Confirm No Changes Have Occurred to the Following


1 The name of the organisation

7 Company procedures

2 The location of the organisation

8 Approved scope of work

3 Additional locations of the organisation

9 Certifying staff

4 The accountable manager

10 Adherence to Amendments Procedures

5 Any of the senior/nominated persons

11 Notification to the Authority

6 The facilities, equipment, tools, material, etc.

12 Changes to Capability Lists controlled and


recorded

If changes proposed, will these influence (Audit Module)


Management (2)

Equipment, Tooling (4)

Certif. Staff (3)

Procedures
Departmental (9)

MOE (12)

Accountable Manager
(2)

MO Procedures (9)

Competence of
Personnel (2)

Audit System (10,11)

Facility

Organisation Chart (2)

Approved Data (5)

Work sharing of
Facilities

Approval Certif. (14)

Occurrence rep.
procedure (8)

Location Facility (1.13)

20-04-2011

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CAAF-309-AWRG-1.0

MAINTENANCE ORGANIZATION APPROVAL/RENEWAL/EXTENSION

12.

Product Audit +

Description_______________________; P/N_____________________________; S/N___________________; WO/N__________________


Worksheet
Package

Final Inspection

History of parts
assembled

Approved Data

Subcontract

Packing
Routing Card

Customer Order

Release to Service

Changes to W
Order / Sheet/
Routing

Order Review

Author. of Cert. Staff

Internal Order
Work accomplished

Completion of CRS

Competence of
mech.
Info. to Customer
Stage Inspections

Incom. Insp. Results


transferred into W/O
Test

13. MOE*
9. Company
Exposition Manual
to include the
following info:

(b) Description of
organizations
procedures and
quality or inspection
system

(l) Procedures for


service information
reporting requirements
Ref AWNOT# 9.

2.2 Introduction:

(iii) Inspection
stamps, and other
identification
symbols used to
indicate status of
part;

(a) Statement
signed by Chief
Executive. (Also
covers Quality
Policy & SMS
Commitment)

(c) Number and


experience of
engineering staff.

(m) Procedures for


receiving, amending
and distr AW data from
type certificate holder
or design organization.

2.3 Organizations
Premises and
Undertakings.

(iv) Approved
certificate and / or
test certificate.

(b) List of the


persons nominated.

(d) Working hours of


the engineering staff

(c)Duties &
Responsibilities of
persons nominated.

(e) General
description of
organizations
facilities.

General

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2. Basic
requirements
2.1 Identification:

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2.4 Terms of
Approval: Definition
of work authorized.
Capability Lists
agreed by
Airworthiness Dte
2.5 Personnel:
Giving their terms of
reference & outlining
responsibilities for
liaison with CAA.

Para 13.2 Note:


Procedures for
medical check -ups
of Shop personnel
exposed to any kind
of radiation, fumes,
arcing, etc.

CAAF-309-AWRG-1.0

MAINTENANCE ORGANIZATION APPROVAL/RENEWAL/EXTENSION

(d) Organization
chart

(f) Names and duties


of person or persons
required by this ANO;

(a) Company name,


document title and
reference number.

2.5.1 Organogram of
nominated Personnel
& description, of
technical
coordination.

(e) Description on
the scope of the
facilities.

(g) Procedures used


to establish
competence of maint
personnel;

(b) Amendment
standard by issue
number / date /
amendment record.

2.6 Facilities:
Information on
technical facilities
and associated
essential equipment,

(f) Quality control,


directly affecting
continuing
airworthiness.

(h) Description of
method used for the
completion and
retention of the
maintenance record;

(c) Approval by Chief


Executive.

2.7 Procedures:
Description of
technical procedures
covering all aspects
of work. Ref (a) ~ (p).

(g) Detail of training


programms.

(i) Procedure on
maintenance release
and circumstances
under which the
release is to be
signed

(d) Distribution list.

(q) Appendices,
giving examples of

(j) Personnel
authorized to sign the
maintenance release
and scope of their
authorization;

(e) Official title of


person responsible for
administration of MOE

(i) Standard forms,


cross referenced to
the written
procedures section;

(k) Description, when


applicable, of the
additional procedures.

(f) Contents List or


Index.

(ii) Tags indicating


the purpose and use
of each;

Appendix E
1.1.2 Guide to
compilation
(a) General
description of
scope of work

Para 13.3.9
The type of aircraft
that require duplicate
inspection.

1.1.3 Exposition
Manual in loose leaf
form,
* As per ANO-001-AWRG

Signature : 1.______________________2._______________________3__________________________

Desig:

Dated:

_______________________

______________________

______________________

_______________________

_____________________ _______________________

Legend:

N/A
TBC
+

20-04-2011

Satisfactory

Unsatisfactory
Not Applicable
To be checked
Mandatory Physical Check

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CAAF-309-AWRG-1.0