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The Company Name

Code of Conduct

..................................................................11 Corporate Citizenship.....................................................................................................................11 The Community...............................................................................................................4 Mutual Respect...............................................................................................................................................................................................................................................................................................Message from the Executive Committee........................................................................1 Introduction....................................................................................6 Personal Grooming and Presentation.........8 Proprietary Information.....................................................................................................................................................................................................................................................................9 Return on Investment.12 Acknowledgment Statement.............................................3 Competitors.................................................................................9 Accuracy of Company Records.....................................13 .........................................................................................................................4 Workplace Violence........................................................................................................................4 Workplace Environment.....3 Employees........................................................6 Soliciting and Accepting Gifts................................................................................................................................................8 Choice of Vendors / Suppliers..............................................7 Suppliers......................11 Compliance....................7 Human Rights....................................................3 Employees..........................................................................................................................4 Safety...............................................................................................................................3 Communities and the Environment..........................3 Shareholders...............................10 Communities and the Environment................................................................................................................................................................................6 Communication............................................................................................................................................................................................................................2 General Principles..................................9 Competitors.................................................................................................5 Use of Company Assets..........................................................................................................5 Confidential Information.............................................................................................................................................................................................10 Antitrust.............................................................................................7 Employee Development.................................................................................................................................................................................................................................................................................................................................................................................................................................4 Equal Employment Opportunity...................................................................................................................3 Clients and Suppliers.................................................................10 Gathering Competitive Information..............................................................................................................................................................................4 Alcohol and Illegal Drugs...............................8 Shareholders...................................................................................................................................................................11 The Environment...............................9 Protection of Assets......................................................8 Bribes and Kickbacks.................

Every <company name> employee is responsible for understanding and conducting themselves in accordance with the Code. Our actions must demonstrate that we live by the values conveyed by the Code. The Code deals with how we should interact with each other. The reputation of <company name> rests on the judgment and good conscience of every one of us. suppliers. If at any time you have a question or need further clarification. do consult your supervisor or the Human Resources Department.Message from the Executive Committee To: Fellow Employees Conducting our business in accordance with the highest ethical standards has always been a primary concern to <company name>. the community and the environment. both the successes we have enjoyed and the future of the Company depend upon doing business in an ethical manner. In many aspects. Please read the Code carefully. as well as with our customers. The Code means little without the personal commitment of each of us. The <company name> Code of Conduct has been drafted to provide guidance in this area. EXECUTIVE COMMITTEE <company name> October 04July 05 Page 11 of 1514 . competitors.

October 04July 05 Page 22 of 1514 . Our Vision <Company Vision> Our Mission <Company Vision> Every employee bears an individual responsibility to uphold these guidelines. reputation. and is crucial in ensuring the integrity. and profitability of our Company in its various operating locations.Introduction The <company name> Code of Conduct is intended to provide <company name> employees with guidelines for ethical and professional conduct. The Code of Conduct is aligned with our vision and mission statements. The code governs the business decisions and actions of all <company name> employees.

Suppliers We are committed to providing quality products and services to our clients through honest transactions. Our Code of Conduct provides employees with clear guidelines with respect to dealing with other employees. We will deal lawfully and ethically with all of our clients. We are committed to providing a safe working environment and an atmosphere of open communication for all employees. Our efforts will be based on the merits of our competitive offerings. without discrimination or deception. competitors and the communities where we work. We will emphasize fair competition. We will abide by all national and local laws. October 04July 05 Page 33 of 1514 . in dealings with our vendors. Communities and the Environment We are committed to being a responsible corporate citizen of the communities in which we serve. The following highlights our general principles: Employees We are committed to maintaining employment practices based on equal opportunities for all employees. shareholders. and will strive to improve the well-being of our communities and the environment.General Principles <company name> is committed to the highest level of integrity in its dealings with individuals and organizations wherever we operate. Shareholders We are committed to providing a return to our shareholders that ranks among the highest in our industry through ethical profit making. We will respect each other’s privacy and treat each other with dignity and respect. Competitors We are committed to competing vigorously and honestly for business. our clients. In doing so. we will protect and improve the value of their investments through the prudent utilization of Company resources and observe the highest standards of legal and ethical conduct in our business dealings. suppliers.

All employees are responsible for ensuring that all <company name> operations are conducted safely. Workplace Environment <company name> is committed to providing its employees with a safe work environment free from harassment or discrimination. transfer. intentionally damaging someone else’s property. actions. benefits. and termination. hiring. gender. age. we emphasize the need for mutual respect. national origin. Included in prohibited behavior are: making threatening remarks. This applies in all aspects of the employment relationship. including recruitment. use good judgment and inform your supervisor or manager. comments. <company name> believes that no business activity is of such urgency or importance that it may be carried out in an unsafe manner. promotion. compensation. Workplace Violence <company name> has a zero tolerance policy on acts of violence and verbal or physical behavior that could lead to workplace violence. religion. Employees are expected to observe all safety rules and practices and to follow instructions concerning safe and efficient work practices. whether committed by or against our employees. inappropriate physical contact or any other conduct that is intimidating or would create an offensive or hostile work environment. Equal Employment Opportunity <company name> values the unique perspectives and opportunities provided by a diverse workforce. causing physical injury to someone else. October 04July 05 Page 44 of 1514 . and/or acting aggressively in a way that causes someone else to fear they could be injured. We respect the opinions and questions of others and exhibit behaviour that is courteous and conducive to creating a pleasant and productive working environment. It is therefore our policy to provide equal employment opportunities to qualified individuals regardless of race.Employees Mutual Respect At <company name>. or disability. If you observe behavior that could be dangerous. Safety The safety of <company name> employees and the safe operation of <company name> equipment is always a primary goal. training. A positive atmosphere of professionalism is essential for everyone to perform to the best of his or her abilities. The Company will not tolerate sexual advances.

threaten our ability to serve our customers and compromises the safety of our employees. Alcohol. computer programmes. but is not limited to. wage and salary information. This includes. trade secrets and know-how.  exercising caution when discussing confidential matters over telephones. In some cases. and Illegal Drugs & Lethal Weapons Alcohol abuse. This includes:  keeping electronic and paper documents and files containing confidential information in a safe place. such as by fax or email. All such information must be used solely for Company purposes and must never be used for personal gain. or unsafe condition or practice to an appropriate supervisor or manager. and illegal drug use and carrying of Lethal Weapon.  not discussing confidential matters where they could be overheard. October 04July 05 Page 55 of 1514 . unauthorized disclosure may also violate the law and could result in fines. in public places such as elevators. <company name> will not tolerate any illegal misuse of drugs or alcohol while employees are engaged in Company business. restaurants. Inappropriate or unauthorized disclosure of confidential information may damage our business and the business of our customers. only when it is reasonable to believe this can be done under secure conditions. Confidential Information Confidential and proprietary information are valuable <company name> assets. business processes and procedures. and customer/supplier/subcontractor information. suppliers. or legal action against <company name> and/or individuals involved. acquisitions and divestment information. and subcontractors.  transmitting confidential documents by electronic devices.Employees must immediately report any work-related accident. airplanes and taxis. and the public.          pricing and cost data. products / services. Employees should also exercise caution to avoid inadvertently disclosing confidential information. and  avoiding unnecessary copying of confidential documents. illness. marketing and sales programmes. penalties. As such. merger. hallways. financial data and projections. for example.

Under such circumstances. The use of Company time. Speak confidently. Soliciting and Accepting Gifts Employees must never solicit gifts or favours from our business partners and vendors. and Refrain from smoking when dealing with the public. Dress neatly and appropriately when wearing civilian clothes. Personal Grooming and Presentation As the first point of contact between <company name> and the public. supplies. An employee should report to his immediate supervisor if he is offered any inducement or gratification. The only type of gifts which may be accepted and retained by the employees without declaration are mementos/ souvenirs that have no commercial value such as diaries. Employees should observe the following:      Wear well-pressed. October 04July 05 Page 66 of 1514 .Use of Company Assets The assets of <company name> are intended to be used in ways that benefit our Company. clearly. projecting the right image should be an employee’s first priority. In practice. Observe high standards of personal hygiene and grooming. Gifts should also be refused when: a) It is likely to result in unnecessary or undesirable indirect or direct publicity for the company b) It is intended to exert influence on or is likely to embarrass the company c) The receipt of such gifts would place the recipient under any form of obligation d) A gift in the form of cash must be refused. We must preserve these assets and use them wisely. and in a friendly tone. and facilities for personal use. or removal of Company-owned equipment from Company premises for personal use is permitted only when approved in advance by your supervisor or manager. or accept gifts that would appear to undermine or influence good business judgment. and all attempts must be made to return the gift to the donor. it may be discourteous or impractical to return the gift. e) An employee must not accept free trips from vendors/ contractors for the purpose of evaluating products. Maintain a good posture to project the right image. In principle. employees should not accept any gift. calendars. the recipient must declare the gift to Human Resource Department to seek clearance from the designated approving officer. equipment. year planners etc. clean and neat uniforms (for uniformed staff). memo pads.

This includes not employing under-aged workers. Employee Development <company name> is dedicated to promoting employee self-development and enhancing work-related skills. not entering into any contracts or arrangements where workers are exploited. October 04July 05 Page 77 of 1514 . Human Rights <company name> operations will respect basic human rights and accepted international work practices. attitudes and concerns. ensuring reasonable working hours and working conditions.Communication <company name> is committed to providing communication channels that encourage self-expression and open dialogue relative to responsible opinions.

fees. or give any form of bribe or kickback. gifts. Bribes or kickbacks in any form (money. and payment terms. take. quality. Proprietary Information <company name> will respect the confidentiality of proprietary information and trade secrets of our clients and vendors and will not disclose any client or vendor proprietary information. October 04July 05 Page 88 of 1514 . and inform the person concerned that it is against our policies to accept bribes. When negotiating with a vendor or potential vendor. technology leadership. We follow all applicable laws and regulations and uphold good business practices. or anything of value that is either directly or indirectly provided in return for favourable treatment) will not be tolerated. delivery and leadtime performance. financial standing. we are fair and reasonable. Our choice of suppliers should not be influenced by any promise of money or favour as a “sweetener” to the deal. commissions. credits. When dealing with offers of bribery. Any encounter with offers of bribery should be reported to the supervisor at the earliest opportunity. <company name> employees should politely turn down the offer. after-sales support. unless the release or disclosure is properly authorized by the individual or firm owning the information. We should never ask for. favours. Choice of Vendors / Suppliers <company name> will choose its vendors / suppliers based on considerations such as competitive pricing.Suppliers Bribes and Kickbacks We maintain the highest standards of integrity and objectivity in dealing with suppliers. offer.

October 04July 05 Page 99 of 1514 . legal and reporting obligations. vehicles. including its property. No unrecorded cash funds or other assets will be established or maintained for any purposes. Accuracy of Company Records Accuracy and reliability in the preparation of all business records is of critical importance to the Company’s decision-making processes and to the proper discharge of our financial. and equipment.Shareholders Return on Investment One of our primary goals is to provide a return on our shareholders’ investment that ranks among the highest in our industry through ethical profit making. conservation and protection of the Company’s assets. All transactions must be properly authorized and be completely and accurately recorded on the Company’s books and records in accordance with generally acceptable accounting practices and established financial policies. Protection of Assets Every employee is responsible for the proper use.

<company name> will compete ethically. and ethical means—such as public documents. we never solicit or accept information that would violate that agreement. and other market information may be obtained from customers in the course of normal discussions or negotiations. Pricing. we cannot obtain pricing or competitor information directly from our competitor.Competitors Gathering Competitive Information Information about our competitors and customers is a valuable asset in a highly competitive market. market share. and our employees must never exchange information with competitors regarding prices. trade magazines. to obtain such information. or any other data in violation of antitrust laws governing unfair practices. either directly or indirectly through an agent or a representative. burglary. such as directly from a competitor. We never seek information through improper means. We never disclose any client or vendor proprietary information unless the individual or organization owning the information properly authorizes such releases or disclosures. or spying. We do not misrepresent ourselves. October 04July 05 Page 1010 of 1514 . published journals. We always respect the proprietary information and trade secrets of others. This means every competitor has a fair opportunity and that all competitors compete under the same rules. and other public information. While all employees are expected to work vigorously to outperform our competition. terms. legal. including former employers. However. If we are aware of a confidentiality agreement. Such information would be acquired through public. Antitrust A dynamic and thriving economy is built upon open and fair competition. only legal and fair methods may be used to do so. Newly hired employees are not to be asked or encouraged to divulge proprietary information about their former employers.

or safety hazard. we would minimize paper wastage at the workplace by printing on both sides and reusing scrap paper. Encourage employees to report any condition that may pose an environmental. We should also avoid the wastage of water in our operations. The Community <company name> is committed to creating strategic partnerships with community organizations. The Environment <company name> is committed to conducting business in a manner that safeguards the environment. To do this we:      Use energy wisely and efficiently in our operations. we would conserve energy by turning computers and other office equipment off or switching them to energy-saving mode when not in use. October 04July 05 Page 1111 of 1514 . health. Comply with all national and local environmental laws and regulations. and Recycle”. Practise the conservation of resources through “Reduce. We are involved in the life of our communities through our support for local charities and not-for-profit organizations. and plastic bottles by disposing these items in recycling bins.Communities and the Environment Corporate Citizenship As a responsible corporate citizen. For example. Use technologies and operating procedures designed to minimize health and safety risks. recycle used paper. <company name> aims to make a difference in the world and communities we operate in. For example. and by turning off the lights and airconditioners in unoccupied spaces. and professional standards of good industry practices in the countries where we do business. Reuse. company policies. drink cans.

corrective counselling may be initiated. Employment may be terminated at any time as per the provision of applicable Indutrial Dispute Act. Employees are encouraged to bring violations or suspected violations of the Company’s Code of Conduct to the attention of his or her supervisor. to be determined by management. If there is an evidence of failure to compliance with the code by an employee.Compliance It is the responsibility of every <company name> employee to comply with the Code of Conduct. corrective counselling is not a perquisite to disciplinary action or involuntary termination of employment. Failure to comply with the Code will result in appropriate employee sanctions. However. October 04July 05 Page 1212 of 1514 .

Acknowledgment Statement I have received the <company name> Code of Conduct. October 04July 05 Page 1313 of 1514 . Name _________________________________________________ Signature _________________________________________________ Date _________________________________________________ Site _________________________________________________ Please pass signed copy to Human Resources Department to be filed in the employee Personal File. By signing in the space below. I understand its contents and agree to abide by the Code.