Tri-State Poodle Club Outreach, Inc.

Table of Contents
Constitution
Section 1: Name
Section 2: Duration

Section 3a: Purpose
Section 3b: Benefit
Section 4a: Non-profit Nature
Section 4b: Personal Liability
Section 4c: Dissolution
Section 4d: Prohibited Distributions
Section 4e: Restricted Activities
Section 4f: Prohibited Activities
Section 5: Governance
Section 6: Membership
Section 7: Amendments
Section 8: Corporate Address
Section 9: Registered Agent
By-Laws
Article I: Membership
Article II: Meetings and Voting
Section 1. Board Meetings
Section 2. Special Board Decisions
Section 3. Voting
Article III: Directors and Officers
Section 1. Board Members
Section 2. Officers
Section 3. Vacancies
Article IV: Year, Elections
Section 1. Year
Section 2. Board Nominations and Elections
Article V: Committees
Article VI: Discipline
Section 1. Charges
Section 2. Hearings
Section 3. Hearing Outcomes
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Article VII: Amendments
Article VIII: Dissolution
Article IX: Order of Business
Article X: Meeting Records
Article XI: Parliamentary Authority
Article XII: Rescue Policy
Article XIII: Intake and Management of Accepted Dogs
Article XIV: Foster Home Responsibilities
Article XV: Boarding Kennel Procedures
Article XVI: Applicants for Rescue Dogs
Article XVII: Application/Adoption Procedures
Article XVIII: Communications
Article XIX: Logo Usage
Article XX: Property
Section 1: Communication
Section 2: Data
Section 3: Physical Assets
Article XXI: Return and Reclaim of Previously Adopted Dogs
Article XXII: Euthanasia
Article XXIII: Financial Policy
General Procedures
Fundraising
Adoption Fees
Expenditure Priorities
Veterinary services
Article XXIV: Sponsorships
Article XXV: Code of Ethics
Animal Care
Placement Practices
Public Contact
Business Agreements
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Constitution
Section 1: Name: The name of this corporation shall be Tri-State Poodle Club Outreach, Inc.
Section 2: Duration: The period of duration of this corporation is perpetual.
Section 3a: Purpose: Tri-State Poodle Club Outreach, Inc. is a non-profit corporation and shall operate
exclusively for educational and charitable purposes within the meaning of Section 501 (c)(3) of the Internal
Revenue Code, or the corresponding section of any future Federal tax code. Tri-State Poodle Club Outreach,
Inc.’s purpose is to promote and protect the proper care of poodle breed dogs in the Wisconsin, Illinois, and
Iowa tri-state area through: developing a community that encourages and collaborates to provide adequate care
for local poodles, providing education about poodles and their needs to the general public, providing education
about the training of poodles to current and prospective poodle owners, and aiding in the rescue of and
facilitating in the re-homing of poodles being surrendered. To maximize our impact on current efforts we may
seek to collaborate with other non-profit organizations which fall under the 501(c) (3) section of the internal
revenue code and are operated exclusively for educational and charitable purposes.
At times, per the discretion of the board, we may provide volunteer opportunities which will provide
opportunities for involvement in said activities and programs in order to have a greater impact for change.
Section 3b: Benefit: Tri-State Poodle Club Outreach, Inc. is designated as a public benefit corporation.
Section 4a: Non-profit Nature: Tri-State Poodle Club Outreach, Inc. is organized exclusively for charitable and
educational purposes including, for such purposes, the making of distributions to organizations that qualify as
exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any
future federal tax code. No part of the net earnings of Tri-State Poodle Club Outreach, Inc. shall inure to the
benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the
corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to
make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.
No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise
attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
Notwithstanding any other provision of this document, the corporation shall not carry on any other activities not
permitted to be carried on (a) by any organization exempt from federal income tax under section 501(c)3 of the
Internal Revenue Code, corresponding section of any future federal tax code, or (b) by an organization, contributions
to which are deductible under section 170(c)2 of the Internal Revenue Code, or corresponding section of any future
federal tax code.
Tri-State Poodle Club Outreach, Inc. is not organized and shall not be operated for the private gain of any person.
The property of the corporation is irrevocably dedicated to its educational and charitable purposes. No part of the
directors, receipts, or net earnings of the corporation shall inure to the benefit of, or be distributed to any individual.
The corporation may, however, pay reasonable compensation for services rendered, and make other payments and
distributions consistent with these Articles.
Section 4b: Personal Liability: No officer or director of this corporation shall be personally liable for the debts or
obligations of Tri-State Poodle Club Outreach, Inc. of any nature whatsoever, nor shall any of the property or assets
of the officers or directors be subject to the payment of the debts or obligations of this corporation.
Section 4c: Dissolution: Upon termination or dissolution of the Tri-State Poodle Club Outreach, Inc. any assets
lawfully available for distribution shall be distributed to one (1) or more qualifying organizations described in
Section 501(c)(3) of the Internal Revenue Code of 1986 (or described in any corresponding provision of any
successor statute) which organization or organizations have a charitable purpose which, at least generally,
includes a purpose similar to the terminating or dissolving corporation. The organization to receive the assets of
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the Tri-State Poodle Club Outreach, Inc. hereunder shall be selected by the discretion of a majority of the
managing body of the Tri-State Poodle Club Outreach, Inc. and if its members cannot so agree, then the
recipient organization shall be selected pursuant to a verified petition in equity filed in a court of proper
jurisdiction against the Tri-State Poodle Club Outreach, Inc. by one (1) or more of its managing body which
verified petition shall contain such statements as reasonably indicate the applicability of this section. The court
upon a finding that this section is applicable shall select the qualifying organization or organizations to receive
the assets to be distributed, giving preference if practicable to organizations located within the State of
Wisconsin. In the event that the court shall find that this section is applicable but that there is no qualifying
organization known to it which has a charitable purpose, which, at least generally, includes a purpose similar to
this corporation, then the court shall direct the distribution of its assets lawfully available for distribution to the
Treasurer of the State of Wisconsin to be added to the general fund.
Section 4d: Prohibited Distributions: No part of the net earnings, properties of the directors of this corporation,
on dissolution or otherwise, shall inure to the benefit of, or be distributable to, its members, directors, officers
or other private person or individual, except that the corporation shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and distributions in furtherance of the
purposes set forth in Article III, Section 3.01.
Section 4e: Restricted Activities: No substantial part of the corporation’s activities shall be the carrying on of
propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or
intervene (including the publishing or distribution of statements) in any political campaign on behalf of or in
opposition to any candidate for public office.
Section 4f: Prohibited Activities: Notwithstanding any other provision of these Articles, the corporation shall not
carry on any activities not permitted to be carried on (I) by a corporation exempt from federal income tax as an
organization described by Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any
future federal tax code, or (II) by a corporation, contributions to which are deductible under Section 170(c)(2) of
the Internal Revenue Code, or the corresponding section of any future federal tax code.
Section 5: Governance: Tri-State Poodle Club Outreach, Inc. shall be governed by its board.
Section 6: Membership: Tri-State Poodle Club Outreach, Inc. shall have no members. The management of the
affairs of the corporation shall be vested in a board, as defined in the corporation’s bylaws.
Section 7: Amendments: Any amendment to the Articles of Incorporation may be adopted by approval of twothirds (2/3) of the board.
Section 8: Corporate Address: The physical address of the corporation is: 11029 Palmer Road, Darlington,
Wisconsin, 53530. The mailing address of the corporation is: 1008 Shady Lane, Dubuque, Iowa, 52001.
Section 9: Registered Agent: The registered agent of the corporation for the state of Wisconsin shall be: Mary
Skog: 11029 Palmer Road, Darlington, Wisconsin, 53530.

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ByLaws
Article I: Membership
Tri-State Poodle Club Outreach, Inc. shall have no members. The management of the affairs of the corporation shall be
vested in a board.
ARTICLE II: Meetings and Voting
Section 1. Board Meetings
Meetings of the Board shall be held within the Illinois, Iowa, Wisconsin tri-state area, at such hour and place as may be
designated by the board. Board meetings shall be held at least once a year. Meetings of the board may also be
conducted electronically. The quorum for such a meeting shall be a majority of the board but no less than 3. Board
meetings shall include an agenda and minutes or equal documentation.
Section 2. Special Board Decisions
The board may make decisions outside of board meetings providing a quorum (majority of the board but no less than 3)
is reached. The maker of the motion may vote on time-sensitive motions should the other reached members of the
board deem it necessary to reach a quorum due to time restraints.
Section 3. Voting
Proxy voting will not be permitted at any meeting or election.
ARTICLE III: Directors and Officers
Section 1. Board Members
General management and direction of the Tri-State Poodle Club Outreach, Inc.’s affairs shall be entrusted to the board.
The board shall be comprised of a minimum of three individuals.
Board members and officers shall be elected for a two-year term by a majority vote of the members of the board and
shall serve until successors are elected.
Section 2. Officers
Officer roles shall be filled by board members.
The offices of Recording Secretary and Treasurer may be held by the same person.
Required Officer Positions:
President shall preside at all meetings of Tri-State Poodle Club Outreach, Inc. and of the board and shall have the duties
and powers normally pertinent to the office of the President in addition to those specified in these by-laws.
Recording Secretary shall keep a record of all meetings of Tri-State Poodle Club Outreach, Inc. and of the board and of all
matters of which a record shall be ordered by Tri-State Poodle Club Outreach, Inc. In the event the Recording Secretary
is not present to take a record, another board member or individual may substitute. Meeting records shall be reviewed
by all board members to make any corrections before meeting records are approved for filing.
Treasurer shall collect and receive all moneys due or belonging to Tri-State Poodle Club Outreach, Inc. Moneys shall be
deposited in a bank designated by the board in the name of the Tri-State Poodle Club Outreach, Inc. The books shall at
all times be open to inspection by the board and a report shall be given at every meeting on the condition of the TriState Poodle Club Outreach, Inc.’s finances. An annual financial review and self-audit of the Tri-State Poodle Club
Outreach, Inc.’s financial records will be conducted in June by the board.
Optional Officer Positions as Deemed Necessary by the Board:
e) Vice-President shall have the duties and exercise the powers of the President in the case of the President's death,
absence, or incapacity.
f) Additional optional officer positions may be defined at the board’s discretion.
Section 3. Vacancies
Any vacancies occurring on the board or among the offices during the year may be filled by a majority vote of all the
then members of the board at its first regular meeting following the creation of such vacancy or at a special board
meeting called for that purpose; when possible, a vacancy in the office of President shall be filled automatically by the
Vice-President and the resulting vacancy in the office of the Vice-President shall be filled by the board.

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ARTICLE IV: Year, Elections
Section 1. Year
Tri-State Poodle Club Outreach, Inc.’s fiscal year shall begin on June 1st and end on May 30th.
Section 2. Board Nominations and Elections
Unless the board member whose term is expiring declares their stepping down at the end of their term in advance, at
the expiration of a board member’s two-year term the board will vote by secret ballot whether to invite the individual
for another term. The board member whose term is expiring shall be notified of the result of the invitation vote in
writing.
ARTICLE V: Committees
Subject to a majority vote of the board, the board may appoint committees. Such committees shall always be subject to
the final authority of the board.
ARTICLE VI: Discipline
Section 1. Charges
Charges against a board member may be made for alleged misconduct prejudicial to the best interests of Tri-State
Poodle Club Outreach, Inc. or suspected violation of code of ethics. Charges should be submitted in writing to the board
via any board member.
Section 2. Hearings
The board will vote whether to pursue a hearing regarding charges presented.
Hearings will follow the following Stages:
Stage 1: Complainant presents (in writing via a single email to the entire board including/and the Defendant) the
perceived violation as well as what related evidence is preliminarily available.
Stage 2: Defendant presents defense and any questions clarifying the accusation (in writing via a single email to the
entire board including/and the Complainant).
Stage 3: Complainant examines defense, answers questions pertinent to the defense of the accusations, and asks any
additional questions brought up by the Defendant’s response (in writing via a single email to the entire board
including/and the Defendant).
Stage 4: Defendant answers final questions and makes final statement (in writing via a single email to the entire board
including/and the Complainant).
Stages 2 through 4 shall each have a 72-hour time limit, beginning with the completion of the previous stage. Failure to
meet each stage deadline by the Complainant will result in all charges being dropped, by the Defendant will result in the
case being decided without accepting further defense.
Stage 5: The board (excluding the Complainant and Defendant) discusses and votes, needing a quorum, whether the
evidence supports or relieves the defendant’s guilt pertaining to the accusation(s) and whether any disciplinary action
(probation, suspension, expulsion, or other) is to be required.
Stage 6: The board informs the Complainant and the Defendant (in writing via email) of the verdict and if any appeal
process will be offered. The decision of the board will be final.
Section 3. Hearing Outcomes
Outcome of hearings may be communicated and published at the board’s discretion.
ARTICLE VII: Amendments
Amendments to the constitution and by-laws may be made at the discretion of the board with a majority vote of the
board.
ARTICLE VIII: Dissolution
The organization may be dissolved at any time by the written consent of not less than two-thirds of the board members
in good standing.
Upon termination or dissolution of the Tri-State Poodle Club Outreach, Inc. any assets lawfully available for distribution
shall be distributed to one (1) or more qualifying organizations described in Section 501(c)(3) of the Internal Revenue
Code of 1986 (or described in any corresponding provision of any successor statute) which organization or organizations
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have a charitable purpose which, at least generally, includes a purpose similar to the terminating or dissolving
corporation. The organization to receive the assets of the Tri-State Poodle Club Outreach, Inc. hereunder shall be
selected by the discretion of a majority of the managing body of the Tri-State Poodle Club Outreach, Inc. and if its
members cannot so agree, then the recipient organization shall be selected pursuant to a verified petition in equity filed
in a court of proper jurisdiction against the Tri-State Poodle Club Outreach, Inc. by one (1) or more of its managing body
which verified petition shall contain such statements as reasonably indicate the applicability of this section. The court
upon a finding that this section is applicable shall select the qualifying organization or organizations to receive the assets
to be distributed, giving preference if practicable to organizations located within the State of Wisconsin. In the event
that the court shall find that this section is applicable but that there is no qualifying organization known to it which has a
charitable purpose, which, at least generally, includes a purpose similar to this corporation, then the court shall direct
the distribution of its assets lawfully available for distribution to the Treasurer of the State of Wisconsin to be added to
the general fund.
ARTICLE IX: Order of Business
Included in the agenda of all meetings of the board, unless otherwise directed by majority vote of those present, shall
be: Attendance, Approval of minutes of last meeting, Conflict of Interest disclosures, Financial report, Reports of
committees, Adjournment
ARTICLE X: Meeting Records
The Recording Secretary shall keep a record of all meetings of Tri-State Poodle Club Outreach, Inc. and of all matters of
which a record shall be ordered by Tri-State Poodle Club Outreach, Inc. In the event the Recording Secretary is not
present to take a record, another board member or individual may substitute. Meeting records shall be reviewed by all
board members to make any corrections before meeting records are approved for filing.
ARTICLE XI: Parliamentary Authority
The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised,” shall govern the club in all cases
to which they are applicable and in which they are not inconsistent with these by-laws and any other special rules of
order the board may adopt.
ARTICLE XII: Rescue Policy
Pure bred poodles are accepted by Tri-State Poodle Club Outreach, Inc. Every reasonable effort should be made to
ascertain that the dog is a pure bred poodle. It is not necessary that the dog be registered with the American Kennel
Club (AKC).
In the event that an owner surrendered dog cannot be accepted into Tri-State Poodle Club Outreach, Inc.’s program, TriState Poodle Club Outreach, Inc. may provide the contacts and phone numbers for other, more suitable rescue groups.
All poodles turned over to the organization shall become the property of the organization as specified in the Surrender
Agreement.
Tri-State Poodle Club Outreach, Inc. reserves the right to reject any poodle for any reason.
The entire board of Tri-State Poodle Club Outreach, Inc. must be notified and a quorum of agreement must be reached
about any dog before the dog is accepted by Tri-State Poodle Club Outreach, Inc.
ARTICLE XIII: Intake and Management of Accepted Dogs
Procedures for dogs surrendered by owner:
The owner will be asked to provide current medical records if available.
If possible, the owner should also provide two weeks of the dog’s current food to aid in transition.
The owner should be asked questions about the dog’s background and temperament using the Intake Survey form.
At the time of transfer, a Surrender Agreement must be signed by the owner. This form will be kept with the dog’s files.
Once a dog has entered the program, the dog becomes the property of Tri-State Poodle Club Outreach, Inc. and will NOT
be returned to the owner.
The owner will not have further contact with the dog.
Procedures for shelter dogs:
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Verify with the shelter worker that the dog is a pure bred poodle.
Ask for background information on the dog and their evaluation of the dog’s temperament.
Ask the shelter to provide the inoculation and spay/neuter records, if given.
At the time of transfer, an Ownership Transfer Agreement must be signed by the shelter. This form will be kept with the
dog’s files.
Once a dog has entered the program, the dog becomes the property of Tri-State Poodle Club Outreach, Inc.
Post acceptance procedures for all dogs:
Dogs from shelters and dogs without current vaccination records should be isolated from other dogs for a minimum of
three days. If it is not feasible to do this, the foster home understands that there is a risk that the dog may be carrying a
communicable disease and/or parasites.
Fosters should complete the Foster Agreement form, which lists specific requirements for the care of the dog and
releases the organization from any liability. The signed form will be kept in the dog’s file.
Fosters should be given a completed Calendar/Appointment form, Medication Guide form, Feeding Guide form,
Grooming Guide form, Training Goals form, Suggestions for the First 72 Hours guide, Contact and Emergency
Information guide, and a Supply Inventory form.
Training goals for the dog should be reviewed and regularly updated with the foster.
The dog should be given a complete physical examination by a veterinarian approved by the board of Tri-State Poodle
Club Outreach, Inc.
Unless Tri-State Poodle Club Outreach, Inc. has obtained medical records showing that the dog is current on
immunizations or it is contraindicated due to the current health of the dog, the following will be given: DHLPP(distemper, hepatitis, leptospirosis, parvovirus), Rabies immunizations, Heartworm test.
If requested by Tri-State Poodle Club Outreach, Inc. or the veterinarian conducting the examination, the following will
also be given: Bordatella (kennel cough), a fecal test, blood work, microchip, and/or additional services.
Intact dogs must be spayed or neutered as soon as their health and general physical conditions permit.
The dog will be collared and tagged with a Tri-State Poodle Club Outreach, Inc. ID tag, and it should remain on dog’s
neck at all times throughout the rescue program process.
ARTICLE XIV: Foster Home Responsibilities
Volunteers who wish to become Foster Caregiver homes are required to complete a Foster Application.
If accepted, the volunteer submits to a home inspection.
The Foster Caregiver serves as a safe and comfortable environment for the rescue dog. The Foster Caregiver allows us to
get to know something about the rescue dog before it is placed in a permanent home. The Foster Caregiver makes an
effort to assess the rescue dog in terms of general health, behavior, temperament.
The Foster Caregiver agrees to humanely take care of said animal. In no event shall the Foster Caregiver become
obligated or have any right to keep said animal for longer than twelve months.
The Foster Caregiver agrees to let Tri-State Poodle Club Outreach, Inc. or a party appointed by Tri-State Poodle Club
Outreach, Inc. to inspect Foster Caregiver's premises where the animal is being kept at any time to ascertain and satisfy
itself that the animal is well cared for and to make behavioral observations of the animal.
The Foster Caregiver agrees to provide adequate food, water, shelter and kind treatment for said animal at all times. In
addition, the Foster Caregiver must adhere to all state and local animal laws.
The Foster Caregiver agrees to follow all additional written instructions from Tri-State Poodle Club Outreach, Inc.
The Foster Caregiver agrees to provide basic grooming as outlined for their foster poodle’s specific needs in their
Grooming Guide form. The Foster Caregiver agrees to provide basic training as outlined for their foster poodle’s specific
needs in their Training Goals form.
The Foster Caregiver agrees to keep a collar and identification tag on the animal at all times.
The Foster Caregiver agrees to keep animal indoors, in a fenced area, or on a leash at all times.
The Foster Caregiver agrees to not leave animal unattended outdoors.
The Foster Caregiver agrees to feed directed diet and have clean water available to the animal at all times.
The Foster Caregiver agrees to keep animal in a clean environment free from excrement.
The Foster Caregiver agrees to not confine animal to crate for more than eight consecutive hours.
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The Foster Caregiver agrees to submit a request in advance for any special-circumstance adjustments to these
requirements to Tri-State Poodle Club Outreach, Inc. for approval. Request may be submitted in any form but may not
be assumed to be approved without direct response from Tri-State Poodle Club Outreach, Inc.
The Foster Caregiver agrees not to permanently alter in any way the appearance of the animal being fostered without
written permission from Tri-State Poodle Club Outreach, Inc., for example, declawing and cropping of ears or tails.
The Foster Caregiver agrees to keep Tri-State Poodle Club Outreach, Inc. updated on any changes to the animal both
physically and behaviorally and notify Tri-State Poodle Club Outreach, Inc. as to any health or behavioral problems of the
animal. Tri-State Poodle Club Outreach, Inc. reserves the exclusive right to determine the course of action to take upon
such notification.
The Foster Caregiver understands that all photos of the foster, including those taken by the foster caregiver, are the sole
property of Tri-State Poodle Club Outreach, Inc. and agrees to not share photos of the foster except directly with board
members of Tri-State Poodle Club Outreach, Inc. this includes but is not limited to Facebook posts and private emails.
The Foster Caregiver will notify Tri-State Poodle Club Outreach, Inc. in the event any change occurs in the address or
telephone number listed below. Foster Caregiver understands and acknowledges that he/she does not have any right or
authority to keep the foster animal or place foster animal in other homes or place with other individuals unless
permission is given in writing by Tri-State Poodle Club Outreach, Inc.
The Foster Caregiver is undertaking these obligations with no claim, now or in the future, to any type of compensation or
reimbursement for caring for said animal, and the further consideration for undertaking this obligation and caring for
said animal is that Foster Caregiver is receiving satisfaction and enjoyment from undertaking this obligation of his or her
own free will and because he or she wants to do so and derives satisfaction from doing so.
The Foster Caregiver agrees that accidental animal bites or other injuries to humans and other animals do occur, and
agrees to hold harmless and indemnify, and protect Tri-State Poodle Club Outreach, Inc., from any claim or suit filed by
anyone as a result of such an incident. In addition, Tri-State Poodle Club Outreach, Inc. will not be responsible if animal
should damage or destroy property belonging to Foster Caregiver, or shall transfer any disease or internal or external
parasites to other animals belonging to Foster Caregiver.
If Foster Caregiver wishes to adopt said animal, Foster Caregiver must go through Tri-State Poodle Club Outreach, Inc.’s
adoption screening process including but not limited to paying all adoption fees. Tri-State Poodle Club Outreach, Inc.
reserves the right to determine final disposition of the animal.
The Foster Caregiver must give Tri-State Poodle Club Outreach, Inc. two weeks’ notice if unable to care for the animal
further to allow time to find new placement.
In the case of a medical emergency, the Foster Caregiver should follow the guidelines outlined on the Contact and
Emergency Information guide. Tri-State Poodle Club Outreach, Inc. will only pay for those treatments authorized in
advance by board of Tri-State Poodle Club Outreach, Inc. or those performed in an emergency situation following the
guidelines outlined on the Contact and Emergency Information guide.
Tri-State Poodle Club Outreach, Inc. provides and pays for all supplies deemed necessary by the Tri-State Poodle Club
Outreach, Inc. board while the dog is in foster care. The foster will be given discretionary monies to spend at their
discretion on dog-related supplies for the sole use of the foster dog. Any unused discretionary monies as well as
receipts for purchases made with discretionary monies should be returned to Tri-State Poodle Club Outreach, Inc. Any
additional needs and/or provisions needed by the foster for the dog must be approved by the Tri-State Poodle Club
Outreach, Inc. board in advance of the purchase. The foster may be held financially responsible for any expenses
exceeding the discretionary monies budget, not approved in advance by the board of Tri-State Poodle Club Outreach,
Inc., and/or any purchases made without obtaining and providing a receipt to the board of Tri-State Poodle Club
Outreach, Inc.
If, upon arrival or at any time during the dog’s stay, the foster home suspects the dog may be aggressive, the foster
home is to immediately contact the board of Tri-State Poodle Club Outreach, Inc. to determine course of action.
ARTICLE XV: Boarding Kennel Procedures
When Foster Homes are not available, dogs can occasionally be boarded. Boarding kennels will be reimbursed at a rate
to be approved by the Board.
Boarding kennels will be asked to set their own limits regarding how many rescue dogs they can accommodate at one
time.
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ARTICLE XVI: Applicants for Rescue Dogs
Persons wishing to adopt a rescue dog from Tri-State Poodle Club Outreach, Inc. are asked to complete an application
form.
The board of Tri-State Poodle Club Outreach, Inc. will review each application as it comes in to ensure that it appears to
be a suitable home.
Once the board of Tri-State Poodle Club Outreach, Inc. determines an applicant as a possible adoption match, the
applicant should be notified and should they remain interested, should be put in contact with the foster home for a
discussion about the dog.
ARTICLE XVII: Application/Adoption Procedures
Applications for a dog available through Tri-State Poodle Club Outreach, Inc. will be first solicited from the Tri-State
Poodle Club Outreach, Inc. waiting list. If no adopters are found from the waiting list, applications may be solicited from
the general public.
All accepted applications for an available dog will be reviewed by the board; applications may be declined by the board
for any reason, including but not limited to the applicant failing to sign a release for reference checks and a home
inspection.
From accepted applications, the board will select adopters that may be a good fit for the available dog.
All background and reference checks for selected adopters should be completed by a board member or board appointed
individual, including but not limited to personal references, employment/income verification, veterinarian office
reference, groomer reference, and landlord reference (for those who rent).
A board member should speak with selected adopters to further assess whether they would be a good home for the
dog; any questions the board has regarding any aspect of the application or reference checks should be addressed.
Applicants may be declined for any reason, including but not limited to any of the following reasons:
Applicant indicates a plan to breed the dog.
Applicant refuses spay/neuter contract that cannot be altered within rescue.
Applicant misrepresents information on the application.
Applicant indicates the dog will be allowed to run free.
Applicant’s veterinarian indicates a history of poor care for other animals.
Applicant has a history of relinquishing other pets without reasonable cause.
Applicant will only accept an age or dog personality the board of Tri-State Poodle Club Outreach, Inc. feels is
unsuited to them.
Applicant rents a home or apartment and landlord cannot be contacted by Tri-State Poodle Club Outreach, Inc.,
for their approval.
Applicant’s home is considered harmful to a dog’s health.
Motion must be passed by a majority of the board to approve an applicant’s primary candidacy; primary candidacy
status should be communicated to the approved applicant and their continued interest confirmed.
All other applicants should have their status communicated.
Home inspection of the primary candidate’s residence (where the dog will primarily reside) should be completed by two
board members and/or board appointed individuals and a report submitted to the board.
After reviewing all collected information for a primary candidate, motion must be passed by a majority of the board to
offer the adoption of the dog to that primary candidate.
The board may require some pre-adoption requirements as deemed best for an individual dog, including but not limited
to purchasing of a crate, completing of assigned reading, and/or correcting deficiencies identified in the home
inspection.
To complete adoption, a board member should review the TSPCO Adoption Agreement with the new owner; both the
adopter and board member should sign the TSPCO Adoption Agreement.
Any amendments made to the TSPCO Adoption Agreement (ex. Spay/Neuter Contract) should also be signed by both the
adopter and board member.
Additional information provided to the adopter before the completion of the adoption should minimally include: all
available medical and vaccination records and tags, registration papers (if available), TSPCO Adoption Release Guide
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(identifies dog’s current food and feeding schedule, recent medical history, last seen veterinarian/contact information,
current prescriptions, and gives our contact information), TSPCO Guidelines for a Successful Adoption (reviews
suggestions for introducing a new dog to new areas and people, basic handling, and addressing behavioral and health
problems common to Poodle rescues), guidelines for crate-training and housebreaking (resources selected for these
topics will vary), and “Guide to Your New Poodle” (brochure publication of Poodle Club of America; addresses many
common transitional issues, basic training, and summarizes common Poodle ailments). Additional information needed
addressing any known specific needs, medical or behavioral, for an individual dog will also be provided. Whenever
possible, all information provided to the adopter will be given in both an electronic and printed format.
A check made out to Tri-State Poodle Club Outreach, Inc. must be obtained from the adopter satisfying the payment
requirements determined by the board for that adoption.
One copy of the Adoption Agreement should be kept by the adopter. The other copy of the Adoption Agreement and
the check are kept by Tri-State Poodle Club Outreach, Inc.
The new owner will be encouraged to contact the board with questions, problems, and/or updates.
The new owner will be advised that the board or a board appointed individual may be contacting them to see how
things are progressing in the coming days, weeks, and months.
Tri-State Poodle Club Outreach, Inc. will not give the adopting family the name, address or contact information of
previous owners, nor will it give any previous owners the name, address or contact information of the adopting family.

ARTICLE XVIII: Communications
Any communication made on behalf of Tri-State Poodle Club Outreach, Inc. must be approved by the acting President or
a majority of the board prior to being made in any form; exceptions include communications by board members for
tasks related to their officer roles, board members serving on a committee and communicating in fulfillment of that role,
or other individuals appointed and approved by a majority vote of the board.
Any communication made on behalf of Tri-State Poodle Club Outreach, Inc. that becomes relevant to the administration
of the organization, should be reported to the President or a majority of the board as soon as possible.
The President and Vice President shall at all times have access and control of all web-based, Tri-State Poodle Club
Outreach, Inc. communication platforms (ex. website, FundRazr, PetFinderPro, Facebook and email accounts) unless a
majority vote of the board imposes limits to their access for a set time.
The Rescue Coordinator shall also have access and control of the Tri-State Poodle Club Outreach, Inc. email address for
completing tasks related to their officer role unless a majority vote of the board imposes limits to their access for a set
time.
Article XIX: Logo Usage
The Tri-State Poodle Club Outreach, Inc. logo may not be used in any form or communication without the permission
from the majority of the Board; exceptions include use by board members for tasks related to their officer roles, board
members serving on a committee and using the logo in fulfillment of that role, or other individuals appointed and
approved by a majority vote of the board.
No deviation or re-design of the Tri-State Poodle Club Outreach, Inc. logo may be made without majority approval of the
board. There are no exceptions.
ARTICLE XX: Property
Section 1: Communication
All written communication and all physical documents produced by Tri-State Poodle Club Outreach, Inc. are the property
of Tri-State Poodle Club Outreach, Inc. In the event that a volunteer or Board Member resigns or does not seek
reelection, written communication and physical documents are to be turned over to the Board Secretary for filing.
All electronic communication made through a Tri-State Poodle Club Outreach, Inc. communication platform (ex. website,
FundRazr, PetFinderPro, Facebook and email accounts) are the property of Tri-State Poodle Club Outreach, Inc. and
should not be deleted.
Section 2: Data Cloud
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All electronic documents produced by Tri-State Poodle Club Outreach, Inc. are the property of Tri-State Poodle Club
Outreach, Inc. Copies of all electronic documents should be kept in the Tri-State Poodle Club Outreach, Inc. data cloud.
The President and Vice President shall at all times have access and control of the Tri-State Poodle Club Outreach, Inc.
data cloud. The President shall regularly back-up the Tri-State Poodle Club Outreach, Inc. data cloud.
Section 3: Physical Assets
An inventory committee will maintain an inventory of all Tri-State Poodle Club Outreach, Inc.’s physical assets (ex.
fundraising materials, rescue supplies, education resources) as well as the address where each of its assets are being
kept.
Property depleted through expected use, damaged, lost, or moved to a new address should be reported to the Inventory
Committee.
When requested by the President, Vice President or the majority of the board, any Tri-State Poodle Club Outreach, Inc.
property must be surrendered to a designated board member or individual appointed by the board within ten days of
the request, unless other arrangements have been approved to the board. Any property not returned within ten days or
other approved time frame will result in Tri-State Poodle Club Outreach, Inc. seeking payment in full for the asset not
returned, which may result in legal proceedings if the individual refuses to pay for or return the asset(s).
ARTICLE XXI: Return and Reclaim of Previously Adopted Dogs
If Tri-State Poodle Club Outreach, Inc. is made aware that a dog previously adopted out from Tri-State Poodle Club
Outreach, Inc. is to be returned to Tri-State Poodle Club Outreach, Inc., intake procedures should be followed as
outlined in articles XII and XIII of these by-laws, pertaining to the intake of dogs.
If Tri-State Poodle Club Outreach, Inc. learns that an owner has violated the terms and conditions of their Adoption
Agreement, the Board will review the data and make a decision regarding reclaiming the dog, pursuing legal action if
necessary.
ARTICLE XXII: Euthanasia
Tri-State Poodle Club Outreach, Inc. recognizes euthanasia is an option of last resort. It also recognizes that such an
option, while difficult, may be necessary for the humane treatment of an animal. The quality of life, as well as the safety
of its human companions, must be the determining factor in any decision to euthanize an animal. The decision to
evaluate a dog for euthanasia shall be as follows:
When a serious medical or behavioral problem arises, the examining veterinarian or the foster home should
immediately contact the board.
Once the potential for euthanasia is raised by any board member or consulting professional, a committee of
three board members will be appointed by the board for that scenario. When possible, the committee will not
include board members currently fostering the dog in question. When possible, the committee will include
board members most knowledgeable of the history and condition of the dog (but not currently the foster of the
dog in question) and board members with the most experience and /or knowledge related to the type of
scenario (ex. medical and/or training backgrounds, knowledge of legalities related to rescue liability, long-time
poodle owners, etc.)
The committee will seek to determine if the animal is suffering without reasonable hope of relief or that it is a
threat to the safety of the people around the dog.
That committee will work with and seek the recommendation of a licensed veterinarian judged by the board to
have sufficient experience with Poodles and rescues and an appreciation of the unique concerns of a rescue
organization.
The committee may also work with and seek the recommendation of other professionals (ex. trainers,
behaviorists, medical specialists, etc.) applicable to the scenario as the board approves.
The committee will review the Alternatives List, a list of board-approved, alternative options to be considered
before euthanasia, to see if any may be an appropriate alternative option for that scenario.
The committee will report to the board the suggestion of the veterinarian as well as any other professionals
consulted, the outcome of their review of the Alternatives List, and their suggestion regarding euthanasia for
that scenario.
Standard parliamentary procedure will follow to reach a determination.
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If a decision is made to euthanize a dog following these guidelines, the procedure will be completed by a
veterinary professional.
ARTICLE XXIII: Financial Policy
General Procedures: Tri-State Poodle Club Outreach, Inc. seeks to maintain a high level of financial responsibility,
transparency, and accountability. All expenditures and reimbursements require the passing of a motion by the Board;
the treasurer must be notified of all expenditures and monies received/deposited on behalf of Tri-State Poodle Club
Outreach, Inc. All checks must be signed by a check-signing board member; check-signing is a board role, assigned and
approved by the board; the treasurer may not be a check-signer. Monies shall be deposited in a bank designated by the
board in the name of the Tri-State Poodle Club Outreach, Inc. A treasurer report shall be given at every meeting on the
condition of the Tri-State Poodle Club Outreach, Inc.’s finances. Bank records and treasurer reports should be made
available to any board member at their request. An annual financial review and self-audit of the Tri-State Poodle Club
Outreach, Inc.’s financial records will be conducted in June by the board. All documents and reports created by the
treasurer for Tri-State Poodle Club Outreach, Inc. are property of Tri-State Poodle Club Outreach, Inc.
Fundraising: Any expense for fundraising purposes requires the approval of the Board.
No board member, volunteer or committee member will personally gain from Tri-State Poodle Club Outreach, Inc.’s
fundraising items by purchasing donated or fundraising items at a discount. All such individuals will be charged full retail
prices plus applicable sales tax for any items purchased. If any items are marked down in price for all and everyone, such
individuals will be charged the reduced price. No officer, volunteer or committee member may keep any item sent to
Tri-State Poodle Club Outreach, Inc. as a sample or a gift. If the sample item has been donated to Tri-State Poodle Club
Outreach, Inc., the item will be used in a raffle or other fund raising effort. If the item will not be used in a fund raising
effort and an officer, volunteer or committee member wishes to purchase it, said individual will purchase the item at full
retail value. Each board member and volunteer is encouraged to obtain information from a potential vendor about
possible fundraising items, however, no purchase on behalf of Tri-State Poodle Club Outreach, Inc. may be made
without prior approval from the board.
Adoption Fees: Adoption fees are collected for the protection of the dog. Adoption fees will be assigned for each dog on
an individual basis and require board approval. The board will consider the age, health, behavior, and adoptability
characteristics of the dog when determining an adoption fee that would be appropriate to ensure the safety of the dog.
Current fosters of a dog receive a 50% adoption fee discount for their adoption of their foster dog. Some adoption fee
agreements may include a rebate option after the completion of designated conditions (ex. training classes, education
workshops, reading assignments, etc.). Adjustments to an adoption fee for a dog may be made at the discretion and
with the approval of the board.
Expenditure Priorities: Usage of undesignated expenses are prioritized as follows:
Organizational obligations necessary for perpetuation including but not limited to any required insurance, taxes,
federal/state fees, or licensing expenses
Veterinary care of fosters
Boarding of fosters
Professional consultations and training of fosters
Miscellaneous expenses pertaining to rescues including but not limited to grooming, equipment and care
purchases, or mileage expenses
All other organizational expenses including but not limited to events, fundraising and advertising, and
educational materials
Veterinary services: Veterinary services above and beyond pre-approved expenses must be authorized by the board
before they are incurred. It is understood that it is not always possible for the exact dollar amount to be determined in
advance, but the general condition of the dog and expected estimates must be noted.

ARTICLE XXIV: Sponsorships
Sponsorships are provided by these bylaws. Sponsorships, their amounts, and their provisions will be limited only and at
the discretion of the board. The board will review applicants for sponsorships on an individual basis. The board may
give honorarium sponsorships in appreciation for services donated. Modification and/or termination of sponsorship
agreements may be made by the board at any time and for any reason.
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ARTICLE XXV: Code of Ethics
With full recognition that the best possible motives don’t always produce perfect results, we, the board of Tri-State
Poodle Club Outreach, Inc. pledge to:
Animal Care:
Provide all dogs in our care with adequate quantities of nourishing food and fresh water.
Provide safe, secure and clean facilities with adequate shelter.
Provide appropriate veterinary care to all dogs, including immunizations and parasite treatments when
needed.
Provide loving attention to every dog we foster.
Provide exemplary care to our own animals as examples to our community.
Placement Practices:
Screen all prospective adopters to the best of our ability.
Educate potential adopters during the interview process regarding their future responsibilities as dog
owners.
Be honest about the faults or potential faults of the dog being adopted and remain available to the adopter
for further support if it is needed.
Refuse to deal knowingly with dog retailers, dog wholesalers and unethical dog breeders.
Refuse to supply dogs for raffles, “give away” prizes or other such projects.
Refuse to adopt to any adopter where we have reason to believe that the puppy or dog will be poorly cared
for.
State in contractual terms, that if for any reason the adopter(s) cannot keep the dog/puppy that we, the
rescuers, will take the dog back and assume full and total responsibility for the dog’s welfare.
Require all puppies placed under pet contracts to be spayed or neutered.
Public Contact:
Conduct all of our affairs concerning dogs in such a way that our behavior brings credit to the image of dogs
and dog ownership in the community.
Actively seek opportunities to advance the mission of Tri-State Poodle Club Outreach, inc.
Business Agreements:
Use contracts that are ethically sound as well as legally binding which seek to protect the dog, the adopter
and the rescue group.
Strive to uphold the intent as well as the letter of such agreements.

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