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The key role of quantity surveyors for

public sector organisations
In the previous section, a comprehensive description of quantity surveyor’s
competencies inthe both private and public sectors has been provided. As it
was analysed the most importantaspect in the financial crisis is cash flow and
credit which are indispensable on theconstruction industry. It is essential to
control and manage these key factors in order torecover the current crisis
specially in the public sector because firstly, public sector dealswith the
public fund and governmental budget, secondly, mostly the public sector
projects arethe public vital needs such as hospitals, roads and schools; and
finally, the public sectorprojects are often large scale ones and associated
with the intensive capital and budget.Therefore the quantity surveyors can
play an important role with their knowledge and skills.It is unlikely that a
project can be successful without effective reasoned advices and
efficientconsultancies of a quantity surveyor during the whole lifecycle of the
project.The quantity surveyor influences on each stage of the public sector
projects with his relevantcore and extended competencies. These include
the following stages:Pre-design stage:

At this stage, the client develops the concept, undertake a feasibility study
and prepare anoutline cost plan. An outline brief is then prepared after
studying various options for theproject. The brief is then developed which
includes the client’s requirements such as costlimits, time limits and
functionality of the project. (Egbu, 2009)The knowledge and skills of the
quantity surveyors that can be useful at this stage are:

Project Evaluation: this competency is comprised development appraisal,
investmentappraisal, cost benefit analysis and financial aspects of feasibility
study. The quantitysurveyors have comprehensive knowledge of the various
elements of the feasibility

Importance of the Quantity Surveyors for public sector organisations
study and development appraisal and the factors that can affect them.
Theirunderstanding of techniques used to assess financial viability, enable
them to advisethe clients on the economics of design, on the use of value
management and on howto consider risks associated with the project.

Client isinformed of possible cost changes and can then change items of the design to reduce costs oraccept the increased figure.Design economics and cost planning: quantity surveyors can give strategic andreasoned advice to the clients on diversity of market factors and trends in constructioncost. Quantity surveyors have detailedknowledge of the contractual provisions relating to the various standard forms of contracts. They therefore have a clear knowledge of the main types of procurementused in the public sector and also ancillary processes such as partnering andframework agreements. They can advise on the most appropriate contractual procedure at thevarious stages of a contract and then evaluate the appropriateness and implication of proposed contractual amendments. ( RICS. thus can giveeffective advice on the choice of design solution for projects • Contract management: this competency covers the role and responsibility of asurveyor managing the construction contracts. Theyappreciate how design solutions vary for different types of buildings. 2009)The following competencies are used during this stage by quantity surveyors: Construction technology and environmental service: understanding and knowledge of different stage of design from inception to completion is one of the quantitysurveyor’s competencies that can be used during the design stage. ( RICS. (Egbu. design team develop the brief into drawings and specifications. lossand expenses. 2008) • . finally giving advice to clients of their contractual rights andobligations. 2008)Design stage: During this stage. They prepare preliminary estimate and cost plans at this stage. They have knowledge of the main parameters that affect design economics overthe whole life cycle of projects and thus they can assist in the financial control of projects from feasibility to design completion by evaluating the efficiency of thedesign. and analyse theaccuracy of predicted cost. They can evaluate the appropriateness of various procurementrouts and implementing them. They assess entitlement for extension of time. Quantity surveyorsadvise on the impact of different design solutions on cost and programme. • Procurement advice: quantity surveyor is regarded as advisor or experts on selectionof procurement methods and the advantages and disadvantages of each to the partiesinvolved.

. adjudication. including monitoring the work of the design leader and supervisor. values are not only the cost and commercial aspects. quantity surveyors therefore are involved in the value management.. Surveyors carry out the quantifying and pricing construction works at various stages of projects.Value management: employers are now looking for achieving improved value formoney.2008) • Commercial management of construction: quantity surveyors have a thoroughly understanding of the financial processes used to achieve profitability and how these Importance of the Quantity Surveyors for public sector organisations 16 . Value engineeringprovides a method of integration in the building process that no other managementstructure in construction can provide. using their thorough knowledge of the various standard methods of measurement and also have this ability to advise clients on appropriate method of measurement and costing. (RICS. 1998) .” (Kelly et al. “QuantitySurveyors have the potential to act as the Value engineering coordinator. execution and control of all site work and associated activities are carried out.. • Conflict avoidance.. 2009). The client’s representative meanwhile is responsible for the management of all aspects of the construction stage. The following skills and knowledge can lead the project to the best and optimal rout: • Quantification and costing of construction works: this competency includes the measurement. The quantity surveyor has an in-depth knowledge of how various forms of contract deal with dispute avoidance and their provisions for resolving disputes. Values of a project vary from perspective of each parties involved in the project. They can give advice on law governing conflict avoidance and management and can assist clients by their knowledge of dispute resolution procedure within construction process including: negotiation. conflict management and dispute resolutions. arbitration. independent expert determination and litigation.In the public sector projects..Value engineering complements ProjectManagement. extendibility and easy-remodellingcapability should be taken into account and by considering of the fact that value is relatedto cost. mediation and conciliation. management and dispute resolution management: this skill is comprised the procedure and techniques for conflict avoidance. valuation and definition of construction works in order to value and control costs which is another important part of quantity surveyor’s work.. Site supervisors monitor the project to ensure the project is constructed as per the contract documentation. sustainability issues. Presence of quantity surveyors has the significant affect on the project. Otherfactors such as aesthetic aspects.Construction stage: At this stage. (Egbu.. the key personin the team and also in their traditional role as cost consultant.

the major cost of a project is likely to be related to the postconstruction cost and thus has a significant impact on projects. quantity surveyors still can play a key role during this stage by the following competencies: • Life-cycle cost advice: life cycle cost of a project is defined as the whole life cost of the project from the very beginning phase through post-construction and use phase including maintenance and service costs. They are aware of techniques to reconcile the cost against income and therefore manage sub-contractors and suppliers financially.processes integrate with the overall delivery of the project. Knowledge of risk management. 1997). the major part of life cycle cost is related to use Importance of the Quantity Surveyors for public sector organisations phase when the project is commissioning and operating. quantity surveyors have an important role in improving the effectiveness of managing the public projects by their knowledge of processes associated with project. As the life cycle cost of a project does not appear before operation and use phase. project is handed over and information for feedback is obtained. They carry out life cycle cost exercises which take account of value management. and statistical measurement of price movement and effective mechanisms of budgetary control. 1973)Importance of the Quantity Surveyors for public sector organisations 18 . Basically. (Seeley. Monitoring. Ability of a quantity surveyor to identify risks associated with the project and his knowledge of the strategies to eliminate or mitigate them are the key competencies for managing a project. all play a large part in the survival of public sector from the current financial crisis. value engineering. for example. information and knowledge management. especially in the public sector due to the nature in which provides services to public such as schools. They evaluate and advise on the financial implications and appropriate management actions. (RICS. by the application of such techniques as serial tendering. • Project management:. The quantity surveyor is not only regarded as a building or a civil engineering estimator but he is also can be appointed as project manager. ( RICS. as mentioned before. However. analysing. life cycle cost of a dwelling house is completely different from a workshop even though their design and construction cost were the same. early contractor selection.Post-construction (Use) stage: At this stage. Although almost all design and construction parties are not involved in this stage. Quantity surveyors have the competency to estimate and evaluate the lifecycle/whole life cost of a project. Finally. reporting and advising on project cash flow and profitability are the other quantity surveyors’ competencies that clients can benefit from. However. Hence it is essential for public sector projects to consider the maintenance and service and generally life cycle cost of them. management of project starts from design stage and continues through construction stage of project. to take control of the project from inception to completion and to organise the work of the design team and the main contractor and subcontractors. planning and programming enable a quantity surveyor to be appointed as a project manager. hospitals. It is wholly dependent on the functionality of that project. risk management and sustainability issues. it does not affect on the design and construction stage therefore usually it is not considered during these phases. health centres and so on. Skills of quantity surveyors in the field of contractual policy. 2008) .

They minimise the potential omission by allocation risk and identifying the value-adding activities in the project.php http://www. providing effective cost control procedure and ensuring value for money at all times.longworthconsulting. 1997) in the current financial crisis which cash flow and credit are paramount factors for clients. http://www.lawteacher. an effective project management is thus completion of project on stipulated time and within determined budget is important specially in the public sector which deal with the large scaled projects and intensive e. The extended skills of quantity surveyors such as project management and value management also help clients to achieve their needs and .co. Quantity surveyors operate a wide range of competencies outside the traditional quantity surveying activities.uniassignment. Conclusion Quantity surveyors have an essential part to play in increasing the efficiency of construction work and reducing confrontation by securing that the most appropriate procurement method is appointed.5.html http://definitions.htm http://www. ( http://www. Quantity surveyors have this capability to secure success of the projects by their effective technical and financial advices and thus have vital contribution in economic l .htm l http://www.http://www.electrical.knowhow.