REV.

10/02

DEKALB COUNTY BOARD OF COMMISSIONERS

ITEM NO.

HEARING TYPE Preliminary SUBJECT:

BUSINESS AGENDA / MINUTES MEETING DATE: May 25, 2010

ACTION TYPE Resolution

Grant Pre-Acceptance – United States Department of Justice, Federal Fiscal Year 2010 Justice Assistance Grant Police YES No PUBLIC HEARING: INFORMATION CONTACT: PHONE NUMBER: YES NO

DEPARTMENT: ATTACHMENT:

William O’ Brien Acting Chief of Police 770-724-7440

PAGES: PURPOSE:
• • •

41

To consider accepting the law enforcement-oriented projects currently being proposed for DeKalb County’s allocation of $578,950.00 for the Federal Fiscal Year 2010 Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG). To consider authorizing the Chief Executive Officer to execute the necessary documents. To consider allocating the grant award of $578,950.00 and the appropriate match amounts to the Grant Fund.

NEED/IMPACT:
The United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance (BJA), allocated funding to DeKalb County, Georgia under BJA’s Fiscal Year 2010 Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $578,950.00. The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. This grant award may be used for any of the following purpose areas: 1. Law Enforcement Programs 2. Prosecution and Court Programs 3. Prevention and Education Programs 4. Corrections and Community Corrections Programs 5. Drug Treatment and Enforcement Programs 6. Planning, Evaluation, and Technology Improvement Programs 7. Crime Victim and Witness Programs (other than compensation)

BJA has also decided that nationally, there are several key priority areas. They have determined that their focus will be on addressing the following: • • • • • Counterterrorism and terrorism Offender Reentry Indigent defense reform along with funding for the courts, prosecution, problem-solving courts, and other innovative, cost-saving alternatives to incarceration “Smart Policing”: evidence-based and data-driven law enforcement efforts that allow agencies to maximize their resources and more efficiently target emerging and chronic crime problems Children who are exposed to violence and interrupting the cycle of violence

On May 21, 2010 DeKalb County’s JAG Team, which includes the District Attorney, Drug Court, Juvenile Court, Marshal, Police, DeKalb Schools, Sheriff and Solicitor General proposed the following funding allocations: DeKalb County District Attorney Drug Court Juvenile Court Marshal’s Office Police Schools Sheriff’s Office Solicitor General Strategic Planning JAG Funds $ 65,131.88 $ 65,131.88 $ 65,131.88 $ 65,131.88 $ 65,131.84 $ 65,131.88 $ 65,131.88 $ 65,131.88 $ 57,895.00 $ $ Match Funds 63410.579002.250 .0000.000 03720.573053.100 Match Account Total $65,131.88 $65,131.88 $74,901.66 $88,852.55 $65,131.84 $65,131.88 $75,880.00 $65,131.88 $57,895.00 $599,212.88 Brief Program Description Court technology and innovation Case manager services Court program technology upgrades Court technology and innovation Smart policing Interrupting the cycle of violence Jail security upgrades Offender reentry, smart policing, court innovation Data/outcome driven initiatives

$ 9,769.78 $ 20,000.00 $ $ -

$ 10,748.12 $ $ -

Total $578,950.00

$33,026.00

The dollars will continue to support the establishment of a Criminal Justice System Strategic Planning Committee to analyze problems, develop consensus, set priorities, make choices, plan, and carry out initiatives to improve the functioning and effectiveness of the criminal justice system in DeKalb County. The Strategic Planning Committee Leaders will include the District Attorney, Superior Court (Drug Court), Juvenile Court, the Marshal Office, the Police Department, DeKalb School System, the Sheriff Office, and the Solicitor General who are members of the Justice Assistance Grant Advisory Committee and include extended invitation to officials who will typically have a combination of knowledge, skills and abilities that enable the committee as a whole to identify, research, analyze, and propose solutions to a wide variety of issues facing the local criminal justice system. As the applicant agency for DeKalb County, the Justice Assistance Grant Committee is required to make the grant application available for review by its governing body not fewer than 30 days before the application is submitted to BJA. It is also mandatory for the JAG Committee to provide an opportunity for the public to comment on their Local Solicitation JAG application. An advertisement has been placed with The Champion Free Press newspaper announcing that there will be a public hearing on June 1, 2010, at 1960 West Exchange Place, Tucker, Georgia.

RECOMMENDATION (S):
• • • To accept the law enforcement-oriented projects currently being proposed for DeKalb County’s allocation of $578,950.00 for the Federal Fiscal Year 2010 Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG). To authorize the Chief Executive Officer to execute the necessary documents. To allocate the grant award of $578,950.00 and the appropriate match amounts to the Grant Fund.

Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2010 Solicitation Funded by the U.S. Department of Justice Office of Justice Programs/Bureau of Justice Assistance
District Attorney

AGENCY NAME: ADDRESS: JAG TEAM MEMBER: CONTACT PERSON: PURPOSE AREAS

District Attorney’s Office 556 N. McDonough Street; Suite 700, Decatur GA 30030 Gwendolyn Keyes Fleming Jill M. Reich

JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 1. Law enforcement programs; 2. Prosecution and court programs; 3. Prevention and education programs; 4. Corrections and community corrections programs; 5. Drug treatment and enforcement programs; 6. Planning, evaluation, and technology improvement programs; and 7. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) 2 Purpose Area (Secondary) 6 Purpose Area (Other)

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative” Tracker is a State-wide program offered to prosecuting attorney office as a database and case management system. DeKalb County District Attorney’s Office began using Tracker case management software three (3) years ago. The ultimate goal of our office using the Tracker system is to help us communicate with other Prosecutor’s Offices to coordinate services for victims and to track a defendant’s offenses in other judicial circuits. The elements to enhance in Tracker under this project include: 1. Restitution Enhancement Develop method to store and report on restitution amounts requested by victim, recommended by prosecutors and ordered by judges in Tracker. 2. Workflow Support Augment the current victim witness intake process and victim contact events with a unified data entry avenue in Tracker. 3. Case History Data Analysis Enhance Tracker’s ability to track the history of the case file. For example, a domestic violence homicide occurs while there is a pending case is being processed in the office. Looking and the history of staff assignments on the case might show the processing time for a domestic case is twice that of a burglary resulting in quantitative data showing the need for more investigators working domestic violence cases. 4. Enhanced Victim Name Search Expand Tracker’s ability to search cases across the state by victim name via phonetics (soundex) The second component of this project is the second phase of going to a paperless file system. Initially, we spent a lot of time discussing the idea, logistics of how it would work, and purchasing a large scanner. The second phase is implementing the plans into a pilot project within the Records Room utilizing closed cases. The software will sort the documents by type that are scanned into the system for each case and the server will house the data. The consultant will then complete a study to identify any problems and recommendations for office-wide implementation (third phase and not part of this project).

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs

$ N/A $ N/A $ N/A $ N/A $ 5,141.00 $ N/A $ 33,690.88 $ 26,300.00 $ 65,131.88 N/A

Indirect Costs $

Total Project Costs $ 65,131.88 Federal Requests $ 65,131.88 Non Federal Amount $ 0 Budget Narrative Please label any attachment as “Budget Narrative” Supplies: these items are directly tied to the Document Management System portion of the project. This is the server that will house the confidential data. The workstation is where the employee will utilize the software. Contracts / Consultants: there are 2 different consultants providing services in this category. The first is Riverside Consulting, Inc. They are the developers /owners of our current case management system. Any changes to the system must be made through this company. The second consultant is Municipal Code Corporation Innovations. This is the company that will install, train staff, and provide the GAP Analysis of the project. Other: the item in this category is the cost of the software / licenses for the 10 users in the pilot study. A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf

ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words. The DeKalb County District Attorney’s Office is focusing on streamlining case processing in this project through modifying the case management system to include features for easier case opening, restitution tracking, case searching, and tracking the case history. Additionally, the Office will begin a pilot document management system in a section of the office that will enable the Office to begin taking the steps toward a paperless case file system. PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. Please label any attachment as “Project Implementation” The first year, all Tracker enhancements will be completed. This part of the project will be overseen by the Victim Witness Assistance Director and the Information Systems Manager within the office. The cost for this portion of the project includes only funds for the consultant’s time. There are no other supplies to purchase. The Document Management System will be overseen directly by the Information Systems Manager and all communication with the vendor of the product. The Victim Witness Assistance Director will maintain the budget and order the supplies vendor payment. The initial purchases of the supplies will be made as soon as the budget is established within the county. Software installation and training will commence within 6 months of award and the GAP analysis within 6 months of completing the trial period. PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” 1. Budget set-up 2. Service Agreement with Riverside signed 3. Set up vendors in county system 4. Purchase equipment 5. Workflow support completed 6. Restitution enhancement completed 7. Case tracking / log completed 8. Phonetic name search completed 9. Software installation completed 10. Training completed 11. Completed pilot 12. Begin GAP analysis 13. Have recommendations from GAP analysis for office-wide implementation

Department Head Signature: Date:

Gwendolyn Keyes Fleming
May 20, 2010

Drug Court DeKalb County Drug Court AGENCY NAME: ADDRESS: JAG TEAM MEMBER: Roz Harris CONTACT PERSON: PURPOSE AREAS JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 1. Law enforcement programs; 2. Prosecution and court programs; 3. Prevention and education programs; 4. Corrections and community corrections programs; 5. Drug treatment and enforcement programs; 6. Planning, evaluation, and technology improvement programs; and 7. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) drug tx. and enforcement Purpose Area (Secondary) court programs Purpose Area (Other) prevention and education 404-687-2407 reharris@co.dekalb.ga.us 556 North McDonough Street Suite 410 Decatur, GA 30030 Judge Castellani and Andy Cummings

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative”
The DeKalb County Drug Court (DCDC) is a judicially supervised drug treatment/alternative sentencing program offered by DeKalb Superior Court. The program serves nonviolent, felony offenders whose criminal behavior was driven by drug addiction. The DCDC is an interdisciplinary collaborative that joins the Superior Court, District Attorney’s Office, Public Defender’s Office, Police Department, Sheriff’s Department, Pretrial Services, and Community Service Board. The DCDC formally began operation in July, 2002 and maintains a 65% treatment retention rate, among the best in the nation. The DCDC partners with a wide-range of community-based organizations, including churches, universities, and nonprofit agencies. Treatment services are based on a model which matches treatment intensity to disease severity and participant risk characteristics. The program model includes 5 step-down phases, intensive judicial supervision, random drug screens, community 12-step meeting requirements, employment, civic responsibilities, family engagement and counseling, and aftercare programming. The current proposal focuses on a crucial component of the DCDC, the continuation of a Community Case Manager position for the program’s 1st Track. The position has been strictly grant funded since its inception. The goal of Case Management is to improve treatment retention through monitoring and support for participants to access to a continuum of supportive services, including workforce development, medical, mental health, and services. With the severe reduction in the sources on which the DCDC has previously relied to fund program costs, funds are also being requested for drug screening. The Case Manager’s work responsibilities will be carried out in the DeKalb community and will require site visits to participants’ homes, employers, and supportive community programs. The Case Manager will serves as a liaison between participants and their families, treatment counselors, criminal justice and law enforcement professionals, and judicial officials. The Case Manager monitors employment searches, job skills, training, education, and housing, while searching for potential new opportunities for participants. The Case Manager attends weekly staffing and all Drug Court training. As the intent of the Recovery Act’s funds through this grant is to create jobs and economically benefit communities, it is noteworthy that, through the Case Manager’s efforts, the DCDC maintains a 100% employment rate for participants after six months in the program. In late 2008, the DCDC launched a 2nd Track to more effectively target drug addicted offenders with protective factors—family, housing, and employment—still intact, effectively stagnating the downward spiral of addiction at an earlier point in the criminal justice system. Early data on this division of the DCDC proves promising. No funds are currently being requested for the 2nd Track from this grant program as a 3-year comprehensive SAMHSA grant was obtained to fund it.

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs $42,165 $10,673 $ $ $ 12,293.88 $ $ $ $ 65,131.88

Indirect Costs $ Total Project Costs $ 65,131.88 Federal Requests $ 65,131.88 Non Federal Amount $ Budget Narrative Please label any attachment as “Budget Narrative” The majority of project funds will be utilized the continuation of the Community Case Manager position at: 100% salary = $42,165 insurance =$3,883.31 FICA=$2,954.67 pension = $3,835 total fringe benefits = $10,673 total Community Case Manager = $52,838 The remainder of funds will be used to purchase 14 containers of ETG assay at $874 each for the Drug Court drug screening laboratory. Supplies $12,293,88

A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf

ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words.

The purpose of the present proposal is to continue the DeKalb County Drug Court’s (DCDC) Community Case Manager position and to continue existing drug screening services, enabling the program to continue utilizing evidenced based practices to effectively serve non-violent, criminallyinvolved, addicted populations.

PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. Please label any attachment as “Project Implementation” In 2004, the DCDC interdisciplinary team committed LLEBG funds, and later JAG funds, to sustain a community supervision position. The position monitors high-risk participants in the community and is responsible for overseeing employment, housing, and program compliance. Data demonstrates that the community supervision position is boosting program outcomes: 88% of participants referred to residential placements complete a three-month scholarship requirement and 86% of participants above Phase II (90 days) are employed at least 20 hours per week – collectively, earning approximately $40,000 per month. The interdisciplinary team proposes, through this application, the continuation of the Community Case Manager position from 10/1/2012 through 9/30/2013. The Drug Court Director and the interdisciplinary Drug Court team will oversee the JAG Community Supervision Services project. Additionally, with the substantial decrease in local and state funding that covered the most crucial expenses in the DCDC’s budget, funds are being requested to cover a portion of the program’s treatment and drug screening costs. PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” GOAL #1: INCREASE ABSTINENCE IN DRUG COURT PARTICIPANTS
100% Of Drug Court participants will participate in addiction treatment. 100% Of Drug Court participants will receive random drug screens. Impact: Offender acquires knowledge and skills for recovery. Offender provided with supportive services and monitoring for abstinence. Objectives

GOAL #2: RETAIN PARTICIPANTS IN DRUG COURT PROGRAM
Objective 70% of those accepted into the program will graduate. *Impact: Offender has opportunity to transform life. Community cost savings relative to offender not serving time in jail.

GOAL #3: REDUCE CRIMINAL BEHAVIOR BY PARTICIPANTS IN DRUG COURT PROGRAM
80% of Drug Court participants will not get arrested while in the program. 70% of Drug Court graduates will not get arrested after completing program. Impact: Public safety increased. Crime reduced. Objectives

GOAL #4: ENHANCE PARTICIPANTS’ CAPACITY TO FUNCTION IN THE COMMUNITY
100% Of Drug Court participants will be employed at graduation, unless medically exempted. 100% Drug Court participants will be evaluated, and if appropriate, referred for education, job skills training, Or vocational rehabilitation. 100% Of Drug Court participants will maintain stable housing. 100% Of Drug Court participants will participate In Community Activities, Such As PTA, Neighborhood Associations Or Watch, For 12 Months Prior To Graduation. 100% Of Drug Court Participants Will Have A Physical Health Assessment At Program Entry. 100% Of Drug Court Participants With Physical Health Problems Will Comply With Health Treatment Recommendations.

Objectives

Impact: Offender acquires skills and resources to be a functional contributing member of the community. Community costs associated with unemployment and healthcare reduced.

GOAL #5: STRENGTHEN FAMILY SYSTEMS 100% Of Drug Court Participants Will Address Child Support Responsibilities, And Be Caught Up Prior To Graduation
Objectives 100% Of Drug Court Participants with Children Will Participate In Parenting Classes 100% Of Drug Court Participants In Committed Or Marital Relationships Will Engage In Couples Counseling 100% Of Babies Born To Mothers Who Are Drug Court Participants Will Be Born Drug Free.

With the emphasis on evidenced based practices by the current JAG application, it is worth noting the DCDC’s constant reliance on evaluations. The DCDC contracts with GSU for two ongoing, separate evaluations for both program tracks. The Program Evaluator, a professor in GSU’s Criminal Justice Department, functions as a contributing member of the interdisciplinary team.

Department Head Signature: Date:

Judge Robert Castellani
5/20/10

Juvenile Court

DeKalb County Juvenile Court AGENCY NAME: ADDRESS: JAG TEAM MEMBER: CONTACT PERSON: PURPOSE AREAS JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 8. Law enforcement programs; 9. Prosecution and court programs; 10. Prevention and education programs; 11. Corrections and community corrections programs; 12. Drug treatment and enforcement programs; 13. Planning, evaluation, and technology improvement programs; and 14. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) 6 Purpose Area (Secondary) 3 Purpose Area (Other) 4309 Memorial Drive Decatur, Georgia 30032 Honorable Desiree Sutton Peagler, Chief Judge Phyllis N. Douglas, Director of Court Services Phyllis N. Douglas (pdouglas@co.dekalb.ga.us) 404.294.2709 (office) 404.925.3579 (office cellular)

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative”

Mission Statement
The mission of the Juvenile Court of DeKalb County is to restore and direct, as law abiding citizens, children who have admitted to or been found in violation of the law, while protecting the best interests of each child and the community, leaving the children in their homes whenever possible. Given the statutory mandate of public safety and juvenile justice, DeKalb County Juvenile Court (DJC) has taken great measures to carry out its mission with limited funding opportunities and without any permanent therapeutic funding from DeKalb County Government. The DJC has a need to improve and upgrade the overall technology functions for the juvenile court and the courthouse to further advance the overall mission of the juvenile court. In addition, the DJC will continue to advance its efforts to provide cognitive behavior programs to juvenile offenders through a multi-faceted approach that employs restorative justice themes and graduated sanctions to reduce recidivism. The DJC will utilize the allotted JAG funding as follows: (1) Pursuant to O.C.G.A. §15-11-41(b) Conduct of hearings generally; recordation, etc., the juvenile court is required by law to record and amass records for every hearing, trial and special proceeding that is brought before a juvenile court judge. The current server space allotted to the juvenile court is running low and the juvenile court will therefore be unable to maintain records as required by law after November 2010. (2) The DJC currently has an on-site computer lab for the on-site GED program that utilizes out-dated computers. In addition, the computer lab does not have any functioning printers available for the GED participants and instructors use during the day. (3) The DJC would like to better manage the traffic flow and movement throughout the courthouse by installing an electronic docketing system that will allow courthouse visitors to view their case information via a LCD monitor installed on the 1st floor and each courtroom floor in the juvenile courthouse. In addition, the DJC can utilize the electronic docketing system equipment to stream and play dvd’s that address juvenile justice issues in the waiting area for each courtroom floor. (4) The DJC will continue to utilize a multi-faceted approach to meet the varying needs of the juvenile offenders and their families who are involved with the juvenile court. Each year, the DeKalb Juvenile Court has seen juvenile offenders who become chronic juvenile offenders who are in contact with juvenile court due to their exposure to more risk factors in their home community. The DJC will purchase and utilize computer-based and evidence-based interactive programming for juvenile offenders such as shoplifting prevention and alcohol and marijuana prevention. The availability of cognitive behavioral programming allows juvenile offenders the opportunity to review and understand how their dysfunctional beliefs and thoughts have lead to maladaptive behaviors and juvenile justice involvement.

Technology Improvements • Computer Lab: The DJC requires funding to improve the overall functioning of the onsite GED classroom and computer lab. The DJC anticipates replacing the existing fifteen (15) out-dated computer terminals with upgraded computer hardware and software. In addition, the DJC will purchase five (5) new printers for use in the computer lab. The new equipment will allow juvenile offenders an opportunity to continue their preparations for the GED examination and facilitate their ability to take the online GED examination in a closely monitored environment. In addition, the GED classroom also serves as the DJC on-site computer lab for juvenile offenders. Interactive Cognitive Behavioral Curriculum: The DJC requires funding to purchase and offer online cognitive behavioral programs such as a shoplifting prevention program sponsored by the National Association for Shoplifting Prevention to juvenile offenders. This interactive computer- based and evidence-based program for juvenile shoplifting offenders embraces the restorative justice principles of accountability, competency development and community safety. In addition, the DJC will contract with 3rd Millennium Classrooms to offer additional interactive computer-based and evidence-based programs such as alcohol and substance abuse prevention each quarter. Docket Call: The DJC requires funding to improve the traffic flow and movement throughout the juvenile courthouse by purchasing and installing an electronic docket information display system. This electronic system will interface with the DJC’s existing court case and calendar management system to provide real-time displays of the daily court dockets for the four (4) operating court-rooms in the juvenile courthouse. This will give courthouse visitors real-time data related to their individual cases at the juvenile courthouse. In addition, the data will be displayed to ensure full confidentiality for all parties and their individual juvenile court cases. Syscom : The DJC is required by law to record and amass records for every hearing, trial and special proceeding brought before a juvenile court judge. The current allotted server space is due to run out by November 2010. The DJC will purchase additional server space for the next three (3) years that will allow the DJC to continue meeting the statutory mandates for recordation of all juvenile court proceedings.

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives

Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs $ $ $ $ 62,651.66 $ $ $ 12,250.00 $ $

Indirect Costs $ Total Project Costs $ 74,901.66 Federal Requests $ 65,131.88 $ 9,769.78 (15% Non Federal Amount match) Budget Narrative Please label any attachment as “Budget Narrative”
Equipment: • Dell OptiPlex 980 Mini Tower w/Monitor $22,327.20 • HP LaserJet P2035n Printer w/HP Care Pack 1,789.95 • Syscom 3U self-managing iSCSI server storage w/ 3 yr. mission critical support $21,650.00 • Infax docketCall equipment & server $16,884.51 Consultants/Contracts: • The Nat’l Assoc. for Shoplifting Prevention Shoplifting Prevention Curriculum 6,750.00 *at least 150 youth will be served rd Millennium Classrooms • 3 Alcohol and Marijuana Prevention Curriculum $5,500.00 *at least 75 youth will be served Total: $74,901.66 15 @ $1,488.48 5 @ $ 357.99 1 @ $21,650.00 1 @ $16,884.51 $

150 @ $45.00

$

100 @ $55.00

A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words.

The DJC seeks to upgrade and improve the technology functions for the juvenile court and the courthouse, which will further advance the overall mission of the juvenile court. In addition, the DJC will provide cognitive behavior programs to juvenile offenders through a multi-faceted approach that employs restorative justice themes and graduated sanctions to reduce recidivism by utilizing a computer-based and evidence-based interactive programming that will address issues such as shoplifting and alcohol and marijuana use prevention. PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation.
TASK Purchase computer hardware and printers. Purchase Syscom server space for the DJC. Purchase Infax electronic docket system. Purchase computerbased and evidence based interactive cognitive behavioral curriculum programs. Administer and review program evaluations Track recidivism DESCRIPTION The DJC will purchase fifteen (15) computers w/monitors. The DJC will purchase five (5) printers. The DJC will purchase additional server space for the mandated recordation requirements. The DJC will purchase an Infax electronic docket system for installation on the 1st – 4th floors of the juvenile courthouse. The DJC will purchase a shoplifting prevention and alcohol and marijuana use prevention curriculum. TIMELINE November 2010 RESPONSIBILITY Network Administrator/Director of Court Services Network Administrator/Director of Court Services Network Administrator/Director of Court Services Grants and Programs Manager

November 2010

November 2010

Quarterly

The DJC will deliver and review quarterly program evaluations with each youth and family to review the overall impact and effectiveness of the computer-based programs. The DJC will continuously monitor and track recidivism to determine if programs are successful and recidivism is being reduced.

Quarterly

Program Resource Coordinator

Bi-yearly

Grants and Program Manager

PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” The milestones/benchmarks are as follows: Objective 1: • Improve mandated recordation requirements Objective 2: • Improve traffic flow and movement throughout the juvenile courthouse Objective 3: • Reduce recidivism through the use of computer-based and evidenced-based cognitive behavioral programs Objective 4: • Improve overall functioning of the onsite GED classroom and computer lab

Department Head Signature:

Desiree Sutton Peagler, Chief Judge May 21, 2010

Date:

Marshal’s Office DeKalb County Marshal’s Office AGENCY NAME: ADDRESS: JAG TEAM MEMBER: G. R. Winds, Major CONTACT PERSON: PURPOSE AREAS JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 1. Law enforcement programs; 2. Prosecution and court programs; 3. Prevention and education programs; 4. Corrections and community corrections programs; 5. Drug treatment and enforcement programs; 6. Planning, evaluation, and technology improvement programs; and 7. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) 6 1 Purpose Area (Secondary) 2 Purpose Area (Other) 556 N. McDonough Street Room G-10 Decatur Georgia 30030 R. S. Mann, Marshal

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative” Civil Process Document Tracking system The DeKalb County Marshal’s Office seeks to institute a Civil Process Document Tracking System. The project would be coordinated with the DeKalb County State Court and the DeKalb County Magistrate Court. The Civil Process Document Tracking System would increase accountability within the justice system. It is fundamental to civil justice that a defendant should be served in the county where s/he resides. Service of process is at the core of the Marshal’s Office function. The DeKalb County Marshal’s Office receives multi-part paper warrant forms daily from the county clerk’s office. These warrants are received by Marshal’s Office personnel and are sorted by zip code and placed in bins. Deputies will then take a stack of warrants from the bins and begin making service attempts to deliver them. It may take several attempts to make a delivery. Once the warrant is delivered, the deputy returns part of the multi-part form to the office and Marshal’s Office personnel return the warrant paperwork to the county clerk. When the county clerk receives the warrant it is filed and may be circulated in the future to other clerks or the magistrate office. Currently this whole process is manual and paper based. The DeKalb County Marshal’s Office would like to automate the process of handling warrants and court documents from the time they are received from the Clerk’s Office through to when they are served and returned to the Clerk’s Office by using a mobile barcode/RFID scanning system. The collected data would be used to determine manpower allocation, work distribution, workload, case file location and service time. All papers to be served by the Marshal’s Office originate in the Clerk’s Office. Currently, none of that information is tracked beyond the entry of a code in Banner, which is the Clerk’s Office case management system, indicating that the case has been sent to the Marshal’s Office for service. . The service papers are received by Marshal’s Office personnel and are sorted by zip code and placed in bins on the ground floor of the Administrative Tower of the courthouse. Deputy Marshals (“deputies”) then take a stack of papers from the bins and begin making service attempts to deliver them. It may take several attempts to effect service. As a general matter, once the papers have been served, the deputy returns part of the multi-part/page form to the Marshal’s office and thereafter Marshal’s Office personnel return the form to the Clerk’s Office for docketing in the case management system and filing. The returned part of the multi-part form is an original document with an original signature and becomes a part of the Clerk’s file. The Clerk’s file and is the official record of the lawsuit is thereafter stored principally in the Clerk’s office on the 2nd floor of the Administrative Tower. These files however circulate between the numerous judges’ offices, courtrooms and calendar clerks’ offices. The State Court Clerk’s Office and the Marshal’s Office desires to reduce time delays in case processing by decreasing time necessary for re-entry of data to update the status of cases as they progress through the system. We desire to eliminate double entry into multiple systems while providing accurate and timely information on case updates. The goal is to reduce errors resulting in lost paperwork and/or human error while improving customer service through a more openly accessible system of information.

The Clerk’s Office uses a case management system (CMS) called Banner where all the events, pleadings and correspondence in a case are recorded. The desired outcome of this project is that the Marshal and the Clerk would be able to track process and case files throughout the lifecycle of the lawsuits that it handles. A bar-coded RFID tag (passive Gen 2 UHF) can be printed or otherwise adhered to the multi-part paper form when it originates in the Clerk’s Office prior to transmission to the Marshal’s Office and simultaneously for suits in which file folders are used, a RFID tag can also be applied to the file folder. Using a mobile barcode/RFID scanning system, the DeKalb County Marshal’s Office goal is to automate the process of handling papers from when they are received from the Clerk through to when they are served and returned to the Clerk. The Marshal’s goal is to be able to locate files and eliminate the current time consuming search for an individual paper and also use the collected data to determine where a given case file is in the process, how many are received, assigned and completed and how long cases are in the field before being returned completed to the Clerk. The Clerk’s Office’s goal is to passively track the location of files as they move from the Administrative Tower to the Judicial Tower using fixed RFID readers. Essentially, the result of the acquisition of this technology is that the Marshal’s Office would have the ability to track all of the paper within its possession upon receipt, in the field and upon its return to the Marshal’s Office. The Clerk would be able to keep track of the files as they circulate between the Clerk’s Office, the judges’ chambers and their staff. The County maintains a web-based Online Judicial System (OJS) that was developed inhouse using an Oracle SQL database. This system allows members of the public to log on and access judicial system information. The OJS database receives data through a custom interface from Banner. OJS contains all of the case information including the case numbers, names of parties and their counsel and addresses associated with the case. The Marshal’s Office wants to acquire a tracking software application that will pull data from the current O.J.S. database and then allow users to receive (sort) cases, assign them to deputies, track service attempts and return the cases to the clerk as completed. Components The project calls for three main components. The first component should be a web based application running on the DeKalb Marshal’s Office server. The application should use a Microsoft SQL database and will pull data from the existing O.J.S. database. The application should have a web interface that will allow users to log in and run reports. The second component will be a mobile handheld application running on a Motorola mobile computer with barcode or barcode and RFID reading capabilities. Users should be able to capture data on the mobile computers. The handheld application should have store and forward capability that will allow users to collect data even without an 802.11 connection to the network. When the mobile computers are within DeKalb Marshal’s Office’s 802.11 network, data collected in the field will be uploaded to the server database. Any new cases added to O.J.S. since the prior connection with be uploaded to the handheld device. The third component will be an application running on a server that will collect RFID tag information from the fixed RFID readers located in the clerk and magistrates offices.

Civil Process Document Tracking system

Civil Process Document Tracking system

Justification and Benefits Some of the benefits of a passive file tracking system for State Court are as follows; The Marshal’s Office competes with private process servers who, upon the granting of a motion for appointment, can serve papers. Acquisition of this product will allow the Marshal’s Office to operate more efficiently by eliminating the search for papers from amongst an average daily load of 2,000 and in turn offer an enhanced and more competitive service; The ability to provide current and accurate information about the status of paper with the Marshal for service is a value added service for payers of the service fee; The system will allow the Marshal and/or the Clerk to provide an enhanced level of service to the public by providing them with current information about the status of service; The acquired systems will eliminate any double entry of data regarding papers to be served and service; The system will further minimize human error by eliminating double entry of data; Deputy clerks and judges’ staff will save time spent to physically locate files in the Administrative and Judicial Towers; The system will reduce the time it takes to locate files for hearing and trials; Judicial staff will be less likely to keep files because they will now be able to locate them in an efficient manner as needed; The passive tracking system for files in the Clerk’s office accrues more time savings than manual tracking because of the volume of active files maintained

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail- Civil Process Document Tracking system Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs

$ $ $ $ $ $ $ $ $

0 0 0 11,131.88 0 74,000.00 85,131.88 0 85,131.88 65,131.88 20,000.00

Indirect Costs $ Total Project Costs $ Federal Requests $ Non Federal Amount $

Budget Narrative Please label any attachment as “Budget Narrative”- Civil Process Document Tracking system
The DeKalb County Marshal’s Office seeks to use the requested funds to institute a civil process document tracking system. The requested funds will be as follows: Software development: $74,000.00 Vendor: Strategic Systems & Technology Corp. 2- Motorola MC9090 Mobile Computer with RFID Reader, Color, Windows Mobile Operating System, 64 MB RAM, 53 Key, Bluetooth and Imager 1- Motorola MC9090 Mobile Computer with RFID Reader, Color, Windows Mobile Operating System, 64 MB RAM, 53 Key, Bluetooth and Imager 2- Motorola 3 Year Bronze Service from the Start Contract for MC9090 RFID Reader Total funds requested $6717.00

$3354.00

$1060.88 $85,131.88

ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words. Civil Process Document Tracking system The DeKalb County Marshal’s Office seeks to institute a Civil Process Document Tracking System. This project will provide a single unified system that can be shared by two intertwined parts of the State Court and will serve to the benefit users of both State and Magistrate Court through the Marshal’s Office that serves both of those courts. PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. Please label any attachment as “Project Implementation” Civil Process Document Tracking system
Project Implementation This project will be implemented as outlined below: Phase I- Software Development The estimated project timeline from the project start date is 16 weeks based on the following estimated time line; Weeks 1 –2 Detailed Requirements and Design** Weeks 3 – 14 Development Week 15 – Testing Week 16 – Final Testing and On Site Installation and Training Phase I implementation will be overseen by a DeKalb County Information System representative, A DeKalb County State Court Microsystems specialist, Chief Deputy R. Berkowitz and Major G. Winds. Phase II- Hardware Acquisitions The estimated project timeline for hardware acquisitions is estimated at 8-10 weeks from date of vendor notification by the DeKalb County purchasing department. Phase II implementation will be overseen by Chief Deputy R. Berkowitz and Major G. Winds.

PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” Civil Process Document Tracking system The Milestones/Benchmarks for this project will be; The development of software increases accountability and service within The Marshal’s Office and The Clerk’s Office; A single unified system that can be shared by two intertwined parts of the State Court and will serve to the benefit users of both State and Magistrate Court through the Marshal’s office that serves both of those courts; The ability to provide current and accurate information about the status of documents with the Marshal for service is a value added service for payers of the service fee; The elimination any double entry of data regarding papers to be served and service; The reduction of human error by eliminating double entry of data; The time saved spent to physically locate files in the Administrative and Judicial Towers; The accrued time savings versus manual tracking because of the volume of active files maintained.

Department Head Signature: Date:

R.S. Mann, Marshal
May 21, 2010

Police

AGENCY NAME: ADDRESS: JAG TEAM MEMBER: CONTACT PERSON: PURPOSE AREAS

DEKALB COUNTY POLICE DEPARTMENT 1960 WEST EXCHANGE PLACE, TUCKER 30084 ACTING CHIEF WILLIAM O’BRIEN ANTOINETTE WILLIAMS (770) 724-7989

JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 15. Law enforcement programs; 16. Prosecution and court programs; 17. Prevention and education programs; 18. Corrections and community corrections programs; 19. Drug treatment and enforcement programs; 20. Planning, evaluation, and technology improvement programs; and 21. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) 1 Purpose Area (Secondary) 6 Purpose Area (Other) N/A

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative” The specific goal of this application is to obtain funding to continue the efforts of the DeKalb County Police Department (DKPD) to maintain transparency in our daily activities with enhancements necessary to perform law enforcement proactively and efficiently in DeKalb County.
DKPD, a Community Oriented Police Department, is committed to: (1) building strong police and community partnerships; (2) high quality of service; (3) problem solving through innovative leadership; and (4) improving quality of life. The purpose is to ensure the safety and security of all people who visit, live, or work in DeKalb County by providing responsive and professional police services. The DeKalb County Police Department operates on a strict code of ethics of which community participation and partnerships is interwoven in the daily operation. This is built on a departmental philosophy that leads to efficient problem solving through teamwork and cooperation, which is enhanced by decisive and professional leaders who encourage innovation. Interactive Community Policing (ICP) is integrated throughout the DeKalb County Police Department. Each of DKPD’s precincts are divided into sectors called ICP Sectors and are titled A, B and C. Each sector has ICP Officers assigned to implement the Interactive Community Policing Philosophy in every community. The ICP Unit facilitates a working partnership between the community, government services, and the police department. This is being accomplished by working with the youth, schools, seniors, apartment managers, homeowners, renters, businesses, religious groups, and all other community members throughout the county. The mission of these partnerships include but are not to be limited to: addressing on-going neighborhood concerns, hazards, working with residential and business communities to reduce crime, encouraging alternate youth programs, coordinating efforts with other county departments, such as Code Enforcement, to enforce laws and finally to reduce crime and the fear of crime. The ICP philosophy is based on building positive relationships through communication and cooperation, which ultimately leads to shared problem solving and crime reduction. The ICP Officers routinely meet and work with established civic associations, businesses, and organizations to get feedback and address specific concerns. The Interactive Community Policing Unit uses a number of resources to help increase visibility in the community, including Mobile Police Precincts. Mobile Police Units are deployed in crime-ridden areas immediately where needed and is stationed in the neighborhood until the situation is resolved and the problem is eradicated. ICP Officers also utilize the Mobile Precincts to conduct community meetings and perform crime reduction operations. The Mobile Precincts are also utilized during natural disasters and critical incidents. The DeKalb County Police Department currently has five Mobile Precincts in operation. Within its operation, DKPD has five precincts and a variety of special operations units that work cooperatively to enforce the law. The goal of this application is to obtain funding to continue the efforts of the DeKalb County Police Department to maintain the vital resources of the Mobile Precincts with enhancements necessary to perform law enforcement proactively and efficiently in DeKalb County. The DeKalb County Police Department is requesting funds to enhance interactive policing efforts. Funding will be used to purchase tactical patrol riffles to be shared among the various units. The DeKalb County Police Department believes the ICP initiative to be a critical component in its ability to address the problems of crime, gang activity, and even homeland security. Where police aggressively conduct needs analyses and work with citizens and social service groups to contain crime-breeding situations, street crime rates drop, often dramatically.

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs

$ $ $ $ $ $ $ $ $

65,131.84

65,131.84

Indirect Costs $ Total Project Costs $ Federal Requests $ Non Federal Amount $ Budget Narrative Please label any attachment as “Budget Narrative” Police: $65,131.84 AR15 Patrol Riffles = $65,131.84
The DeKalb County Police Department is requesting funds to replace and enhance its arsenal of protective equipment.

65,131.84

A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf

ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words.
The DeKalb Police Department, a Community Oriented Police Department, is committed to: (1) building strong police and community partnerships; (2) high quality of service; (3) problem solving through innovative leadership; and (4) improving quality of life. The goal of this application is to obtain funding to continue the efforts of the DeKalb County Police Department to maintain the vital resources of the Mobile Precincts with enhancements necessary to perform law enforcement proactively and efficiently in DeKalb County. The DeKalb County Police Department is requesting funds to enhance interactive policing efforts. Funding will be used to purchase tactical patrol riffles to be shared among the various units.

PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. Please label any attachment as “Project Implementation” All 2010 JAG Recovery funded activities will commence and expire in accordance with the grant guidelines and in compliance with the DeKalb County Policy and Procedures (Personnel and Contracting/Purchasing). The Chief of Police, William O’Brien, will oversee the project. PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” The milestones/benchmarks are as follows: • • • Reduce criminal activity within DeKalb County Outfit the five precincts and special operations units with AR15 tactical gear Enhance training opportunities on the tactical gear for all police officers

Department Head Signature:

William O’Brien, Chief of Police
May 21, 2010

Date:

Schools

The DeKalb County School System AGENCY NAME: 5829 Memorial Drive, Stone Mountain, Ga. 30083 ADDRESS: JAG TEAM MEMBER: CONTACT PERSON: PURPOSE AREAS JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 22. Law enforcement programs; 23. Prosecution and court programs; 24. Prevention and education programs; 25. Corrections and community corrections programs; 26. Drug treatment and enforcement programs; 27. Planning, evaluation, and technology improvement programs; and 28. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) 3 Purpose Area (Secondary) Purpose Area (Other) The DeKalb County School System, Student Support ServicesPrevention /Intervention Jennifer Errion

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative” This grant initiative’s objective is to recruit, hire, and train a full-time Student Support Specialist who will be assigned to a high risk school to implement substance abuse and violence prevention. The Student Support Specialist will coordinate all drug and violence prevention efforts by conducting a needs assessment; developing measurable goals and objectives for prevention programs specific to the school site; implementing research-based prevention programs; and evaluating programs on an ongoing basis. We anticipate reaching approximately 1300 students. Outcomes expected from this initiative would be far-reaching. In the short term, the school will have a comprehensive, research-based prevention program based on its needs. Intermediate outcomes will include reduced substance abuse and violent behavior among students, increased student achievement, and a safe and orderly environment for learning. And ultimately, the long-term outcome will be responsible, resilient citizens who graduate from high school and become productive members of society.
Project Need: An analysis of data illuminates the prevalence of risk factors among students in DeKalb County Schools. The Youth Risk Behavior Survey (YRBS) is administered to high school youth biennially. This report summarizes the health behaviors of high school students that put them at risk for injury and illness. Many of these behaviors put youth at risk for various health conditions throughout adulthood. In DeKalb County, 65% of all deaths among youth aged 13-19 years result from: homicide (26%), motor vehicle crashes (25%), suicide (8%) and other unintentional injuries (6%). The 2007 YRBS provides critical information about behaviors that compromise adolescents’ health and safety. Results from the survey were weighted and thus are representative of all students in grades 9-12 in DeKalb County high schools. AGGRESSION/VIOLENCE Percentage of students who carried a weapon such as a gun, knife, or club on at least 1 day during the 30 days before the survey on school property Percentage of students who carried a gun on at least 1 day during the 30 days before the survey Percentage of students who were in a physical fight one or more times during the 12 months before the survey VICTIMIZATION Percentage of students who did not go to school on at least 1 day during the 30 days before the survey because they felt they would be unsafe at school or on their way to or from school Percentage of students who were threatened or injured with a weapon such as a gun, knife, or club on school property one or more times during the 12 months before the survey Percentage of students who had their property such as their car, clothing, or books stolen or deliberately damaged on school property one or more times during the 12 months before the survey Percentage of students who were hit, slapped, or physically hurt on purpose by their boyfriend or girlfriend during the 12 months before the survey 2007 DeKalb Results 7.5 8.9 37.0 2007 DeKalb Results 6.9 2007 Georgia Results 5.3 6.5 34.0 2007 Georgia Results 5.8 2007 United States Results 5.9 5.2 35.5 2007 United States Results 5.5

8.1

8.1

7.8

28.8 13.0

28.6 15.7

27.1 9.9

Percentage of students who were forced to have intercourse when not wanted during the 12 months before the survey SUBSTANCE ABUSE Percentage of students who drank alcohol (other than a few sips) for the first time before age 13 years Percentage of students who had at least one drink of alcohol on at least 1 day during the 30 days before the survey Percentage of students who tried marijuana for the first time before age 13 years Percentage of students who used marijuana one or more times during the 30 days before the survey Percentage of students who used marijuana on school property one or more times during the 30 days before the survey

10.0

N/A

N/A

27.4 26.8 11.2 18.9 5.7

23.9 37.7 8.1 19.6 3.6

23.8 44.7 8.3 19.7 4.5

These indicators clearly define the task of this initiative. Even when the risk does not reach the level of state or national averages, the objective number is too high to ignore and clearly merits the formation of systematic protocols to meet the needs of these students. In addition to the data described above, additional data on bullying was gathered using the Georgia Student Health Survey (GSHS). The GSHS was administered in October 2008 to 6th and 8th grade middle school students and 10th and 12th grade high school students in DeKalb County.

BULLYING Reported being teased at school in the past 30 days 2008 Reported being bullied by other students in the past 30 2008 days Reported bullying other students in the past 30 days 2008

6th Grade 38% 22% 11% 6th Grade 12% 7% 20% 7%

8th Grade 30% 16% 13% 8th Grade 16% 8% 32% 16%

10th Grade 21% 9% 8% 10th Grade 10% 10% 39% 21%

12th Grade 16% 8% 7% 12th Grade 9% 9% 37% 19%

Finally, the GSHS revealed some other information that addresses lack of engagement in school:

OTHER MENTAL HEALTH ISSUES (Lack of engagement and attachment) Reported not liking school Reported being unsuccessful at school Reported feeling unsafe at school Reported that a school counselor would not be helpful if needing assistance

2008 2008 2008 2008

Coordination Efforts Involving JAG and Related Justice Funds: The prevention of youth violence is fundamental to the Department of Public Safety as well as to the DeKalb County School System. Much of the violence seen in schools is the result of community conditions such as high poverty and crime. Primary prevention creates conditions so that the problem behavior does not occur. The efforts described in this grant application will provide youth with the skills that they need to accept others, make right decision and become law abiding citizens.

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years.

Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs

$ 48,640 $ 14,106 $ $ $ 2385.88 $ $ $ $ 65,131.88

Indirect Costs $ Total Project Costs $ Federal Requests $ Non Federal Amount $ Budget Narrative Please label any attachment as “Budget Narrative” Object Class Categories Grant (1) Personnel Project Director 10% of salary 1 full-time Student Support Specialist TOTAL (2) Fringe Benefits @ 29% TOTAL (3) Travel TOTAL: (4) Equipment TOTAL $48,640 $48,640 $14,106 $14,106 $0 $0 $0 $0 $10,000 $2,810 $12,810 $0 $0 $0 $0 Year One Match 65,131.88 65,131.88 14,310

$10,000

(5) Supplies Curricula and office supplies TOTAL (6) Contractual TOTAL (7) Construction TOTAL (8) Other Building space & utilities - $1,500 TOTAL (9) Total Direct Costs (lines 1-8) (10) Indirect Costs TOTAL (11) Training Costs TOTAL

$2385.88 $0 $0 $0 $0 $0 $0 $0 $65,131.88 $0 $0 $0 $0 $65,131.88 $0 $0 $0 $0 $0 $1,500 $1,500 $14,310 $0 $0 $0 $0 $14,310

(12) Total Costs
(lines 9-11)

A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words.

The DeKalb County School System Student Support Services – Prevention/Intervention
This grant initiative’s objective is to hire a full-time Student Support Specialist (SSS) who will implement prevention services. The SSS will conduct a needs assessment; develop measurable goals and objectives for prevention programs; implement research-based prevention programs; and evaluate programs. Outcomes will be as follows: comprehensive, research-based prevention programs based on its needs; reduced substance abuse and violent behavior among students; increased student achievement; and a safe and orderly environment for learning.

PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. The Prevention/Intervention Department will be responsible for project oversight, compliance, and all project reporting and evaluation procedures. The timeline for implementation is as follows:
MILESTONES Plan orientation and training activities Facilitate orientation and training activities Assignment TIME LINE P/I Dept. October 2010

Convene Advisory Council of community stakeholders Implement local Needs Assessment (students, faculty, parents) Analyze Needs Assessment data Present findings to administration & faculty with recommendation of proven prevention activities Provide training for faculty, students, & parents at school site Implement and monitor prevention activities, making adjustments as needed Complete monthly reports to stakeholders Continue activities as described above Collect & analyze 1st Semester program data Complete monthly reports by due date

SSS

October 2010

SSS

November 2010

SSS

December 2010 – June 2011

Complete all ongoing evaluation tools Complete annual report by due date

SSS

June 2011

A. PROJECT OUTCOMES AND ACCOMPLISHMENTS
This project is guided by a logic model that outlines the specific conditions and assumptions that exist in the DeKalb County School System. It is anticipated that the activities in the project design will produce immediate, intermediate, and long-term outcomes.

LOGIC MODEL
ASSUMPTIONS
Students who use drugs, engage violence and view school as unimportant in their lives are less likely to become productive Students who receive researcheffective prevention are less likely to use drugs and engage in Young students are to experimentation with alcohol and other drugs and more amenable to prevention efforts There are increased referrals discipline issues such as fights, and class disruption in the McNair cluster. Lack of follow- through and of activities are barriers to effective prevention programming Local school administrators awareness of the full spectrum of effective prevention activities

ACTIVITIES
Recruit, hire and train a full or part time PI Specialist Identify research-based drug and violence prevention programs or strategies Develop, conduct, and analyze assessments school crime and drug problems Work with community agencies organizations Work with parents and students to information about effective programs and strategies and encourage their participation in development and implementation Assist in the development and of evaluation strategies Coordinate with Student Support Provide training for faculty, staff, parents, community members

Improved design and implementation research based prevention programs based on local needs. Improved monitoring of efforts. Decrease in disciplinary Decreased referrals to Evidentiary Hearing Students report feeling more bonded school Increased involvement in extraactivities

IMMEDIATE OUTCOMES

INTERMEDIATE OUTCOMES
Decreased drug Decrease in violent Decreased referrals Student Evidentiary Hearing Committee Improved school

LONG -TERM GOALS
Students will graduate from school and become productive, employed members of the community Fewer students will abuse Fewer students will engage violent acts

Department Head Signature: Date:

Robert Mosley
May 20, 2010

Sheriff’s Office

AGENCY NAME: ADDRESS: JAG TEAM MEMBER: CONTACT PERSON: PURPOSE AREAS

DeKalb County Sheriff’s Office 44185 Memorial Drive, Decatur, GA 30032 Sheriff Thomas Brown, Chief Deputy Jeffrey L. Mann Melissa Manrow

JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 1. Law enforcement programs; 2. Prosecution and court programs; 3. Prevention and education programs; 4. Corrections and community corrections programs; 5. Drug treatment and enforcement programs; 6. Planning, evaluation, and technology improvement programs; and 7. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) 4. Corrections Purpose Area (Secondary) Purpose Area (Other)

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative” The DeKalb County Sheriff’s Office project is entitled Jail Security Upgrades, and involves repair and replacement of several outdated security slider doors in the building that date back to its construction in 1994. These slider doors control access to the secured parts of the jail, and are in constant use, leading to inevitable wear and tear. This project is critical, and work has already begun. Quotes are in hand, and the project can begin immediately. DKSO expects to complete it no later than December 31, 2010.

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs

$0 $0 $0 $0 $0 $0 $ 75,880 $ $ 75,880

Indirect Costs $ 0 Total Project Costs $ 75,880 Federal Requests $ 65,131.88 Non Federal Amount $ 10,748.12

Budget Narrative Please label any attachment as “Budget Narrative” The DeKalb County Sheriff’s Office project is entitled Jail Security Upgrades, and involves repair and replacement of several outdated security slider doors in the building that date back to its construction in 1994. Quotes are in hand, and the project can begin immediately. These slider doors control access to the secured parts of the jail, and are in constant use, leading to inevitable wear and tear. Completely new doors would cost more than $102,000, so DKSO will instead have the doors retrofitted, saving nearly $25,000.

A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words. The DeKalb County Sheriff’s Office project is entitled Jail Security Upgrades, and involves repair and replacement of several outdated security slider doors in the building that date back to its construction in 1994. Quotes are in hand, and the project can begin immediately.

PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. Please label any attachment as “Project Implementation” The project will be implemented by the DKSO contracted maintenance provider, Wackenhut Services. PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” Once a purchase order is submitted to the vendor, the project requires four months for fabrication of required parts. We anticipate the on-site portion of the project to begin in October 2010, and completion by December 31, 2010.

Department Head Signature: Date:

Jeff Mann, Chief Deputy
May 21, 2010

Solicitor General’s Office

AGENCY NAME: ADDRESS: JAG TEAM MEMBER: CONTACT PERSON: PURPOSE AREAS

Office of the DeKalb County Solicitor-General 556 North McDonough Street, Suite 500 Decatur, GA 30030 Robert James Betsy Ramsey

JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information systems for criminal justice, and criminal justice related research and evaluation activities that will improve or enhance: 1. Law enforcement programs; 2. Prosecution and court programs; 3. Prevention and education programs; 4. Corrections and community corrections programs; 5. Drug treatment and enforcement programs; 6. Planning, evaluation, and technology improvement programs; and 7. Crime victim and witness programs (other than compensation). PLEASE LIST THE APPLICABLE # FOR THE PURPOSE AREAS WITHIN THIS APPLICATION BELOW Purpose Area (Primary) Prosecution/court Purpose Area (Secondary) Prevention/Education Purpose Area (Other)

PROGRAM NARRATIVE Below submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Please label any attachment as “Program Narrative” Prosecution/Court Crime Track Project Citizens of DeKalb County will be able to log onto the Solicitor-General’s Website and determine if designated violent crimes are being committed in the zip code and/or subdivision in which they live and follow the case through the court process. The program will provide a link to DeKalb County’s Online Judicial System (OJS). Jobs Not Jail The program is for ages 17 – 24 who commit misdemeanor crimes and includes Rahab a component of the project is for women charged with prostitution up to 36 years of age. It is a comprehensive program that requires the defendant to work diligently within a 12 months period to receive a GED if applicable, a therapist completes an assessment, attends counseling and other requirements specific to the individual. One class has graduated and the defendants and their families shared how it has positively impacted their lives. Prevention/Education Solicitor-General Senior Citizen Balls - 1 per year for 2 years The event is used to educate senior citizens on elder abuse and security awareness while having fun. An example: A game similar to Bingo is played but each square contains a security tip instead of numbers. A short explanation is given of the tip prior to calling out the next entry. The person receives a prize when a row is completed. Files for Life A packet that contains the medical/contact information on senior citizens and disabled adults to assist the Fire Department when responding to a residence to provide emergency medical care. The packet has a magnet and is put on the refrigerator door for easy access.

BUDGET Please submit a budget detail, budget narrative, and budget form outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. Please use the budget form sent in the email and send it as an attachment with your application (the link is also listed below). Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Please note: While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand justice funds and build buy-in for local criminal justice initiatives Budget Detail Budget Category Personnel Fringe Benefits Travel Equipment Supplies Construction Consultants/Contracts Other Total Direct Costs

$ $ $ $ $ 35,131.88 $ $ 30,000 $ $ 65,131.88

Indirect Costs $ Total Project Costs $ 65,131.88 Federal Requests $ 65,131.88 Non Federal Amount $ 0 Budget Narrative Please label any attachment as “Budget Narrative” Crime Track Program 30,000 Computer program that citizens can access to check for designated violent crime by zip code and/or by subdivision or and follow the case through the court system. Jobs Not Jail Provide for needs of defendants who are enrolled in the program. 20,298.38 May include transportation, fees to access designated programs and other needs as determined on a case-by-case basis to assist the defendant in successfully completing the program and becoming a productive citizen in the future.

Solicitor General Senior Citizen Balls – 1 per year for 2 years 10,733.50 Fliers, food, rent tables/chairs/linens, a band and other supplies needed for the Balls. Community sponsors provide prizes and other items. Files of Life 4,100 Packet with a magnet attached that contains emergency medical and contact information and is placed on the refrigerator in case the Fire Department responds to the residence to provide emergency medical care.

A sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf ABSTRACT Please provide an abstract that includes the Agency’s name, goals of the project, and a description of the strategies to be used. The abstract must not exceed 75 words. The Office of the DeKalb County Solicitor-General plans to use the funds to create a Crime Tracking Project for citizens to track crime in their neighborhoods, provide for the needs of Jobs Not Jail defendants, hold two educational Senior Citizen Balls within 2 years and purchase Files of Life to distribute to senior citizens and disabled adults to complete their medical information and place the packet on their refrigerator.

PROJECT IMPLEMENTATION Describe how the project will be implemented and who will oversee the implementation. Include a timeline for implementation. Please label any attachment as “Project Implementation” The Crime Track Project is will be implemented within the first 12 months of the grant. The Community Prosecutor oversees this program. Jobs Not Jail is in place and doing well. The funds will be expended within the grant period. The Solicitor-General Senior Citizen Balls will be held once a year for two years. The dates have not yet been established. The Solicitor-General oversees this project. The Files of Life will be purchased when the funds are eligible to spend and Betsy Ramsey, Coordinator of the Victim/Witness Assistance Program will ensure that the order is placed for the items.

PROJECT MILESTONES/BENCHMARKS Please label any attachment as “Project Milestones/Benchmarks” Crime Track Project – the benchmarks will be working with the contractor to set up the program and provide maintenance. The Milestone will be when the project is completed and accessible by the citizens of DeKalb County. Jobs Not Jail – the program is in place and the benchmarks are as the participants complete each phase of the requirements. The Milestone will be when the participant successfully completes the program and graduates. Solicitor-General Senior Citizen Balls – the benchmarks are as the plans are made and the dates are scheduled for the events. The Milestone is when the events are held. Files Of Life – the benchmark is purchasing the items and the Milestones are when the items are distributed to senior citizens and disabled adults.

Department Head Signature: Date:

Robert James, Solicitor General
May 20, 2010

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