INVITATION OF BIDS FOR PROCUREMENT OF COLOR PRINTER UOG AT UOG

IFB No. UOG/P/2016-17/M&E/17

UNIVERSITY OF GUJRAT

Part-A

www.uog.edu.pk
INVITATION FOR BIDS

INVITATION OF BIDS FOR COLOR PRINTER AT UOG

IFB No. UOG/P/2016-17/M&E/17
University of Gujrat invites bids from reputed organizations having adequate past
experience and financial capabilities for supply of subject equipment. Bids shall be
processed on Single Stage Two Envelop Bidding Procedure. Bidding documents can
be obtained w.e.f 03.10.2016 on submission of a written request on companys letter
head from office of the Director Purchase University of Gujrat. Request must be
accompanied with Bid Fee of Rs 1,000/- in form of Pay Order/Demand Draft/or cash
deposit voucher in UOG Miscellaneous A/C 9-000-7 (For online deposit #
01650020000090007) Bank of Punjab, UOG Branch Gujrat. University shall not be
responsible for delays & non delivery caused by courier firms/post office etc. regarding
issuance & receiving of bidding document/proposals etc. The same may also be
downloaded from PPRAs website. In case of downloaded tender documents, the original
receipt of Bid Fee shall be submitted at the time of submission of Tender Documents.
Financial Proposal must contain bid Security in form of CDR/Demand Draft/Pay
Order equivalent to 2% of Estimated Cost in favor of TREASURER University of
Gujrat. Sealed bids in conformity with bidding documents should reach in the office of
the Director Purchase UOG, not later than 02:00 pm on 20-10-2016. Sealed proposals
shall be opened on 20-10-2016 at 02:30 pm in the presence of bidders or their
representatives having valid authority letter from their respective organization. Bids
which are incomplete, unsigned & unstamped on bid form, unsealed, without bid
security and late by specified time shall not be considered. The University Management
may reject all bids at any time prior to acceptance of a bid, as provided under Rile-35 of
Punjab Procurement Rules-2014.

DIRECTOR PURCHASE
ADMIN BLOCK
HAFIZ HAYAT CAMPUS
UNIVERSITY OF GUJRAT
053-3643331-3643334 Ext-117

INVITATION OF BIDS FOR PROCUREMENT OF COLOR PRINTER UOG AT UOG

IFB No. UOG/P/2016-17/M&E/17

Part-B

INSTRUCTIONS FOR BIDDERS

1. Financial Proposal must contain bid Security in form of CDR/Demand Draft/Pay
Order equivalent to 2% of estimated proposal provided in tender documents at
Part D.

2. Bids which are incomplete, without signatures & stamp, unsealed, without bid
security and late by specified time shall not be considered.

3. Sealed bids in conformity with bidding documents should reach in the office of
the Director Purchase UOG, not later than 02:00 pm on 20-10-2016. The sealed
bids shall be opened on same day at 02:30 pm, in the presence of bidders or
their representative having a valid authority letter from their respective
organization.

4. Bidding documents can be obtained on submission of a written request on

companys letter head from office of the Director Purchase University of Gujrat.
Request must be accompanied with Bid Fee of Rs. 1,000/- in form of Pay
Order/Demand Draft/or cash deposit voucher in UOG Misc. A/C 9-000-7 Bank of
Punjab UOG Branch Gujrat. University shall not be responsible for delays & non
delivery caused by courier firms/post office etc. regarding issuance & receiving of
bidding document/proposals.

5. Bidding organization must be authorized representative of manufacturer of quoted

items under warranty & after sale service in Pakistan.

Organization must be

registered with Federal Board of Revenue for Income & Sale Tax purposes with
active tax payer profile.

6. Bidding organizations must attach information about finances and financial

capabilities i.e. Sales tax returns, Professional tax (last three years), latest income
statement /balance sheet and bankers statement/undertaking about financial
soundness of bidding organization.

7. The UOG officials before award of the contract may seek clarifications and visit
offices/facilities mentioned by bidding organizations (if needed).

8. Both Technical & Financials shall remain valid for at least 120 days from
opening.

9. Bidding procedure of single stage two envelop shall be applicable under Punjab
Procurement Rule 38 (2)(a) which implies;(i)

The bidder may quote separately or in joint venture and both will be treated
equally by fulfilling the minimum criteria.

INVITATION OF BIDS FOR PROCUREMENT OF COLOR PRINTER UOG AT UOG

IFB No. UOG/P/2016-17/M&E/17

(ii)

The bid shall be submitted in a single package consisting of two separate

envelops, containing separately the financial and the technical proposals;

(iii)

The envelops shall be marked as, Financial and Technical;

(iv)

In the first instance, the Technical Proposal shall be opened and the
envelop marked as Financial Proposal shall be retained unopened in the
custody of University;

(v)

University shall evaluate the technical proposal and shall have right to reject
proposals which does not conform to specified requirements;

(vi)

After the evaluation and approval of technical proposals University shall open
the financial proposals of technically acceptable bids for which time, date and
venue shall be communicated to bidders in advance;

(vii)

The financial bids found technically not acceptable shall be returned unopened to the respective bidders and ;

(viii) The lowest evaluated bidder shall be awarded contract within the original or
extended bid validity period;

10. Performance Guarantee of 10 % will be required after successful supply of

equipment in the form of CDR/Demand Draft/Pay Order/bank guarantee etc.
and will be released after letter of satisfaction from end user/relevant department
after one year.

11. Successful bidder shall have to enter into contract on standard terms & conditions
of bidding regarding items, technical specifications, their costs, delivery time,
removal of defects, warranty, inspection & completion certification of qualitative
and quantitative aspects, billing, payments, closing of contract and other necessary
terms.

12. The successful bidder shall have to sign a prescribed agreement on the stamp
paper of prescribed value (i.e., 0.25% of the total ordered cost if ordered cost
exceeds 0.1 million) duly stamped by the notary public.

13. Financial proposals must be quoted in Pak Rupees only inclusive of all taxes.
14. In case of holiday or unforeseen situation resulting closure of University on the
date of opening, bids shall be submitted/ opened on next working day at the same
time & venue.

15. Technical brochure, diagrams, drawings containing detail specifications about

material, make, qualities and, functionalities of all the components must be
provided with the bid. The bidder has to ensure that all the components used for
the required supplies are genuine and original. Bids proposing substandard, low
quality, refurbished or copy items shall be rejected.

Documentary evidence

INVITATION OF BIDS FOR PROCUREMENT OF COLOR PRINTER UOG AT UOG

IFB No. UOG/P/2016-17/M&E/17

showing genuineness of brand name, model and country of origin of the product so
offered should also be attached.

16. Technical bid must contain Call Deposit Number, date and issuing bank, city only
as proof. Bidding organization shall neither attach copy nor disclose amount of
CDR in its Technical bid.

17. Flags may be applied putting in order all necessary documents and particulars to
these instructions. Page numbers should be written on entire proposal both
technical & financial together with sign & stamp of authorized officials.

18. Bidding organization is expected to quote technical proposal in accordance to bid

form. In case it intends to use its own pattern of bid form then every component
offered

by

bidding

organization

must

be

clearly

identified

about

its

matching/reference component number given in Universitys prescribed bid form.

19. Financial bids must be quoted component wise in sequence similar to technical bid
form and total financial costs offered must be clearly mentioned both in words and
figures without any cutting/erasing/overwriting in legible ink or printed form.
Financial bids must be inclusive of all taxes, FOR Gujrat prices basis.

20. Quantity may vary at the time of supply order.

21. Bidding organization should submit an affidavit about its present and past status
of

non-black

listing

by

Govt.

and

its

subsidiary

organizations/departments/autonomous bodies.

22. "Under rule 21(1) of Punjab Procurement Rules 2014, University management may,
for a specified period, debar a bidder or contractor from participating in any public
procurement process, if the bidder or contractor has:
(i)
Acted in a manner detrimental to the public interest or good practices.
(ii)
Consistently failed to perform his obligation under the contract.
(iii) Not performed the contract up to the mark.
(iv) Indulged in any corrupt practice."

INVITATION OF BIDS FOR PROCUREMENT OF COLOR PRINTER UOG AT UOG

IFB No. UOG/P/2016-17/M&E/17

Part-C

23. Bidder Profile

Firm Name
Entity of Firm
Nature of Business

Individual

Partnership

Manufacturer

Company

Other

Vendor/Supplier

Addresses / Branches

Telephone / Fax
Email
Date & Place of Registration
Companys NTN / Sales Tax
Reg. No.
Owners Detail

NTN ________________________ S.T.N.___________________________

Name: ______________________ CNIC ___________________________
Address_______________________________________________________

No. of Employees
Year of Establishment
2013-14

2014-15

2015-16

Annual Sales

i)_____________________________ ii)_____________________________
Five Major Clients

iii)____________________________ iv) ___________________________

v) ____________________________

Bank Details

Bank:______________________

A/c #________________________

SIGNATURE

INVITATION OF BIDS FOR PROCUREMENT OF COLOR PRINTER UOG AT UOG

IFB No. UOG/P/2016-17/M&E/17

Part-D
TECHNICAL REQUIREMENT
SPECS
ESTIMATED COST:

0.125 Million

QTY: 01
Machine Type: Color Laser Printer

Paper Size: A3, A4

Printing Method: Laser Beam Printing
Max Resolution: upto 1200x1200 dpi
Paper Input: Standard Cassete
Duplex Printing: Yes
USB
Network: Ethernet 10/100 T
Speed: upto 20 ppm