COST CENTER

ACCOUNTING
ACCOUNTS
PAYABLE
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XK01 Functionality
All Master Data in company may be managed centrally. The vendor master consists of
financial and purchasing data. The financial data is used to register all accounting data
necessary e.g. to be able to pay the vendor for its delivered services. The finance
department will maintain this data. The creation of the new vendor master consists of two
phases:
1. The purchasing department (supplier administrator) will create the necessary
purchasing data and block the vendor for purchasing. After the qualification process
the vendor is (if approved) unblocked,
2. Then the finance department is informed about the new vendor master and a
responsible person will enter the financial data in the vendor master (e.g.
reconciliation GL account). This phase SS is done per company code.
ScenarioSS
Purchasing Department informed you that a new vendor master was approved and
unblocked. You need to enter now additional data.ssss
Requirements SSS
Created and approved vendor purchasing master data.

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Menu Path

Accounting Financial Accounting Accounts Payable

Master records Maintain centrally XK01 - Create

Transaction Code

XK01

Double click on XK01 Create

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ACCOUNTING
ACCOUNTS
PAYABLE
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Create Vendor: Initial Screen

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Update the following fields:

Field Name

Field Description

Values

Vendor

Code identifying the vendor

account. The vendor
purchasing data were already
created by purchasing dept. so
you should receive this number
from purchasing department.

Example: 100042

Company code

Code identifying a separate

legal entity for which a separate
set of accounts is maintained
for external reporting purposes

Example: 5200

Purch. organization

Organizational unit within

Logistics, subdividing an
enterprise according to the
requirements of Purchasing

Example: US01

Account group

Code used to determine the

classification of the account
(this data should appear
automatically)

Example: GEV

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0.

Click Enter Button

to confirm your entries.

Create Vendor: Accounting information Accounting

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Update the following fields:

Field Name
Rec. Account

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Click Enter Button

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Description
Enter GL account here. The
account must be defined as a
reconciliation account for
vendors

Values
Example: 213320

to confirm your entries.

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0.

Update the following fields:

Field Name

0.

Field Description

Values

Payment terms

Key for defining payment terms.

It consists of cash discount
percentages and payment
periods.

Example: 0002

Payment methods

Code of pay. Method. It is used

to perform automatic outgoing
payment.

Example: T

Click Next Button

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ACCOUNTING
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Create Vendor: Correspondence Accounting

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To update the vendor master, click Save Button

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The message bar displays Vendor number 100042 was created in company code
5200.

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