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Governance Reporting

This template has been built in consultation with the sector. It is designed to reflect the key information re
boards for the majority of organisations. It will need adapting for individual circumstances.

This is a governance document. It is designed to serve the needs of the board for clear, concise, aggregat
information. It is not a set of management accounts and nor does it provide the level of detail that may b
finance sub-committee.
Any board should have made it clear to management what information is required. This should come from
in the strategic plan, the financial policies and delegations and any particular areas of risk that concerns t
board and management should also have agreed on lead measures such as staff and stakeholder satisfa
retention levels, efficiency rates, renewalsetc. which contribute to the higher level outcomes.
Management should not be left guessing the information requirements of the board.

ect the key information required by


mstances.

r clear, concise, aggregated


evel of detail that may be required by a

d. This should come from the measures


eas of risk that concerns the board. The
ff and stakeholder satisfaction,
vel outcomes.
of the board.

Monthly Reporting Template


Proudly created by Hayes Knight
This report template provides a basic outline for the presentation of monthly reports, both financial and non financial. It is intended to be modified to fit the specific requriements
of each organisation.
Note that data should only be entered into cells coloured light blue:
Please enter the following information in the cells below. Other data can be made directly onto the worksheets, in the light blue cells.
Reporting entity name:
Reports for the 12 months begining :
Report for the month of:

Example Sporting Organisation


1 July 14
Aug-14

This template has four worksheets in addition to this introduction section:


Summary Report: A high level overview of key financial measures. No data input is required in this section but commentary can be added.
Financial Report: A detailed financial analysis of both the latest month and year to date, together with graphs relating to key items.
Non Financial Statistics: A detailed analysis of non financial metrics, including environmental and human resources.
Financial Data Input: Input required of monthly financial data and full year budgets. Enter data only in the blue cells.
Terminology:
The following terms are used within this template:
Working Capital: a measure of the entity's ability to pay its costs as they fall due. It is the sum of all current assets that the entity has (cash, accounts receivable)
less current liabilities (bank overdraft, accounts payable).
Days Covered by Net Liquid Assets: an indication of how many days an entity could handle short term cashflow problems. It calculates how many days operational expenditure can be
paid for from cash and other liquid assets held. A common benchmark is 90 days cover.
Equity: the sum of all the assets that the entity has, less all the liabilities that is has. Negative equity indicates that the entity is in an insolvent position.
Overdue Receivables: amounts collectable by the organisation for services performed or fees levied that should already have been received.
Overdue Payables: amounts payable by the organisation for goods or services received that should already have been paid.
Secured Revenue: income streams that have been contracted for prior to the commencement of the financial year.
Unsecured Revenue: income streams that are anticipated and budgeted for but have not been secured or contracted at the commencement of the financial year.
Traffic Light Colour Coding
In certain areas of the report, figures will be highlighted Green, Yellow or Red. Green shading applies to items that are equal to or better than forecast, yellow for items below forecast but
within 10% of forecast and red for items that are greater than 10% below forecast.
Note: As this template contains many automated features, adding or removing columns or rows may cause functionality to be lost. For queries regarding the template or to obtain
a quote to customise the template to meet your specific needs, please contact:
Tristan Dean
Hayes Knight North Limited
Email: tristan.dean@hayesknight.co.nz
Phone: 09 414 5444

Summary Monthly Report : Example Sporting Organisation

FINANCIAL
Reporting Month:

Aug-14

Financial Performance

Total Income
Total Expenses
Net Surplus

Aug-14

$
$
$

Actual
1,295
1,029
266

$
$
$

YTD

Budget
1,650 -$
1,315 $
335 -$

Variance
355
286
69

2,000
18.75%
50
790

Remaining unsecured budgeted income:


Percentage of full year unsecured income collected:
Amount ahead/behind unsecured income budget:
Latest expected full year surplus/shortfall in unsecured income:

$
-$

$
$
$

Actual
2,470 $
2,338 $
132 $

Budget
3,177 -$
2,630 $
547 -$

Fina
Variance
707
292
415

$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$-

Revenue

Income in August was higher than expected due to a one off grant being received from XYZ. However, program and training course expenses were significantly over budget due to having to
rewrite manuals and procedures.

Financial Position

Aug-14

Cash On Hand

1,160

Working Capital

1,301

Total Assets
Total Liabilities
Total Equity

$
$
$

2,801
1,335
1,466

Overdue Receivables
Overdue Payables

$
$

350
170

Insert Commentary

$1,200
$1,000
$800

40

Lates t
Foreca
st

$400
$200
$-

Days Covered by Net Liquid Assets

60

Actual

$600

-$200

Monthly Net Surplus

Budge
t

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

Insert Commentary

$800
$600
$400
$200
$-$200 Jul-14
-$400
-$600
-$800
-$1,000
-$1,200

Insert Commentary

Immediate Cash Reserves/(Cash Shortfall)

100
80

Cashflow Budget, Actual and Forecast

$1,400

$1,200

Days
Cove
r
Targe

$1,000
$800
$600
$400

$3,000
$2,500
$2,000
$1,500
$1,000
$500
$-

S ep-14 No

60

Cove
r
Targe
t
Days

40
20
0

Jul-14

Oct-14

Jan-15

$800

$1,000
$500
$-

$600
$400
$200
$-

Apr-15

Jul-14
Insert Commentary

S ep-14

Nov-14

Jan-15

Mar-15

May-15

Insert Commentary

Insert Commentary

Summary Monthly Report : Example Sporting Organisation

DIVISIONAL RESULTS
Reporting Month:

Aug-14

YTD Net Surplus By Division


$40
$35
$30
$25
$20
$15
$10
$5
$-

Division 1

Division 2

Division 3

Division 4

Division 5

Current Month Net Surplus by Division


$15

$15
$10
$5
$-$5
-$10
Insert Commentary/Overall Summary

Division 1

Division 2

Division 3

Division 4

Division 5

[ insert logo here]

Financial Performance - Year to Date

Actual
Budget

Revenue

Expens es

Net S urplus

et Surplus Budget, Actual and Latest Forecast


Budg
et
Actual
S ep-14 Nov-14

Jan-15

Mar-15 May-15

Surplus Forecast

Lates t
Forec
as t

[ insert logo here]

Actual
Budget
Variance

on 5

Actual
Budget
Variance

Monthly Financial Report : Example Sporting Organisation

[ inse

Financial Summary for This Month : Example Sporting Organisation


Statement of Financial Performance

Aug-14

Aug-14

Aug-14

Aug-14

YTD

YTD

YTD

YTD

Actual

Budget

Var $

Var %

Actual

Budget

Var $

Var %

100

100

0%

215

200

15

8%

Sponsorship Income (Secured)

80

100

(20)

-20%

130

200

(70)

-35%

Sponsorship Income (Unsecured)

75

100

(25)

-25%

225

200

25

13%

800

950

(150)

-16%

1,300

1,777

(477)

-27%

Grants (Unsecured)

75

100

(25)

-25%

225

200

25

13%

Event Income

80

100

(20)

-20%

130

200

(70)

-35%

Other Income

75

100

(25)

-25%

225

200

25

13%

Other Income

10

100

(90)

-90%

20

200

(180)

-90%

Other Income

0%

0%

Other Income

0%

0%

Other Income

0%

0%

Other Income

0%

0%

Other Income

0%

0%

Other Income

0%

0%

Income
Membership Fees

Grants (Secured)

Total Income

1,295

1,650

(355)

-22%

2,470

3,177

(707)

-22%

Monthly Financial Report : Example Sporting Organisation

[ inse

Expenses
150

200

50

25%

350

400

50

13%

Advocacy

90

100

10

10%

190

200

10

5%

Audit Fees

0%

0%

Depreciation

150

200

25%

350

400

50

13%

Interest Charges

150

200

50

25%

350

400

50

13%

Programs and Training Courses

150

200

50

25%

350

400

50

13%

90

100

10

10%

190

200

10

5%

0%

0%

Other

150

200

50

25%

350

400

50

13%

Other

90

100

10

10%

190

200

10

5%

Other

0%

0%

100%

12

12

0%

Administration Costs

Talent Development
Event Costs

50

Other

Other

0%

Other

0%

0%

Other

0%

0%

Other

0%

0%

Other

0%

0%

Other

0%

0%

Other

0%

0%

Other

0%

0%

Other

0%

0%

Total Expenses
Net Surplus / (Deficit)

100%

1,029

1,315

286

22%

2,338

2,630

292

11%

266

335

(69)

-21%

132

547

(415)

-76%

Variance Explanations and Commentary

Grants (Secured) - secured grant income was incorrectly budgeted for in the current month based on contracts in place at the beginning of the year. Likely to be as budgeted for the re

Monthly Financial Report : Example Sporting Organisation


Program and Training courses - unexepcted costs incurred due to having to rewrite manuals for rule changes

[ inse

Monthly Financial Report : Example Sporting Organisation

[ inse

Total Income - Actual v Budget

Total Expenses

$2,000

$3,000
$2,500

$1,500
Actual
Budget

$1,000

$2,000
$1,500
$1,000

$500
$500
$-

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

$-

May-15

Jul-14

Net Profit - Actual v Budget


$1,400

$200

$1,200
Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

-$200

Budget

Mar-15

$800
$600

-$600

$400

-$800

$200

-$1,000

$-

-$1,200

Jul-14

S ep-14

Nov-14

Jan-15

Profit Forecast

Unsecured Sponsorship Income


$160

$3,000

$140

$2,500
$2,000

$120
$100

Jan-15

$1,000

May-15
Actual

-$400

Nov-14

Total Grant Income - Actual v Budg

$400

$-

S ep-14

$1,500

Actual

$1,000

$2,623
$2,208

Mar-15

Profit Forecast

Unsecured Sponsorship Income


$160
Monthly
Financial Report : Example Sporting Organisation
$140

$2,500
$2,000

$120

$1,500

$100

Actual
Budget

$80

$1,000
$500
$-

$60
$40
$20
$-

$3,000

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

$2,623
$2,208

[ inse

Monthly Financial Report : Example Sporting Organisation

Remaining Unsecured Budgeted Income

2,000

Year to Date Unsecured Income Received

450

Year to Date Unsecured Income (Budget)

400

YTD Variance against budget

50

[ inse

Unsecured Income Statu


$2,400
$2,500
$2,000
$1,500
$450

$1,000
$500
$-

Percentage of full year budgeted unsecured income received:


Total unsecured income required to meet full year budget:

18.75%
$

Latest estimate of unsecured income for remainder of year:


Expected full year surplus/shortfall:

1,950
1,160

-$

790

Sponsorship Income

Grant Funding

$3,000

$12,000

$2,500

$10,000

$2,000

Budgeted
Confirmed

$1,500

Forecast

$8,000
$6,000

$1,000

$4,000

$500

$2,000

$-

Jul-14

Sep-14

Nov-14

Jan-15

Mar-15

Unsecured Revenue, Grant and Sponsorship Commentary

May-15

$-

Jul-14

Sep-14

Nov-14

Jan-15

Mar-15

Ma

Monthly Financial Report : Example Sporting Organisation


Enter Commentary

[ inse

Monthly Financial Report : Example Sporting Organisation


Summary Statement of Financial Position

[ inse

Aug-14

Days Covered by Net Liquid Asset

Actual
Current Assets

2,581

Current Liabilities

1,280

Working Capital

1,301

90
80
70
60
50
40
30
20
10
0

220

Fixed and Long Term Assets

55

Term Liabilities

1,466

Equity

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May

Receivables Aging Profile


Ratios and Analysis

Actual

Target

Variance

Working Capital Ratio

2.02

1.10

0.92

Overdue Receivables

350

28.00%

Overdue Payables

170

14.53%

100%
80%
60%
40%

15.00%
5.00%

-13.00%
-9.53%

20%
0%

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

Cashflow Budget, Actual and Forecast


$1,400

Payables Aging Profile

$1,200

100%

$1,000

Budget

$800
$600

80%

Actual

60%

Latest Forecast

40%

$400

20%

$200

0%

$-$200

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

$400

20%

$200
Monthly
Financial Report : Example Sporting Organisation
$-$200

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

0%

Jul-14

May-15

Variance Explanations and Commentary

Divisional Results
Current Month
Division 1
Income
Expenses
Surplus (Deficit)
Division 2
Income
Surplus (Deficit)
Surplus
Division 3
Income
Expenses
Surplus (Deficit)
Division 4
Income
Expenses
Surplus (Deficit)

Year to Date

Actual

Budget

Variance

Actual

Budget

Variance

10
5
5

8
5
3

2
2

60
28
32

16
10
6

44
18
26

Actual

Budget

Variance

Actual

Budget

Variance

10
5
5

7
5
2

3
3

65
27
38

14
10
4

51
17
34

Actual

Budget

Variance

Actual

Budget

Variance

10
5
5

9
5
4

1
1

58
26
32

18
10
8

40
16
24

Actual

Budget

Variance

Actual

Budget

Variance

10
5
5

10
5
5

57
25
32

20
10
10

37
15
22

S ep-14

Nov-14

Jan-15

Mar-15

[ inse
May-15

Monthly Financial Report : Example Sporting Organisation


Division 5
Income
Expenses
Surplus (Deficit)

[ inse

Actual

Budget

Variance

Actual

Budget

Variance

10
5
5

20
5
15

(10)
(10)

56
24
32

40
10
30

16
14
2

Income down on budget due to planned in


Costs will reduce going forward now that th
hold indefinitely.

YTD Net Profit By Division


$40
$35
$30
$25
$20
$15
$10
$5
$-

Division 1

Division 2

Division 3

Division 4

Division 5

[ insert logo here]

YTD plus
Remaining Budget

1,215

1,130

1,225

9,526

1,225

1,130

1,225

1,020

17,696

[ insert logo here]

2,350

1,190

36

2,350

2,350

2,350

1,190

36

2,350

1,190

36

60

15,488

2,208

contracts in place at the beginning of the year. Likely to be as budgeted for the rest of the year.

hanges

[ insert logo here]

[ insert logo here]

Total Expenses
$3,000
$2,500
$2,000

Actual
Budget

$1,500
$1,000
$500
$-

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

Total Grant Income - Actual v Budget


$1,400
$1,200
$1,000
Actual

$800

Budget

$600
$400
$200
$-

Jul-14

S ep-14

Nov-14

Jan-15

Profit Forecast

$3,000
$2,500
$2,000
$1,500
$1,000

$2,623
$2,208

Mar-15

May-15

Profit Forecast

$3,000

$2,623
$2,208

[ insert logo here]

$2,500
$2,000
$1,500
$1,000
$500
$-

$124

[ insert logo here]

Unsecured Income Status


$2,400
$2,500

$1,610

$2,000
$1,500
$450

$1,000
$500
$-

Grant Funding
$12,000
$10,000
$8,000

Budgeted
Confirmed

$6,000

Forecast

$4,000
$2,000
$-

Jul-14

Sep-14

Nov-14

Jan-15

Mar-15

May-15

[ insert logo here]

[ insert logo here]


Days Covered by Net Liquid Assets
90
80
70
60
50
40
30
20
10
0

Days Cover

Target Days

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

Receivables Aging Profile


100%

Three months
or more
overdue

80%
60%

Two months
overdue

40%
20%
0%

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

One month
overdue
Current

Payables Aging Profile


100%
Three months or
more overdue

80%
60%

Two months
overdue

40%
20%
0%

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

May-15

One month
overdue
Current

20%
0%

Jul-14

S ep-14

Nov-14

Jan-15

Mar-15

One month
overdue

[ insert
logo here]
May-15
Current

[ insert logo here]


Income down on budget due to planned initiative not taking place.
Costs will reduce going forward now that the project has been put on
hold indefinitely.

ofit By Division

n3

Actual
Budget
Variance

Division 4

Division 5

Monthly Non Financial Measures: Example Sporting Organisation


Human Capital KPIs

Note: Enter data only in the cells coloured:

Employee Retention (% of total FTE Staff)

Total number of Staff


Total Staff Retention Rate

Jul 14

Aug 14

Sep 14

Oct 14

Nov 14

42

38

38

38

42

Dec 14

Jan 15

Feb 15

Mar 15

Apr 15

100.00%
100.00%

91.00%
100.00%

91.00%
100.00%

91.00%
100.00%

91.00%
100.00%

100.00%

100.00%

100.00%

100.00%

100.00%

Jul 14

Aug 14

Sep 14

Oct 14

Nov 14

Dec 14

Jan 15

Feb 15

Mar 15

Apr 15

Operational Staff

Administration Staff

2
-

2
-

6
-

2
-

2
-

Jul 14

Aug 14

Sep 14

Oct 14

Nov 14

Dec 14

Jan 15

Feb 15

Mar 15

Apr 15

Training Hours

10

10

10

10

10

Targeted Training Hours

15

15

15

15

15

15

15

15

Target Retention Rate

Unplanned Absenteeism (Days)

Target Unplanned Absenteeism

Employee Hours Spent on Training and Development

15

15

Monthly Non Financial Measures: Example Sporting Organisation


Environmental
Electricity and Power Consumption (kWh of energy)
Jul 14

Aug 14

Sep 14

Oct 14

Nov 14

Dec 14

Jan 15

Feb 15

Mar 15

Apr 15

Current Year Actual

1,100

1,000

950

1,500

1,000

Current Year Target

1,200

1,300

1,150

1,200

952

900

900

900

900

900

Prior Year Usage

1,300

1,300

1,300

1,300

1,300

1,300

1,300

1,300

1,300

1,300

Variance on Prior Year

(200)

(300)

(350)

200

(300)

YTD Variance on Prior Year

(200)

(500)

(850)

(650)

(950)

(950)

(950)

(950)

(950)

(950)

Jul 14

Aug 14

Sep 14

Oct 14

Nov 14

Dec 14

Jan 15

Feb 15

Mar 15

Apr 15

Current Year Actual

55

55

45

45

20

Current Year Target

40

40

40

40

40

40

40

40

40

40

Prior Year Usage

Water Usage (m usage per day)

50

50

50

50

50

50

50

50

50

50

Variance on Prior Year

(5)

(5)

(30)

YTD Variance on Prior Year

10

(30)

(30)

(30)

(30)

(30)

(30)

Jul 14

Aug 14

Sep 14

Oct 14

Nov 14

Dec 14

Jan 15

Feb 15

Mar 15

Apr 15

Current Year Actual

120

115

150

115

95

Current Year Target

120

120

120

120

120

120

120

120

120

120

Prior Year Usage

110

110

110

110

110

110

110

110

110

110

Variance on Prior Year

10

40

(15)

YTD Variance on Prior Year

10

15

55

60

45

45

45

45

45

45

Plastic Rubbish (kg)

Monthly Non Financial Measures: Example Sporting Organisation

[ insert logo here]

May 15

Jun 15

100.00%

100.00%

May 15

Jun 15

May 15

Jun 15

Year to Date
50

15

15

180

[ insert logo here]

May 15

Jun 15

900

900

1,300

1,300

(950)

(950)

May 15

Jun 15

40

40

50

50

(30)

(30)

May 15

Jun 15

120

120

110

110

45

45

Target

[ insert logo here]

Financial Summary for This Month : Example Sporting Organisation

Note: Enter data only in the cells coloured:

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

115
50
150
500
150
50
150
10
1,175

100
80
75
800
75
80
75
10
1,295

95
120
60
1,200
60
120
60
10
1,725

109
75
110
750
110
75
110
10
1,349

100
150
100
1,100
100
150
100
10
1,810

200
100
3
200
200
200
100
3
200
100
3
-

150
90
3
150
150
150
90
3
150
90
3
-

175
250
3
175
175
175
250
3
175
250
3
-

220
30
3
220
220
220
30
3
220
30
3
-

190
10
3
190
190
2,100
10
3
190
10
3
-

Dec-14

Jan-15

Feb-15

Mar-15

Financial Performance - Actual


Income
Membership Fees
Sponsorship Income (Secured)
Sponsorship Income (Unsecured)
Grants (Secured)
Grants (Unsecured)
Event Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Total Income
Expenses
Administration Costs
Advocacy
Audit Fees
Depreciation
Interest Charges
Programs and Training Courses
Talent Development
Event Costs
Other
Other
Other
Other

Financial Summary for This Month : Example Sporting Organisation


Other
Other
Other
Other
Other
Other
Other
Other
Other

Net Surplus / (Deficit)

Note: Enter data only in the cells coloured:

1,309

1,029

1,634

1,199

2,899

(134)

266

91

150

(1,089)

Financial Summary for This Month : Example Sporting Organisation


Financial Position - Actual
Current Assets
Cash at Bank/(Bank Overdraft)
Inventory
Accounts Receivable
GST Receivable
Other Current Assets
Other Current Assets
Other Current Assets
Other Current Assets
Other Current Assets
Current Liabilities
Accounts Payable
GST Payable
Income Received in Advance
Other Current Liabilities
Other Current Liabilities
Other Current Liabilities
Other Current Liabilities
Other Current Liabilities
Other Current Liabilities

Working Capital
Fixed Assets and Long Term Investments
Plant and Equipment
Intangible Assets
Other
Other
Other
Other

Note: Enter data only in the cells coloured:

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

1,130
20
1,200
5
2,355

1,160
20
1,396
5
2,581

1,010
20
1,445
5
2,480

1,180
20
1,497
5
2,702

1,120
20
418
5
1,563

1,200
50
50
10
1,310

1,170
50
50
10
1,280

978
50
50
10
1,088

1,050
50
50
10
1,160

1,200
50
50
10
1,310

1,045

1,301

1,392

1,542

253

100
100
10
-

110
100
10
-

110
100
10
-

110
100
10
-

260
100
10
-

Financial Summary for This Month : Example Sporting Organisation


Other
Term Liabilities
Bank Debt
Other
Other
Other
Other
Other

Equity

Receivables Aging
Current
One month overdue
Two months overdue
Three months or more overdue

Payables Aging
Current
One month overdue
Two months overdue
Three months or more overdue

Note: Enter data only in the cells coloured:

210

220

220

220

370

50
5
55

50
5
55

50
5
55

50
5
55

50
5
55

1,200

1,466

1,557

1,707

568

Jul-14

Aug-14

Sep-14

Oct-14

900
100
100
150
1,250

900
100
100
1,100

900
75
975

1,200
100
50
50
1,400

Check Total

Check Total

Check Total

Check Total

1,000
70
100
1,170

900
50
28
978

800
100
100
50
1,050

1,100
100
1,200

900
100
100
100
1,200

1,000
200
1,200

Nov-14

Dec-14

Jan-15

Feb-15

Financial Summary for This Month : Example Sporting Organisation

Note: Enter data only in the cells coloured:

Financial Performance - Budget

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

Income
Membership Fees
Sponsorship Income (Secured)
Sponsorship Income (Unsecured)
Grants (Secured)
Grants (Unsecured)
Event Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Other Income
Total Income

100
100
100
827
100
100
100
100
1,527

100
100
100
950
100
100
100
100
1,650

100
100
100
776
100
100
100
100
1,476

100
100
100
800
100
100
100
100
1,500

100
100
100
800
100
100
100
100
1,500

100
100
100
1,000
100
100
100
100
1,700

100
100
100
850
100
100
100
100
1,550

100
100
100
800
100
100
100
100
1,500

100
100
100
800
100
100
100
100
1,500

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

Expenses
Administration Costs
Advocacy
Audit Fees
Depreciation
Interest Charges
Programs and Training Courses
Talent Development
Event Costs
Other
Other
Other
Other

Financial Summary for This Month : Example Sporting Organisation


Other
Other
Other
Other
Other
Other
Other
Other
Other
Total Expenses
Net Surplus / (Deficit)

Note: Enter data only in the cells coloured:

1,315

1,315

1,315

1,315

1,315

1,315

1,315

1,315

1,315

212

335

161

185

185

385

235

185

185

Financial Summary for This Month : Example Sporting Organisation

Note: Enter data only in the cells coloured:

Cash Position and Requirements Forecast

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

Budgeted Month End Cash Balance


Actual Month End Cash Balance
Variance

120
1,130
1,010

100
1,160
1,060

(30)
1,010
1,040

100
1,180
1,080

120
1,120
1,000

90
1,000

60
1,000

90
1,000

85
1,000

Latest Projected Cash Position

1,130

1,160

1,010

1,180

1,120

1,090

1,060

1,090

1,085

Actual Month End Cash Position


Short Term Cash Requirement
Cash Reserves/(Shortfall)

1,130
120
1,010

1,160
120
1,040

1,010
120
890

1,180
120
1,060

1,120
120
1,000

Financial Performance Forecast

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

212
(134)
(134)

335
266
266

161
91
91

185
150
150

185
(1,089)
(1,089)

385
550

235
100

185
30

185
50

Budgeted Surplus (Deficit)


Actual Surplus
Latest Forecast Surplus

Financial Position - Targets

Annual

Working Capital Ratio Target


Current Receivables Target
Current Payables Target
Days Covered by Liquid Assets

1.10
85.00%
95.00%
90

(Your target ratio of current assets to current liabilities)


(Percentage of total Accounts Receivables expected to be paid on time rather than being overdue)
(Percentage of total Accounts Payable expected to be paid on time rather than being paid late)
(Benchmark days operating expenditure covered by net liquid assets)

Financial Summary for This Month : Example Sporting Organisation

Divisional Reporting - Actual

Note: Enter data only in the cells coloured:

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

10
5
5

10
5
5

10
5
5

10
5
5

20
8
12

10
5
5

10
5
5

10
5
5

10
5
5

25
7
18

10
5
5

10
5
5

10
5
5

10
5
5

18
6
12

10
5
5

10
5
5

10
5
5

10
5
5

17
5
12

10
5
5

10
5
5

10
5
5

10
5
5

16
4
12

Division 1
Income
Expenses
Surplus (Deficit)
Division 2
Income
Surplus (Deficit)
Surplus
Division 3
Income
Expenses
Surplus (Deficit)
Division 4
Income
Expenses
Surplus (Deficit)
Division 5
Income
Expenses
Surplus (Deficit)

Financial Summary for This Month : Example Sporting Organisation

Divisional Reporting - Budget

Note: Enter data only in the cells coloured:

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

8
5
3

8
5
3

8
5
3

8
5
3

12
5
7

8
5
3

8
5
3

8
5
3

8
5
3

7
5
2

7
5
2

7
5
2

7
5
2

11
5
6

7
5
2

7
5
2

7
5
2

7
5
2

9
5
4

9
5
4

9
5
4

9
5
4

10
5
5

9
5
4

9
5
4

9
5
4

9
5
4

10
5
5

10
5
5

10
5
5

10
5
5

9
5
4

10
5
5

10
5
5

10
5
5

10
5
5

20
5
15

20
5
15

20
5
15

20
5
15

20
5
15

11
5
6

11
5
6

11
5
6

11
5
6

Division 1
Income
Expenses
Surplus (Deficit)
Division 2
Income
Expenses
Surplus (Deficit)
Division 3
Income
Expenses
Surplus (Deficit)
Division 4
Income
Expenses
Surplus (Deficit)
Division 5
Income
Expenses
Surplus (Deficit)

Financial Summary for This Month : Example Sporting Organisation

Grant Funding
Budgeted YTD Total Grant Funding
Confirmed Total Grant Funding
Projected Total Grant Funding

Note: Enter data only in the cells coloured:

Jul-14

Aug-14

Sep-14

Oct-14

Nov-14

Dec-14

Jan-15

Feb-15

Mar-15

927
650
650

1,977
1,525
1,525

2,853
2,785
2,785

3,753
3,645
3,645

4,653
4,845
4,845

5,753
4,845
5,500

6,703
4,845
6,200

7,603
4,845
6,800

8,503
4,845
7,000

200
200
200

400
355
355

600
535
535

800
720
720

1,000
970
970

1,200
970
1,300

1,400
970
1,450

1,600
970
1,680

1,800
970
1,890

Sponsorship Funding
Budgeted YTD Total Sponsorship Funding
Confirmed Total Sponsorship Funding
Projected Total Sponsorship Funding

Apr-15

May-15

Jun-15

Total

519
475
495
4,350
495
475
495
50
7,354

935
480
15
935
935
2,845
480
15
935
480
15
-

8,070

(716)

Apr-15

May-15

Jun-15

Mar-15

Apr-15

May-15

Jun-15

Apr-15

May-15

Jun-15

Total

100
100
100
800
100
100
100
100
1,500

100
100
100
800
100
100
100
100
1,500

100
100
100
800
100
100
100
100
1,500

1,200
1,200
1,200
10,003
1,200
1,200
1,200
1,200
18,403

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

200
100
3
200
200
200
100
3
200
100
3
6

2,400
1,200
36
2,400
2,400
2,400
1,200
36
2,400
1,200
36
72

1,315

1,315

1,315

15,780

185

185

185

2,623

Apr-15

May-15

Jun-15

110
1,000

70
1,000

65
1,000

1,110

1,070

1,065

Apr-15
185
30

May-15
185
30

Jun-15
185
50

Total
2,623
(716)
124

Apr-15

May-15

Jun-15

Total

60
28
32

65
27
38

58
26
32

57
25
32

56
24
32

Apr-15

May-15

Jun-15

Total

8
5
3

8
5
3

8
5
3

100
60
40

7
5
2

7
5
2

7
5
2

88
60
28

9
5
4

9
5
4

9
5
4

109
60
49

10
5
5

10
5
5

10
5
5

119
60
59

11
5
6

11
5
6

11
5
6

177
60
117

Apr-15

May-15

Jun-15

9,403
4,845
8,000

10,303
4,845
8,500

11,203
4,845
9,500

2,000
970
2,200

2,200
970
2,400

2,400
970
2,800