MM Users Guide Ver2 16052014 PDF

ERP MM End User Guide

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Version : 2.0
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16.05.2014
Version: 2.0 dated 16.05.2014
Page 1 of 72

BSNL ERP MM End Users Guide
Index
Contents
Page No.
1. MM Module Structure ..3

2. BSNL Procurement Process in SAP.6
3. MM Documents Workflow/Release-Approval (SAP Work Place) Process...9
4. Purchase Requisition.13
5. Contract /APO.16
6. Purchase Order ..21
7. Service Entry Sheet ......................................................................................................................................... 27
8. Goods Receipt (MIGO)........................................................................................................................................ 32
9. Reservation and Goods Issue 36
10. Transfer of Material with in Plants ..39
11. Intra and Inter Company Transfer of Materials .42
12. Printouts of MM Documents .43
13. MM Module Reports ..47
14. Sub Contracting /Card Repairing Process and Gate Pass .51
15. Inventory Analysis and Inventory Scrapping ..59
15. MM Roles and authorization68
Page 2 of 72

Chapter -1 MM Module Structure
ERP Material Management Organization Structure
BSNL ERP
Material
Management.
Organization
Structure
Page 3 of 72
BSNL
(Client)
Telecom Circle
Company (26)
CTSD
(Plant)
SLOC
(Stores/Deptt.)
SSA
(Plant)
Telecom Project
Company
Circle (4)
Telecom Factory
Company (7)
Maintenance
Region
Company (4)
Training Centre
Company (6)
GM Region
(Plant)
SLOC
(Stores / Deptt.)
GM/DGM Region
(Plant)
SLOC
(Stores / Deptt.)
SLOC
(Stores /Deptt.)
SLOC
(Stores / Deptt.)
Page 4 of 72

MM Terminology
Company Code :Financial reporting (Balance Sheet/ Profit & Loss Accounts) are prepared at company code level. In BSNL all the telecom circl es, project circles,
maintenance regions etc. have been designated as a company code.
Plant:A plant is an organizational logistics unit that structures the enterprise from the perspective of procurement, material plan ning, production and
plant maintenance. Each plant is assigned to a company code. One company code can have several plants. A plant can be assigned to only one
company code. In BSNL, inventory valuation is done at plant level.
Storage Location:The storage location is an organizational unit where either inventory management on quantity basis or verification of services is carried out
within a plant. A storage location is assigned to a plant. A plant may cover several storage locations. A storage location can be assigned to only
one plant.
Purchase Organization:A Purchasing Organization is an organization level that negotiates conditions of purchase with vendors for one or more plants. BSNL has both
centralized and decentralized purchasing organization.
Purchase Group:A Purchase Group is the key for a buyer or group of buyers responsible for certain category of procurement activities. Purchase Groups will be
defined at a combination of departments (Telecom, Civil, Electrical, Marketing, Administration and Finance) and locations (Co rporate, Factories,
Circles, SSA, Projects, Telecom Regions and Training Centres)
Master Data Maintenance:Material Master

Material master is used in all material procurement processes. The creation of new material codes is handled by the Master Data Management
(MDM) Cell. When a Material Creation Request is received by the MDM Cell, it makes a duplicate check and, if valid, creates the material code in
the System.
Service Master
Service Masters are used to standardize externally procured services. At present Civil, Electrical service master are availab le in PRD/QAS system.
Page 5 of 72

Chapter-2 BSNL Procurement Process in SAP: Material and Service Purchase Process in BSNL:In BSNL, we procure the materials and services from external vendors for our day to day activities. Different scenarios of procurement are
as follows:
Special Works such as House-keeping,
Capital /Maintenance Works
Security, Legal Fees, Pest Control etc.
Without Notesheet approval
Material
Services
With Notesheet approval
From
PR
Vendor
selectio
n
PO/ APO
SES
MIRO
PM/PS
Directly
PR
Module
From
From PM
PM Order
Order
or
Manual/
Directly
/RFQ/
E tendering
or
or Di
Di rectl
rectl yy
Vendor
selection
PR
PO/ APO
PO/ APO
SES
PO/ APO
SES
MIGO
MIRO
MIRO
MIRO
Page 6 of 72

Payment through MM ProcessFor payment through MM Process bare minimum documents required in ERP are: Purchase Order, MIGO (Goods Receipt Note) or
Service Entry Sheet.
Vendor Payment once approved in note-sheet can be realized through ERP by Purchase Order and Service entry sheet/ Goods Receipt
through MIGO route in the following way:
a. Create a Purchase order by T-Code me21n. Data required for creating a PO is Vendor Code, GL Code and Cost Centre along with
Purchase Organization, Purchase Group, Company Code, Plant, Storage Location, Account Assignment, tax code and Item
Category. All these data can be searched and help of account personnel may be taken for clarification.
b. Purchase order once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next
higher authority through the workflow by writing the user ids of the reviewer and Final Approver.
c. After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services marked
in the P.O. In case the Purchase Order is for procurement of Material, then Goods Receipt is to be done with the help of T -code
MIGO.
d. Service Entry sheet once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next
higher authority through the workflow by writing the user ids of the reviewer and Final Approver. There is no workflow for MIGO
approval
e. The original vendor invoice is forwarded to Finance section for payment either with copies of PO and material document/SES
or mentioning ERP system generated PO no. and SES/Material document no. in sanction memo as per their requirement. AO
(Claims) in Finance section run the T-code MIRO, Invoice verification, and create liability. The created liability is forwarded to
competent authority through workflow for release of payment block and subsequent payment by Central Settlement Cell (CSS).
Page 7 of 72

1. Purchase Process as per BSNL Procurement Manual
The MM or Planning Cell compiles all the requirement of material /services to be procured and get the sanction of competent authority
through Purchase Requisition process. The appropriate vendor, meeting technical specifications is decided by manual tendering/ E
tendering process. An Advanced Purchase Order (APO) is placed to the vendor /vendors for submission of Bank Guarantee and signing of
legal contract. Once a contract is in place, purchase orders (work order) can be issued by competent executives during the validity of
contract.
However if a contract is not available/required, direct Purchase order can also be placed to the vendor based on
finalization of manual/e-tendering process.
Page 8 of 72

Chapter 3. MM Documents Workflow/Release-Approval (SAP Work Place) Process
MM Documents PR/APO/PO/SES are subject to release/Approval process in ERP. There are generally two releases R1 and R2. R2 R elease
is used for final approval of the document by the competent authority.
Once PR/APO/PO is created, it is stored in the inbox in SAP Business Workplace
PR/APO/PO entry in the inbox.
of the initiator and can be accessed by clicking the
Go to the main screen, click on SBWP icon.
Click on this Icon
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Go to the INBOX
Click on this Inbox.
On opening inbox the APO/ PO/ SES workflow pending at the user end is visible .
The below screen appears.
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4.
Ini tiator can view the PO by cli cking Display Tab
6.
Wri te the id of the reviewer
in Forward To Tab
10.
Wri te the user i d of the ini tiator
to return ba ck the document
5.
Contents of the
PO can be changed by
cli cking Change Tab
7.
9.
Press initiate button to forwa rd
Wri te the id of the Final
approver in the Final Release Tab
the document to reviewer
8.
Any notes tha t a re the part of approval
process can be wri tten in the Review window
Steps for Releasing/ approving PO in a workflow:

1.
2.
3.
4.
5.
6.
7.
8.
Click the SAP Business Workplace

.
Click the inbox
Click the entry containing the PO number to be released/ approved.
PO can be displayed by pressing Display Ta
Write the user id of the Reviewer in the Forward To tab.
Write the user id of the Final Approver in Final Release By Tab
Write any notes/ comments that are the part of the approval process in the Review window. Notes once written cannot be edited.
Press the initiate button to forward the document to reviewer. The document will now flow to the inbox of the reviewer and can
be accessed by clicking on it. Steps 4 to 8 are same for reviewer.
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9. If the reviewer thinks that there is something wrong in PO, then he can return back the PO document to the initiator by writing the
user id of the initiator in the Return To Tab and pressing the
Tab. Any comments/notes can be written in the Review Tab
(Step 8).
10. If everything is OK, then the reviewer will write the user id of the final approver in the Forward To Tab and along with its
comments in Review window will press the
tab. The PO document will now flows to the inbox of the Final approver.
11. If the Final approver thinks that there is something wrong in PO, then he can return back the PO document to the initiator by
writing the user id of the initiator in the Return To Tab. Any comments/notes can be written in the Review Tab (Step 8).
12. If everything is OK, then the Final approver will write its comments in the Review window and press the Green Flag
pressing the green flag, the PO document is said to be approved/ final released thereby completing PO process.
. On
11.
Write the user id of

Final approver
12.
Write the user id of the

initiator to return back the
document
13.
Final approver will click the Green Flag to

Approve/ Final Release the document
Page 12 of 72
Chapter 4. Purchase Requisition

A requisition defines the need for a material or service. It is the primary document in the purchasing cycle. Purchase Requisition for
services will be used to procure external services. The requisition is assigned a PR number which is subject to release/appro val through a
workflow process. Only after approval the requisition is available for further processing.
Requisition is analogous to estimate in tendering process. Purchase Order can be created with respect to approved Purchase Re quisition.
Write T-code me51n Create Purchase Requisition in title Bar and press enter. Below screen appears.
1.
Select document typeService Requisition
2.
Wri te Description of the

Requisition i n Header Note.
Steps for creating Purchase Requisitions:

1. Write PR Type. Select from dropdown. (a) need base requisition , (b) Service Requisition
2. Write Description of the Requisition in Header Note. The header note will be displayed in the print preview of PR.
3. Write Account Assignment as K (Cost center)
4. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material
Page 13 of 72

5. Write material Code in case material is to be procured
6. Write Description of item in Short Text and PO Quantity
7. Write material Group Code
8. Write Plant Code, 1002 in case of BSNL CO
9. Write
a. Purchase Organization 2000

b. Purchase Group 010, A10, I10, M10 in case of BSNL CO
6 . Wri te description of item
5.
Wri te
material code
in Short Text
9(a) Wri te Purchase

7. Wri te
Material Group
Organization
9(b) Wri te
Purchase Group
3 . Wri te Account
Assignment as K
4 . Wri te item category
D In case of Servi ce
Blank i n case of ma terial
Maintain Quantity
and Unit
12.
Ma intain
servi ces
13 . Wri te description of
item i n Short Text
8. Wri te
Plant Code
11. Wri te
Tracking No.
10. Wri te
Requisitioner name
16. Wri te Rate of the

Service to be procured
17. Wri te
G/L Account
15.
14. Wri te
Quantity
Wri te
Unit
18. Wri te Cost

Center
10. Write Requisitioner name

11. Write Tracking No. and press enter
Page 14 of 72

12. System will ask for maintaining Services in Item data Tab of the Create Purchase Requisition
13. Maintain services in Short Text. Short Text should be within 40 characters.
14. Write Quantity to be procured
15. Write the unit
16. Write the Gross price and press enter.
17. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter.
18. Once all the required fields are filled completely then select the Icon Check
at the top of the screen.
19. If system does not display any error message then we can save the document by clicking on the Save button
. and a
Requisition number is generated at the bottom of the screen.

20. Saved requisition can be viewed by T-Code me53n
21. Saved PRs can be changed by T-Code me52n
22. Purchase Requisition once created is complete only when it is Released by the Final Release authority and for approving/ releasing
the Purchase Requisition, there is a well defined workflow.
Page 15 of 72
Chapter 5. Contract /APO

A contract establishes a long-term agreement with a vendor to supply a material or service. Contracts may either be value contracts or
quantity contracts. Value contracts have a ceiling that is a monetary amount that should not be exceeded. A quantity contact specifies a
ceiling of goods or services that the vendor will provide to us.
Steps for creating contact in SAP
1. Use T Code ME31K
2. Click on Reference to PReq

3. Enter the Proper PReq
number
2. In the Create Contract: Initial Screen, Select the Reference to the PReq
3. Enter Proper PR no. and press enter. A new screen appears
4. In new screen write the Vendor Code.
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5. Write the Agreement Type. (It is automatically picked from the Purchase Requisition)
6. Write Purchase Organisation
7. Write Purchase Group and press enter
8. Enter the
validity end date
4. Write the Vendor Code
5. Write the Agreement Type
9. Enter
target value
6. Write Purchase Organisation

7. Write Purchase Group
10. Enter BSNL APO No.
8. Write the Validity end period

9. Write the Target Value
10. Write BSNL File no. /legacy no. and press enter. A new screen Create Contract: Overview: Reference Document Items appears
11. Select the Line Item
12. Enter the Storage Location
13. Click on Adopt. A new screen Create Contract Item 00010 appears
14. Write Tax code. A new screen Create Contract : Item Overview appears.
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11. Select the line item
13. Click on Adopt

Details
12. Enter the storage

location
Page 18 of 72
14. Enter tax Code
15. Click on services button
Page 19 of 72

15. Click on services button. A new screen Service Specifications : Contract Specs for Item Maintain appears
16. Items maintained in the PR will be populated.
17. Press <Save>icon , contract will be created and contract number will be displayed.
16. Items maintained in the PR will be populated
18. APO can be viewed by T code ME33K.

19. If any change is required it can be changed by T-Code ME32K
Page 20 of 72

Chapter 6: Purchase order
1.
Write T-code me21n Create Purchase Order in title Bar and press enter. Below screen appears.
7.
2.
Select the Order Type
3.
Cl i ck on Document Overview
Press Execute Tab
5.
Wri te Purchase
Organization
4.
Cl i ck on Selection Variant and

select Purchase Requisitions
6.
Wri te the PR number in

Purchasing Document Ta b
3.
Select the Order Type.

Click on the Document Overview On button
4.
5.
6.
Click on the Selection Variant

and select Purchase Requisition . The above screen appears.
Write Purchase Organization.
Write Purchasing Document number. (In this case PR number)
2.
Page 21 of 72

7.
8.
Press execute
Tab.
PRs will be displayed in "Document Overview window"
9.
10.
Select the PR and press the adopt button or drag and drop the required PR to the basket
All the relevant details maintained in the PR will automatically populate to Purchase Order.
12.
Press Check i con
9.
Select PR press adopt button
or drag & drop PR in Basket
8.
PR will be displa yed
11.
If any detail is not maintained in the PR, then it is to be entered manually in the PO.
12.
Once all the required fields are filled completely then select the Icon Check

Page 22 of 72

13.
If system does not display any error message then we can save the document by clicking on the Save button
number is generated at the bottom of the screen.
Creation of Purchase Order directly without any reference to PR or RFQ
1.
Write T-code me21n Create Purchase Order in title Bar and press enter. Below screen appears.
1.
. and a Purchase Order
Select Order type from dropdown
Need Based Order
Service Order
2 . Write Vendor Code
3 . Write
Purchase Organization as 2000
Purchase Group as A10, I10, M10, 010
Company Code as 1010 in case of C. Office
6. Wri te material code (onl y

in case of procurement of
material)
7 . Write description of item in

Short Text and PO Quantity
8 . Write Material group Code

5 . Write item category
D In case of Service
Blank in case of material
9 . Write Plant Code

1002 in case of Corporate office
10 . Write Storage
Location Code
4 . Write
Account
Assignment as K
Page 23 of 72

Steps for creating Purchase Order:
1. Write Order Type. Select from dropdown. (a) need base d order , (b) Service order
2. Write vendor code and press enter. In case vendor is not created in the system, then it is to be created in order to proceed further.
3. In Org. Data Tab, write the
(a) Purchase Organization 2000
(b) Purchase Group 030/040/C30/C40/E30 etc.
(c) Company Code 1024 in case of MH
4. Write Account Assignment as K (Cost center) for Service Oder otherwise in case of material PO leave it blank.
5. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material
6. Write material code (only in case of procurement of material)
7. Write Description of item in Short Text and PO Quantity
8. Write material Group Code
9. Write Plant Code, 1002 in case of BSNL CO
10. Write Storage Location press enter.
System will ask for maintaining Services in Item data Tab
11. Maintain services in Short Text.
12. Write Quantity to be procured
13. Write the unit
14. Write the Gross price and press enter.
15. System will ask for Tax Code in Invoice data Tab. Write the appropriate tax code and press enter.
16. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter.
Note:- In case of procurement of material, system will not ask for maintaining services (Sr. No. 11 to 14) in Item data tab.
Page 24 of 72
14.
11 . Maintain services in
short text
12.
Wri te Quantity
13.
Wri te Gross Price
Wri te Unit
Page 25 of 72
15.
Wri te Tax Code
16.
Wri te the
(a ) GL Account
(b) Cost Center
Once all the required fields are filled completely then select the Icon Check
If system does not display any error message then we can save the document by clicking on the Save button
. and a Purchase Order
number is generated at the bottom of the screen.
Saved POs can be changed and viewed by entering T-Code me22n and me23n respectively and clicking "other purchase order
icon
. The below screen appears. Write the saved PO number and press other document to change or view the PO.
Page 26 of 72
PO once created is complete only when it is Released by the Final Release authority and for releasing/ approving the PO, there is a well
defined workflow.
Chapter 7. Service Entry Sheet

After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services performed by
the vendor as per the P.O. The service entry sheet is a list of all planned services that have actually been performed. It is the abstract of
the measurement book. The actual payment to vendor will be made in accordance with the duly approved Service Entry Sheet.
Create Service Entry Sheet -
T code
1.
ml81n
Press Enter
Click on Other Purchase Order
Page 27 of 72

1. Click on the Other Purchase Order button
2. Click on the Create Entry Sheet icon
and enter the PO number in the following window and press Enter.
and type short text in the short text field
2. Click on Create
Service Entry sheet
2.
Write the Description of the
SES in the short text field
3. Write the Storage Location in the Stor. Location Tab
Page 28 of 72
3.
4.
Write the Storage Location
Press the Service Sel. tab
Page 29 of 72

4. Click on the Service Selection Tab at the bottom of the screen
the Service Selection window and press enter.
and type the Service Purchase Order number in
4.
Wri te Service
Purchase Order number
5. Select the line of services to be performed.

6.
5.
Cl i ck on Adopt Services
Select the Line of Services
6. Click on Adopt Service Tab.
7. Services will be fetched on main screen
Page 30 of 72
7.
Services will be fetched

to main s creen
8. Save the Document by clicking on the Save button

.and a document will be stored in the inbox of the SES creator (initiator), which
will further go for workflow approval.
9. Workflow approval for SES is same as mentioned for PO workflow approval.
10. Approved Service Entry sheet along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run
the T-code MIRO, Invoice verification, and verify the vendor invoice against the Service Entry Sheet. In case, the invoices match, the same may
be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment.
Page 31 of 72
Chapter 8. Goods Receipt (MIGO)

MIGO is used to receive the Goods in Storage Location/ Inventory against the Purchase Order.
Write T-code migo Goods Receipt in title Bar and press enter. Below screen appears.
Steps involved in MIGO

1.
Select Goods Receipt against Purchase Order.
2.
Write the movement type 101
3.
Write the Purchase Order No. and execute it by pressing
tab
Page 32 of 72

1.
Select Goods Receipt

agains t Purchase Order
2.
Wri te the
Movement Type 101
3.
Wri te the PO number
Page 33 of 72
7.
Press Post to pos t

the document.
6.
Press check to check

the document for error
4.
Wri te the Quantity

in Delivery note
Write the Quantity in Delivery note

5.
Check item Ok.
6.
Press Check at the top of the screen. The system shows a message "Document is OK"
7.
Press Post. System shows the message "Material Document 5000021480 is posted" and the quantity mentioned in the delivery note will
be credited to the inventory.
4.
Page 34 of 72
5.
Check item OK
Material Document along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run the T-code
MIRO, Invoice verification, and verify the vendor invoice against the Material Document. In case, the invoices match, the same may be saved and
is forwarded to competent authority through workflow for release of payment block and subsequent payment.
8.
Page 35 of 72
Chapter 9 . Reservation and Goods Issue

Reservation (MB21)
Reservation is used as a request for transfer of material from main store to a storage location/cost centre.
1. Create reservation using T Code MB21. Movement type 913 is to be used for request for transfer of material from main store while
movement type 201 is to be used for consumption.
Page 36 of 72
2. Fill the material codes, Quantity and donor SLOC. Save the document, reservation no is created.
Page 37 of 72
Goods Issue (MIGO)

Good issue is made against reservation. The material will be issued by in charge of store with T code MIGO and selecting Good Issue against
reservation. Reservation no. is entered. The material document is checked and posted.
Page 38 of 72
Chapter 10. Transfer of Material with in plants

1. Receiving SLOC will Create reservation MB21 with movement type 913
2. Donors SLOC will open MIGO screen select Transfer posting against reservation, enter reservation no. and movement type 913. Check
and post the material document.
Page 39 of 72

3. At the receiving storage location, Open MIGO Screen selects Place in storage and enter material document no. Check and post the
document.
Page 40 of 72

Change of stocks - Transfer Postings
I. Unrestricted Stock to Project stock
MIGO (Transfer posting & R10 Other) Mom. Type-412Q
II . Project stock to unrestricted stock
MIGO (Transfer posting & R10 Other) Mom. Type-411Q
III. Single step transfer posting ( where locations are nearby)
MIGO (Transfer posting &R10 other)
Mom. Type-311
Page 41 of 72

Chapter11. Intra and Inter Company transfer of Materials
i)
Transfer of material within Company ( From CTSD to SSA or SSA to SSA )

1.
2.
3.
4.
5.
6.
Create and release PR (ZSTR / ZSDR) by receiving Plant (ME51N )

Create and release STO (Stock transfer Order) (ME21N) by receiving Plant.
The donor(issuing) plant will Create Out Bound Delivery in reference to PO (VL10B)
Donor ( issuing plant) Pick up quantity /enter Sloc and Post Goods Issue (VL02N)
Create Excise invoice (J1IJ) - Select RG23D from header delivery- fill OBD no
Receive Goods in SSA (MIGO) against Out Bound Delivery
ii) Stock Transfer-Circle A to Circle B (Inter Company)

1.
2.
3.
4.
5.
6.
7.
(Across Company codes)
Create and release PR (ZSTR / ZSDR) (ME51N & ME54N) by circle B ( Receiving circle)
Create and release STO(Stock transfer Order) ME21N by circle B ( Receiving circle)
In issuing Circle Create Out bound delivery With reference to PO (VL10B)
Picking quantity and Post Goods Issue (VL02N) by In issuing Circle
Select Billing document (VF01)- Fill OBD no and billing type (ZIV) i.e for inter co. billing).
Excise in voice (J1IJ)- Select RG23D
Receive Goods (MIGO) at receiving Circle B against Out Bound Delivery
Page 42 of 72
Chapter12. Printout of MM Documents

Print Purchase Order
4.
Press Execute
2.
Wri te the PO
number
5.
6.
Select the check box
Cl i ck on Display Message/
Output Message or Trial Printout
2.
3.
Write T-Code me9f in the Title bar.

Write the PO number in Document Number field.
Write EF in Application Field in Message Data. EF defaults
for Purchase Order.
4.
5.
Press the execute

6.
Click on <Display Message>
1.
3.
Wri te EF
button.
<Output Message>
taking printout of the PO.
and/ or
and/ or
Page 43 of 72
for
2. Print Service Entry Sheet

1.
Write T-Code ML83 in the Title Bar
2.
Wri te the SES number
number
4.
6.
Cl i ck on Trial
Printout
Press Execute
3.
5.
Wri te ES
2.
3.
Write the SES number in Document Number field.

Write ES in Message Application Field in Message
Parameter. ES defaults for SES.
4.
5.
Press the execute

6.
Click on
button.
for taking printout of the SES.
Page 44 of 72

3. Print out of Material (MIGO) documents
Use T code MB90 to get printout of material document
Enter material document

number
Page 45 of 72
Select the printer
Page 46 of 72
Chapter 13 . MM Module Reports

Reservation List (MB25)
Page 47 of 72
Stock Overview (MMBE)
Page 48 of 72
Inventory Value / Ware House Stock Report (MB52)
Page 49 of 72
Purchase Requisition List ME5A

APO Reports ME3C
Purchase Order Reports
a. Purchasing orders by the Material Group ME2C
b. purchasing documents by material ME2M
Purchasing orders by Vendors (ME2L)
Page 50 of 72
Chapter 14: Subcontracting /Card repairing process, RGP and NRGP.

First Damaged card is to be brought into stock through migo against maintenance order.
(Damaged card material no. Is suffixed with D).
1. Create need based PO with ME21N fill in all the details enter the material number suffixed with R and type of service required free or
paid. and K & L are to be maintained in A and I columns of PO
Page 51 of 72

2. in material tab click on component and enter the damaged material number suffixed with D
Page 52 of 72
3. Enter the material no. suffixed with D.
4. Enter the G/L account and cost centre and then save PO
Page 53 of 72
5. Now with MB1B issue the material to the vendor for the repairing purpose
Page 54 of 72
Page 55 of 72

6. Now with ZMMP_RGP01 issue the gate pass for sending material out of the company with 941 movement type.(Returnable Gate Pass)
and RGP no. will be generated.
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7. Now by MIGO receive the material from the repair vendor (subcontractor) .
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8. With code MBLB we can view the stocks available with Subcontractor (repair vendor).
9. Non returnable gate pass is created with code ZMMF_NRGP
Page 58 of 72

Chapter 15: Inventory Analysis and Scrapping
1. Code MC.6 is used for inventory analysis in a plant
2. With code ZMMP_SMO01 declare the materials as Slow moving, non-moving & obsolete and new entry can be made.
Page 59 of 72

3. Check Stocks & details on materials declared as slow-moving, non-moving & obsolete with report zmmr_sro
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4. Create internal order with code KO01.
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5. Create scrap lot reservation with code MB21with movement type 261
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6. With ZMM_ACE9 get the required documents to get the approval of the competent authority as followed in legacy process for declaring
scrap.
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7. Goods Issued to reservation against internal order by MIGO
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8. With code MM03 identify the material scrap code, if not available send request to MM MDM team for creation of new scrap material.
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9. Now again create reservation with material scrap code and movement 521.
10. Scrapped material is received in store by MIGO transaction and further sold by S&D sale process.
Page 67 of 72
Chapter 16. MM Roles and authorization

Description of Role in Legacy
ROLE NAME IN SAP
The person who compile and prepare Store

requirement for SSA/Area, who Initiate the
Requirement/Indents of SSA/Circle for
procurement like for MM, Admn., IT, Mktg.,
Civil, Electrical i.e. different purchase
groups
PR CREATION
T-CODE IN SAP
ME51N
DESCRIPTION OF ROLE IN SAP

ZMM_CR_PUR_REQ_PLANT CODE
ZMM_PURCHASEGROUP_PR GROUP CODE
ZMM_RELEASE_PR_RELEASE CODE_R1
PR INITIAL RELEASE
Person who Approves the

Requirement/Indents for Procurement for
SSA/Circle i.e. for different purchase
groups.
PR APPROVAL
Through Workflow
ZMM_CR_PUR_REQ_PLANT CODE
ZMM_RELEASE_PR_RELEASE CODE_R2
ZMM_PO_CREATE_2000_PLANT CODE
PO CREATE
Person who prepares/initiates Purchase
Order
ME21N

ZMM_PO_RELEASE_RELEASE CODE_R1
PO INITIAL RELEASE
Page 68 of 72

Through Workflow
Person who Approves the Purchase Order
PO APPROVAL
RFQ CREATE
Person who collects Rate Quotation &
initiate the same for approval in SDCA/
SSA/ Circle/ Civil/ Electrical etc.
ME41
ZMM_PO_CREATE_2000_PLANT CODE
ZMM_PO_RELEASE_RELEASE CODE_R2
ZMM_MAINTAIN_RFQ_2000_COMPANY
CODE
ZMM_RFQ_RELEASE_RELEASE CODE_R1
RFQ INITIAL
RELEASE
Through Workflow
Person who Approves Rate Quotation
RFQ APPROVAL
Person who issue Indents for Store
CREATE
RESERVATION
Person who prepares and check

Measurements (MB) against a service for
his section & initiate for approval
SERVICE ENTRY
SHEET (SES)
CREATION
ML81N
SES INITIAL
RELEASE
Person who Approves Measurements( MB)
SES FINAL RELEASE
Person who prepares Advance Purchase

Order for SSA/Circle & initiate the Advance
CREATE APO
MB21
ZMM_MAINTAIN_RFQ_2000_COMPANY
CODE
ZMM_RFQ_RELEASE_RELEASE CODE_R2
ZMM_RESERVATION_CREATE_PLANT
CODE
ZMM_STORAGELOCATION_SLOC CODE
ZMM_SERVICE_ENTRY_2000_PLANT CODE
ZMM_SERVICE_REL_RELEASE CODE_R1
Through Workflow
ZMM_SERVICE_ENTRY_2000_PLANT CODE
ZMM_SERVICE_REL_RELEASE CODE_R2
ZMM_MAINTAIN_CR_2000_COMPANY CODE
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Purchase Order.
Person who Approves the Advance
Purchase Order for SSA/Circle.
Person who Verify the PBG against
Advance Purchase Order.
Person who responsible for Receipt and

issue of store.( One Plant to another Plant)
Person who responsible for Receipt and

issue of store( One store location to another
under the same Plant)
APO INITIAL
RELEASE
ME31K
APO FINAL RELEASE
Through Workflow
P1 RELEASE
Through Workflow
GOODS RECEIPT
MIGO
GOODS ISSUE
MIGO
TRANSFER POSTING
MIGO
ZMM_OA_RELEASE_RELEASE CODE_R1
ZMM_OA_RELEASE_RELEASE CODE_R2
ZMM_OA_RELEASE_RELEASE CODE_P1
(TO BE GIVEN TO FINANCE PERSON)
ZMM_GOODS_RECEIPT_PLANT CODE
ZMM_GOODS_ISSUE_PLANT CODE
ZMM_TRANSFER_POSTING_PLANT CODE
Person who Initiates Physical Verification of

Store.
PHYSICAL VERIFICATION OF INVENTORY

CREATE DOCUMENT
MI01
ZMM_CREATE_PID_PLANT CODE
Person who counts items for Physical

Verification of Store.
COUNT DOCUMENT
MI04
ZMM_PID_COUNT_PLANT CODE
Person who Post the Difference in inventory

after Physical Verification of Store.
POST DIFFERENCE
DOCUMENT
MI07
ZMM_PID_POST_PLANT CODE
(TO BE GIVEN TO FINANCE PERSON)
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Person authorized to open the MM Period (
two months current and one past month) to
allow Goods movement and approve works
(MB) Services.
OPENING/ CLOSING
MM POSTING
PERIOD
MMPV
ZMM_PERIOD_CLOSE
(TO BE GIVEN TO IFA or MM Person)
DISPLAY ROLES (CAN BE GIVEN TO ALL USERS)

Person who can view the inventory status
INVENTORY
MMBE, MB52,
ZMM_INV_DISPLAYS
DISPLAY
MB53
ME5A,
ZMM_PUR_LISTDISP
Person who can view the Purchasing
PURCHASING DOC.
ME2M,ME2L,ME3C
document status.
DISPLAY
Person who can view the Service
ML83
ZMM_SERVICES_LIST
SERVICE DOC.
Documents Created.
DISPLAY
ME9F, ML83,
ZMM_PRINT
To take print of documents
PRINT
MB90
Page 71 of 72
Your Suggestions/ feedback are most welcome to improve and make the user guide more useful for utilization of BSNL
officers.
Please send suggestions/feedback to : csazad@bsnl.co.in , bsnlerpmm@gmail.com
Page 72 of 72

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ERP MM End User Guide

ERP MM End User Guide

Version: 2.0 dated 16.05.2014

ERP MM End User Guide

1. MM Module Structure ..3

ERP MM End User Guide

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ERP MM End User Guide

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ERP MM End User Guide

Master Data Maintenance:Material Master

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Special Works such as House-keeping,

Capital /Maintenance Works

Security, Legal Fees, Pest Control etc.

Without Notesheet approval

With Notesheet approval

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ERP MM End User Guide

Version: 2.0 dated 16.05.2014

ERP MM End User Guide

Version: 2.0 dated 16.05.2014

ERP MM End User Guide

of the initiator and can be accessed by clicking the

Go to the main screen, click on SBWP icon.

Click on this Icon

Version: 2.0 dated 16.05.2014

ERP MM End User Guide

Click on this Inbox.

ERP MM End User Guide

Ini tiator can view the PO by cli cking Display Tab

Wri te the id of the reviewer

Wri te the user i d of the ini tiator

to return ba ck the document

Press initiate button to forwa rd

Wri te the id of the Final

approver in the Final Release Tab

the document to reviewer

Any notes tha t a re the part of approval

process can be wri tten in the Review window

Steps for Releasing/ approving PO in a workflow:

Click the SAP Business Workplace

Version: 2.0 dated 16.05.2014

ERP MM End User Guide

Write the user id of

Write the user id of the

Version: 2.0 dated 16.05.2014

Final approver will click the Green Flag to

ERP MM End User Guide

Chapter 4. Purchase Requisition

Select document typeService Requisition

Wri te Description of the

Steps for creating Purchase Requisitions:

Version: 2.0 dated 16.05.2014

ERP MM End User Guide

a. Purchase Organization 2000

9(a) Wri te Purchase

4 . Wri te item category

16. Wri te Rate of the

18. Wri te Cost

10. Write Requisitioner name

Version: 2.0 dated 16.05.2014