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EHP7 for SAP ERP

6.0
September 2013
English

Sales of Nonstock Item
with Order Specific
Procurement (115)
Business Process Documentation

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany

SAP Best Practices

Sales of Nonstock Item with Order Specific Procurement (115): BPD

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SAP Best Practices

Sales of Nonstock Item with Order Specific Procurement (115): BPD

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...................2 Business Conditions............... 9 4........................................................................4 Request for Quotation (RFQ)......9 Picking (Optional)..................... 16 4............................................................... 5 2............................................4 Frequently Asked Questions............................................................................................................................... 8 4 Process Steps...............5 2............ 20 4................................................................................... 6 2..............................................................3 Roles.......................................... 17 4.......................................... 6 2..................................................................................................................................................................... 30 6........................................................5 Purchase Order.............................................................................................................................................. 22 4..................................................................................................................................................................................... 28 6....................................................................8 Delivery Processing....... 5 2 Prerequisites.................4 Defining Queries for Personal Object Worklist (POWL).......10 Posting Goods Issue.............................................................1 Reversal of Process Steps..........................................................7 3 Process Overview Table. 30 © SAP SE Page 6 of 8 .............................................................12 Invoice Verification..................... 25 6 Appendix. 25 6....................................................... 25 6.........................................................................................................1 External Process (Credit Management)................................................................................................ 13 4...................................................................................................................................SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Contents 1 Purpose.....................6 Approval of Purchase Orders (Optional).......................2 SAP ERP Reports.........................................................................11 Billing............................................................................................1 Master Data and Organizational Data.......................................................................15 4..........................................2 Sales Order Entry........... 9 4....................................................................................................................... 19 4....................................................................9 4...............................................3 Used Forms................. 13 4...............................................................................................................7 Goods Receipt.....................................................3 Credit Management Check for Sales Order....................................... 24 5 Follow-up Processes..12 4.........

master data for materials. The material is not in stock and must be procured through an external supplier. for example. This business process is enabled with organization-specific master data. data Value Master / org. a customer orders a material that is currently not in stock. The material is therefore procured from an external supplier. For more information on how to create master data.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Sales of Nonstock Item with Order Specific Procurement 1 Purpose In this scenario. credit management is activated. a purchase requisition is generated. the purchase requisition is converted into a purchase order for the supplier 300000.1 Master Data and Organizational Data Default Values Essential master and organizational data was created in your ERP system during the implementation phase. see the Master Data Procedures documentation. Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. bought in item) Comment no Serial no. Finally the invoice verification for the goods receipt is created. such as the data that reflects the organizational structure of your company and master data that suits its operational focus. Additional Default Values You can test the scenario with other SAP Best Practices default values that have the same characteristics. Example: Customer 100003 orders 100 EA of material H14 from the sales organization 1000. The delivery and the invoice follow from here.. The goods receipt is created on a customer’s special stock for the customer 100003. data details Material H14 Trading material with item category group YBAB (Reorder point planning. vendors. 2 Prerequisites 2. no batch Sold-to party © SAP SE 100003 Customer domestic 03 You can test the scenario Page 6 of 8 . When you create the sales order. and customers. Check your SAP ECC system to find out which other material master data exists. examples of which are provided in the following section. Use the following master data in the process steps described in this document: Master / org. In the next step. For customer 100003.

Business role Technical name Employee (Professional User) SAP_NBPR_EMPLOYEE_S Process steps Assignment of this role is necessary for basic functionality. Process Steps (154). and fulfilled the following business conditions. data details Comment using another domestic customer. before you are able to start going through this scenario: Business condition Scenario You have completed all the relevant steps described in the Business Process Documentation Prereq. Prereq. The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. Process Steps (154) 2.2 Business Conditions The business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios.3 Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). Sales Administrator SAP_NBPR_SALESPERSON_S Sales Order Entry Warehouse Clerk SAP_NBPR_WAREHOUSECLERK_S Goods receipt. Prerequisites The business roles have been assigned to the user who is testing this scenario.SAP Best Practices Master / org. You do not need these roles if you are using the standard SAP GUI. Consequently. You only need these roles if you are using the NWBC interface. you must have completed the following processes. Ship-to party 100003 Customer domestic 03 Payer 100003 Customer domestic 03 Plant 1000 (1100) Storage Location 1030/ 1040(1130/ 1140) Shipping Point 1000(1100) Sales organization 1000 Distribution channel 10 Division 10 Purchasing Organization 1000 2. data Sales of Nonstock Item with Order Specific Procurement (115): BPD Value Master / org. Delivery © SAP SE Page 6 of 8 .

Post Goods Issue. You do not need these queries if you are using the standard SAP GUI. Order-Related. Delivery-Related. Intercompany Billings and so on. you can do following steps. Picking (optional). © SAP SE Page 6 of 8 . Business Role Application Object Type Variant Name Variant Selections Selection Criteria Query Name Accounts Payable Accountant Invoice Purchasing Documents Ready for Invoicing - - Company Code: 1000 All Purchasing Documents Ready for Invoicing Warehouse Clerk Goods receipt All Purchasing Documents Ready for Goods Receipt - - Company Code: 1000 Plant: 1000 / 1100 All Purchasing Documents Ready for Goods Receipt Result You can now process the scenario Sales of Nonstock Item with Order Specific Procurement (115).SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Processing. Choose Change query. in the change query ‘xxxxxx’(Object Type: xxxxx) screen. then choose the your relevant check box. for example. The queries are necessary to access role specific worklists in the SAP NetWeaver Business Client (NWBC). For more information on the creation of queries. You only need these queries if you are using the NWBC interface. Sales Organization. After that. Then choose Apply in the change query ‘xxxxxxx(Object Type: xxxxx) screen. choose Criteria Personalization on the bottom. If there is no Quick Criteria Maintenance for query. Goods receipt Purchaser SAP_NBPR_PURCHASER_S Purchase Order Purchasing Manager SAP_NBPR_PURCHASER_M Approval of Purchase Orders (Optional) Billing Administrator SAP_NBPR_BILLING_S Billing Accounts Payable Accountant SAP_NBPR_AP_CLERK_S Invoice Verification 2. choose Apply.4 Defining Queries for Personal Object Worklist (POWL) The following queries must be defined to test this scenario in the SAP NetWeaver Business Client (NWBC). see the section Creation of Queries in Personal Object Worklists (POWLs) in the Quick Guide to Implementing the SAP Best Practices Baseline Package (PK) document. Then you can find Quick Criteria Matenance to apply.

Purchase requisition has been generated. Invoice Verification Accounts Payable MIRO Invoice is verified and © SAP SE Page 6 of 8 . Approval of Purchase Orders (Optional) Purchasing Manager ME28 Purchase order is released. Sales Administrator VA01 Sales order has been created.SAP Best Practices 3 Sales of Nonstock Item with Order Specific Procurement (115): BPD Process Overview Table Process step External process reference External Process (Credit Management) Credit Management (108) Sales Order Entry Business condition Business role Transaction code Expected results Credit limit for customer 100003 has been set. Goods issue is posted. Goods receipt Warehouse Clerk MIGO Goods receipt for the purchase order is posted to the sales order stock. Delivery Processing Warehouse Clerk VL10C Delivery is created. Picking (optional) Warehouse Clerk VL02N Material is picked Post Goods Issue Warehouse Clerk VL06O Goods Issue is posted Billing Billing Administrator VF01 A bill is generated. The system creates a message for the purchase order automatically. Purchaser ME21N Purchase order is created. Credit Management Check for Sales Order Credit Management (108) Request for Quotation (Optional) Quotation for Procurement (RFQ) (128) Purchase Order Sales order is released.

1040) by using the following path: GotoItemShipping.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Process step External process reference Business condition Business role Accountant Incoming Payment 4 Accounts Receivable (157) Transaction code Expected results posted.1 External Process (Credit Management) Credit Management (108) Use In this process a credit limit will be set for the used customer. Location. Procedure 1. Enter the selected storage location (for example. please choose a storage location Shipping w/o Lean WM (for example. 2.2 Sales Order Entry Use The following describes how to create the sales order for an externally procured material (bought-in-item). Procedure Complete all the activities described in the Business Process Documentation of the scenario: Credit Management (108). 4. Accounts Receivable Process Steps 4. enter the information as specified in the table below: Field name Description User action and values Order type Standard order OR (Standard Order) Sales organization © SAP SE Comment <sales organization> Page 6 of 8 . Access the transaction choosing the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsSales and DistributionSalesOrderCreate Transaction code VA01 If you do not want to use Lean Warehouse Management (WM). On the Create Sales Order: Initial Screen. 1040) in field Stor.

Choose the item.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Distribution channel <distribution channel> Division <division> 3. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) If the credit limit check was unsuccessful. On the Standard Order: Purchase Order Scheduling screen. you might receive warning messages (for example. enter the information as specified in the table below: Field name Description User action and values Sold-to party 100003 Ship-to-party 100003 Comment PO number PO number of the customer BII-001 Material Material number <Material number> Order quantity Order quantity of the customer 100 Item overview UN Sales unit EA Item overview Plnt Plant <plant> Item overview 5. The pricing conditions are determined automatically. configuration not possible for material H14). Transaction VKM1 is part of credit management processes described in the Business Process Documentation of the scenario: Credit Management (108). The purchase requisition will be created automatically after releasing the sales order via Transaction code VKM1. Depending on the setting in customizing. the sales order would then be incomplete. Depending on the entries within the sales order. 2. 8. Choose Item Conditions. delivery dates or reorder points. 4. You can view the pricing in the following way: 1. warnings regarding prices. the system does not generate a purchase requisition. Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role © SAP SE Page 6 of 8 . confirm the delivery proposal with Complete dlv. These messages have informational characteristics and do not have an impact on the Business Process Documentation. Save the sales order. however you can change the prices manually. 6. quantities. Choose Enter. On the Create Standard Order: Overview screen. Choose Enter. 7. Pricing is carried out automatically.

On the Customer Cockpit screen. Depending on the entries within the sales order. If you do not want to use Lean Warehouse Management (WM). 1040) in field Storage Location. Make a note of the sales order number: __________ 8. choose a storage location Shipping w/o Lean WM (for example. Choose Enter. 1040) by selecting the item and choosing the Product Availability tab on the screen section next to the Item Overview section. make the following entries and choose Continue: Field name Description Sales Document Type User action and values Comment OR Standard Order 5. delivery dates or © SAP SE Page 6 of 8 . Pricing is carried out automatically. Choose Save Document. On the Standard Order: New screen. quantities. make the following entries: Field name Description User action and values PO number BII-001 Material <Material number> Order Quantity 100 Comment 6. The purchase requisition will be created automatically after releasing the sales order via Transaction code VKM1. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) If the credit limit check was unsuccessful. the sales order would then be incomplete. Transaction VKM1 is part of credit management processes described in the Business Process Documentation of the scenario: Credit Management (108). Access the transaction choosing the following navigation option: Business role Sales Administrator (SAP_NBPR_SALESPERSON_S) Business role menu SalesCustomer Cockpit 2. Enter the selected storage location (for example. Depending on the setting in customizing. On the Create Sales Order screen. warnings regarding prices. the system does not generate a purchase requisition. you might receive warning messages (for example. Make the following entries and choose Display Customer: Field name Description User action and values Comment 100003 Customer Number 3. 7. choose the following option: Field name Description Other Activities User action and values Comment Create Order Choose Create Order from the Drop-Down Menu 4.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD 1.

which you can call in the following way: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsSales and DistributionSalesOrderDisplay Transaction code VA03 1. requisition. Enter your sales order number 2. choose Purchase requisition. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). The purchase requisition has been generated using the item category of the sales order. To obtain further information on the purchase requisition.5) automatically and immediately (see settings in SAP GUI transaction VV13 for Output Type BA00 and defaults in your user settings in transaction SU3). The print out of the order confirmation is executed after the Purchase Order is created (see chapter 4. Result The sales order has been created. On the Schedule line tab page you find the delivery date and the number of the purchase requisition.) is the call for purchasing to order a material or a service in a certain quantity by a certain date. choose Purch. Enter your sales order number 2.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD reorder points. configuration not possible for material H14).3 Credit Management Check for Sales Order Credit Management (108) Use In this process you will review the sales orders that might have been blocked due to the credit limit check. Choose the bought-in item at item level and choose Schedule lines for item. To obtain further information on the purchase requisition. req. 4. 3. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Sales Administrator (SAP_NBPR_SALESPERSON_S) Business role menu SalesSales OrdersSales Order ProcessingChange Sales Order 1. 4. © SAP SE Page 6 of 8 . Choose the bought-in item at item level and choose Schedule lines for item. 3. On the Schedule lines tab page you find the delivery date and the number of the purchase requisition. 4. A purchase requisition (purch. These messages have informational characteristics and do not have an impact on the Business Process Documentation.

choose Save as Template. on the Create Purchase Order screen. to deliver a certain quantity of material or to perform services at a certain date. complete all activities described in the Business Process Documentation of the scenario: Quotation for Procurement (128). You now have the possibility to store the data of purchase orders as template for the data you use most of the time. © SAP SE Page 6 of 8 . 4. If the document overview is not already displayed.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Procedure Complete all the activities described in the Business Process Documentation of the scenario: Credit Management (108). To load data from a template. from a purchasing organization to a vendor (external supplier) or a plant. Prerequisites A purchase requisition has been generated through the sales order in the previous step. 4.5 Purchase Order Use A purchase order is the request or instruction. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsMaterials ManagementPurchasingPurchase OrderCreateVendor/Supplying Plant Known Transaction code ME21N Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Purchaser (SAP_NBPR_PURCHASER_S) Business role menu PurchasingPurchase OrderPurchase OrderCreate Purchase Order 2. This step is optional.4 Request for Quotation (RFQ) Quotation for Procurement (128) Use In this activity. Procedure Using the master data from this document. Procedure 1. choose Load from Template. you will perform a request for quotation. To save the data to a template.

scheduling agreements). Choose Selection variant My Purchase Requisitions.6: Printing Purchase Order (Optional). Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client) Result The purchase order is created in the SAP system. 6. You can.5) automatically and immediately (see settings in SAP GUI transaction VV13 for Output Type BA00 and defaults in your user settings in transaction SU3). so that the information from the purchase order can be transmitted to the vendor.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD choose Document overview on. Choose Print. process the relevant purchase orders on the right part of the screen. 8. see the Business Process Documentation130 – Procurement without QM. Mark the line with the message type BA00. 9. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role © SAP SE Sales Administrator Page 6 of 8 . Choose Save. 4. 2. You also have the possibility to start the print out manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsSales and DistributionSalesOrderDisplay Transaction code VA03 1. make changes in the purchase order and choose Enter. Here you find the documents necessary for your daily work (such as purchase orders. 5. The print out of the order confirmation is executed after the Purchase Order is created (see chapter 4. Confirm any warning messages regarding price or delivery date. For printing handling and the procedure for purchase orders. All the information relating to the purchase requisition will be copied into the purchase order. 7. for example. From the menu. The system creates a message for the purchase order. If necessary. purchase requisitions. and at the same time. Step 4. Choose the relevant purchase requisition and choose Adopt. Choose Document Overview Off. The document overview contains a number of different purchasing documents. display all purchase requisitions that have to be processed to the left of the screen. 3. 4. Enter the order number on the Display Sales Order: Initial Screen. choose Sales DocumentIssue Output to. 3.

in Release Code. 3. Choose the List with items checkbox. 8. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Purchasing Manager (SAP_NBPR_PURCHASER_M) Business role menu PurchasingApprovalPurchasing Documents 1. On the Print Preview screen. 3. 4. On the Release (Approve) Purchasing Documents screen. On the All Purchase Orders Awaiting Release tab page. Procedure 1. choose Print. 2. Choose Save. Choose Execute. Choose the PO line that you want to release. Mark your sales order and choose Sales Document in PDF-Format. 6. A list of all POs requiring release under this release code will be displayed. 4. 5.6 Approval of Purchase Orders (Optional) Use All the purchase orders that require release by Release Authorization personnel are listed and need to be approved. © SAP SE Page 6 of 8 . Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client) 4. 7. use the dropdown menu to choose a release code. You only need a release code for PO values that are larger than 10600 PKR.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD (SAP_NBPR_SALESPERSON_S) Business role menu SalesSales OrdersSales Order Processing Sales Documents Worklist 1. From the Active Queries of category Sales Orders choose the query Search (refresh the current query if necessary). Choose the Release button to release the Purchase Order. You need a release code for PO values that are larger than 10600 PKR. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsMaterials ManagementPurchasingPurchase OrderReleaseCollective Release Transaction code ME28 2. choose your purchase order and choose Release Purchase Order.

or from in-house production. Order. © SAP SE Page 6 of 8 . Make the following entries: Field name Description User action and values Comment No field name (first field in the main screen area) Goods Receipt Choose the action from the input help No field name (second field in the main screen area) Purchase Order Choose the document type from the input help. Change the quantity in Item details (if open) or Item overview from 100 to 95. Procedure 1. User action and values Comment 3. 6. All goods receipts increase the stock level. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsLogistics ExecutionInbound ProcessGoods Receipt for Purchase Order. the goods receipt is posted to an individual sales order stock.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD 2. Make the following entries: Field name Description GR Goods receipt 101 Field next to Purchase Order Purchase Order Number 5. Prerequisites The purchase order is created and the purchased material (bought-in-item) has arrived. 4. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). In this scenario. Choose Enter. 4. Choose Enter. Result The PO is now released.7 Goods Receipt Use A goods receipt is the physical entry of the goods and materials on-stock. Other TransactionsEnter Goods Receipt for Purchase Order Transaction code MIGO 2. The valuation results from the purchase order. The goods receipt usually comes from external suppliers.

Choose Save. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). 7. you will get a system message regarding the document number of the goods receipt. Enter the relevant search criteria. 4. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementReceivingPurchase Order 1. 6. Access the transaction choosing the following navigation option: © SAP SE Page 6 of 8 . 7.8 Delivery Processing Use In this activity. Choose the Item OK or Item overview checkbox at the bottom of the screen. Prerequisites The goods receipt was posted to the individual customer’s stock.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD The delivered quantity (95 EA) varies from the ordered quantity (100 EA). 9. Choose the Item OK or Item overview checkbox at the bottom of the screen. 2. 5. 8. As soon as the goods receipt is posted. The delivered quantity (95 EA) varies from the ordered quantity (100 EA). you will create the delivery. 3. Choose Post. Choose you purchase order and choose Create Material Document. Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Result The goods receipt for the purchase order was posted to the sales order stock (look on the Where tab page). Choose Apply (refresh the current query if necessary). Choose the query All Purchasing Documents Ready for Goods Receipt. Financial postings: Material Debited Accounts Credited Accounts Trading Good (HAWA) 10402009 Trading Goods 30309003 GR/IR Traging Goods Cost Element / CO Object 4. Change the quantity in Item details (if open) or Item overview from 100 to 95.

Result A delivery document is created. 5.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD SAP ECC menu LogisticsLogistics ExecutionOutbound ProcessGoods Issue for Outbound DeliveryOutbound DeliveryCreateCollective Processing of Documents Due for DeliverySales Order Items Transaction code VL10C 2. choose Save and the Delivery Note is created. Choose your sales order and choose Create Delivery in Dialog. Choose your order you created in the previous process steps.: 1000 Delivery creation dates (From) <enter delivery creation date> The sales order item delivery date must be equal or greater than the delivery creation date (From) Delivery creation dates (To) <enter delivery creation date> The sales order item delivery date must be equal or less than the delivery creation date (To) 3. make the following entries: Field name Description Shipping point User action and values Comment <shipping point> 3. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Choose Apply (refresh the current query if necessary). Choose Execute. 6. © SAP SE Page 6 of 8 . On the Delivery Due Orders tab page. Access the transaction choosing the following navigation option: Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingOutbound Delivery 2. 4. 6. Choose Creation in Background. a Warehouse Management Transfer Order is created. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). Picking can be done using the printed transfer order. On the Delivery Create: Overviw screen. On the Sales Order Item screen. make the following entries: Field name Description User action and values Comment Shipping point <shipping point> for example. printed and automatically confirmed. 4. The print out of the Transfer Order is executed automatically and immediately. 7. Take a note of the delivery created _____________ 8. 5. If Lean WM has been set up. You can see message: Delivery <delivery number> has been saved.

To start the print process. On the Outbound Deliveries for Picking screen. choose Transfer orderPrint. 2. choose For Picking. Enter the Warehouse Number and the TO Number (you can find TO number using Business role menu Warehouse ManagementShippingOutbound DeliveryDisplay Delivery and checking the document flow of your outbound delivery choosing More…  Environment  Document Flow (F7).SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD You also have the possibility to start the print out manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsLogistics ExecutionOutbound ProcessGoods Issue for Outbound DeliveryCommunication / PrintingSingle Print Pick Documents Transaction code LT31 1. make the following entries: © SAP SE Page 6 of 8 . 2. On the Outbound Delivery Monitor screen. 3. 3.9 Picking (Optional) Use The picking process involves taking goods from a storage location and staging the right quantity in the picking area where the goods will be prepared for shipping. Access the transaction choosing the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Logistics  Sales and Distribution  Shipping and Transportation  Outbound Delivery  Lists and Logs  Outbound Delivery Monitor Transaction code VL06O 2. choose from the menu More…Transfer orderPrint. Prerequisites This step is to be used if lean WM has not been activated. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingTransfer OrdersPrint TO Manually 1. To start the print process. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client) 4. Enter the Warehouse Number and the TO Number (you can find this number using transaction VL02N and checking the document flow) and choose Enter. Procedure 1. 3.

choose Execute.SAP Best Practices Field name Sales of Nonstock Item with Order Specific Procurement (115): BPD Description User action and values Shipping point <shipping point> Only Picking without WM  Comment 4. choose your delivery note and choose Execute. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). Choose Back (F3) to the SAP Easy Access screen (SAP GUI) 1. Result The picking list EK00 has been printed and the picking quantity at the delivery item level has been updated with the requested delivery quantity. make the following entries: Field name Description User action and values Comment <shipping point> Shipping point 3. 4. 6. 5. 4. choose your delivery note and choose Execute. On the Output from Picking screen. From the menu choose. Access the transaction choosing the following navigation option: Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingOutbound Delivery 2. 7. you will post the goods issue. Procedure Option 1: SAP Graphical User Interface (SAP GUI) 1. Choose your delivery note and choose Display.10 Posting Goods Issue Use In this activity. Choose Execute. On the Picking List (without WM) tab page. 9. Choose Apply (refresh the current query if necessary). To confirm the dialog box. choose Enter. Choose your delivery note and choose Subsequent Functions  Picking Output. 6. 8. 5. On the Output from Picking screen. Access the transaction choosing the following navigation option: SAP ECC menu © SAP SE LogisticsLogistics ExecutionOutbound ProcessGoods Issue for Outbound DeliveryOutbound DeliveryLists and LogsOutbound Delivery Monitor Page 6 of 8 . More…Subsequent FunctionsOutput from Picking. 7. On the Output from Picking screen.

Choose For Goods Issue. Access the transaction choosing the following navigation option: Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingOutbound Delivery 2. 3. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role 1. Choose the tab page Due for Post Goods Issue. Make the following entries: Field name Description User action and values Comment <shipping point> Shipping point 4. Choose Post Goods Issue. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Result The goods issue is posted. You also have the possibility to start the print out manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsLogistics ExecutionOutbound ProcessGoods Issue for Outbound DeliveryOutbound DeliveryDisplay Transaction code VL03N Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) © SAP SE Page 6 of 8 . 5.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Transaction code VL06O 2. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary). 6. 6. Mark the relevant delivery. 3. (Choose today’s date on the dialog box and Continue. 5. 4. Material Debited Accounts Credited Accounts Cost Element / CO Object Trading Good (HAWA) 50101003 COGS Trading Goods 10402009 Trading Goods 50101003 Delivery Note The print out of the delivery note is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type LD00 and defaults in your user settings in transaction SU3). Choose Goods Issue. Choose your Delivery. Choose Execute (F8).) 7.

11 Billing Use The billing document is created with reference to a preceding document. You also have the possibility to start the print out manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsLogistics ExecutionOutbound ProcessGoods Issue for Outbound DeliveryOutbound DeliveryDisplay Transaction code VL03N Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingOutbound DeliveryDisplay Delivery 1. 3. Choose Print. 3. 4. for example. Mark the line with the message type LD00 – Delivery Note. To process the document. choose Enter. 4. Choose Save. 2. 3. Procedure 1. The system displays the message Document 9xxxxxxx saved. Access the transaction choosing the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsSales and DistributionBillingBilling DocumentCreate Transaction code VF01 2. Choose Print. 2. Enter your outbound delivery on the Display Outbound Delivery screen and choose from the menu (NWBC: More…) Outbound DeliveryIssue delivery Output. Enter your outbound delivery on the Display Outbound Delivery screen and choose from the menu (NWBC: More…) Outbound DeliveryIssue delivery Output. Bill of Lading The print out of the Bill of loading is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type YBL1 and defaults in your user settings in transaction SU3). Mark the line with the message type YBL1 – Bill of Lading. On the Create Billing document screen. © SAP SE Page 6 of 8 . in order to create an invoice or a credit memo. enter the delivery number from the previous step.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Business role menu Warehouse ManagementShippingOutbound DeliveryDisplay Delivery 1.

choose the Delivery-Related flag. Material Debited Accounts Credited Accounts Cost Element / CO Object Trading Good (HAWA) 100003 Customer domestic 03 40101010 Local Sales 40101010 30314001 Output Sales Tax The print out of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user settings in transaction SU3). Result A bill is generated when you save. 4. This ‘Open Item’ is only balanced by an incoming payment of the billing amount. choose Billing Due List tab page (refresh the current query if necessary). 6. 4. At the same time. 3. Mark the line with the message type RD00.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD 5. Choose Apply. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) 1. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client). On the Billing screen. You also have the possibility to start the print out manually: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsSales and distributionBillingBilling documentDisplay Transaction code VF03 1. Go to transaction VF03. in the module Financial Accounting – Accounts Receivable an ‘Open Item’ for the accounts receivable 100003 is produced. choose Billing documentIssue Output to. 2. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Billing Administrator (SAP_NBPR_BILLING_S) Business role menu © SAP SE SalesBillingDisplay Billing Document Page 6 of 8 . 5. Mark the lines with the sales documents you want to bill then choose Billing in Background. 3. on the Display Billing Document screen: From the menu. Access the transaction choosing the following navigation option: Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Billing Administrator (SAP_NBPR_BILLING_S) Business role menu SalesBilling 2. Choose Print. The system will provide you with a list of the created billing documents. Enter the relevant search criteria.

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client) 4. enter the invoice amount including taxes and © SAP SE Page 6 of 8 .yyyy> PO number <purchase order number from previous steps> Comment Choose the entry using the input help. Choose Enter. 4. continues with purchasing and goods receipts and ends with the invoice receipt. On the Enter Incoming Invoice: Company Code 1000 screen.mm. Choose the relevant output and choose Print. On PO reference tab page in lower screen area 3. Controlling. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu LogisticsMaterials ManagementLogistics Invoice VerificationDocument EntryEnter Invoice Transaction code MIRO Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Business role menu Accounts PayablePostingInvoicesEnter Incoming Invoice w/ PO Reference 2.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD 1. With the purchase order information displayed. 2.12 Invoice Verification Use Invoice verification is the final part of the procurement process in Materials Management (MM). and Asset Accounting components. enter the information as specified in the table below: Field name Description User action and values Company 1000 Transaction Invoice Invoice Date <enter date dd. Procedure 1. Choose More …Billing DocumentIssue Output to. It provides the link between the Materials Management component and the Financial Accounting. 4. 3. Invoice verification in Materials Management completes the materials procurement process that starts with the purchase requisition. Enter the billing document number. Prerequisites The goods receipt for the purchase order must already have taken place. Billing must have arrived from the vendor.

 You return to the initial screen.1 Reversal of Process Steps In the following section. Choose Post. 5 Follow-up Processes You have finished all activities that are part of the business process described in this document. 6.  The system confirms the posting and displays the document number. carry out the process steps described in one or more of the following scenarios. To accomplish subsequent activities of this business process. Material Debited Accounts Credited Accounts Cost Element / CO Object Trading Good (HAWA) 30309003 GR/IR Traging Goods 300000 Vendor domestic 00 none 10902001 GST16%InputRefund abl  Payment can now take place. Accounts Receivable (157) Use In this activity you will post the incoming payment. 6 Appendix 6. complete the payment activity described in the Business Process Documentation of the scenario: Accounts Receivable (157) (Chapter Post Payments using Automatic Payments Program. you will find the most common reversal steps that enable you to reverse some of the activities described in this document. Choose Back (F3) to the SAP Easy Access screen (SAP GUI) Or Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).  The document is stored in the system under this document number. using the master data from this document. © SAP SE Page 6 of 8 . Automatic Clearing of open items in customer accounts or Manual Clearing of Open items in customer accounts).: 03). Result  The invoice is verified and posted.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD mark the Calculate Tax checkbox and choose the appropriate tax code (for example. 5. Post Incoming Payment from Customer Manually. Procedure Using the master data from this document.

Create Sales Order Transaction code (SAP GUI) VA01 Reversal: Delete the Bought-In Item Transaction code (SAP GUI) VA02 Business role Sales Administrator (SAP_NBPR_SALESPERSON_S) Business role menu SalesSales OrdersSales Order ProcessingChange Sales Order Comment Delete Item Create Sales Order Transaction code (SAP GUI) VA01 Reversal: Reject the Bought-In-Item Transaction code (SAP GUI) VA02 Business role Sales Administrator (SAP_NBPR_SALESPERSON_S) Business role menu SalesSales OrdersSales Order ProcessingChange Sales Order Comment Reject Item Create Purchase Order Transaction code (SAP GUI) ME21N Reversal: Delete the Bought-In-Item Transaction code (SAP GUI) ME22N Business role Purchaser (SAP_NBPR_PURCHASER_S) Business role menu © SAP SE PurchasingPurchase OrderPurchase Order Page 6 of 8 .SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Create Sales Order Transaction code (SAP GUI) VA01 Reversal: Delete Sales Document Transaction code (SAP GUI) VA02 Business role Sales Administrator (SAP_NBPR_SALESPERSON_S) Business role menu SalesSales OrdersSales Order ProcessingChange Sales Order Comment Choose the menu Sales DocumentDelete.

SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Choose your purchase order and choose Edit Purchase Order Comment Delete Item Approval of Purchase Orders Transaction code (SAP GUI) ME28 Reversal: Cancel Release Transaction code (SAP GUI) ME28 Business role Purchasing Manager (SAP_NBPR_SALESPERSON_M) Business role menu PurchasingApprovalPurchasing DocumentsRelease Purchase Order.List Comment Go to transaction ME28. enter the release code you want to cancel and mark the field Cancel Release. Save your results. Goods Receipt Transaction code (SAP GUI) MIGO Reversal: Cancel Material Document Transaction code (SAP GUI) MBST Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementConsumption and TransfersCancel Material Document Comment Cancel release of document Delivery Process Transaction code (SAP GUI) VL10C Reversal: Delete Delivery Transaction code (SAP GUI) VL02N Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingOutbound DeliveryChange Delivery Comment Choose the menu Outbound DeliveryDelete Post Goods Issue Transaction code (SAP GUI) © SAP SE VL02N Page 6 of 8 . Choose the relevant purchase order and choose Cancel Release.

choose Enter and save your result. You can find detailed descriptions of the individual reports in the following BPD documents.2 SAP ERP Reports Use The table below lists the reports that you can use to obtain additional information on this business process.SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Reversal: Reverse Goods Issue Transaction code (SAP GUI) VL09 Business role Warehouse Clerk (SAP_NBPR_WAREHOUSECLERK_S) Business role menu Warehouse ManagementShippingOutbound DeliveryCancel Goods Receipt for Outbound Delivery Comment Goods Issue is canceled Billing Transaction code (SAP GUI) VF01 Reversal: Cancel Billing document Transaction code (SAP GUI) VF11 Business role Billing Administrator (SAP_NBPR_BILLING_S) Business role menu SalesBillingCancel Billing Document Comment Go to transaction VF11. Invoice Verification Transaction code (SAP GUI) MIRO Reversal: Cancel Invoice Document Transaction code (SAP GUI) MR8M Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Business role menu Accounts PayablePostingInvoices Choose the invoice and choose Cancel Document. enter the relevant billing document number. which provide a comprehensive compilation of all important reports: © SAP SE  Financial Accounting: SAP ERP Reports for Accounting (221)  Logistics Processes: SAP ERP Reports for Logistics (222) Page 6 of 8 . Comment 6. An invoice cancellation document has been created balancing the original invoice.

SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD Note that the descriptions of some reports. that are an indispensable part of the process flow. may be located directly in the section where they belong. Incomplete SD Documents V. Reports Report title Transa ction code (SAP GUI) Business role (NWBC) Business role menu (NWBC) Comment List of Sales Orders VA05 Sales Manager (SAP_NB PR_SALE SPERSO N_M) SalesSales OrdersRep ortsList of Sales Orders A list of all selected sales orders is displayed. Orders by Account Assignment A list of purchase orders which are assigned to a sales order List Billing Documents VF05 Sales Manager (SAP_NB PR_SALE SPERSO N_M) SalesSales OrdersRep ortsList Billing Documents A list of all selected billing documents is displayed. © SAP SE Page 6 of 8 . Outbound delivery monitor VL06O Warehous e Manager (SAP_NB PR_WAR EHOUSE MANAGE R_M) Warehouse Management Warehouse Monitoring Monitor Outbound Delivery ProcessOu tbound Delivery Monitor Monitor for collective processing of deliveries and for obtaining information on general shipping processing.02 Sales Manager (SAP_NB PR_SALE SPERSO N_M) SalesSales OrdersRep ortsList of Incomplete Sales Orders A list of all incomplete documents on the basis of the specified selection criteria is displayed. Purchase Requisition per Account Assignment ME5K Purchasin g Manager (SAP_NB PR_PURC HASER_ M) Purchasing ReportingP urchasing Document Evaluation Requisitions by Account Assignment A list of purchase requisitions which are assigned to a sales order Purchase Orders by Account Assignment ME2K Purchasin g Manager (SAP_NB PR_PURC HASER_ M) Purchasing ReportingP urchasing Document Evaluation Purch.

SAP Best Practices Sales of Nonstock Item with Order Specific Procurement (115): BPD 6. What happens if the purchase order quantity has been increased? The system creates a delivery for the available sales order stock Can be a condition type used as a reference so that you only have to create condition records once for condition types? Yes © SAP SE Page 6 of 8 .3 Used Forms Common form name Form type Used in process step Output Type Technical name Order Confirmation SmartForm Sales Order Entry BA00 YBPK_SDORC Purchase Order SmartForm Purchase Order NEU YBPK_MMPO Delivery Note SmartForm Post Goods Issue LD00 YBPK_SDDLN Transfer Order SAP Script Delivery Pick List SD SAP Script Picking (optional) EK00 YB_SD_PICK_SINGL Bill of Lading SmartForm Post Goods Issue YBL1 YBPK_SDBLD Sales Invoice SmartForm Billing Processing RD00 YBPK_SDINV YB_LVSTAEINZEL 6.4 Frequently Asked Questions Questions Answers Is it possible to change the purchase order quantity? Yes.