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EHP7 for SAP ERP 6.

0
September 2013
English

Debit Memo Processing
(116)
Building Block Configuration Guide

SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany

if any. and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice.sap. Readers are cautioned not to place undue reliance on these forward-looking statements. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services. promise. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. or legal obligation to deliver any material. Please see http://global. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. without representation or warranty of any kind. © SAP SE Page 6 of 8 . and SAP SE’s or its affiliated companies’ strategy and possible future developments. All rights reserved. code. products. SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation. and they should not be relied upon in making purchasing decisions. The information in this document is not a commitment. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only. Nothing herein should be construed as constituting an additional warranty. and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.SAP Best Practices Debit Memo Processing (116): Configuration Guide Copyright © 2014 SAP SE or an SAP affiliate company.com/corporate-en/legal/copyright/index. In particular. which speak only as of their dates.epx#trademark for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. This document. or any related presentation. or functionality. or to develop or release any functionality mentioned therein.

for example. These include field names. These include report names. program names. paths and options. Cross-references to other documentation. Example text Exact user entry. Example text Emphasized words or phrases in body text. when surrounded by body text. These are words or characters that you enter in the system exactly as they appear in the documentation. Example text Screen output. screen titles. upgrade and database tools. © SAP SE F2) or the Page 6 of 8 . <Example text> Variable user entry. source code. table names. pushbuttons as well as menu names. names of variables and parameters as well as names of installation. titles of graphics and tables. Transaction codes. messages.SAP Best Practices Debit Memo Processing (116): Configuration Guide Icons Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice Typographic Conventions Type Style Description Example text Words or characters that appear on the screen. SELECT and INCLUDE. and individual key words of a programming language. for example. function keys (such as ENTER key. EXAMPLE TEXT Keys on the keyboard. This includes file and directory names and their paths. EXAMPLE TEXT Names of elements in the system. Pointed brackets indicate that you replace these words and characters with appropriate entries.

......... 5 2 Preparation.....2 Assigning Incompletion Procedure.........................................1 Defining Sales Document Type........................................................................................................................ 5 1 Purpose....................................................7 3........ 5 3...6 3...........................9 © SAP SE Page 6 of 8 .............4 Assigning Sales Area to Sales Document Type..................5 3...........................8 3................................................................................................ 5 Configuration...........3 Assigning Partner Determination Procedure.........................6 3.................................................................................................................................................6 Copy Control: Invoice to Sales Document..................................................................................................... 5 2.........................................................SAP Best Practices Debit Memo Processing (116): Configuration Guide Contents Debit Memo Processing........................................................................................................8 3......7 Copy Control: Sales Document to Debit Memo....................................................................................................................................................................................5 Assigning Item Categories.....1 3 Prerequisites........

On the Change View “Maintain Sales Order Types”: Overview screen. and make the following entries: Field name User action and values Comment Sales Document Type YBII Invoice Increase Req SD Document categ. PK for Pakistan: Prerequisites_Matrix_BL_EN_PK. Procedure 1. see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz]. 15 No. EN for English language. BL refers to the SAP Best Practices Baseline Package. increment 10 © SAP SE Description Page 6 of 8 . This document can be found in the SAP Best Practices documentation package in the folder . for example. [yy] depends on the language version.1 Defining Sales Document Type Use This activity defines the sales document type. For more information. 2 Preparation 2. assg. for example. choose New Entries.assgt. range ext.. refer to the SAP Best Practices Quick Guide. 3 Configuration 3. ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).\ [xx]_[zz]\Documentation\.xls).1 Prerequisites Before you start installing this building block. If you do not want to configure manually and prefer an automated installation process using the SAP Best Practices Installation Assistant and other tools. the placeholder [xx] depends on the SAP Best Practices version you use. L Indicator D No.range int. and [zz] depends on the country version.SAP Best Practices Debit Memo Processing (116): Configuration Guide Debit Memo Processing 1 Purpose This configuration guide provides the information you need to set up the configuration of this building block manually. you must install prerequisite building blocks.xls. for example. 16 Item no. Access the activity use the following navigation option: Transaction code VOV8 IMG menu Sales and DistributionSalesSales DocumentsSales Document HeaderDefine Sales Document Types 2.

scr. Result The incompleteness logic has been defined for the sales document type.bill. and enter 15 (Debit Memo) in the Proc. 3. Procedure 1.proced. 3. Choose Save.pric. 4.type L2 Billing plan type 02 Billing block 09 Propose deliv. look for line relative to Sales Doc Type (SaTy) YBII. Date Selected Credit/Debit Memo Sales order Debit Memo 3.SAP Best Practices Debit Memo Processing (116): Configuration Guide Sub-item increment 10 Reference mandatory M Output application V1 Read info record Selected Screen sequence grp GA Incompl.procedure A Display Range UALL FCode for overv. Access the activity using the following navigation option: Transaction code VUA2 IMG menu Sales and DistributionBasic FunctionsLog of Incomplete ItemsAssign Incompleteness Procedures 2. On the Change View “Error Logs for Sales Document Header”: Overview screen.3 Assigning Partner Determination Procedure Use © SAP SE Page 6 of 8 . 3. choose Assign procedures to the sales document types. Result The sales document type is defined. Choose Save. UER1 Order-rel. 15 Transaction group 0 Doc. On the Choose Activity selection screen. Column.2 Assigning Incompletion Procedure Use This activity assigns the incompletion procedure to the sales document type.

you assign the partner determination procedure to the sales document type. Result The partner determination procedure has been assigned.”: Overview screen.4 Assigning Sales Area to Sales Document Type Use This activity assigns the sales area to the sales document type. 5. 3. choose New Entries. choose Partner Determination Procedure Assignment. Access the activity using the following navigation option: Transaction code SPRO IMG menu Sales and DistributionBasic FunctionsPartner DeterminationSet Up Partner Determination 2. Result The sales area has been assigned to the sales document type. 4. enter the partner determination procedure TA. look for line relative to Sales Doc Type YBII. choose Set Up Partner Determination for Sales Document Header. Choose Save. On the New Entries: Overview of Added Entries screen make the following entries: Field name Description User action and values Ref. On the Change View “Sales Documents: Allowed Order Types per Sales Org. Choose Save. 3.SAP Best Practices Debit Memo Processing (116): Configuration Guide In this activity. Procedure 1. 3. In the Choose Activity dialog box. From the Dialog Structure on the left of the screen. 4. © SAP SE Page 6 of 8 . In the Choose Activity dialog box. Access the activity using the following navigation option: Transaction code OVAZ IMG menu Sales and DistributionSalesSales DocumentsSales Document HeaderAssign Sales Area to Sales Document Types 2.S 1000 RefD 10 Div 10 SaTy YBII Comment 5. On the Change View “Partner Determination Procedure Assignment”: Overview screen. Procedure 1. double-click Assign sales order types permitted for sales areas.

Access the activity using the following navigation option: Transaction code VOV4 IMG menu Sales and DistributionSalesSales DocumentsSales Document ItemAssign Item Categories 2. 4. Procedure 1. On the Change View “Item Category Assignment”: Overview screen.Type YBII Item cat. and make the following entries: Field name Description User action and values Sales Doc.5 Assigning Item Categories Use This activity defines logic to assign item categories. choose Display  Change. Choose Save. On the Change View “Header”: Overview screen. choose New Entries.SAP Best Practices Debit Memo Processing (116): Configuration Guide 3. 3. choose New Entries. 3. Result Item categories have been assigned to sales document types. On the Choose Activity dialog box.group NORM Comment Item usage ItemCat-HgLvItm Item category G2N Manual item cat L2N 3. double-click Copy Control: Billing Document to Sales Document. On the Display View “Header”: Overview screen.6 Copy Control: Invoice to Sales Document Use This activity defines copy control logic in creation of Sales Order YBII out of the original F2 invoice. On the New Entries: Details of Added Entries screen make the following entries: © SAP SE Page 6 of 8 . Access the activity using the following navigation option: Transaction code VTAF IMG menu Sales and DistributionSalesMaintain Copy Control for Sales Documents 2. 5. Procedure 1.

7 Copy Control: Sales Document to Debit Memo Use This activity defines copy control logic in creation of Debit Memo L2 out of Sales Order YBII. Result Copy control logic is defined. Choose New Entries.header data DataT 003 Bill. 9. 3. 7.item data DataT 004 Bill. doubleclick Item. Access the activity using the following navigation option: Transaction code VTFA IMG menu Sales and DistributionBillingBilling DocumentsMaintain Copy control for Billing Documents 2. Choose Save. On the New Entries: Details of Added Entries screen make the following entries: Field name Description User action and values Comment ItemCat Proposal G2N Request 2ndItemCatProposal L2N Request Item Category TAN Standard Item DataT 153 Item from bill.bus. © SAP SE Page 6 of 8 . Choose Back.bus. Select the row you just created. double-click Copy Control: Sales document to billing document. Procedure 1. DataT 104 Bill.header DataT 103 Bill. In the Choose Activity dialog box. Type F2 Invoice DataT 052 Billing doc. and then on the Dialog Structure screen area.header partner Copying requirements 021 Billing header Copy item number Selected 6. 8.item partner Update document flow X Copying requirements 303 Pricing type F 2nd pricing type D Always an item 10.SAP Best Practices Field name Debit Memo Processing (116): Configuration Guide Description User action and values Comment Target SalesDoc type YBII Invoice Increase Req Source Bill.doc.

double-click Item./neg. 9. 8. On the Change View “Header”: Overview screen. 11. 4. Repeat steps 7 to 10 with the following entries: Field name Description User action and values Comment Item Category L2N Request Copying requirements 002 Item/order-related Data VBRK/VBRP 002 Ord-rel./neg. On the Change View “Item”: Overview screen. © SAP SE Page 6 of 8 . quantity + Pricing type D 10. 7. Type L2 Debit Memo From SalesDoc Type YBII Invoice Increase Req Copying requirements 001 Header/order-related Copy item number Selected 6. On the Display View “Header”: Overview screen. and then on the Dialog Structure screen. quantity + Pricing type D Result Copy control logic is defined.credit memo Billing quantity A Pos. choose New Entries. On the New Entries: Details of Added Entries screen make the following entries: Field name Description User action and values Comment Item Category G2N Request Copying requirements 002 Item/order-related Data VBRK/VBRP 002 Ord-rel. Choose Back. Select the row you just created. choose Display  Change.credit memo Billing quantity A Pos. On the New Entries: Details of Added Entries screen make the following entries: Field name Description User action and values Comment Target Bill. 12.SAP Best Practices Debit Memo Processing (116): Configuration Guide 3. Choose Save. 5. Back to the Change View “Item”: Overview screen. choose New Entries.