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Semester 1 Schedule
A DAY B DAY
Semester 2 Schedule
A DAY B DAY
ASIJ High School Daily Schedule 2010-11
9:55 am 10:05 am
11:20 am 12:00 pm
1:15 pm 1:50 pm
Modified Schedule for When A.M. Buses are Late When morning buses are more than 5 minutes late, the HS administration will determine whether or not we will switch to a modified schedule. Period 1 8:50-10:10 a.m. Period 2 10:20-11:35 a.m. Activity Period 11:35-12:00 p.m. 2
ASIJ High School
Period 3 Lunch Period 4
12:00-1:15 p.m. 1:15-1:50 p.m. 1:50-3:05 p.m.
Table of Contents
Welcome HS Guiding Principles Mission, Vision and Values Graduation Requirements Minimum Requirements Advanced Placement Courses General Academic Guidelines and Policies School Policies Absences Impact Classroom Learning Attendance Procedures Discipline Policy Guidelines for School Conduct Responses to Disciplinary Issues Bus Behavior ASIJ Policy on Substance Abuse Overnight Curricular and Co-curricular Trips Academic Honesty Bullying Procedures for Dealing with Sexual Harassment Responsible Use of Computer Policy The Harris Library Information Media Center Food Service Sports Facilities and Regulations Student Activities Miscellany Seibu Tamagawa Line Train Schedule Appendices Suggested Guidelines for Parents of ASIJ HS Students Notification of Parents’ Absence from Tokyo Weekly Planner All-School Calendar Getting to ASIJ Chofu Campus Chofu Campus Map HS Floorplan
4 6 8 9 9 10 11 20 20 20 23 23 26 27 27 28 29 30 31 33 33 35 35 36 45 48 49 49 52 56 144 156 158 159
Dear ASIJ Students, Welcome to the 2010-11 school year! I hope you have come back from your summer holiday refreshed, re-energized, and looking forward to a great year. The start of a new school year always provides an opportunity to set new goals for yourself. Whether it is rising to the challenge of a new course, trying out for a team you’ve never played on before, joining a fine arts production, or getting involved in a service project or club, I encourage you to push yourself in new directions this year. You should view this handbook as a useful reference, which describes the policies and procedures that help ASIJ function smoothly, fairly, and effectively for all. The pages that follow provide important information regarding both our academic and co-curricular programs. The planner at the end of the handbook contains important calendar dates for the year. You should also pay particular attention to the information on our new open gradebook and grade reporting procedures, as well as a revised section on academic honesty. In addition to understanding the policies and procedures featured in this handbook, I encourage you to scan the high school guiding principles. These principles focus on how we approach teaching and learning, our community, and the management of our time at ASIJ. As we put these principles into practice, we will continually be looking for ways to increase student involvement in the decisions, culture, and life of the school. Time for sleep, for conversation, and for relaxation is as important as time for study. If you make good choices and maintain a healthy perspective on your education, surely you can find the time to enjoy family, community, learning, and sleep. For us to continue making our school an even better place to learn, we must approach all that we do here with passion, integrity, and a spirit of collaboration. After all, this is your school, and it is your energy, enthusiasm, work ethic, and friendships that make ASIJ such a special place. I think we are all up to the task, and I look forward to working together with our faculty and staff, our parents, our student council, and the entire student body to make this school year a successful and rewarding one. Go Mustangs!
High School Principal
ASIJ High School
Dear Fellow ASIJ Students, The Student Council hopes each and every one of you had an electrifying, revitalizing, and fulfilling vacation. We all start the year with refueled energy to study hard, to pursue passions, and to take advantage of our diverse talents and the many opportunities available at ASIJ. To those of who are returning, you know the drill: welcome back! TTo those new to ASIJ, allow me to be the first to welcome you on behalf of your Student Council! It is great having you as part of the Mustang community. ASIJ is a unique community. It has a great faculty and, staff along with the best campus and an accomplished student body in sport, academics and fine arts. There is something for each and every one of us. The Student Council promises to serve as a liaison between the student body and the administration, to provide leadership for the school and to help set an optimistic tone on the campus. The Student Council aspires to draw students together and to create a sense of shared ownership. We will reflect the student body’s will appropriately and quickly. And emphasize communication. We look forward to working together with the administration, faculty, staff, parents and student body to make this school year a successful one. Student Council promises to do our best, promises to deliver, and promises to be dedicated to the good of the school and to you. Welcome to the new, exciting, hopeful 2010-2011 school year!
Student Council President
High School Guiding Principles
These principles guide the high school as we pursue ASIJ’s Vision to be an exemplary learning community. Rather than prescribe a set of policies or plans, these principles are meant to provide direction as we make decisions, craft policies, and move forward with programs. Effective use of these principles requires a willingness to solve problems, the confidence to resolve differences and the ability to imagine solutions. We, as faculty, staff, and students at ASIJ, foster a culture of personal excellence, a passion for learning, and a sense of belonging by focusing on the following:
Teaching and Learning
Teachers and students share the responsibility for active learning. Teachers should engage students, not just teach subject matter, and students should look beyond grades as they pursue learning. Active learning requires: • a foundation of learning experiences in 9th and 10th grade. • a deeper focus on specific interests and connections between subject areas in grades 11 and 12. • an atmosphere which promotes inquiry and intellectual risk-taking. • varied instruction and assessments that account for learning styles and pace. • real-world, authentic learning experiences, both in and out of the classroom. • feedback for both students and faculty in order to improve our work. • innovation and staying up-to-date with current educational research.
Personal integrity and honesty are at the heart of a healthy community and we strive to make them an integral part of our high school culture. To act with integrity we should: • respect one another’s values. • be aware that our actions impact others. • respect individual and community property. • recognize our mistakes and focus on how we can improve in the future. • work with academic honesty. • be open and transparent in our interactions with one another.
We thrive as a community when we promote: • meaningful connections through shared interests. • mentoring relationships among and between students, faculty, staff, coaches, and activity leaders. • a responsibility to build and maintain relationships beyond the high school. 6
ASIJ High School
Teachers should collaborate within departments, providing equality and accountability for all students in any given course. Teachers and students should strive to make connections among subjects to create a coherent learning experience. Teachers, coaches, and co-curricular advisors should collaborate to balance student workload and obligations. We all should consider the impact on the classroom experience when making decisions about participation in curricular and co-curricular activities.
Time is a precious commodity which we need to manage effectively to strike a healthy balance between personal, family, social, curricular and co-curricular life. We sacrifice personal well-being if we’re spread too thinly. Our emphasis should be quality over quantity. Respect for both student and teacher time requires effective communication practices, ongoing collaboration, flexibility and willingness to make accommodations.
ASIJ’s Mission, Vision & Values
Developing Compassionate, Inquisitive Learners Prepared for Global Responsibility. To be an exemplary international learning community that nurtures each student’s full potential.
To achieve our Vision, we will…
• Embed Student Learning Outcomes in all curricular and co-curricular activities. • Take full advantage of the cultural and linguistic learning experiences in Japan. • Embrace change through the effective use of collaborative practices, research, and technology. • Lead by living our Mission, Vision, and Core Values.
Students: ASIJ prioritizes the needs of the whole individual and promotes a balanced education for each student. We focus on the acquisition of high-level academic skills and the healthy social, physical and emotional development of our students. Excellence: ASIJ inspires our students to achieve their full potential and to passionately pursue
excellence in everything they do. We actively seek out learning experiences that develop creativity and instill the desire to achieve personal success. environment and conserve our resources.
Environment: ASIJ recognizes and accepts our obligation to act responsibly to protect the
Honesty & Integrity: ASIJ promotes honesty and integrity in our interactions with each other. Heritage: ASIJ celebrates our more than 100-year history in Japan and our ability to expand beyond the classroom to take advantage of one on the world’s most dynamic cultural, social and economic centers to provide future learning opportunities. Service: Through service, ASIJ develops good citizens that contribute to the betterment of our school, our community and society. Community: Although we come from varied backgrounds, ASIJ draws strength from its
community where an environment of respect and tolerance allows community members to comfortably express their views and share a common sense of “belonging.”
ASIJ High School
Four years (eight semesters) of High School attendance and 22 credits are required for an ASIJ diploma. Typically, ½ credit is awarded for a semester-long course. The minimum requirements include the following:
Subject English Credits 4
English 9 and 10 are required. English Literature is a prerequisite to English honors courses.
Social Studies 3
ASIJ students must take the required Social Studies classes in grades 9, 10 and 11. US History is a graduation requirement for all students and is normally taken in grade 11.
Math Science 2 2
One credit of physical science and one credit of life science are required.
Modern Languages 2
Two levels of the same language in grades 9-12 are required.
Physical Education 1½
Physical Education is required in grade 9 (2 semesters) and grade 10 (1 semester).
Creative and Applied Arts Creative and Applied Arts and/or Physical Education 1½ 1
Two additional semesters of Creative and Applied Arts and/or Physical Education are required.
Health Electives ½ 4½
All courses over the minimum departmental requirements are counted as electives.
Study of Japan
Students must complete one semester of the study of Japan. Courses which fulfill this requirement are Japan Studies, Japan Seminar, Japanese Literature in Translation, and Japanese Language.
Advanced Placement Courses
ASIJ offers Advanced Placement Courses to juniors and seniors who demonstrate the ability and desire to work at a level comparable to the first year of college in a given subject. Students are required in most AP courses and strongly encouraged in other AP courses to take the Advanced Placement Exam in order to receive college credit in addition to earning credit toward graduation. Advanced Placement courses leading to AP exams are offered at ASIJ in the following subjects: 1. AP Macroeconomics 2. AP European History 3. AP US History 4. AP Calculus AB 5. AP Calculus BC 6. AP Statistics 7. AP Computer Science 8. AP Biology 9. AP Chemistry 10. AP Physics 11. AP Environmental Science 12. AP Japanese Language and Culture 13. AP Studio Art 14. French V (Language) 15. Spanish V (Language) In addition, the following honors courses provide preparation for Advanced Placement exams: 1. Advanced Composition 2. Modern Literature 3. Tragedy
Japanese Understanding and Motivational Program (JUMP)
JUMP involves all high school students and teachers in a wide variety of cross-cultural programs relating to the social, economic, and cultural life of Japan. Our purpose is to provide each of our students with an opportunity to better understand the unique institutions, customs and qualities that make up their host/home country. This three-day out-of school program takes place in November and is required for all students.
ASIJ High School
General Academic Guidelines and Policies
1. Minimum and Maximum Course Load Students must normally take a minimum of six classes each semester, except for seniors taking three honors courses in which case the minimum is five classes each semester. These classes do not include independent study or audit. The recommended maximum course load is seven classes. The school reserves the right to limit a student’s course load when appropriate. All students, except those taking three honors courses or those with special and compelling needs, must take at least four academic subjects per semester (i.e., those in English, social studies, math, science and modern languages). Any deviation from these requirements must be approved by the counselor and principal. Students selecting an overload of more than five academic courses must have the approval of their counselor. Please direct questions concerning enrollment in specific courses to the appropriate counselor. 2. Credit One-half credit is given for the successful completion of each semester of a course. Students enrolled in year-long courses are expected to complete both semesters of the course. Exceptions may be granted for students we feel are misplaced in a particular course. In these cases, a teacher and/or counselor must recommend that the course be dropped. Students who receive an F grade for one semester of a full-year course must repeat only the semester failed (except in modern languages and math) in an attempt to earn credit. 3. Attendance Regular attendance in all courses, labs and assigned resource centers and conferences is required to earn credit toward graduation. Specific policies regarding attendance are outlined elsewhere in this handbook. 4. Independent Study Independent Study is an option for juniors and seniors who have demonstrated initiative in a particular field of study and wish to pursue learning beyond the scope of what ASIJ offers. This course of study may be arranged with the guidance and permission of the supervising teacher, counselor, and principal, provided all of the following conditions have been met: a. The desired course is not offered as part of the curriculum. b. The student has fulfilled the credit requirements for that subject area. c. The proposed course of study is beyond the scope of (e.g. more advanced than) the alternative courses in that subject area. d. The minimum course requirements have been met for the semester/year (6 classes each semester, except for seniors taking 3 honors courses in which the case the minimum is 5 classes each semester – not including Independent Study).
e. A unit-by-unit plan of study, including proposed assessments, has been submitted by the appropriate deadlines. A student who wishes to pursue an Independent Study course must: • consult with his/her counselor to ensure that the Independent Study fits with the fouryear plan of study and that conditions a, b, c and d above have been met. • consult with the supervising teacher to discuss the proposed independent study, fill out the appropriate form and complete the unit-by-unit plan including specific proposed assessments (as specified in condition e above). • submit the proposal by June 1 for the first semester and December 1 for the second semester. Please note: Independent Study is generally taken on a pass/fail basis and for one semester only. 5. Pass/Fail Grading Only one course unit per department during a student’s High School career may be taken pass/fail. The consent of the instructor is required. A grade of C- or better must be earned to receive a pass. GPA is not affected by a pass/fail grade. The pass/fail option must be chosen within the first two weeks of the course. Only elective courses may be taken pass/fail. 6. Auditing In rare instances it may be in the best interest of a student to audit a course. With the consent of the teacher, parent, counselor and principal, a student may audit a course when there is space available in the class. A decision to change from a grade to an audit must be made in consultation with the teacher and counselor before mid-point of the first semester of the course. The student will be required to attend all classes and complete homework and classroom assignments to the best of his/her ability. The student may be exempt from taking major examinations, but advance notification and teacher approval must be given. There is no credit granted for an audited class, but the class will appear on the transcript followed by “AU” which indicates “audit - no credit”. Audited classes cannot be counted as one of the required six classes each semester. Students with a written recommendation of the subject teacher and counselor may move from an audit to a graded class. This decision must be made prior to the mid-point of the first semester of the course. Once this change is made, the class cannot be returned to audit. Dropping an audit can occur only with the teacher’s recommendation. 7. Schedule Changes (Drops, Adds, and Change in Level) Adding a class: No course may be added after the first four class meetings of the school year or semester except under unusual circumstances. Dropping a class: No course may be dropped after the first six class meetings of the school year or semester except under unusual circumstances as approved through direct consultation 12
ASIJ High School
with the teacher, counselor, principal and a parent. A parent conference may be required. Dropping a class with teacher recommendation: When a student, with the recommendation of the teacher, exits a class after the drop period is over, but before the mid-point of the first semester of the course: • Signatures are needed from a parent, the student, the teacher, the counselor, and the principal. • A grade of W, WP, or WF will appear on the mid-semester report. When a student, with the recommendation of the teacher, exits a class after the mid-point of the first semester of the course: • Signatures are needed from a parent, the student, the teacher, the counselor, and the principal. • A letter grade will appear on themid-semester report, and a grade of W, WP, or WF will appear on the report card and transcript for the semester. When a student, with the recommendation of the teacher, exits a year-long class at the end of first semester: • Signatures are needed from a parent, the student, the teacher, the counselor, and the principal. • Only the grade from first semester will be indicated on the transcript. • Seniors should notify colleges to which they applied of major changes. Changes in a student’s core academic course load are reflected on a senior’s mid-year college report. Changing the level of a class: When a student, with the recommendation of the teacher, changes the level of a course: • Signatures are needed from a parent, the student, the teacher, the counselor, and the principal. • A mid-semester grade may be given to reflect the original course, and the semester grade will only indicate the new course. • Only the grade in the new course will be indicated on the transcript. Students who subsequently withdraw from a course without teacher/counselor approval or are removed from a course for such things as disciplinary reasons will be given an F or a WF (withdrew failing) for the mid-semester and semester without credit. 8. Courses Repeated for Credit A student may repeat a class at the recommendation of his/her teacher and/or counselor. Credit is earned for the repeated class and both grades will appear on the transcript. A second credit earned through repeating a course will count as an elective credit and will not fulfill any of the minimum graduation requirements in a specific subject area. 9. Online and Summer School Courses Online courses and summer school courses may only be taken for high school credit if course credit was lost or a course was failed at ASIJ. Counselor approval is required prior to enrollment in an online or summer school course if a student desires credit.
10. Grade Reporting Open Gradebook All high school teachers maintain their gradebooks online, which may be accessed by students and parents via our NetClassroom site. Students and parents are issued a login and password when they first enroll at ASIJ. While providing grade information in this manner has significant benefits to students and parents, it is important to recognize some of the limitations to providing continuous access to student grades: • While teachers make every effort to correct student work in a timely manner, the posting of individual grades is not meant to provide daily feedback on whether assignments have been turned in. In some cases, there may be a considerable lag time between the time a paper or project is collected, and the time it is graded and the grades entered into the computer. In addition, a teacher may wish to wait until after the graded assignments have been passed back to all students and discussed before making the grade available online. • Some courses (e.g. non-core electives) may have very few graded assignments, as assessment in these courses consists primarily of long-term projects. • Grading methods may vary between teachers and departments, depending on the nature of the course being taught. For instance, some teachers may only post individual assignment grades, and calculate the overall grade later in the semester after a more complete picture of their student’s academic achievement can be determined. Teachers will share with parents on Back-to-School night more details regarding how their grades are determined. As always, if questions arise regarding a student’s performance in a particular class, it is important for the student to be the one to initiate contact with the appropriate teacher. Our aim is to have students take responsibility for keeping track of their homework, turning it in on time, seeking help and/or extra time in advance if and when they need it, and following up with teachers themselves if they have questions about a particular assignment or grade. Anything parents can do to help their child take the initiative in these areas will go a long way towards helping them be successful, confident, independent learners, not only at ASIJ but throughout their lives. HS Grade Descriptors Student grades are determined by the individual classroom teacher and will generally correspond to the levels of performance indicated in the following HS Grade Descriptors. These descriptors are meant to provide guidance for students, teachers, and parents in understanding our letter grades. Students receiving a particular letter grade demonstrate most of the indicated characteristics most of the time. Students are assessed throughout each course and are expected to exhibit understanding of all course outcomes. It is important to note that expectations regarding the demonstration of understanding, knowledge, and skills, and the ability to apply learning, will increase at higher grade levels, as well as for AP and Honors level courses. 14
ASIJ High School
A These areas play a significant role in the grade for all subject areas Demonstrates thorough understanding. Consistent ability to apply knowledge and skills to new and non-routine situations. Demonstrates a high level of commitment to completing work. High level of engagement in all class activities.
B Demonstrates understanding. Able to apply knowledge and skills to routine and most non-routine situations.
C Needs some support to demonstrate understanding. Can apply knowledge and skills to routine situations.
D Occasionally demonstrates understanding after considerable support. Needs support to apply knowledge and skills to routine situations. Work is not always complete, and quality, thoroughness and organization are very inconsistent
F Rarely demonstrates understanding. Unable to apply knowledge and skills to routine situations.
These areas may factor into the grade, depending on the subject area.
Work is generally complete, thorough, and organized. Engaged in most class activities.
Work is generally complete, but quality, thoroughness and organization are inconsistent.
Work is missing or frequently incomplete, and quality and organization are poor. No engagement in class activities.
Engagement in Limited or no class activities is engagement in inconsistent. class activities.
Mid-Semester Reports At the midpoint of each semester, students receive a report on how they are doing at that point in the course. The report contains a narrative comment from each teacher, a letter grade “to date” which indicates the student’s current academic achievement, and a notation regarding how well the student is meeting the teacher’s expectations. It is important to note that the “grade to date” may fluctuate significantly as additional assessments are assigned right up through the end of the semester. For this reason, it is important to check NetClassroom periodically and to keep the communication lines open between students, teachers, and parents as needed. Report Cards Report Cards are issued at the end of each semester and contain a final semester grade as well as an indication of how well a student met the teacher’s expectations. Report cards are issued in electronic format and may be accessed via the NetClassroom site on dates published in the calendar. No student should receive an F grade for the semester who has not received notification (e.g. mid-semester report, email, phone call) that the student was failing or in danger of failing. Although student report cards are kept on file, they are meant for communication between the school and home, and are therefore not sent to colleges or universities. Transcripts Transcripts are an official record of a student’s course of study during their high school years,
and indicate courses taken, as well as grades and credit earned at ASIJ and elsewhere. While grades from previous schools may be recorded on the ASIJ transcript for convenience, it is important to note that only grades earned at ASIJ are factored into a student’s cumulative GPA. Although transcripts are made available online at the end of each semester, and hardcopies may be requested if necessary from the school registrar, in general transcripts are only needed for students who are withdrawing or graduating from ASIJ. Questions and requests regarding transcripts should be directed to the school registrar in the high school counseling office. In addition to the standard letter grades, transcripts and report cards may contain other abbreviations: W = Withdrawn – No credit AU = Audit - No Credit WF = Withdrawn Failing – No credit INC = Incomplete work – No credit WP = Withdrawn Passing – No credit NG = No Grade P = Pass – Credit awarded MED = Medical excuse – No credit M = Modified course of study – Credit awarded 11. Incomplete Grades Incomplete grades must be made up within two weeks of the end of the semester. Incompletes will automatically become an F’s is not turned in prior to the deadline. 12. Academic Warning and Academic Probation Students who receive two or more D’s, a D and an F or who are not meeting teachers’ expectations at the middle or end of the semester may be placed on academic warning. Students receiving two or more F’s at at the middle or end of the semester or are repeatedly on academic warning will be placed on academic probation, as determined by the student support team. Students may be placed on academic warning or probation at other times during the year if their performance has deteriorated significantly from the previous grading period. The principal will send either an academic warning or academic probation letter to the parents, and a parent conference may be required. Students who are repeatedly on academic probation may be asked to leave ASIJ. 13. Grade Point Average (GPA) Due to the nature of our school and its relatively small class size, ASIJ does not provide the specific rank of its students. The cumulative GPA of ASIJ students reflects courses taken at ASIJ only. The numerical equivalents for determining grade point average are as follows: A+ 4.00 A 4.00 B+ 3.33 B 3.00 C+ 2.33 C 2.00 D+ 1.33 D 1.00 F 0.00
A- 3.67 B- 2.67 C- 1.67 D- 0.67 Honors courses are taught at the first-year college level and receive an additional weighting of 0.5 for each grade of C– or higher.
ASIJ High School
14. Valedictorian and Salutatorian The school valedictorian and salutatorian will be determined by looking at all grades earned in American and international schools beginning in grade 9. These honors will be determined at the end of the first semester of the senior year. A one-year residency at ASIJ is required for consideration. 15. Unscheduled Time During the school day, all students have some unscheduled time. During this unstructured time, students are expected to make use of the variety of resources and facilities available within the school to complete homework and out-of-class assignments, to investigate subjects of special interest and to master required skills. Teachers routinely give assignments which require use of the materials and equipment available at school and which encourage the study of subjects related to what is being taught in class. In addition to a well-equipped general library, the school maintains departmental resource centers designed as places for quiet, serious study. Each resource center is supervised by a member of the staff who aids both students and teachers in locating information, operating equipment, and using special materials in that center. Students may go to these resource centers in order to complete assignments or to pursue a special interest. Teachers or counselors may assign students to these centers when they feel more time and/or more structure is needed for them to succeed in their studies. 16. Activity Period Once a day, the entire High School will participate in an activity period during which assemblies, club meetings, class meetings, conferences, special presentations, concerts and other activities take place. The purpose of the activity period is to provide students with the opportunity to become involved in the life of their school. They will be able to display their talents, share feelings on various school-related issues and gain a better sense of cohesiveness and belonging in the High School. 17. Teacher-Student Conferences Vitally important to the philosophy of ASIJ is the individualized interaction between teacher and student. Teachers make use of some of their unstructured time to give students individual help and attention. They conduct individual conferences with students concerning their progress in class, discuss problems students may be confronting with material in the course or discuss matters of a more personal nature. These conferences may be teacher or student initiated. 18. Learning Support Program Two classes are offered in the high school to enhance success for students with learning issues. Assignment to either of these classes is based on a Student Support Team referral. Skills for Success class allows students to develop specific learning and study strategies that build on individual academic strengths to improve in the areas where the student has demonstrated a weakness. Assistance with coursework is provided that incorporates learning and study strategies.
Students typically attend classes for half of an 75-minute period, providing time to work on other homework or receive support from one or more of the departmental resource centers. Comprehensive Language Arts class is designed to provide assistance to those students needing or desiring to improve their reading, writing, listening, and English vocabulary skills. In the context of student coursework for English and Social Studies classes as well as through other resources, students address strategies to improve reading comprehension, reading speed, writing, vocabulary base, and note taking skills. 19. Departmental Resource Centers There are four departmental Resource Centers for supervised quiet, serious study and tutorial help in the high school. They include the Science, Math, Modern Language, and Humanities Resource Centers. Each center serves specific designated departments by providing individual instruction and support. Students may drop in or may be assigned to a particular resource center for all or part of an unscheduled period or activity period by their teachers. This assignment may be short term or long term. 20. Counseling Services Counseling services at ASIJ are designed to help students become aware of their abilities, aptitudes and interests through individual conferences, standardized testing and group meetings. Counselors are available during the school day to discuss problems of a personal nature, the selection of a course of study, college entrance requirements, future career plans or other matters of concern. If a student is experiencing difficulty, the guidance counselor will work with teachers, parents and the student to identify the problem and seek appropriate action. Students may be assigned to specific Resource Centers or to the Learning Support teacher for varying amounts of their non-class time. Parent, student and teacher conferences are held regularly, and in some cases referrals are made to outside resource personnel. Counselors, like teachers, try to keep close track of their students. 21. Homework To be successful, an ASIJ student taking a normal academic class load should ordinarily complete all homework assignments within two to three hours per night. Parents are encouraged to contact the appropriate teacher/s or a counselor if their son’s or daughter’s homework regularly exceeds or is less than the two to three hours. Most of our families travel over the New Year vacation and many visit relatives and friends. It is often difficult to take work along or to find appropriate times and places to successfully complete assignments. Our students work hard throughout the year and need time, as teachers do, to enjoy time away from the normal routines of daily life. It is our policy in the High School not to give assignments over the New Year vacation. Some students, of course, will choose to work over the holiday. Long-term assignments may be due after the holiday so long as students do not have to use the holiday time to complete the work.
ASIJ High School
22. Enrollment for Diploma A student must be enrolled at ASIJ for the full semester that immediately precedes graduation in order to earn an ASIJ diploma. 23. Early Graduation A student may apply for early graduation by submitting a letter detailing strong, compelling reasons for such action in addition to the student’s proposed plans for the semester following graduation. The student’s parents must also write a letter detailing their reasons for supporting early graduation. A conference including the student, parents, counselor and principal should be held at least one semester prior to the desired time of graduation. The student’s social maturity and academic background will be major factors affecting the decision. All credit requirements must be met by early graduates. See the appropriate counselor for more details. 24. Completion of Credits A senior who does not meet graduation requirements by June must complete any deficiencies by August of the same year to receive an ASIJ diploma. 25. Early Departure Students wishing to complete the semester or year early will not receive credit for the semester or year if they leave more than two weeks prior to the end of the semester. Grades may be impacted by an early departure. Semester exams are only administered during the scheduled exam days. 26. Withdrawal Procedures from ASIJ during the School Year The High School principal and registrar need to receive written notification at least two weeks prior to the anticipated date of a student’s withdrawal. The letter should include the last day of attendance, the reason for withdrawal and the forwarding address, if known.
Absences Impact Classroom Learning Living internationally presents great opportunities for travel. We encourage families to take advantage of the many rich experiences that can provide lifetime memories. However, we hope that planned trips do not conflict with school days. When a student is out of school and makes up homework and tests, only part of the learning process proceeds normally. When students are absent, they miss: • The interaction which goes on in classroom discussions. • The nuances which come through in a lecture (even when they look at another student’s lecture notes). • The possibility to ask questions to clarify homework, lectures and discussions. • Ongoing small group work and projects. • The opportunity to take out books and materials needed for research. We understand the necessity of absences for illness and family emergencies. However, we would like families to undertake advanced planning so that students are not out of school for family trips, college trips, etc. When students are out of school, it is difficult for them to make up the work that they miss. It also impacts classes where material has to be re-taught or where small group work is crippled with one or more students missing from a group. Several students have remarked about the stress they feel by leaving school early before a school vacation. They feel rushed and under pressure to produce their normal quality work. Students who miss important material may see their grades affected. We ask that when you plan trips, you schedule your flights to avoid having your sons/ daughters miss school days. Teachers will not be asked to make special arrangements for students who miss school because of planned holidays. Every effort will continue to be made to support the needs of students who miss school due to an illness, an emergency or a situation beyond the family’s control. Attendance Procedures Students are expected to attend school each day, all day. • Unplanned Absence or Tardy: If a student has an unplanned absence or tardy (usually for illness), have a parent call the Student Office ext. 402 (voice mail 24 hours a day) before 9 a.m. If a student is reported absent by a teacher and no call is received, the Student Office will try to call the home or office to substantiate the absence. • Excused or Unexcused Tardy: Students who are tardy to school must report to the Student Office for an Absence Admit Slip. Those who fail to do so will be marked absent on the Attendance List and will receive an unexcused absence for the day. • Planned Absence or Early Leave: If a student has a planned absence or early leave, a note from a parent is needed, ideally five days in advance of the proposed absence. Upon 20
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presenting the note to the Student Office secretary, a student receives a green Proposed Absence Form which is signed by the assistant principal/principal, then by all the teachers before returning it to the Student Office. For an early leave, the student must sign out in the student office before leaving campus. • School-Sponsored Absence: When students will miss classes for a school-sponsored event such as a field trip, sports activity, etc., it is their responsibility to contact their teachers. • Health Center Visits: The Health Center is located on the first floor of the Middle School. Students who fall ill during the day must report to the Health Center and must seek prior permission (unless physically unable to do so) of the appropriate classroom teacher(s). If a student should need to go home because of illness, he/she must report to the Health Center, then sign out in the Student Office.
Leaving the Campus
• ASIJ IS A CLOSED CAMPUS meaning students are expected to remain on campus throughout the school day. • If a student should need to go home because of illness, he/she must report to the Health Center, then sign out in the Student Office. • Permission to leave campus for part of the school day may only be granted by the Student Office upon notification from the parents and permission of an administrator. • Leaving school grounds without following the procedures prescribed is an infraction of school rules. Work detail will be assigned and/or other consequences will go into effect. • Second semester seniors may earn Senior Privileges (SPs) to go off campus during unstructured time. SP’s are based on grades, behavior, parental permission and school permission. Seniors receive SP information in January. • All students are expected to leave the ASIJ Campus by the time the last late bus departs each day, unless there is an evening activity. In such cases, students are expected to leave campus within a half hour of the end of the scheduled evening activity. There is no student supervision on campus after these designated times. Excused Absences or Tardies Reasons for an excused absence or tardy are: • Personal illness. Students who are ill should not come to school. • Dental or medical appointments. Such appointments should be made outside of school time if at all possible. • A family emergency requiring immediate attention. • Excused absences may also be granted for religious holidays or any other reason deemed necessary and desirable by the administration. Family trips are discouraged by the school during class time, and teachers will not be asked to make special arrangements for make-up work. Part-time employment during the school day is not allowed and is not excused.
Unexcused Absences and Tardies • Unexcused absences and tardies are considered infractions of school rules. No credit will be given for the class time missed. Teachers may still require make-up work without credit if they wish. • If a student has an unexcused absence to school or to a class/assigned resource center, the parents will be contacted by the administration or teacher. Work detail will be assigned and must be completed within a week. • The day of a third (or more) unexcused tardy to school, the student must see the assistant principal after checking in at the Student Office. - One hour of work detail is assigned for a third unexcused tardy. - For subsequent unexcused tardies, additional work detail and/or other consequences will go into effect. Consequences for Excessive Absences or Tardies • More than eight excused/unexcused absences in a semester per course can lead to the loss of class credit. • If a student accumulates six excused and/or unexcused absences per semester in any one class/ assigned resource center, the parents will be contacted by the administration. There may be a follow-up conference with parents and the student. • Tardies of more than 15 minutes to school/class/assigned resource center (except as a result of a late bus) will be considered an excused or unexcused absence for that class/assigned resource center depending on the circumstances. • If a student accumulates four excused tardies to school and/or in any one class/assigned resource center, the parents may be contacted by the administration. Make-up Work Due to Absences • It is the student’s responsibility to make up work missed due to an absence. • In case of a pre-planned absence, the student must complete all work and exams either before leaving or as soon as he/she returns as designated by the teacher. • Where illness or other unplanned absences are involved, please contact teachers via phone/email or immediately upon return to school, to ask for or turn in assignments. You may also call the Guidance Office (ext. 408) to request assignments. All work must be completed within a reasonable amount of time as specified by the teachers. • Parents of students who have been ill and absent from school for a week or longer need to be in contact with the school nurse at ext. 240. Absences and Co-curricular Participation Students who miss school due to illness must be in attendance for afternoon classes in order to participate in a co-curricular after-school activity on that day. Students missing school for 22
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reasons other than illness must have an excused absence in order to participate. Final authority for infractions of this rule will rest with the principal. Students absent from school on Friday with a contest the following day (Saturday) will be eligible to participate provided the absence is excused. Students on Campus in the Evening All students are expected to leave campus by the time the last late bus departs, unless there is an evening activity. In such cases, students are expected to leave campus within a half hour of the end of the scheduled activity.
Board of Directors’ Statement on Discipline ASIJ is proud of its reputation as an excellent educational institution. Thus, it is taken for granted that students at ASIJ will strive to uphold this reputation. As a private school, ASIJ reserves the right to take appropriate disciplinary action, including suspension or expulsion, for activities of a student, whether on-campus or off-campus, which are considered detrimental to the welfare of the school, student body or individual. 1. ASIJ students are subject to school rules and disciplinary responses for incidents of misconduct or breaches of discipline occurring during school or while attending school-sponsored activities. 2. ASIJ students may be subject to school rules and disciplinary responses while away from school should actions by them be considered detrimental to the welfare of the school. Values and Goals The American School in Japan hopes to foster in its students and faculty the highest sense of honor and personal integrity as well as generous and responsible global citizenship. We aim at these goals because they are good and proper in themselves and because to do so will give positive influence for good in the world at large. Honor and integrity mean speaking the truth, keeping promises and being honest and upright in all our relations with others. This means going beyond the mere letter of the law to avoid even the appearance of impropriety and it means accepting without excuses or special pleading the consequences of all our actions. It is also the spirit of fair play and good sportsmanship. Generous and responsible global citizenship builds the sense of trust that is needed for the members of an international community to work together to their best mutual advantage. It means protecting the rights of other people as well as respecting the rights of property. It is an instinct of helpfulness and consideration for all others, acceptance of diversity and respect and care for the environment.
Guidelines for School Conduct
Appropriate school conduct is guided by considerations of safety, integrity and respect.
Mutual Respect: Each individual should show respect toward his or her teachers and fellow
students and expect the same respect in return. Honesty: All students are expected to be honorable, truthful and trustworthy. Integrity: All students are expected to strive to adhere to the statement of values and goals. Cheating/Plagiarism: All students are expected to maintain academic honesty in every aspect of their academic work. Please refer to the section on Academic Honesty (page 29). The consequences for cheating and plagiarism are the same. Insubordination: Students are expected to comply with all reasonable requests of the teachers and staff. Intimidation: It is essential that no member of the ASIJ community is intimidated, either physically or psychologically, by others. Theft: Theft is a major infraction of ASIJ rules and may lead to immediate expulsion. Profanity/Obscenity: All students are expected to use appropriate, inoffensive language. This also refers to T-shirt slogans and wording. Dress: Without imposing stringent dress standards on the student body, the Board of Directors has requested that parents and the school encourage good grooming and appropriate dress on campus. Certain basic dress standards must be followed in order to maintain a positive, caring environment which allows students to be free from offensive or distracting influences, and which provides a focused atmosphere conducive to teaching and learning. Students who are dressed in a manner inconsistent with the dress code will be requested to change. Students who are repeatedly not in compliance with the dress code will be required to change into clothing provided by the school and may be removed from classes and/or sent home. The following items are not considered to be appropriate dress: • Tops/slacks/skirts/shorts/dresses which are designed to reveal bare midriffs/belly buttons/ cleavage. Blouses/shirts/t-shirts should overlap the tops of slacks/skirts/shorts when students are standing with arms hanging at their sides. • Visible underwear. Boxer shorts and bras should be covered. • Short shorts or skirts. Shorts and skirts must extend at least an inch beyond the fingertips when the student’s arms are hanging at their side. • Strapless tops such as tube tops. All tops that don’t cover the shoulders should have 2 shoulder straps. • T-shirts with inappropriate language/images. • Jewelry with inappropriate language/images. Public Displays of Affection (PDA): We recognize that genuine feelings of affection may exist between students. However, an inordinate display of such affection is inappropriate on the ASIJ campus. Inordinate PDA is defined as: a sustained passionate hug or kiss; sitting on laps. When in doubt, the mother/parent rule applies, i.e. would an adolescent do this in front of a parent? Holding hands and a quick kiss/hug (not in the classroom) would be acceptable. Inappropriate/Dangerous Items: The use or possession of inappropriate, illegal and/ or potentially dangerous items is forbidden. This includes laser pens/lights and pocket 24
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knives. A student having a knife or other dangerous item in his/her possession will face immediate suspension and possible expulsion. Substance Abuse: Substance abuse, which includes use of tobacco in any form, alcohol or illegal drugs, is unlawful and considered a major infraction of ASIJ rules. Use of these substances is unacceptable on campus or in the general vicinity of the school either prior to, during or after school. Please refer to the ASIJ Policy on Substance Abuse, page27. Book Locker Room: This is a casual area where students can eat, chat, study, listen to music or other media, use personal laptop computers (no open speakers please) and at times watch sports events on TV. This is also an area which elementary and middle school students use on their way to and from the pool. We ask that high school students show respect for the environment of this area by throwing trash in the appropriate bins, not leaving back packs and sports bags around, locking lockers, and demonstrating appropriate behavior, for example, no ball throwing, no public displays of affection. Food and Beverages: In an effort to maintain a clean campus, students may consume food/ beverages only in the Cafeteria, the book locker area and outside. In the classroom, permission to consume food and beverages is by teacher discretion and under the condition that all trash is thrown away. Students may not eat or drink in hallways, the lobbies, the library, the library computer lab, or in classrooms where they’ve been asked not to eat. Students are asked to throw away trash into the appropriate containers and to keep all areas free of litter. iPods and similar devices: These devices may be used with earphones; however, they are inappropriate in classrooms without teacher permission. Open speakers may not be used. Train Behavior: When traveling between home and school on public transportation, ASIJ students are expected to exercise courtesy, restraint and respect in order to maintain good relations with the community. Also, in Japan, it is considered improper to eat or drink on commuter trains. Use of Vehicles: Motorcycles need to be registered with the ASIJ administration. School insurance does not cover the loss of bicycles or motorcycles. Students on Senior Privileges may use a motorcycle only at the beginning and the end of a school day to go back and forth to home. Students may not drive a car to ASIJ. Use of Skateboards, Rollerblades and Scooters/Razors: Skateboards, rollerblades and scooters/ razors may not be used on streets or sidewalks in Japan and they are not to be used on campus. If students wish to bring these items to school to use them in appropriate areas of Nogawa Park after school, they must be kept in the assistant principal’s office during the school day. School Jurisdiction: The school is responsible for students while they are in attendance during the school day and while they are participating in or attending school-sponsored events. All school rules are in effect during these times. As guests in Japan, it is important that we are considerate of the community around us. Our behavior in the vicinity immediately surrounding ASIJ (i.e. the park, the shrine, to and from the train station) is especially important because of its impact on positive community relations. Students must be aware that they may be subject to school rules and disciplinary responses while away from school should actions by them be considered detrimental to the welfare of the school. 25
Responses to Disciplinary Issues
Students at ASIJ are given considerable freedom while on campus and during school activities. With this freedom comes the responsibility for students to conduct themselves in a manner consistent with our professional learning environment. It is our belief that student discipline is most effective when handled in a respectful, caring environment. A quick word in private with a student who is not meeting our behavioral expectations is often all that is needed to help a student get back on track. In cases where such an approach is not effective, or where more serious disciplinary violations have taken place, stricter disciplinary responses will be enacted. Decisions regarding disciplinary responses for student misbehavior will be made by the school administration, and will be impacted by the seriousness of the violation, the way in which the student has handled themselves both before and after the violation, and whether this is the first time the student has behaved inappropriately. Possible disciplinary responses include one or more of the following: • Work Detail: For unexcused tardies (three or more) and unexcused absences, students will be assigned to one or more hours of work detail with a teacher, coach or the assistant principal. Work detail may be assigned for other infractions as well. This may be scheduled from 3:15 p.m. to 5 p.m. and take precedence over all other activities. • Communication with Parents: Parents will be contacted by an administrator. • Conference: A conference may include the student, parents/guardians, administrator, counselor and/or other appropriate people. • Educational Component: Under the guidance of an administrator, counselor or SAIL coordinator, the student will be required to research a particular topic. • Suspension: Suspension is the removal of a student from school including all classes, co-curricular activities and/or overnight events. A follow-up consequence may be disciplinary probation. • Restriction from Overnight School Trips: A student may be restricted from participation on JUMP sports trips, field trips and other overnight curricular/co-curricular school trips for up to , one year. • Restriction from Co-curricular Participation: A student may be restricted from co-curricular participation for up to one year. • Restriction from School Employment: A student may be restricted from any paying job at school such as but not limited to bus monitoring and lifeguarding. • Restriction of Senior Privileges: For second semester seniors, Senior Privileges to go off campus may be delayed or denied. • Search of Lockers, Bags and Person: If there is either reasonable suspicion or probable cause that a student possesses a concealed item(s) which may be inappropriate, stolen, illegal or dangerous, the administration may deem it necessary to search the student’s lockers, bags and/or person. Wherever possible, a locker search will be done with the student present, and the student has the right to request the presence of a third party. • Formal Written Contract: A formal written contract between the school, parents and student 26
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may be required which specifies expectations and consequences of behavior. • Disciplinary Probation: This provides a specific period of time for the school to work with the student and family. Participation in co-curricular activities may be restricted, and presence on campus after school and on weekends may be denied. Should efforts by the school to provide guidance to the student and family result in no improvement, the school will assist the family in locating an alternative educational setting. • Mandatory Family or Individual Counseling: The school may require professional counseling or diagnostic evaluation as a requirement for continued enrollment. The results of any testing and/or professional recommendations for school action would also be required by the school. • Financial Reimbursement: A student may be required to reimburse individuals or ASIJ for damage to or destruction of property. • Expulsion: Expulsion is the immediate removal of a student from ASIJ. • Police Referral: A student who chooses to violate the laws of Japan while on any school-related activity can be reported to the police for further action. Confidentiality Disclaimer The counselors at The American School in Japan respond “yes” to questions regarding personal conduct on college applications only when a major infraction has taken place which might have an impact at the postsecondary institution. A student should speak with his/her counselor regarding issues of confidentiality and self-reporting on applications.
The same expectations and guidelines for school conduct apply to ASIJ bus riders at bus stops and while riding the ASIJ bus. Consequences for incidents of misconduct and breaches of discipline may result in one or more of the following: work detail, bus suspension or any of the previouslystated levels of disciplinary responses. For further details regarding ASIJ transportation, please refer to the ASIJ Bus Handbook.
ASIJ Policy on Substance Abuse
Substance abuse, which includes use of tobacco in any form, alcohol or illegal drugs, is unlawful and considered a major infraction of ASIJ rules. Possession, use of, evidence of use, remaining in the presence of the use of these substances or abuse of any potentially harmful substance will lead minimally to: • Telephone Call to Parents • Parent (or Guardian)/Student/Administrator Conference • Suspension from School • Educational Component • Mandatory Drug Testing (for cases involving illegal drugs): A student required to submit to regular drug testing will do so under the supervision of a school nurse at the family’s expense. The method and period of testing as well as the method of reporting will be determined during a conference with the parents/guardians. Students testing positive will submit to a second test
confirming the results of the original test. Other consequences may include: • Work Detail • Formal Written Contract • Restriction from Overnight School Trips • Restriction from Co-curricular Participation • Restriction from School Employment • Restriction of Senior Privileges • Disciplinary Probation • Mandatory Family or Individual Counseling • Expulsion • Police Referral Students who sell or distribute illegal drugs on or off campus should expect immediate expulsion.
Overnight Curricular and Co-Curricular Trips
It is important to note that ASIJ students are representatives of our school at all times, whether on campus or while taking part in off-campus or overnight trips. Students who behave inappropriately while on a school-sponsored trip not only jeopardize their own health and safety, but may also compromise our ability to conduct similar trips in the future. For this reason, students can expect serious consequences for violating school rules while on a school trip. These consequences may include: • Restriction of Participation on Current Trip: The student may no longer participate on that trip, and the student will be sent home early at parents’ expense if it is feasible to do so. • Restriction from Overnight School Trips • Suspension • Restriction from Co-curricular Participation • Restriction from School Employment • Restriction of Senior Privileges • Formal Written Contract • Disciplinary Probation • Financial Reimbursement In particular, students who are involved in an incident involving the consumption of alcohol or illegal drugs, who leave the lodging premises after curfew, or who are involved in acts of vandalism while on a school trip, can expect to be: • Suspended from School • Restricted from participating in any school trip with an overnight component for a period of 12 months, up to and including the same event the following year 28
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In addition, it is important for members of NHS, or anyone employed by the school as a bus monitor, lifeguard, etc., to understand that students disciplined for behavior on a school trip may also be restricted from school employment or membership in NHS, either temporarily or permanently, depending on the infraction.
ASIJ is a community of learners in which students and teachers work together in the classroom, library and resource centers as well as online and at home. We want to promote a healthy collaboration in our learning community while at the same time upholding the highest standards of academic honesty. Teachers indicate their expectations regarding which assignments are collaborative and which should be carried out individually. On tests, quizzes and many other assignments, students are expected to rely entirely on their own ability and approved resources. At other times, they are welcome to work with or seek help from the teacher, resource center supervisor, peer, sibling, parent, tutor or online resources. But what does help mean? It means that you honestly attempt the work to the best of your ability on your own, then seek guidance or coaching from others. It does not mean having someone else do even a small portion of your work, or merely copying someone else’s work. That would be academically dishonest. ASIJ takes incidents of academic dishonesty, i.e. plagiarism and cheating, very seriously. The following information regarding plagiarism is taken from James D. Lester’s Writing Research Papers: A Complete Guide, 9th Ed. 1999 : Plagiarism is the offering of the words or ideas of another person’s work as one’s own. These words and/or ideas may come from print or non-print resources including interviews, television, online databases or the Internet. Examples of academic dishonesty include but are not limited to: 1. Using another student’s work, in whole or in part, and submitting it as your own. 2. Allowing your assignment, in outline or finished form, to be copied and submitted as the work of another. 3. Preparing an assignment for another student and allowing it to be submitted as his or her own work. 4. Having another student, parent, tutor, other person or online resource do part or all of your work 5. Copying any direct quotation from source material without providing quotation marks and without crediting any source. 6. Paraphrasing material or using an original idea or interpretation that is not properly introduced, rephrased and documented. 7. Using technology (computer, calculator, cell phone, etc.) or other external resources when the teacher indicates these may not be used.
To Avoid Academic Dishonesty
1. Closely follow a teacher’s instructions. If it is unclear whether the assignment is collaborative or individual or whether technology may be used, seek clarification from your teacher. 2. Avoid the temptation to lend your work, borrow another’s work, do work for someone else or ask another person to do your work. 3. Acknowledge cited materials within the text by introducing the quotation or paraphrase with the name of the source from whom it was taken. 4. When in doubt, cite sources. 5. Seek clarification from your teacher, librarians and resource center personnel.
Discipline Policy for Academic Dishonesty, i.e. plagiarism and/or cheating (over total high school career)
1. For a first offense in any course, the counselor and the assistant principal will be notified and a report will be sent to the student’s parents. The paper or assignment will receive a grade of zero and a subsequent conference between the student and the teacher will be held. The student will also meet with the HS administration. 2. For a second offense in the same or another course (during the same or subsequent school years), the counselor and the assistant principal will be notified, and a report will be sent to the student’s parents. The recommended grade for the semester is an F. Other disciplinary action including suspension and probation may result. The student will have a conference with the teacher and will meet with the HS administration. 3. For a third offense in the same or another course (during the same or subsequent school years)the student will have a conference with the HS administration, and a report will be sent to the student’s parents. A recommendation of expulsion will be sent to the headmaster. Students and parents should be aware that some colleges and universities may have a zero tolerance policy for academic dishonesty, and that students may be asked to leave their postsecondary institution due to a single instance of cheating or plagiarism.
ASIJ believes that every child has the right to learn without fear in an atmosphere of mutual trust and respect. Every student is expected to be responsible for his/her own behavior, to exercise self-discipline, and to refrain from behavior which interferes with other students’ right to learn or endangers the health or well-being of others. ASIJ will not tolerate bullying. Bullying is a form of harassment. It is improper behavior by one or more students which is directed at another student and is offensive and interferes with their well-being. It may include teasing, name-calling, threats, unwanted physical contact or violence, often on a repeated basis, which demeans, belittles, humiliates, or frightens the other student. It can take place in and out of the classroom, online or even outside school. All incidences of bullying will be reported and investigated. In cases that are substantiated, the 30
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school’s actions will be reported to the parents of all the students involved, including the victim’s. The school will offer a proactive, sympathetic and supportive response to students that have been victimized that could include, but is not limited to, counseling, mediation, or assertiveness training. The bully too will receive the understanding needed to change their behavior. All actions will be documented as a means of tracking both the conduct of the students involved and to assess the effectiveness of the school’s interventions. Bullying of an ASIJ student by a student or group of students is considered a serious violation of school rules, and will result in disciplinary consequences. The School shall organize regular programs for teachers, administrators, students, and parents about the detection and prevention of bullying.
Procedures for Dealing with Sexual Harassment
ASIJ is dedicated to creating a harmonious working and learning environment in which individuals can achieve their goals and aspirations, and the dignity of individuals is respected. To this end and in recognition of the fact that sexual harassment is illegal in Japan, it is the school’s policy that no employee, contract worker, volunteer or student, male or female, shall sexually harass any other potential or actual employee, contract worker, volunteer or student. Many different forms of behavior may constitute sexual harassment, including (but not limited to): 1. Making unwelcome sexual advances or an unwelcome request for sexual favors, e.g. persistent requests for a date, suggestions of sexual involvement accompanied by implied or explicit threats concerning one’s employment, promotion, grades, achievements or activities available through the school . 2. Verbal, non-verbal or physical conduct of a sexual nature, e.g. obscene, sexually derogatory or stereotypical jokes or remarks, persistent questioning about a person’s sex life, leering or lewd gestures or deliberately brushing up against another person. 3. Creating, either alone or together with other people, a hostile, offensive or intimidating working environment e.g. displaying sexist or other sexual pictures or obscene name calling. Sexual harassment can be the accumulation of a series of incidents or something that happens once, in circumstances where a reasonable person would have anticipated that the harassed person would be offended, humiliated or intimidated. It is therefore the impact of the behavior on the recipient and not the intention of the perpetrator that defines whether or not the act is harassment. If an employee, contract worker, volunteer or student believes he or she is the object of any form of harassment he or she should, if possible, tell the harasser that the behavior is unwanted and unacceptable. The recipient of the harassment may want to ask a friend to be present when they do this. If the behavior persists they should report it to their supervisor/ teacher. If the supervisor/ teacher is the source of the alleged harassment or does not deal with the matter to the recipient’s satisfaction, the matter should be reported to the appropriate principal, Headmaster or Director of Business Affairs. If the recipient does not feel comfortable confronting the harasser or reporting the matter to
their supervisor/teacher, he or she may decide that this is not appropriate and report the matter directly to the principal, Headmaster or Director of Business Affairs. Recipients of harassment are encouraged to come forward with complaints as soon as possible after the harassment occurs. Employees who are in a position of authority, such as teachers and supervisors, are under a particular obligation to ensure that sexual harassment does not occur at the school. If they suspect that sexual harassment is occurring, they should speak to the people involved and report the matter to the relevant Principal or Director of Business Affairs, as appropriate. Again they should use their judgment and if they believe that it is not appropriate to speak to the people involved, they should report the matter directly to the Principal, Headmaster or Director of Business Affairs. A prompt and thorough investigation of any allegation of sexual harassment will be undertaken. As far as possible the confidentiality of both the complainant and the alleged harasser will be maintained. In addition the school shall ensure that the person alleging the harassment will not be subject to any disadvantage or victimization because he or she has made this allegation. After the investigation is completed, any person found to have sexually harassed another will be subject to disciplinary action, dismissal or expulsion from the school. Reporting Procedures
How and When to Report
Immediately upon learning facts that give reason to suspect that an employee/student has suffered an incident of sexual harassment, an oral report of possible sexual harassment should be made to the Principal, Headmaster or Director of Business Affairs. Any Individual should report when there is reasonable suspicion of sexual harassment. The harassment may take the form of a one-time occurrence or a pattern of acts.
The purpose of the report is to notify school authorities so that necessary steps can be taken to 1. Substantiate the sexual harassment 2. Identify the perpetrator 3. Assure the safety of the victim 4. Stabilize the situation on a permanent basis.
What Happens Once an Oral Report Has Been Made
The reporting individual or group will be asked to complete a Sexual Harassment Form Once a written report has been made to the Principal, Headmaster, Director of Business Affairs, he or she will notify the Headmaster of the American School in Japan, and together they, in consultation with any other relevant school personnel will determine the next steps. These steps could include: • A meeting with the accused • A meeting with the accuser • Documentation of any accusations • Legal consultation 32
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• Disciplinary action from the school • Other as determined by the situation. These steps will be documented and the situation monitored to determine if any further action is necessary.
Responsible Use of Computer Policy
The comprehensive ASIJ school network provides a virtually unlimited supply of resources and information to the community, placing an enormous responsiblity on all users. Guidelines for school conduct, particularly those pertaining to honesty and integrity, are applicable to all technology users. All individuals must adhere to the same code of ethics that governs all other aspects of life within the bounds of our learning community. Actions performed or initiated on any digital devices must reflect integrity, honesty and compliance with the discipline guidelines, as set forth in the Student Handbook. Policies protecting the privacy of a student’s digital work are built on the premise of built on a trusting relationship, where common decency and and respect for the rights of others are the guiding principles.
Courteous and Ethical Behavior
1. Personal communication using ASIJ resources is permitted as long as it is not harmful to others and reflects the same standards of honesty, respect, and consderation that one would use in faceto-face communication with others. 2. Users should never deliberately attempt to disrupt any network services or interfere with the work of others. 3. ASIJ supports Japanese and American laws, especially those dealing with copyrights. 4. Plagiarism, whether from print or electronic sources, is academic dishonesty. 5. ASIJ uses an honor system and expects each student and staff member to use facilities and resources properly and avoid objectionable materials violating the moral standards and ethical sensibilities of members of the ASIJ community. 6. Violating responsible use could result in restricted use, work detail, suspension or expulsion.
The Harris Library Information Media Center
The Main Library of the Frederick P. Harris Library Information Center is located in the High School. The library serves the members of the ASIJ community: students, faculty and parents. The library maintains a pleasant atmosphere where all patrons may read, research, study, and use computers. More than 30,000 books, 1000 AV materials, 50 magazines and five daily newspapers are available for use. The Main Library home page has many resources available to students, including the Web catalog for library materials, twenty-three databases, Grolier Multimedia, which
consists of five online encyclopedias, a photo gallery, and a citation guide. The library page may be accessed throughout the school and off-campus (please contact the library for the password for off-campus access to the databases). In addition to the library catalog and Web page, all library computers have programs that may be used by students. These include Microsoft Word, Excel, PowerPoint, Publisher as well as photoediting applications. In addition, the Library Lab computers feature other programs used in classes such as the Geometer’s Sketchpad and Essentials of Music Theory as well as photo editing applications. The following information details the policies of the library: 1. The Main Library and Library Lab are open on school days from 8:00 a.m. to 5:00 p.m. However, students may be asked to leave the lab during school hours if a teacher has booked it for a class. 2. iPods are allowed in the library with earphones. Cell phones may be used to check email but must be set to manner mode. Students are welcome to bring their laptops. 3. All lost materials must be paid for. Once library materials are declared lost, fines stop accruing. If lost material is found and returned, the replacement cost of the material will be refunded. 4. Library materials may be borrowed for the following periods of time: • Headphones: 4 hours • Books and AV materials: three weeks. • Magazines: past issues may be checked out for three weeks. Current issues remain in the library. • Certain materials may be placed on Special Reserve for a limited period of time and a special due date may apply. • SAT, PSAT and AP study books may be checked out for extended periods. Ask at the desk. • Books in the special Honor Book collection may be taken from the library without being checked out. Borrowers are asked to return the materials when they are finished with them. 5. Fines are assessed as follows: • Headphones: ¥10 per hour • Books, magazines and AV materials: ¥50 per item per school day. • The maximum fine for any one item is ¥1500. 6. Students may wish to work or read off their fines at 15 min/¥250. 7. A photocopier is available in the library at a cost of ¥10 per page. Students may not use the photocopy machine in the AV room unless they have permission from a faculty or staff member. 8. Computer games, refreshments (other than bottled water), and littering are not permitted.
ASIJ High School
Lunch is served on a daily meal-ticket basis. A student may bring his or her lunch from home and may use the cafeteria facilities. Milk, ice cream and snacks are also on sale daily. It should suffice to say that your attitude and behavior in the cafeteria are expected to be the same as in your own home. Beyond this point, there are a few reminders about procedures: 1. The Elementary School uses the cafeteria until 11:50 a.m. High School students may not be in the cafeteria between 11 and 11:50 a.m. 2. Each student is responsible for cleaning up the area after eating. 3. Cutting into the lunch line or kiosk line is prohibited. 4. Please help to keep the cafeteria orderly and clean at all times. Numerous trash cans are provided for your convenience. The same considerations apply to all areas assigned for students to eat.
Sports Facilities and Regulations
All sports activities must be supervised by a school approved supervisor. Roughhousing or dangerous play is not allowed during scheduled or out-of-class time. No food or beverages may be brought into the sports facilities.
1. Approved athletic shoes must be worn for all activities in the gym. 2. Sports practices or PE classes take precedence over unscheduled activities.
1. Swim only with supervision. 2. Obey all instructors and lifeguards. 3. Follow all posted swimming and diving rules. 4. The diving tower and starting platforms may only be used after permission is granted and with supervision from a qualified instructor or lifeguard.
Multi-Purpose Room (MPR)
1. Use of the facility will be contingent on a request and approval process. 2. No one is allowed to use any of the gymnastics apparatuses, ropes or other equipment without supervision from an instructor or coach.
PE Locker Rooms
1. No running, playing or eating is allowed in the PE locker rooms. 2. No horsing around or throwing of towels, soap or any object is permitted.
3. There should be no hanging out in the PE locker rooms. 4. PE locker rooms may be locked at any time without prior notice for security reasons.
Interscholastic Athletic Regulations
1. The HS administration and the Activities/Athletics Director may, at their discretion, bar a student involved in a major breach of school discipline from competition in the sport concerned. 2. Students barred from a sport may not join another team during that season. 3. Students may change sports during a season only with the concurrence of both coaches. 4. Students in serious academic difficulty may be restricted from participating in a sport after careful consideration by the classroom teacher, coach, counselor, parents and the principal.
The word “activities” is a general term covering most student endeavors outside the regular curriculum. Included here are organized clubs, student publications, drama and music productions, social events and so forth. ASIJ places great emphasis on its co-curricular program. Students are encouraged to participate enthusiastically in the many activities that are offered. Further information concerning the activity program will be presented during the school year. In the meantime, the following information should be helpful to you as you seek ways to make your educational experience at ASIJ most rewarding.
General Activity Requirements
1. Eligibility: Eligibility to participate in a school-sponsored activity, not part of a regular class assignment, is dependent upon the standards set by the student/parents, the individual coach or advisor, counselor, classroom teacher and principal. 2. Procedures Used to Approve Clubs: The process to approve a new club involves the athletic/ activities director, the High School principal and the assistant principal. The following points are considered when evaluating an application for a new club: • A written proposal from the organizers of the club (which addresses club purpose, list of interested students and information regarding fund raising). • ASIJ’s Mission Statement and Student Learning Outcomes. • Current co-curricular offerings relative to student needs/desires. • The identification of an appropriate club advisor/s. • The location of an appropriate venue. • In certain cases, consultation/approval from headmaster/Board. Final approval of all new clubs rests with the athletic/activities director and the High School administrators. 36
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3. Facilities: Permission to use facilities for activities must be cleared through the Athletic/ Activities Office as far in advance of the event as possible. 4. Calendar: A schedule of all school activities is kept in the Athletic/Activities Office. Plans for events (parties, dances, sports nights, etc.) should be made early in the year to ensure a place on the calendar and must be approved by the group advisor. 5. Posters and Bulletin Boards: Posters may be displayed on bulletin boards or on glass surfaces. No posters are allowed on the walls, ceilings or other surfaces that could be damaged. 6. Co-curriculars - Processing Issues and Concerns: All clubs and organizations have been approved by the High School administration and the Athletic/Activities Office. Should an issue or concern arise concerning a school activity, the following procedures will be followed. a. Issues and concerns regarding school clubs and organizations are to be conveyed to the athletic/activities director who will convene a meeting within one week with the principal, the appropriate activity advisor/coach and appropriate student representatives (club members, Student Council, etc.) to: • Inform them of the issue at hand • Discuss possible solutions and, if possible • Reach consensus on a recommendation to be given to the principal. A written summary of the issue at hand will be presented for the discussion. Should this committee feel that additional information is desired, an open forum including students, teachers and possibly parents may be called to enable them to voice their opinions. The format of the forum will be determined by the committee. The committee will then reconvene to work for a solution that can be recommended to the High School principal. b.If a solution cannot be reached that is satisfactory to the parties involved, a committee will be formed of the High School principal, the athletic/activities director, the activity advisor/ coach, the Student Council president and class presidents to recommend a course of action to the High School principal. All of the parties involved will be given an opportunity to state their case before the committee.
School Clubs and Other Organizations
Abot Kamay is a service-oriented club that works to support various programs in Chiang Mai, Thailand. The club works actively to raise money for a number of causes, such as educational scholarships for Hill Tribe students and village facility improvements. Abot Kamay hosts a Thai food booth at Winterfest and cookie decorating booth at Homecoming as well as various other fundraisers throughout the year. Each year, a number of club members spend a week in Chiang Mai on a service trip interacting with the children. Amnesty International is an international organization that tries to help prisoners of conscience all over the world, writing letters to people of influence in a prisoner’s country. The club works actively over the course of the year. We promote awareness of human rights abuses world-wide and sponsor discussions, concerts and debates at school.
Animal Advocates is a group of animal lovers whose mission is to increase awareness of animals and their rights, offering support to the ASIJ and surrounding community. Members focus on educational and political awareness, volunteer at animal shelters especially SALA (Save Animals Love Animals, a non-kill animal shelter located near ASIJ), and raise funds for shelters. Badminton Club is a club which meets once a week after school and gives students the opportunity to play badminton. At the moment it plays through the spring season. Although students are encouraged to play to their highest potential, the emphasis is on having a couple of enjoyable hours playing, rather than any serious desire to coach students to a higher level. Games are organized so as to maximize the amount of court time and generally some games of doubles and singles will be played. Students will get experience playing with many different players and some range of abilities throughout the session. Students are not required to come every week but obviously some commitment to the club is encouraged. Boys Volleyball Club is open to grades 9-12. This activity runs once a week for about an hour in the spring. Emphasis is on the fundamentals of the game and teamwork. Skills covered in the sessions include proper technique for passing, overhead volley, serving, hitting/tipping and blocking. After working on a specific skill the remainder of the hour is for a game. Occasionally play is stopped to give pointers and advice. The boys have a lot of fun playing informally. Chess Club meets informally every other Monday after school. We play chess, discuss openings, strategies and interesting games and we generally improve our chess perfomance throughout the school year. Students who participate often become quite strong players and go on to play competitively worldwide. The chess club welcomes all chess players, both beginners and experts. Our meetings provide a forum to discuss the great issues of our time...over a relaxing game of chess. The club normally becomes a tightly-knit group of friends who always welcome new members. Chochin, the High School yearbook, is a club open to all students grades 9-12. Those interested need to demonstrate commitment and eventually talent as we strive to make a top-quality yearbook. Chochin members do various jobs: lay out pages using a desktop publishing program; take photos; write articles, headlines and captions for the book. It’s a challenge, but a fun and rewarding one. Your work helps record some of the memories that become an integral part of the high school experience. COSA (Community Oriented Student Action) is a volunteer service club working for the betterment of the community. Some activities we have been involved in include making rice balls for the homeless, donating clothing to shelters in Tokyo and refugees in Africa, participating in outings with persons experiencing disabilities, volunteering at senior centers and orphanages, and raising money for charity. Our focus is to provide our help through direct action. All those willing to dedicate their time in serving our community are welcome to join. Dance Club is a student-interest-driven club. Normally the club meets 1-2 times a week after school and is geared towards performances at events such as SAIL competitions, Winterfest, the FOFA recital and Rock Challenge Japan. The FOFA and PTA organizations have kindly donated funds for an outside choreographer to instruct. Membership can be seasonal and the majority of events will be in the first semester. Daruma is ASIJ’s High School literary and fine arts magazine. Members of the staff select 38
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and edit manuscripts and visual art, as well as lay out the magazine. We meet regularly throughout the year to read and select pieces. The staff is open to students in grades 9-12. Debate may be the perfect activity for you if you’re interested in public policy-making and like to argue competitively. To debate is to research, organize and present your position on an issue and to respond creatively in counter-argument. It is fun and a premier collegepreparation activity. Students in grades 9-12 are welcome. The debate season runs from September to November, and the team meets regularly after school to formulate arguments, gather evidence, and to develop defense strategies. The team participates in four debate evenings (4-7 p.m.) downtown and a final tournament in early November. Fall Play is a major comedy, drama or classic play performed in the fall. Membership is gained through auditions for acting and merely by indicating an interest for crews. Meeting times for the cast are every weekday and some weekends for eight weeks. Crew member meeting times vary with the type of crew. Fine Arts Video Club produces a round-up of all the dramatic, musical, choral and speaking productions for the current season. It features scenes from the productions, interviews with the stars and production crews, rehearsals, works in progress and behind-the-scenes footage. The final video is a reminder of all the effort that went into our productions and is screened at the Fine Arts Recognition Programs in fall and spring. Video cameras for this club were provided by a PTA grant. The Gay-Straight Student Alliance (GSSA) consists of regular meetings in the high school with an advisor/advisors and interested high school students to discuss issues surrounding lesbian/gay and straight youth. These discussions focus on social issues and the steps we can take to promote global understanding, tolerance, and respect. The Global Issues Network (GIN) provides a platform for student discussion, debate, and activism concerning the world’s most pressing issues. The group works to develop a deeper understanding of one or more of these global issues and the connections between them, increase student awareness of how these issues threaten our generation, and develop local initiatives to help address these problems. Representatives from the group will present ASIJ’s student initiatives at the annual Global Issues Network Conference sponsored by EARCOS (East Asian Regional Council of Schools). Interested students and faculty are invited to attend any of our meetings. The Golf Club provides an opportunity for students to play golf at the nearby Tama Hills facility. Outings are scheduled based on when students are available to play after school on Tuesdays or Thursdays during the fall (September, October and early November) and spring (April and May). The club is open to students in high school (mostly course play) and middle school (mostly golf range practice with a possibility of some course play). Habitat for Humanity is a nonprofit organization which welcomes people from all walks of life to work together to build houses for and with families. Since its founding in 1976, Habitat has built over 400,000 homes in dozens of countries around the world. The homes are built through the donations and labor of volunteers and then sold to families at no profit, financed by no-interest loans. ASIJ has been actively involved with Habitat for Humanity
since 1997 and over that time, groups of students have traveled to the Philippines, Malaysia, Thailand and Fiji to present their financial donation and build homes. As a club, we meet approximately every other week during the school year to plan fundraising events. We usually take between 15-20 students on the annual trip but all students are welcome and encouraged to be a member of the Habitat Club to help make the Habitat vision a reality. Hanabi is the High School newspaper and we welcome contributions from all students. The newspaper is produced by the Journalism class, but any student may submit writing, turn in photos/art work or help with computer desktop publishing. Contact a class member or Mrs. Onions. Homecoming Committee plans and executes many of the functions associated with the autumn Homecoming celebration. The committee plans, publicizes and decorates for the major ASIJ all-school fall social event, the Homecoming Dance. All the fall sports are celebrated during Homecoming, although the Saturday football game and family picnic are the main activities. Interested students from all grade levels, with a variety of skills from budgeting to balloon blowing are invited to join either for spring planning and/or for fall decorating. Interscholastic Athletics are an important part of the school’s total program. At present, ASIJ fields more than 40 athletic teams in the following interscholastic sports: football, cross country, tennis, basketball, wrestling, swimming, soccer, baseball, track, volleyball, field hockey and cheerleading. ASIJ is a member of the Kanto Plain Athletic League and also competes on an independent, non-league basis with local Japanese schools. Practices and games take place both after school and on Saturdays. Jazz Workshop is a student-run organization for musicians who play any instrument and are interested in learning more about jazz through listening, and by playing in a group. Members receive several jazz songs every few months, both as sheet music and recordings, practice them at home, and play together when the club meets. There is also the opportunity for improvisation for those who wish, but this is not a requirement. Some students use Jazz Workshop as a preparation for auditioning for Jazz Band, others just for fun. All are welcome! Kyogen is a performance study group started in 1978. This Japanese traditional comedic art form employs characterization, dialogue and mimicry. This activity is designed to promote one’s knowledge of Japanese culture, aesthetic appreciation and personal confidence. The lessons are given by professional Kyogen players once a week from January until the performance day in March. Membership is gained through open audition for the cast and by expressing an interest for stage crews. The Library Book Clubs are open to all high school students who enjoy reading. There are three groups. The first is the Poetry Club wherein members bring their own poetry to be critiqued by the others. The Poetry Club also sponsors events, such as poetry slams, throughout the year. The other two book clubs read books and discuss them. One group reads in English and the other reads in Japanese. The members of the groups decide together on which books to read. Past selections have included Life of Pi, The Handmaid’s Tale and Atonement. The club has also read many Sakura Medal titles. Club meetings are generally held once per month during lunch and provide an opportunity for members to chat and 40
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discuss their views on the book in a relaxed atmosphere. The Manga Club focuses on creating ASIJ’s own manga. Any student interested in writing or drawing comics or manga is welcome to join us. We also enjoy discussing anime and organize opportunities to watch our favorites. The Martial Arts Club practices karate to build self-confidence and character. Karate has been passed on from Okinawa but the roots go back to ancient China and India. Through various breathing techniques, Karate helps an individual reach full physical potential. It also allows an individual to deal with anger and stress. You don’t have to be flexible or strong to begin. Practice is after school during the fall. Media Productions Network “Video locked and rolling. Ready camera three. Dissolve to three.” The Media Productions Network is a student organization responsible for capturing all the special events occurring at the school on video. The central hub is the Communications Studio equipped with state-of-the-art multi-camera production and post-production editing facilities. This organization is open to students in grades 9-12. Model United Nations is a club which operates according to the United Nations Charter with member nations being represented by student delegates. Students research timely topics from the perspective of their chosen nation and present their views in the form of speeches, during parliamentary debate and in formal written resolutions. The club meets once a week for part of the year and usually involves one trip per year (in addition to a conference in Tokyo). The cost of the trip varies depending on the destination. Students who have shown sufficient mastery of the skills of resolution writing, public speaking and parliamentary debate are eligible to participate in the overseas MUN General Assembly. MUsicians’ Staged Entertainment (MUSE) is a group of bands made up of ASIJ students. Every year MUSE produces several events where these bands can perform, including the end-of-the-year charity MUSE-ic Fest. This event is by audition only. All genres and grade levels are welcome, as are solo artists. MUSE operates in close conjunction with COSA. National Honor Society is one of 7,000 such chapters in the United States and abroad. The purpose of the society is to foster enthusiasm for scholarship and service and to promote the growth of character and leadership among both its members and the students in the school as a whole. Members who transfer to ASIJ are automatically included as part of the local chapter. Students are engaged in a number of service activities including: volunteering at the annual TELL Walk/Runathon, cleaning up the streets of Shibuya, and volunteering at graduation, to mention just a few of its service activities. Annual selection to NHS is held at the beginning of second semester for students in grades 10 through 12 and is based on scholarship (GPA of 3.50 or above), character, leadership and service. Philippine Relief Organization (PRO) is an outreach program which was founded by ASIJ students 27 years ago. For over 20 years, the members have been supporting an elementary school lunch program (feeding 700 pupils a day throughout the year) in Buyong Village in the Philippines, an educational scholarship for one high school student, and medical assistance for villagers in need. A variety of fund-raising activities are held throughout the year. All students are welcome to join.
The Prom Committee meets once or twice a month as a club during activity period and may need additional meetings during lunch and/or after school. Student members working with the advisors select the prom theme and venue. They work together on selecting a menu, choosing and placing decorations, coordinating the music, publicizing the event, and selling tickets. Enthusiastic students are encouraged to be part of this committee to ensure the success of the prom. The Robotics and Engineering Club is open to all students interested in the engineering process. We apply science and innovation, as well as mechanical know-how, to building functional machines. We have been in three international robotics competitions and we are the current Japan VEX robotics champions. We have also produced micro robots and underwater robots. Although robotics is definitely a theme, we are not limited to only producing robots. We would also like to branch into small, clean power production as well. Everyone is welcome. We will train you in the skills you need to design and build important machines. SAFE stands for Student Action for the Environment. All interested students are invited to join SAFE and become active in service to lessen the impact of our developed consumer society on the ecological balance in nature. SAFE members facilitate the high school recycling system and organize fundraising/awareness raising activities such as the Green Fashion Show and Earth Day. Members decide on a source of donation each year, such as the Nature Conservancy or the Mangrove Action Project. REDUCE, REUSE, RECYCLE. Sok Sabay is a service club that works to support the Sok Sabay center located in Phnom Penh, Cambodia. The Sok Sabay center offers food, housing and education to children that have been victims of domestic abuse, abandonment and child trafficking. The ASIJ Sok Sabay chapter, founded in 2005, participates not only in fundraising activities, but aspires to cultivate a student awareness of child trafficking in developing countries. The Sok Sabay club maintains a close relationship with the founder of Sok Sabay, Marie Cammal, who visited ASIJ in the spring of 2005. Speech Team prepares students to compete in the Kanto Plain Speech Tournament in November. It is open to students in grades 9-12 with aptitude and interest in public speaking. Practice begins early in the school year and, except for Multiple Reading, is arranged on an individual basis after school or during free periods. Sports Video Club explores the world of documentary video making through the production of the three seasonal sports videos. Students are responsible for gathering video footage of all sporting events, being involved in all post-production editing and developing creative solutions in video production. Know nothing about cameras, editing or video in general? Don’t worry, you will learn it all here. This club is open to students in all grades. Video cameras for this club were provided by a PTA grant. Spring Musical is an exciting production opportunity open to all interested High School students. Students audition for acting, singing and dancing roles. Rehearsals are after school three to five days a week and a few weekends. Students are also encouraged to join the pit orchestra and stage crew. The show is presented in late April. Stage Crew is the group of unseen backstage wizards who make the “magic” of theater happen. Working on two mainstage productions per year, as well as countless concerts and assorted events, they keep very busy. Carpentry, scenery painting, lighting design, sound effects, and props 42
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making are just a few of the skills tech crew members develop throughout the year. The crew meets backstage after school almost every day during the production of the Fall Play and Spring Musical, with some members attending every day and others as their schedules allow. High school students of all grades are welcome. Student Council elections are conducted in the spring for Student Council president, vice president, secretary and treasurer as well as class presidents for grades 10 through 12. Elections for all grade nine officers and the other class representatives for grades 10-12 take place in the fall. In the High School, the Student Council president is elected from the senior class, the vice president from the junior class and the secretary and treasurer from the student body. Each grade (9-12) also chooses a president and three class representatives and has faculty advisors. Class representatives may meet with the faculty and principal individually or as a group to discuss student activities or special concerns. They may also appoint appropriate committees to deal with particular aspects of the student activities program. Meeting times are once a week. The Thespian Society sponsors a One-Act Play festival held annually at ASIJ at the end of January. A number of one-act plays directed by student volunteers and teachers are performed at this time, usually over two evenings. Membership in any of the three or more one-act plays is gained through open auditions for the cast and by expressing an interest for crews. The Thespian sponsor and student directors meet after the auditions to decide on the cast members for each of the plays. The cast meets for approximately six weeks, while crew meeting times vary. In addition to the One-Acts, Thespian Society organizes smaller-scale theater events throughout the year. The UNICEF Club is for everyone interested in promoting and protecting the rights of children. We support UNICEF programs that help children “survive and thrive to adulthood, and that provide essential medicines, vaccines, educational, health and emergency supplies.” Our primary service initiative is to raise funds through various activities. All donations and the proceeds are dedicated to UNICEF.
School-Sponsored Activity Guidelines
1. Sponsoring group/s must gain approval for the appropriate date/facilities and complete/ submit the required form to: • High School — athletic/activities director • Elementary or Middle School — principal • Early Learning Center — director
Request for Special Use/Rental of School Facilities Form
Requires group name/group size, activity/purpose, facilities required, equipment/services requested (i.e., chairs, PA set, etc.), date, time, faculty sponsor/s, names of chaperones, names of ARC trained lifeguards for pool use, arrangements for food/fund raising, arrangements for cleanup, other special arrangements (i.e., transportation, weather-related changes, BBQ grills, etc.). 2. School rules apply to all school-sponsored activities. 3. Students need to stay within the area/s requested and reserved for activities (i.e., gym, pool, MPR, RT, choral room, band room, classroom/s, student court, commons, etc.).
4. Movies: Common sense should be used in the selection of movies. Titles are to be cleared with the responsible advisor/s. 5. Gym a. Activities in any gym/MPR need to be complementary to one another for safety purposes and approved by the location supervisors/chaperones. b. At least one chaperone is required for each of these facilities used. 6. Pool a. All pool rules/pool safety tips are in effect when pool is in use. b. American Red Cross trained lifeguards are to be on duty at all times during school-sponsored pool activities. (Chofu campus) • A minimum of two on duty with students in the pool and no use of the diving tower. • One lifeguard responsible for the deep/diving area. • One lifeguard responsible for the remaining area. • All doors to the pool must remain locked when not in use. c. A maximum of 40 swimmers can be in the pool at one time. d. An adult must be present and, if certified, could be one of the lifeguards. The adult is responsible for the lifeguarding team. 7. Chaperones a. At least one chaperone will be a school faculty or staff member. b. At least one chaperone is to be assigned to each area of the school campus being used. c. Two chaperones will be responsible for general campus supervision. d. Provision for Japanese language skills is to be arranged (student or staff). e. All chaperones are to be aware of emergency procedures and have access to the Go-Kits and a telephone.
Student Activities Account
This system is designed to provide students, grades 9-12, with an opportunity to initiate and support a variety of school activities with their share of activity funds, thereby taking responsibility for important financial decisions. Money provided by the student activity fee is placed into a special account controlled by the Student Council. Any student organization, group or activity may petition the Council for use of funds.
ASIJ Athletics Game Bus Regulations
Game buses are provided as a convenience to ASIJ athletes, spectators and families. The following regulations will serve as guidelines during all scheduled trips. 1. ASIJ team buses will be supervised by approved bus monitors. Monitors will be assigned by the director of transportation and will be compensated in the same manner as those supervising regular bus runs. 2. Pick-up and drop-off points will be identified before the bus departs the school. 44
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3. Spectators will be permitted to ride the bus on a space available basis and with the permission of a coach or the athletic/activities director. 4. ASIJ school bus regulations will be in effect throughout the trip. Infractions should be reported to the director of transportation.
Earthquake and Fire Drills 1. Fire and earthquake evacuation charts are posted throughout the school building. It is of utmost importance to clear the building in a silent, quick and orderly manner. 2. During an earthquake, remain in the building away from windows and light fixtures and await further instructions. If you are in the gym or pool area, move to the locker rooms or corridors. 3. Fire and earthquake drills will be held occasionally during the school year as part of the school’s disaster/emergency plan. Health Center The Health Center is located on the first floor of the Middle School. All accidents or illnesses during school hours should be reported immediately to the teacher or supervisor in charge or, in his or her absence, directly to the nurse. Students who fall ill during the day must report to the Health Center and must seek prior permission (unless physically unable to do so) of the appropriate classroom teacher(s). If a student should need to go home because of illness, he/she must report to the Health Center, then sign out in the Student Office.
Notification of Parents’ Absence from Tokyo
Parents are asked to please notify the school if they will be out of town. They need to appoint a guardian in case an illness or emergency should occur, and fill out the appropriate form. (See Appendices)
The campus bookstore sells general reading material, supplementary texts, school supplies and equipment to the ASIJ community. In addition, specialty and gift items are available.
Cell phones are not to be used in the library (except for email and texting ,and must be set to manner mode), classrooms or resource centers. Use of cell phones in hallways should not disturb classes in progress.
Elementary and Middle School Buildings
High School students are asked to stay away from the Elementary and Middle School buildings
unless on official business. In all such cases, students should check in at the Elementary or Middle School Office.
The Daily Bulletin is read each day during the first period. All items to be included in the Bulletin must be submitted to the Student Office by 1 p.m. on the day before the announcement is to be made.
Students should use the copy machine in the High School Library for their personal use.
Each student will be issued a Student Identification Card which is required to purchase a train pass and for other important matters.
Students who use the train regularly should consider purchasing a train pass. This pass will allow you to travel between your home station and Tama station at a substantially reduced rate.
Each student is issued two lockers at the beginning of the year — one book locker and one PE locker. Students must purchase school-approved locks for both. The responsibility for securing locker contents rests with you and not the school. Countless problems can be solved by not giving your lock combination to other students and by remembering to keep your lockers locked! The few seconds you save by leaving your locker open can be costly. Change of Address, Telephone Numbers or E-mail Address Students and parents are requested to notify the Student Office whenever information has changed. In the event of an emergency, the school must be able to contact parents or guardians without delay. High School Visitors We encourage ASIJ alums and friends of current high school students to visit ASIJ. All visitors must check in at the Student Office (with their host, if they have one). If a visitor will be attending class with his/her host, he/she will receive a beige pass from the Student Office secretary which must be shown to each teacher. Visitors who will be at ASIJ more than two days need to have a clear purpose for being on campus and to have their extended visit cleared by the high school principal or assistant principal.
ASIJ High School
Procedures for School Closures Should it become necessary to cancel school because of snow or any other emergency, parent notification will be as follows: • A taped message will be placed on the school phone. • Radio stations AFN at AM 810 and InterFM at FM 76.1 have agreed to make an emergency closing announcement. • A message will be sent by email. Fees Tuition and activity fees cover most phases of the educational program at ASIJ, including the cost of basic textbooks, the school yearbook and certain other materials. There are a few activities, however, which are not directly covered, but which are considered necessary to the operation of the school program. For example, students are required to cover the cost of participating in JUMP , class field trips, sports tournaments etc. Note: Outstanding debts for library books, school-owned materials, etc. may result in work detail, withholding report cards and/or transcripts until the debt has been cleared. Parent-Teacher Association (PTA), Booster Club, Friends of the Fine Arts (FOFA) and Friends of the Library An active Parent-Teacher Association (PTA) at ASIJ plans a series of educational, informational and social events so that parents may become better acquainted with the programs and personnel of the school and with each other. The PTA supports the school’s academic program through a variety of fund-raising events. The Booster Club is an organization of interested parents which provides financial support and personal service for the benefit of the school’s athletic program. Various projects are undertaken each year to enhance the quality of interscholastic sports. The Friends of the Fine Arts (FOFA) is a group of parents interested in promoting fine arts education at ASIJ. They are involved throughout the year in a wide variety of activities which include preparation of art work for display and fund raising for fine arts activities. The Friends of the Library support literacy at ASIJ through a number of activities which include fundraising events, help with author visits, Web projects, processing and shelving books, cataloging projects, and work at the high school library circulation desk. Non-School Events For non-school events, it is necessary to obtain permission from the principal or assistant principal to advertise or sell tickets/raffle tickets. Tickets may not be sold by students at school, on the school buses or at school bus stops for any event at which alcohol is being served.
Seibu Tamagawa Line Train Schedule
Musashi-Sakai Station to Tama Station (a.m.) 7:06 8:06 9:06 7:18 8:18 9:18 7:30 8:30 9:30 7:42 8:42 9:42 7:54 8:54 9:54
Tama Station to Musashi-Sakai Station (p.m.) 3:04 4:04 5:04 3:16 4:16 5:16 3:28 4:28 5:28 3:40 4:40 5:40 3:52 4:52 5:52
ASIJ High School
Suggested Guidelines for Parents of High School Students
1. Talk with your teen clearly about your values, expectations and family rules regarding drinking, smoking, drug use and sexual behavior. 2. Set Clear, Enforceable Limits for Your Teen • Consistently apply appropriate consequences for breaking family rules. • Be sure the consequences are ones you are truly willing to enforce. • Be open to renegotiating your rules as your teen gets older and proves to be responsible and trustworthy. 3. Have a Curfew. Compare notes with the parents of your teen’s friends and set a curfew that is right for your teen and your family’s values. We suggest the following for your consideration: • School nights (Sunday-Thursday) Unless there is a special reason to be at school (i.e., band concert, sports practice) or another place, teens should be home by the time the 6 p.m. late bus arrives and should stay home on school nights. • Suggested curfew for weekends (Friday-Saturday) 9th-graders 10-10:30 p.m. 10th-graders 10:30-11 p.m. 11th-graders 11:30 p.m.-12 a.m. 12th-graders 12-1 a.m. 4. Monitor Your Teen’s Unsupervised Time Going out: • When your teen is going out, be sure you know where he/she is going. • If your teen is going to different locales, ask him/her to check with you periodically. • If plans change, ask your teen to call and let you know where he/she will be. Get a telephone number so you can reach your teen. Sleepovers: • When your teen is invited to spend the night, call to find out if the parents will be home and what time the family expects their teen (and yours) to be in the house. Parties: • When your teen is invited to a party, call the host parent and ask what adult supervision there will be. • If you do not allow your teen to drink, state this rule and ask if alcohol will be served.
When you leave town: • Do not leave your teen alone or with a housekeeper. This practice potentially places your teen (and your housekeeper) under tremendous pressure for your home to become a party place. It is better to arrange for your teen to stay with another family or for another adult to stay with your teen in your home. 5. Money/Allowances Having too much money can cause problems for teens. It is difficult to determine a specific amount of spending money since it depends on what else the allowance is to cover (i.e., lunches, school transportation, school supplies and weekend entertainment). 6. Make Discos, Bars and Clubs Off Limits for Your 9th-grade Teen. The atmosphere which exists in these establishments is not appropriate to 9th-graders. This is not to say that these establishments are appropriate for older teens. That is a decision you can best make by visiting these places yourself and determining their suitability for your older teen. 7. Personal Safety Always travel in groups; especially in the evening. There is safety in numbers.
Tokyo Teen Scene: What parents need to know
Japan provides a relatively safe environment for our teens. However, parents need to be aware of some facts which can lead to trouble. 1. Easy Availability of Alcohol and Tobacco The legal drinking age in Tokyo is 20, but this law is not enforced. Alcohol is easily available to teens at discos, bars and clubs. Both alcohol and cigarettes can be purchased by teens at grocery stores and vending machines. 2. Availability of Other Drugs Tokyo is experiencing an increase in drug use among local youth. Drugs including marijuana are available at some of the places frequented by our youths such as video arcades and discos. Some pharmaceutical drugs requiring a prescription in the United States or Europe (i.e., sleeping pills, tranquilizers) are available over the counter. These drugs are potent and can be easily abused. 3. Unsupervised Time and Places Sleepovers sometimes result in unsupervised situations. Parents may be away or, even if present, may be more permissive than you. Many parents leaving the country for work or vacation are accustomed to leaving their child in the care of a nanny or other household help. This practice may be satisfactory for elementary or middle school children but it can be a source of problems with high school students. Your house can become a “drop-in” center and your teen can be confronted with considerable peer pressure to bend the family rules. Although intended for adults, discos are open to teens of all ages. As mentioned earlier, alcohol is available. 50
ASIJ High School
4. Wide Range of Parental Values One of the benefits of living in an international community is exposure to a wide range of values. However, this can result in varying expectations on the part of parents regarding alcohol use, sexual behavior, curfews, allowances and appropriate supervision of teens. 5. Some Japanese Regulations to Keep in Mind Because of the family’s status — diplomat, multinational corporate executive and foreigner in Japan — some teens believe themselves to be “above the law.” Bear in mind, we are the guests of this country and therefore, should abide by the Japanese laws: From the Police Department: Japanese Government Road Regulation #76 says that any play action which includes rollerblading, skateboarding and using razors/scooters is not allowed on any public road or sidewalk. If someone ignores a police warning to stop, that person is subject to a fine of up to ¥100,000 or up to six months in jail. Always carry your alien registration card if you are over 16 years old. It is also a good idea to carry your ASIJ student ID card.
Guidelines for parents’ absence from Tokyo
1. If during the school year, both parents will be out of Tokyo, they should appoint a guardian and notify the school as far in advance as possible by completing the form on the reverse side each time they plan a trip away. 2. Because illness, accidents and unforeseen problems can occur at any time, the school asks that the duly appointed guardian live directly with or close by the student(s) to provide adequate care and supervision. High school students should not be left on their own or in charge of younger siblings. A secretary in the office or a maid at home is not an appropriate guardian. 3. Parents often decide to go away when their children are on Intermission, JUMP sports trips, , etc. Should an emergency occur during this time, students may need medical care. It is important for parents to remember to fill out a form even though students are not attending regular classes.
Directions for completing “Parents’ Absence from Tokyo” form (page 52)
1. Please complete the form and fax/send it to the principal’s office of your youngest child at least one week prior to your planned departure from Tokyo. The form must be signed by the parent to be considered complete. 2. One form will do for several children. The school will distribute it to the appropriate offices. However, if different guardians are involved, please complete a separate form for each child in the family. 3. Please complete a separate form for each trip planned away from Tokyo. One form will not cover several trips.
Notification of Parents’ Absence from Tokyo
1. Full name(s) of student(s) _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ 2. Dates on which no parents will be in Tokyo Grade(s) ___________ ___________ ___________ ___________
: From:__________ To:______________
3. Address and phone # at which parents may be contacted outside of Tokyo: ____________________________________________________________________________ ____________________________________________________________________________ Phone:______________________________ Cell Phone:_____________________________ Email:_______________________________________________________________________ 4. Guardian appointed to act or decide in any matter in the parents’ stead during their absence: Name: ______________________________________________________________________ Relationship:__________________________ Phone: _______________________________ Cell Phone: __________________________ Email: ________________________________ Home Address:_______________________________________________________________ 5. Alternate emergency contact if the guardian cannot be reached: Name: _____________________________________________________________________ Relationship:__________________________ Phone: _______________________________ Cell Phone: __________________________ Email: ________________________________ Home Address:_______________________________________________________________ 6. Will the student(s) be living with the guardian? If “yes” at what address? ____________________________________________________________________________ ____________________________________________________________________________ If “no,” what arrangements are being made for the appropriate supervision of the student(s)? _____________________________________________________________________________ _____________________________________________________________________________ 7. Parent’s signature Date: _____________________________________________________________________________
FOR USE BY THE SCHOOL Date received: ________________ Copies to: o ELC o ES o MS o HS o Health Center
ASIJ High School
School Policy on Peanut/Nut Allergies and Anaphylactic Reactions
I. ASIJ Position – ASIJ cannot guarantee a peanut/nut free environment either with school prepared and sold food items or with items brought to school by students and parents. ASIJ will however, attempt to minimize the use of peanuts/nuts in school prepared and sold items and request that students and parents not bring peanut/nut items to school. II. ASIJ Request to All Students and Parents Regarding Peanut/Nut Allergies 1. At the ELC, parents and students are requested not to send or take peanuts or other types of nuts, peanut butter, or any product with nuts or peanuts to campus. Please read labels on packaged food carefully. 2. For ASIJ buses, parents and students are requested not to carry any peanuts/nuts, peanut butter, or any product with nuts or peanuts on a bus. This includes packed lunches that go on buses. Please read labels on packaged food carefully. 3. On the Chofu campus, items for all bake sales, birthday treats, activities, etc., are requested to be free of peanuts/nuts and peanut/nut products. III. Responsibilities of Parents with Peanut/Nut Allergies 1. Prior to your child’s first day of school at ASIJ, inform the ELC or Health Center of your child’s life-threatening allergy. 2. If your child is a bus rider, prior to your child’s first bus ride, inform the Director of Transportation. 3. Provide Epi-pens for your child as follows: One for the ELC or Chofu Health Center and, if the child is a bus rider, one for the front of his back-pack. 4. Meet with appropriate school personnel to devise an avoidance plan of the allergen and the emergency response procedures in case of an accidental exposure. IV. Responsibilities of ASIJ to Parents with Peanut/Nut Allergies 1. Consult with parents of students with life-threatening allergies. 2. Inform the student’s teachers and staff of his/her allergy, the student’s specific allergen avoidance plan, and in case of an accidental exposure, the emergency response procedures 3. Teach use of Epi-pens to school personnel and bus monitors. 4. Maintain the specific avoidance plans and, if necessary, the emergency response procedures. 5. On the Chofu campus, avoidance of any allergen for a student with a life-threatening allergy is managed on a case-by-case basis in consultation with parents, the student, Health Center, administrators, teachers, and transportation. V. Responsibilities of Student with Peanut/Nut Allergies 1. Maintain precautions and procedures as agreed upon by parents, student, and ASIJ.
Getting to the ASIJ Chofu Campus
By Car Take Shuto No. 4, which merges into the Chuo Expressway, to the Chofu
Interchange, Exit No. 3. Exit toward Fuchu onto Koshu Kaido (Route 20). Turn right at the Ajinomoto Stadium intersection. Follow the map above.
By Train From Tokyo or Shinjuku Station, take an orange JR Chuo Line train bound for
Tachikawa or Takao to Musashi-Sakai Station. (Please note that only rapid trains [快速] stop at this station.) Get off and exit the JR Station and transfer to the Seibu Tamagawa Line. Take the yellow Tamagawa train two stops to Tama Station. Get off and follow the map above.
By Bus From Mitaka Station’s south exit, bus stop No. 8, take bus No. 52 for Asahicho
3-chome [鷹５２朝日町３丁目] or Kurumagaeshi-Danchi [鷹５２車返し団地] to Tama Station. From Tobitakyu Station’s north exit, take bus No. 01 [飛田給駅北口] to Tama Station.
By Taxi From Musashi-Sakai Station, take a taxi from the south exit. From Tama
Station, turn left after exiting the station. Go straight, then turn left and go downstairs. Walk through the tunnel under the tracks to the roundabout on east side of the station. Take a taxi from the roundabout.
ASIJ High School
Chofu Campus Map
ASIJ High School
Student Learning Outcomes
ASIJ educates students to become: Effective Communicators who: • Express ideas, emotions and personal experiences clearly and creatively through the written and spoken word and through the arts. • Listen critically with understanding and empathy. Literate Individuals who: • Integrate learning and apply it to authentic situations. • Read fluently with comprehension for a variety of purposes. • Develop a strong foundation in all academic disciplines. • Access, analyze, evaluate and present information using diverse resources. Critical Thinkers and Problem Solvers who: • Apply creativity and persistence, and develop awareness of their own thinking in defining problems and developing strategies to solve them. • Demonstrate flexibility in thinking. Self-Directed, Productive Learners who: • Seek personal excellence in intellectual, artistic, practical and physical endeavors. • Independently pursue learning. • Set, achieve and reflect on personal and collective goals. • Make healthy choices. Constructive Community Members who: • Have a clear sense of self and exhibit honesty and integrity. • Work collaboratively and effectively with others. • Show respect for the rights and tolerance of the values of others. • Develop an awareness and understanding of the host culture and other cultures. • Understand environmental issues and work to preserve the environment. • Contribute their time, energies and talents to improve the quality of life in our families, schools, communities, nation and world. • Prepare themselves for citizenship in a democratic society.
Chofu Campus: 1-1-1 Nomizu, Chofu-shi, Tokyo 182-0031 Tel: 0422-34-5300, Fax: 0422-34-5303 Early Learning Center: 6-16-5 Roppongi, Minato-ku, Tokyo 106-0032 Tel: 03-5771-4344, Fax: 03-5771-4341
Email: <info@asij ac.jp> Web: <www.asij.ac.jp>
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