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ADAMSON UNIVERSITY

College of Science
Information Technology and Management Society

SALES AND INVENTORY SYSTEM OF COPY PACIFIC TRADING &


SERVICES

In Partial Fulfillment of the Requirements in


IT222 Systems Analysis and Design

Submitted by:
ARRIENDA, KENNETH Y.
ESPINO, MICHELLE LAUREN T.
TOLENTINO, KYLE ANGELU R.

Submitted to:
PROF. GLORIA C. REEN DELA CRUZ

1st Semester S. Y. 2016 2017

SAD DEFENSE EVALUATION FORM


Title of Project: _______________________________________________________________________
Adviser: _______________________________ Date of Defense: _______________________________
Proponent 1 (P1): ______________________________________________
Proponent 1 (P2): ______________________________________________
Proponent 1 (P3): ______________________________________________
Proponent 1 (P4): ______________________________________________
Proponent 1 (P5): ______________________________________________
EVALUATION CRITERIA (DOCUMENTATION)

COMMENTS

P1

P
2

P
3

P
4

P5

COMMENTS

P1

P
2

P
3

P
4

P5

COMMENTS

P1

P
2

P
3

P
4

P5

Documentation Format 10pts


Organization and Completeness of the Documentation
Documentation from Chapter 1-5.
Problem Definition 10pts
Relevant, Clearly phrased, Testable problems,
Justification of the sources and literature used
Diagrams 10pts
Precision of Diagrams: Flowchart, DFD, ERD and Class Diagram
Appendices 10pts
Complete compilation of Appendices
EVALUATION CRITERIA (SYSTEM)
Execution 10pts
Scholarly level, innovative, well-versed with the system.
System Performance 10pts
Fully-working system - navigation and functionalities.
System Connectivity 10pts
Database/Network framework, reports and updates.
System Design 10pts
Architecture framework, components and modules.
EVALUATION CRITERIA (PRESENTATION)
Media Presentation 10pts
Articulate answer, concise power point presentation
Personality 10pts
Dress code, etiquette, projection.
OVERALL TOTAL
GROUP TOTAL (average points of the proponents)

Panelist:
_______________________________
(Printed name over signature)

100pts

Dedication
First of all the researchers will dedicate the system to the Copy Pacific Trading &
Services to improve their Sales and Inventory System. We propose this system to help
the company to minimize time and well organized. The researchers would also dedicate
this to their family who is always there for them to support and inspire them to do this,
also to their adviser who is giving advice to them to make this system possible.

Acknowledgement
First of all, the researchers are very thankful because of the knowledge that is
acquired. The researchers was thankful also because the researchers were practiced in
a thesis making. The people behind this system were thankful to Mrs. Gloria Dela Cruz
for guiding and helping the researchers to make this thesis. The researchers were very
thankful to God for guiding and protecting since the start of this study. With this study,
the researchers learned more and be more ready for the future.

Abstract
The Sales and Inventory for Copy Pacific Trading & Services was established in
order to create a system which aims to solve the problems that currently occur within
the Copy Pacific Trading & Services located at 142 West Avenue, Quezon City, Metro
Manila. While the processes of the sales and inventory are still on the traditional bean
counting process, several problems were identified by the researchers, front desk
personnel and the owner. No existing system represents difficulty in making sales and
inventory transactions resulting to a delay in making reports. In this sense, keeping
track and recording of the stock in and stock outs of the products is another problem to
be examined as well. In order to solve the existing problems, the researchers proposed
the Sales and Inventory System for Copy Pacific Trading & Services.
Developing this system using the Kendalls System Development Life Cycle
was applied as an organized way to determine the concerns of the company. Aside from
the information collected during the interviews with the owner of Copy Pacific Trading &
Services, the owner of the company suggests that they need a sales and inventory
system both in local and foreign areas. With this, the researchers were able to get ideas
about their manual sales and inventory system to develop better sales and inventory
system.

TABLE OF CONTENTS
PRELIMINARIES

PAGE

Title Page ------------------------------------------------------------------------------------------------- i


Evaluation Sheet -----------------------------------------------------------------------------------------ii
Dedication -------------------------------------------------------------------------------------------------iii
Acknowledgement ---------------------------------------------------------------------------------------iv
Abstract -----------------------------------------------------------------------------------------------------v
Table of Contents ------------------------------------------------------------------------------------vi-vii
List of Figures -------------------------------------------------------------------------------------------viii
CHAPTER 1 INTRODUCTION
A. Company Background ------------------------------------------------------ 1-4
1. History of the Company
2. Company Products / Service and Clients
3. Organizational Charts / Divisions and Department
4. Locale of the Study (with Map)
B. Overview of the Current System ---------------------------------------------4
C. System Flowchart of the Current System ----------------------------------5
D. User Overview of the Current System ------------------------------------- 6
E. Operational Definition of Terms ----------------------------------------------6
CHAPTER 2 REVIEW OF RELATED LITERATURE AND STUDIES ----------------7-11
CHAPTER 3 METHODOLOGY
A SDLC
Framework or Model --------------------------------------------------12-13
PROPOSED SYSTEM
B Feasibility Study -------------------------------------------------------------13-15
Organizational and Cultural Feasibility
Technological Feasibility
Schedule Feasibility
Resource Feasibility
Economic Feasibility
C. Overview of the Proposed System ---------------------------------------15-16
D. Objectives of the Study ----------------------------------------------------------16
E. Conceptual Paradigm of the Study --------------------------------------------17
F. Scope and Limitations of the Study -------------------------------------------18
G. System Flowchart of the Proposed System ----------------------------19-20
H. Context Diagram of the Proposed System ----------------------------------21
I. Data Flow Diagram of the Proposed System --------------------------------22
J. User Overview of the Proposed System ------------------------------------- 23
K. Minimum System Requirement -------------------------------------------------23
L. Database Design
1. Entity Relation Diagram -------------------------------------------------24
2. Data Dictionary --------------------------------------------------------25-26

CHAPTER 4 SUMMARY, CONCLUSIONS AND RECOMMENDATIONS


Summary ----------------------------------------------------------------------------------27
Conclusions --------------------------------------------------------------------------27-28
Recommendations ----------------------------------------------------------------------28

REFERENCES ----------------------------------------------------------------------------------------------29
APPENDICES
Appendix A Letter of Permission ------------------------------------------------------------30
Appendix B Project Charter ------------------------------------------------------------------31
Appendix C Users Guide -----------------------------------------------------------------32- 33
Appendix E Action Photos ---------------------------------------------------------------------34

LIST OF FIGURES

FIGURE

PAGE

Figure 1- Organizational Chart ---------------------------------------------------------------------3


Figure 2- Map of the Company ---------------------------------------------------------------------4
Figure 3- System Flowchart of the Current System -------------------------------------------5
Figure 4- SDLC Waterfall Model ------------------------------------------------------------------12
Figure 5- Gantt chart ---------------------------------------------------------------------------------14
Figure 6- Conceptual Paradigm of the Study --------------------------------------------------17
Figure 7- System Flowchart of the Proposed System -----------------------------------19-20
Figure 8- Context Diagram of the Proposed System -----------------------------------------21
Figure 9- Data flow Diagram of the Proposed System ---------------------------------------22
Figure 10- Entity Relation Diagram ---------------------------------------------------------------24