A GUIDE FOR EXPLORATION, RETENTION AND

MINING LICENCE HOLDERS FOR REPORTING

ON EXPLORATION ACTIVITIES

CONTENTS
SUMMARY OF REQUIREMENTS

1. INTRODUCTION

1.1 Contacts
1.2 Location coordinates

5
5

2. TECHNICAL REPORT
2.1 Front matter
2.2 Body of report
2.3 Appendices and Attachments

6
6
9
13

3. EXPENDITURE REPORT

18

EXAMPLE: EXPENDITURE REPORT FOR EXPLORATION LICENCES - SCHEDULE 18

19

4. THE DIGITAL VERSION OF THE REPORT

26

4.1 Report structure and sequence

4.2 Text
4.3 Plans, figures, plates, images etc
4.4 Digital Exploration data
4.5 Photographs (not forming part of text)
4.6 Computer Modelling
4.7 Acceptable data formats
4.8 File Name Convention
4.9 File compression

26
27
27
27
29
29
31
33
33

5. GUIDELINES TO SUBMISSION OF CORE AND CUTTINGS SAMPLES

TO THE EARTH RESOURCES CORE LIBRARY
5.1 Core Metadata
5.2 Bore - Basic data on a bore

34
34
35

APPENDIX 1: GLOSSARY

36

APPENDIX 2: REPORTING CHECKLIST

37

To Download the PDF version of this document from the Departments website
(www.energyandresources.vic.gov.au search for Exploration Reporting Guidelines)

For Exploration, Retention and Mining Licence holders

when reporting on exploration activities Mineral Resources
(Sustainable Development) Act 1990
Recent changes to the guidelines
These guidelines have been updated to take account of changes to the Mineral Resources
(Sustainable Development) (Mineral Industries) Regulations 2013 as follows:
>>

Renaming of schedules

>>

Introduction of Retention Licences

There are also minor changes to requirements for Technical Reports and to Section 4.4 relating
to the replacement of EL Template software with MRT Software.
The need to observe Victorian requirements when submitting digital data for multiple
tenements has been highlighted (Section 4.4.1).
Contact information has changed to reflect a change of department from Department of
Primary Industries (DPI) to Department of State Development, Business and Innovation (DSDBI)
in July 2013.

SUMMARY OF REQUIREMENTS

TECHNICAL REPORT OF EXPLORATION- ANNUAL & FINAL - (SCHEDULE 22)

during the reporting period. The report should include data and any consultant or laboratory
reports as appendices. Section 2 of the guidelines presents the requirements for the Technical
Report.

A GUIDE FOR
EXPLORATION
AND MINING
LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

2. A Technical Report is required for all exploration, retention licences and for mining licences of

PAGE 3

1. The Technical Report presents the technical results and geological interpretation of exploration

more than 5 hectares where exploration expenditure has been claimed (including Office Studies)
3. A Technical Report must be submitted within 4 weeks after the annual reporting date of the

licence AND within 4 weeks after the licence has ceased to exist (expired, surrendered, cancelled
or not renewed).
4. A Technical Report may cover more than one licence belonging to a licensee if together the

licences make a discrete exploration project and boundaries are adjoining.

(Updated Regulation 36). The licences must also have the same reporting date.
5. Partial Relinquishment Reports are required as areas are relinquished. These reports will provide

details of all the work conducted within the relinquished area, from the grant of the title to the
time of relinquishment.
6. If the Technical Report is a final report, that is, prepared after the licence has ceased to exist,

it should cover all the work done since the last report. If the licence has been joint reported
the final report should be a summary of the all the work done over the life of the licence and
include the reason the licence was allowed to expire or is being surrendered. It must include any
previously unsubmitted data.
7. Submit your technical report in hard copy (only 1 copy required, simple ring bounding) and as a

digital .pdf document (with exploration data in tab delimited ASCII format).
8. To help you comply with reporting requirements and improve efficiency a checklist has been

appended to the Guidelines for you to complete when you are about to submit your report (see
Appendix 2)

ANNUAL EXPENDITURE & ACTIVITIES RETURN - (SCHEDULE 18)

9. The Expenditure & Activities Return lists the expenditure for the reporting year against a

summary of operations. Complete this in the manner of the example in the guidelines (Section 3).
10. An Expenditure & Activities Return must be submitted within 4 weeks after the annual reporting

date of the licence, that is, at the same time as the annual Technical Report.
11. The Return includes a column for details of the data appended to the Technical Report to enable

efficient data capture and release to open file when appropriate.

12. One Return per licence is required. An electronic template of the Return (Schedule 18) can be

downloaded from the Departments website. (go to www.energyandresources.vic.gov.au and

search for Exploration Reporting Guidelines)

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 4

REPORTING DATE
13. The reporting date for exploration licences and retention licences may be one of the following

dates: 31 March, 30 June, 30 September, 31 December. The reporting date is specified after
consultation with the licensee and is shown on the licence document.
The reporting date for mining licences is 30 June.

LODGEMENT OF REPORTS
14. 14. Mark all reports to the attention of your Tenements Officer and mail or hand deliver to the

relevant regional office.

ELECTRONIC TEXT & DATA SUBMISSION

15. 15. Licence holders are requested to provide a digital copy of the Technical Report and of the

signed Expenditure return (as separate pdf documents), on USB Flash Drive/CD/DVD or by email,
AND a bound copy of the Technical Report in accordance with these guidelines. All digital data
will become available for future public release according to legislation.
Software can be downloaded from the Departments website to aid in the preparation of digital
data for submission. See Section 4.4.1.

1. INTRODUCTION

These Guidelines detail the requirements of the Technical Report and provide additional prescription
for digital data above that detailed in the Australian Requirements for the Submission of Digital
Exploration Data (for example, with respect to combined reporting). The national standards are
developed by the Government Geoscience Information Policy Advisory Committee (GGIPAC) on
instructions of the Chief Government Geologists Committee in consultation with industry.
Hardcopy reports are to continue to be submitted until further notice.

1.1 Contacts
Exploration reports:
Marvena van Kann
Senior Geologist
Geological Survey of Victoria
Phone: 03 9027 4466
Email: marvena.vankann@dsdbi.vic.gov.au
Geophysical surveys:
Manager Geophysics
Geological Survey of Victoria
Phone: 03 9027 4459
Email: phillip.skladzien@dsdbi.vic.gov.au
These guidelines are available on the Departments website www.energyandresources.vic.
gov.au, by searching for Reporting Activities Guidelines

1.2 Location coordinates

Geocentric Datum of Australia (GDA94) is the geodetic datum to be used for reporting
exploration in Victoria. Since 1 July 2005 it is mandatory to submit all maps and location data
referenced to this datum and using the associated Map Grid of Australia (MGA) coordinates.
Further information is available about GDA from http://www.icsm.gov.au/icsm/gda/index.
html or if still unsure seek expert help.
Wherever coordinates are used in the report or data (including consultants reports), the
datum must be specified explicitly. This is important to ensure that data can be correctly
located without confusion now and in the future. The wrong use of datum could result in
displaced positions of about 200 m to the NE or SW.
Data or maps presented to the Department in any other datum or without the datum and
projection information specified will not meet the reporting requirements and licensees will
be requested to resubmit the data or maps in the GDA 94 datum and appropriately labelled.
It is the responsibility of the licence holder to ensure that consultants reports included as
appendices also comply.

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 5

2. TECHNICAL REPORT

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 6

The Technical Report describes in detail the exploration work done during the reporting period. The
report must:
>>

be in English

>>

be typed in a simple font of reasonable point size (eg. Arial 10pt or similar) on A4 paper, and have
adequate margins;

>>

be in an easily dismantled form (eg. ring binding);

>>

be divided into more than one volume if very large; and,

>>

not include data that is in previous Technical Reports unless it is a final or partial surrender
report.

The Technical Report consists of four sections:

1. Front matter: The title page, contents list, verification listing, tenement details, abstract and key

words; and an index map to show the exploration areas within the licence boundaries.
2. Body: The description of the work undertaken in the reporting period by exploration topic then

region, or by region then exploration topic. The exploration topic headings are described in this
booklet.
3. Appendices, Attachments: Plans, cross sections, mapping and survey information, tabulated data,

laboratory and consultants reports and metadata file headers of digital data.
4. Digital Data.

2.1 Front matter

2.1.1 Title page
Give a title to the annual report that includes the current licence numbers ( in increasing
numerical order), the project name ( if applicable), the type of report and reporting period. Do
not include earlier licence numbers such as amalgamated licences.
Example: ELs 7766 & 7777, SOUTH INGLEWOOD PROJECT VICTORIA

ANNUAL TECHNICAL REPORT

FOR THE PERIOD 1st July 2012 to 30 June 2013
Author: J.W Smith

Exploration Consultants Pty Ltd

Report No. EC12/13
Report Date: 15/07/2013
Licensee: Platypus Resources NL
ABN: 24 064 999 777

2.1.2 Licence details

Include:
>>

licence number(s);

>>

project name including name of combined reporting group if applicable;

>>

licensee name and ABN (Australian Business Number) where applicable; and

>>

licence details: date of grant, period of validity and other important dates, joint venture
arrangements if any, title transfers, etc. You may include reference here to earlier licence
numbers such as amalgamated or relinquished titles that covered the same area.

2.1.3 Table of contents

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

The table of contents lists:

>>

chapter headings (and volumes contents for multi-volume reports);

>>

figures, tables, plates, loose plans, maps and their size and scales; and

>>

appendices.

PAGE 7

2.1.4 Verification Listing

The verification listing is a record of all the digital datasets submitted with the report and
can be generated using the MRT software that can be downloaded from the Departmental
website ( See Section 4.4.1for how to obtain the Software )
Digital data should be submitted as outlined in Section 4.

2.1.5 Tenement Location Plan/Exploration index map

The Tenement Location Plan and Exploration index map (can be the same map) should be at
an appropriate scale (1:25 000, 1:50 000 or 1:100 000) showing:
>>

the Map Grid of Australia (MGA) Geodetic Datum of Australia 1994 (GDA94) standard
map sheet reference and major topographic and geographic features;

>>

the boundaries of the licence(s) covered in the report;

>>

the boundaries of areas covered by survey grids;

>>

the areas surveyed in the exploration period (e.g. those areas covered by geological
mapping; drilling, soil geochemical sampling, airborne magnetics, etc.);

>>

the position of identified mineral resources or pre-resource mineralisation; and

>>

the prospect names used in the report.

All maps should conform to the standards described in Maps, plans, etc. (Section 2.3.2).
The map can be generated using the Departmental online geospatial software GeoVic. See
Figure 1 for an example.
Figure 1.
Exploration
Index map
example

EL 5285 & 5286 Exploration Index Map

Department of Primary Industries

Legend

Disclaimer: This map is a snapshot generated from Victoria Government data. This material may be of assistance to
you but the State of Victoria does not guarantee that the publication is without flaw of any kind or is wholly appropriate
for your particular purposes and therefore disclaims all liability for error, loss or damage which may arise from reliance
upon it. All persons accessing this information should make appropriate enquiries to assess the currency of the data.
Generated from GeoVic 3

Map Created Fri Aug 16 2013 16:06:04 GMT+1000 (EST)

Map Scale:
Projection:

1:222,149
MGA 55

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

2.1.6 Abstract and keywords

PAGE 8

KEYWORDS

The Abstract summarises the metals, minerals and deposit types sought, the areas of
interest and the main exploration methods used; and outlines the results obtained and
conclusions reached.

Provide a list of 10 to 20 Keywords to enable future computer-based searches of the

Departments exploration report information. Use the following categories (includes
examples):
Location name;

Inglewood, Kingower, Tarnagulla

fault breccia, shear zone

Earth science and related terms;*

quartz veining-stockwork, saddle reef
Environment of mineralisation;
Commodities/minerals;

gold, silver (do not use Au and Ag)

Exploration methods;

stream sediment, soil and rock-chip

geochemistry, RC drilling, diamond drilling,
ground magnetics, geological mapping

Mine/prospect name**;
Quartz Hill, Main Reef Extension, Evening
Star Reef
Stratigraphic name**;

Inglewood Granite, Castlemaine Group

Lithologic name**;

sandstone, slate, conglomerate

Geological province name**;

Bendigo Zone, Lachlan Fold Belt
Geological age**;
Ordovician, Devonian
(*) AMF/AESIS Thesaurus (Australian
Mineral Foundation, 1999); (**) optional
categories

2.2 Body of report

The body of the report may be in the form of either:
>>

a series of topic-related sections, each of which contains relevant information for all
locations within the licence area, as set out in this booklet; or

>>

a series of regional studies or prospect appraisals in which all topics are covered for each
region or prospect.

2.2.1 Introduction, history and exploration rationale

Include:
>>

the exploration targets, rationale and philosophy;

>>

the exploration history any historical mining information;

>>

the work program, as set out at the commencement of the reporting period;

>>

a summary table of the work completed during the reporting period, giving type of
exploration activity; location or prospect name; number of samples, holes, metres drilled;
licence (if a combined report) and totals. This table should correlate with the exploration
index map;

>>

a summary of the survey methods, grids established, drilling, costeaning, underground

investigations, ore resources and reserves, metallurgical and mineral processing studies,
mining feasibility, mine design studies and hydro-geological studies, etc.;

>>

results of literature surveys; and

>>

an outline of the proposed future exploration program.

2.2.2 Geology
Describe the regional setting and acknowledge all sources of information. Geological maps
should distinguish between geological fact and interpretation by symbol or by separate
maps. These maps must fulfil the criteria outlined in Maps, Plans, etc. (Section 2.3.2).

2.2.3 Office Studies

Literature searches should include a list of all references consulted. Details of data compiled
into databases should be provided and scans of historical plans and copies of digital
databases submitted with the report. Computer modelling should be described and digital
3D data provided according to the specifications in Section 4.6 and format as prescribed in
Section 4.7. Images of reprocessed data should be provided. A discussion of the results of
any interpretation and lineament analysis performed should be accompanied by a map.

2.2.4 Remote sensing

Describe results from remote sensing surveys such as LANDSAT, airborne multispectral
scanner (GeoScan), and radar. Append survey specifications, etc. (Section 2.3.8).
If the data are protected by copyright laws that prevent inclusion of contour maps or image
prints, then submit a detailed interpretative plan.

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 9

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 10

2.2.5 Geological mapping

The area mapped should be shown on the Exploration Index Plan. A discussion of the results
accompanied by a map at an appropriate scale and with a legend should be provided.

2.2.6 Geophysics
Describe the geophysical exploration activities. Include:
>>

an A3 or A4 plan showing the survey locations (at standard 1:100 000 or 1:250 000 scale)
with coordinates as per Section 1.2;

>>

interpretations of results, including a selection of key profiles and plans;

>>

discussion of what constitutes an anomaly; and how anomalies relate to geochemistry,

geology and drilling results; and

the name, date flown and date submitted to the Department should be supplied for
airborne geophysics surveys.
The above information may be included as an entire report in an appendix.
>>

Both processed and unprocessed data, with details of the programs, should be provided in digital
form. Section 2.3.4 describes how to submit airborne geophysics data.

2.2.7 Geochemistry
Describe the geochemical investigation program, its rationale, results and its relationship to
other components of the exploration program.
Include:
>>

the types of surveys, (eg. rock-chip, soil, stream sediment sampling, etc.);

>>

program rationale and design parameters for e.g., numbers of samples, general location,
grid orientation, line and sample spacing;

>>

the elements, oxides, isotopes, etc., analysed;

>>

details of quality control including any trip, field or equipment blank; unidentified blind
duplicate and any samples taken to determine background.

>>

processed data (eg. contoured, etc.) and details of the processing techniques;

>>

advanced data processing and/or methods employed:

>>

interpretations of the results and methods employed (statistically enhanced, whether

background, threshold, etc.), highlighting any anomalous values, areas, etc.;

>>

storage location of, and availability of access to, samples at completion of exploration
program; and

>>

sample locations (with sample numbers) on plans showing relevant geographical and
geological features

Present unprocessed geochemical data, details of the surveys and the analytical procedures
in the appendices in digital form (Section 2.3.5 and Section 5). Describe the geochemical
surveys in sufficient detail to allow them to be reproduced or re-interpreted. The general
location of anomalies should be reported and the peak results of the target elements
tabulated as per the following example:
PEAK SAMPLE

SURVEY SAMPLE STATISTICS

PAGE 11

Sample Type

Sample
Number

MGA East
(m)

MGA
North (m)

Peak
Au
(ppb)

No. of
samples

Mean
Au (ppb)

Median
Au (ppb)

Standard
Deviation
Au (ppb)

Soil

KS003

816130

5848360

1132

100

21

20

2.2.8 Drilling
Summarise the drilling program to describe the targets, types of mineralisation, drilling
methods, elements assayed for, etc. Include information on traverse and hole spacings where
applicable. Provide details of quality control including any trip, field or equipment blank;
unidentified blind duplicate and any samples taken to determine background
Include a summary table of all drilling during the reporting period, as per following example.
Ensure that all hole numbers are shown on plans.
TENEMENT

HOLE TYPE

HOLE NUMBER RANGE

NO OF HOLES

TOTAL METRES

EL7766

RAB

QHRB 289-300

12

652

AC

QHRA 255-262

315

RC

QHRC001-2

425

Diamond

QHRD004

200

22

1592

EL7777
GRAND TOTAL

A GUIDE FOR
EXPLORATION,
RETENTION AND
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HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

Also include a table of significant intersections

HOLE NO

HOLE
DIP

HOLE
AZIMUTH

MGA
EAST
(M)

MGA
NORTH
(M)

FROM
(M)

SIGNIFICANT
INTERSECTIONS
CUT-OFFS: 0.5
G/T AU, 5 G/T AG,
0.1% CU, 0.2%
PB, 0.2% ZN,
0.1% SB, 0.4%
NI, CR, V AND 0.2
%W

TOTAL
DEPTH
(M)

COMMENTS

QHRC1

-60

180

725000

5906000

138

3 m @ 2.4 g/t Au

210

Reef
intersected
135-145 m

QHRC2

-55

200

725050

5906000

121

4 m @ 1.1 g/t Au

215

Reef
intersected
120-130 m

Note: In the event that it is impractical to list all significant intercepts then list the best
intersections giving the selection criteria ie >5 m and >1 g/t Au
Append maps, drill logs and surveys (Section 2.3.67) and supply the results in digital form
(Section 4).

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

2.2.9 Mineralogy or Petrology

PAGE 12

2.2.10 Environment

Mineralogical and/or petrological studies should be discussed and detailed descriptions,

with sample location coordinates (see Section 1.2), should be included as an appendix.
Sample locations should be plotted on appropriate plans or listed in drilling logs.

Provide information relevant to the effects of the exploration program on the environment
and its rehabilitation. Include:
>>

details of all operations that disturb the surface, vegetation or waterways and affect the
environment;

>>

measures taken to avoid damage and protect flora/fauna (eg. new or upgraded tracks,
drill-pad construction, etc.);

>>

details of the rehabilitation works undertaken;

>>

details of any proposed follow-up work, such as maintenance or monitoring of

rehabilitation; and

>>

a topographic plan showing the location of surface disturbing operations.

2.2.11 Ore reserves and resources information

If pre-resource mineralisation, identified mineral resources, or ore reserves were identified
during the reporting period, then report full details of these as a separate appendix (Section
2.3.9.).
The reporting requirements for identified resources are as recommended in the Australasian
Code for Reporting of Identified Mineral Resources and Ore Reserves, issued by the Joint
Ore Reserves Committee (J.O.R.C) of the Australasian Institute of Mining and Metallurgy,
Australian Institute of Geoscientists, and the Mining Council of Australia (1999); or as these
requirements may be revised from time to time. Reporting of pre-resource mineralisation
or identified resources in the category of inferred mineral resources may be prepared by a
qualified geoscientist who need not be a competent person as specified in the J.O.R.C.
reporting code.

2.2.12 Mining Licence Exploration

The following information should be supplied:
>>

An annual summary of the geology of the mine area and descriptions of mineralisation
and ore controls, together with appropriate maps and sections or 3D model digital data.

>>

An annual update of resource and reserve estimates in summary form based on JORC
requirements.

>>

Complete details of any drill holes designed for resource/reserve definition but not
drilling within blocks of proven ore for the purposes of mine planning.

>>

A full description of geological, geotechnical, metallurgical, geochemical and geophysical

investigations undertaken with respect to mining exploration during the year.

>>

Mining plans and sections or 3D model digital data showing any development
undertaken.

2.3 Appendices and Attachments

2.3.1 Data location coordinates for local grids
If a local grid was used, the conversion algorithm used to convert these coordinates to MGA
GDA94 coordinates must be provided. Both the local and MGA coordinates may be reported
together but MGA coordinates are mandatory.

2.3.2 Maps, plans, figures and illustrations

Submit maps and plans (larger than A3) in folders or pockets at the end of the report, not
loose. Take care with plastic pockets to ensure that the plastic does not lift the ink off
the paper (applies especially to photocopies). Fold A3-sized plans in a Z-fashion when
interleaved with text and fold all maps and plans so that the title and tenement number is
visible. Digital data should be submitted as outlined in Section 4.
All maps, plans, sections, figures, etc. must:
>>

be suitable for black and white reproduction;

>>

be on A-series paper;

>>

be at a scale related to the standard metric map series (ie. 1:250 000, 1:100 000, 1:50
000, 1:25 000, 1:10 000, 1:5 000, 1:2 000, 1:1 000 or 1:500);

>>

use metric measurements throughout;

>>

have a metric bar scale;

>>

have an MGA grid with coordinates clearly labelled;

>>

state the projection and datum used

>>

have a north point (grid, true and magnetic north) or orientation of sections;

>>

have a clear and comprehensive legend using symbols as per the Bureau of Mineral
Resources, Geology and Geophysics (1989) publication entitled Symbols Used on
Geological Maps;

>>

distinguish between geological fact and interpreted geology;

>>

be clearly annotated and labelled including licence number(s); and

>>

show the author, acknowledged sources and date of drafting.

2.3.3 Geological data

>>

All geological maps must be line drawings with graphical and/or alphabetical symbols
for rock units and show geographical features, coordinates as per Section 1.2.

>>

Where a complicated system of abbreviations is used, include an index in the report, but
not necessarily listed on each map. All interpretive maps should have a legend.

>>

Geological information used on maps and in the text that is not the result of original
work should be acknowledged.

>>

Petrological descriptions:
Sample locations in coordinates as per Section 1.2.
All sample locations shown on the appropriate plans or drilling logs.

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 13

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 14

2.3.4 Geophysical data

GENERAL
Provide:
>>

specifications of surveys and instruments, together with order of accuracy and units of
measurement so that another operator can extend or re-interpret the survey. Provide
conversion factors for any units outside the SI system;

>>

survey specifications; survey type, date, contractor, parameters recorded and

instruments used, and if applicable, altitude, line and tie spacing, line orientation, mean
terrain clearance, aircraft type;

>>

any data recorded on terrain conditions, nature of ground, quality of electrical contacts
and extent of drifts to enable another operator to extend or reinterpret the survey;

>>

logistics report detailing data acquisition and processing;

>>

the original basic data in tabulated or profile form;

>>

reprocessed data, including tapes (with format listings);

>>

data processing techniques;

>>

all drift/diurnal/tie corrections applied and calibration constants and null values defined;

>>

processed data (eg. contoured interpretive maps) tied to the MGA grid and at the
same scales as other presented maps to enable cross-referencing with other data (eg.
geological maps);

>>

all additional location/navigational data at the end of the project (in the Final Technical
Report);

>>

interpretation reports and a selection of key processed images.

GRAVITY DATA
Provide:
>>

station number, coordinates as per Section 1.2, latitudes and longitudes, AHD elevation,
observed gravity (specify datum) terrain correction if calculated;

>>

the methods and parameters used to calculate the Bouguer anomalies; and

>>

information about the isogal or permanent benchmark used to tie the survey to the State
isogal network.

AIRBORNE GEOPHYSICAL DATA

Provide:
>>

located data in MGA, GDA94 and/or latitude/longitude;

>>

gridded data;

>>

field data compacted onto an Exabyte tape or DVD;

>>

256 channel radiometric data;

>>

calibration parameters, procedures and any quality control products;

>>

a logistics report of the survey fully describing the acquisition, and processing and

parameters for the survey;

>>

flight path maps also showing geographic features and any significant cultural features
that may affect results; and

>>

cross-referencing of flight, line, date, aircraft, field tapes and test data.

2.3.5 Geochemical data

Supply geochemical data in text (tab delimited) format with metadata header and provide the
original laboratory assay report in digital format.
Provide:
>>

description of survey and discussion of results, with sample locations labelled with the
sample number shown on base maps with relevant geological and geographical features
and coordinates as per Section 1.2; and

>>

metadata, sample numbers, coordinates in MGA as per Section 1.2 and assay results
in digital format generated using MRT software that can be downloaded from the
Departmental website. In the case of costeans the location coordinates of the start
point, with bearing/azimuth, declination (if on a slope, interval from and to and
coordinates of end point data.

>>

Details of assay quality control; data pertaining to trip, field or equipment blanks;
unidentified blind duplicate and any samples taken to determine background

Metadata:
The file header of the surface geochemistry table will require the following information:
>>

Sample types: eg. water, stream sediment (size fraction, BLEG, etc.), soil (horizon
sampled), rock-chip, gossan or mineralisation, drill sample (core, chips, sludge), costean,
bulk, air, vegetation, etc.

>>

Method of collection, sample depth, sample weight, etc.

>>

Sample processing such as sieving and fraction analysed, sample concentration (heavy
mineral separation etc.), filtering and acidifying, etc.

>>

analytical procedures including: assay code used by analytical laboratory; assay

description including extraction/digestion techniques and methods of analysis with
detection limits and accuracy of the results; and laboratory name.

>>

the surveying instrument and company.

See examples of surface geochemistry data metadata see The Australian Requirements for
the Submission of Digital Exploration data ( see Section 4.4 for how to obtain this document ).

2.3.6 Mineralogical Activities

The same information is needed for diamond, heavy mineral, etc exploration as that for
geochemical activities as well as:
>>

Mineralogy;

>>

analysis of indicator minerals and/or other minerals;

>>

results of bulk sampling.

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A GUIDE FOR
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PAGE 16

2.3.7 Drilling data

Provide:
>>

drill hole locations and identification numbers on base maps with relevant geological
and geographical features and coordinates as per Section 1.2.

>>

geological interpretations from close spaced drilling programs on cross-sections and

longitudinal sections, with a geological legend, scale etc. Highlight significant drill
results. The location of any sections should be marked on a coordinated-scaled map, as
per Section 1.2.

>>

pdf, and paper or microfiche copies of each down hole geophysical survey log with
header information and progressive depths from collar marked.

>>

tabular data and metadata generated using the MRT software available from the
Departments website. These should include:
Surface location data consisting of drill hole number; MGA coordinates as per

Section 1.2; elevation (RL); total depth; dip; azimuth (magnetic); dates commenced
and completed; and drill code.
Surface location metadata such as the drilling method and type of rig, name of the

drilling company; and the surveying instrument and company.

Downhole geochemistry data consisting of drill hole number; sample number, depth

from and to; elements assayed; sample code; drill code; assay code with detection
limits and accuracy of the results.
Downhole geochemistry metadata consisting of drill hole code and description,

sample code and description; assay code used by analytical laboratory, assay
description including extraction/digestion techniques and methods of analysis; and
assay laboratory.
Downhole lithological and regolith logging comprising: drill hole number; depth from

and to; recovery; and drill code.

Downhole lithological metadata comprising: separate look-up files for the lithology

code and regolith code. Location (access and ownership) of drill core, cuttings etc.,
following completion of the exploration program can be included under Remarks.
Additional data obtained from the testing of the samples (petrological,

mineralogical, metallurgical etc.) and any other relevant drilling information such
as recovery, structure, alteration or water table data presented in the downhole
lithological table format.
Downhole survey data and down-hole geophysical logging data should include the

name of the quantity measured with units and accuracy and the depth or interval.
Downhole survey metadata should include the name of the contractor and name and

details of the instrument used and relevant data as per Section 2.3.4.
groundwater data, eg. depth to water table and aquifers, flow rate, water quality,

etc. using the lithological tabular format.

2.3.8 Remote sensing

Provide:
>>

a description of the type of scan;

>>

images georeferenced in coordinates as per Section 1.2;

>>

images as 35 mm slides or colour photos with appropriate labels or descriptions and,

where practicable, as gridded data files on CD or magnetic tape or as TIFF or JPEG files.
State the processes used to develop the images;

>>

flight diagrams and specifications of air-photography (ie., scale, contractor, date flown,
etc.), as well as the location and ownership of prints and negatives; and

>>

specifications of other remote sensing surveys, including ownership and storage location
of any data on magnetic media.

>>

slides and negatives in special pockets bound into the report.

2.3.9 Ore reserves and resources calculations

Report full details of the pre-resource mineralisation, identified mineral resources, or ore
reserves that have been established, together with accompanying plans and sections
showing ore blocks and ore outlines. Include:
Table of significant results;
>>

significant results on longitudinal and cross-sections; and

>>

description and illustration of the method and basis of ore reserve calculation.

2.3.10 References
References should follow the format of these examples:
>>

AUSTRALIAN MINERAL FOUNDATION, 1999. Australian geoscience, minerals and

petroleum thesaurus (4th edition.). Australian Mineral Foundation Inc. Adelaide, S.A.

>>

BUREAU OF MINERAL RESOURCES, GEOLOGY AND GEOPHYSICS, 1989. Symbols used

on geological maps. Commonwealth of Australia.

>>

JOINT ORE RESERVES COMMITTEE (J.O.R.C.) OF THE AUSTRALASIAN INSTITUTE

OF MINING & METALLURGY, AUSTRALIAN INSTITUTE OF GEOSCIENTISTS AND THE
MINING COUNCIL OF AUSTRALIA, 1999. Australasian code for reporting of mineral
resources and ore reserves (The JORC code). Australasian Institute of Mining &
Metallurgy, Australian Institute of Geoscientists and the Mining Council of Australia.

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3. EXPENDITURE REPORT

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PAGE 18

The Expenditure Report should only include expenditure incurred on that licence. Do not distribute
expenditure incurred on one licence in a project over all licences in the project. If expenditure in a
project is incurred mainly on one licence the Minister may take it into consideration when evaluating
whether other licences in the project have met their expenditure commitment. (Section 35, MRSDA).
For further information contact your tenement officer.
The following is an example of a properly completed Expenditure Report. This must be supplied in
hardcopy and digital format with the exploration report and must not be incorporated in the body of
the report. Only whole dollars should be reported.

EXAMPLE: EXPENDITURE REPORT FOR

EXPLORATION LICENCES - SCHEDULE 18

Mineral Resources (Sustainable Development) (Mineral

Industries) Regulations 2013 - Regulation 35
The Expenditure Report is to be submitted in digital and hardcopy format concurrently with the
Technical Report, but separately. It must not be incorporated in the main body of the Technical Report.
In section 5, you should provide a breakdown of the expenditures within each category and complete
the Data and Format details. Work for which a claim is made in the expenditure report must be
described in detail in the technical report.

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Under Wages and Salaries you may include the costs of the licensees own labour associated with
the operation up to $25,000 per annum. To claim an amount above $25,000 will require verification to
substantiate the claim, e.g. evidence of qualifications/ experience/hours worked/rates of pay.
Insurance, Departmental fees (except rent), bonds, transfer costs, legal costs, royalties, advertising,
preparing a company prospectus, Title Searches and Fines are not allowable expenses.
Allowable Overhead costs include rent, office supplies, photocopying, tenement management,
Aboriginal Heritage Surveys, equipment maintenance, accommodation, construction materials,
field materials and administrative costs (including power, explosives and other non-capital items
or services). An acceptable level of Overheads should not be more than 20% of the total claim.
Accommodation claims should include attaching details e.g. period of accommodation, number of
people, location of accommodation etc.

Section 1: Exploration licence number and operation name:

(One licence only per form)
Exploration Licence Number
Operation Name (optional)

EL7766
South Inglewood

Section 2: Period covered by this return

Twelve-month period

If Final Report

From

From

To

1/4/2013
31/3/2014

To

Include tenement management

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Section 3: If accompanying an Annual Technical report, give

Title of Technical Report EL 7766, South Inglewood,
Annual Technical Report

Author John W Smith

Section 4: Locality of Operation

Nearby town names

Inglewood, Kingower

Section 5: Work program for the next 12 months (describe)

Soil sampling program at Ramsays Prospect

CSAMT at the Never Never Prospect
RC drilling at the Hope Prospect

Section 6: Summary of Operations and Expenditure

Indicate where work has been done with a tick and the corresponding expenditure. Complete
Section 7 if you need to provide further details of work done. Complete the right-hand columns to
indicate the data supplied with the Technical Report.
EXPLORATION WORK TYPE
AND ITEM E.G. WORK TYPE
= OFFICE STUDIES WORK
ITEMS = LITERATURE
SEARCH DATABASE
COMPILATION ETC.

WORK

EXPENDITURE

SUBTOTAL

DATA AND
FORMAT
SUPPLIED IN
THE TECHNICAL
REPORT
DIGITAL

HARD
COPY

WAGES AND SALARIES

Wages and Salaries

20,000

LAND ACCESS COMPENSATION

Access to land (Private)

To nearest $

A GUIDE FOR
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Native Title Compensation

Overheads
<20% exploration
expenditure

OVERHEADS

45,000

OFFICE STUDIES
Literature search

1,000

Database compilation

Computer modelling

Reprocessing of data

General research

Report preparation
Mineral Resource/Ore Reserve
Estimates
Other - provide details in S. 7

900

1,300

10,000

13,200

AIRBORNE EXPLORATION SURVEYS

Aeromagnetics

5,000

65,000

kms
Radiometrics

kms

Electromagnetics

kms

Gravity

kms

Digital terrain modelling

kms

Other - provide details in S. 7

65,000
kms

PAGE 21

A GUIDE FOR
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PAGE 22

REMOTE SENSING
Aerial photography

LANDSAT

SPOT

MSS

Other - provide details in S. 7

GROUND EXPLORATION SURVEY GEOLOGICAL MAPPING
Regional
Reconnaissance

3,000

Prospect

Underground

Costean

Other - provide details in S. 7

GROUND GEOPHYSICS
Radiometrics

Magnetics

Gravity

Digital terrain modelling

Electromagnetics

SP/AP/EP

IP

AMT/CSAMT
Resistivity

12,000

Complex Resistivity

Seismic reflection

Seismic refraction

Well logging

Geophysical interpretation

Petrophysics

Other - provide details in S. 7

5,000

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20,000

GEOCHEMICAL SURVEYING (STATE NUMBER OF SAMPLES)

Drill (cuttings, core, etc.)
Stream sediment
Soil
Rock chip

30

600

150

3,850

25

500

Laterite

Water

Biogeochemistry

Isotope

Whole Rock

Mineral analysis

Drill sample
Laboratory analysis
Petrology
Other - provide details in S. 7

70

2,400

275

10,000

14,950

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DRILLING (STATE NUMBER OF HOLES AND METRES)

Diamond

Holes

26,400

Metres
Reverse circulation

180
10

Rotary air blast

532

Holes

51,600

Metres

Holes
Metres

Air-core

Holes
Metres

Auger

Holes
Metres

Other
provide details in S. 7

78,000

Holes
Metres

OTHER OPERATIONS
Costeaning/Ditch witching

Bulk sampling

Mill process testing

Shaft restoration or other

underground development
(describe)

Mineral Processing

Other-provide details in S.7 eg.

Ethno/archeology

10,000

10,000

REHABILITATION
After drilling
Track maintenance
Monitoring

1,000

2,000

1,500

Other - provide details in S. 7

e.g.: cleanup

4,500

TOTAL EXPENDITURE

270,780

Section 7: Comments on work done including administrative

matters relating to exploration on the licence during
the reporting period, including progress on landowner
compensation agreements, purchase of equipment, timing of
surveys, etc.:

Office other: Geological Consultant report - $10,000

Ground Geophysics Other: Ground Penetrating Radar - $5,000
Other Operations Other: Flora and Fauna survey - $10,000
Protracted negotiations with the landowner of the Dry Creek Prospect prevented exploration being done.

Attach additional page if insufficient space

I certify that the information contained herein, is a true statement of the operations carried out and the monies
expended on the above mentioned Exploration Licence during the period specified as required under the Mineral
Resources (Sustainable Development) Act 1990 and the Regulations thereunder

I have attached the Technical report

1. NAME:

John W Smith

2. NAME:

POSITION:

Exploration Manager

POSITION:

SIGNATURE:
DATE:

SIGNATURE:
10/4/2014

DATE:

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This is also where

details of Office
Studies Other
expenditure or any
other Other are to be
provided. These are
not to be overheads

4. THE DIGITAL VERSION OF THE REPORT

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This section describes the requirements for submitting the digital version of the report as part of
exploration, retention and mining licence reporting. The Departments requirements are as follows:
>>

The report text (including table of contents, file verification listing, abstracts etc), associated
tables, maps, plans and figures that are part of the main body of the report and small appendices
should be compiled in a single Portable Document Format (PDF) file, size permitting (<20 Mb). PDF
files are created using Adobe Acrobat Writer software, Version 4 or later. Large plans and maps
(larger than A3), created in software such as ArcView, may be printed to Acrobat Distiller as
PS files first, specifying the size and orientation and then converted to PDF. For images use TIFF
(.tif) for black & white or JPEG (.jpg) for greyscale or colour. JPEG is also useful for photographs.
Documents in appendices should be in PDF.

>>

Where the single report PDF is too large (over 20 Mb), data should be split into smaller PDF files
as appendices and named according to the file naming conventions (Section 4.8).

>>

Tabulated data such as geochemical or drilling results in tab delimited ASCII format with
a header containing essential metadata (generated using the MRT software that can be
downloaded from the Departments website).

PAGE 26

PDF format has been chosen because of its wide acceptance in industry as a standard format, the
ease of creation from other formats, the availability of free software to read the files and its ability to
be searched for words or phrases.
Only provide PDF files that are legible, including the use of common standard fonts and readable
maps and images. When compressing or re-sampling image files, ensure that the final images
have the resolutions and clarity for readers. Image resolutions should be at least 75 dpi and the
recommended resolutions for downhole logs is 150 dpi. Avoid use of any non-standard fonts as
viewers of the documents may not have all the required fonts; Arial and Times Roman are usually the
safe options.
Do not embed other files within PDF documents. Hyperlinks from PDF documents may no longer work
when the report is lodged into respective digital report-lodgement systems.

4.1 Report structure and sequence

When compiling digital reports please ensure that:
>>

the integrity of the original report and associated data is maintained;

>>

the ordering of report components is clear; and

>>

all data are included.

The reports should retain the well-established structure and sequence of a hardcopy (paper)
report including title page, list of contents, main body of text, attachment (plans, figures etc)
and appendices (additional reports, tabular data etc).

4.1.1 File verification listing

All file names should be recorded in the File Verification Listing. This can be generated using
the MRT Software downloadable from the Departments website.

4.2 Text
If the body of the report is set up in Word using Styles, using File/Create Adobe pdf will
automatically generate a table of contents in Acrobat under Bookmarks that is hot-linked
to the text. A cover page, the verification listing page, diagrams and metadata header pages
can all be added to this document. These can be hot-linked with the table of contents and
with references in the text.

4.3 Plans, figures, plates, images etc

PDF can handle plans up to A0 in size (1143 mm x 1143 mm). Plans greater than A3 will need
to be converted to .PS files first using Acrobat Distiller. Depending on the size of the original
full scale plot, raster, vector and contour files should be submitted in either PDF, JPEG,
GIF, GEOTIFF/TIFF or EPS formats. Scans of plans must be of sufficient resolution that the
smallest text is readable.

4.4 Digital Exploration data

The Australian Requirements for the Submission of Digital Exploration data guidelines
specify the standards for Australia and can be viewed on the Geoscience Portal website
(www.geoscience.gov.au/exploration.html). A summary of the various data submission
requirements is provided in the following sections. Unless otherwise specified in preceding/
following sections the National requirements apply to Victoria.
Data should be supplied on DVD/CD or USB flash drive.
The submission of certain types of exploration data in a particular digital format is mandatory
as it facilitates adding the data to Departmental systems.
To aid in the submission of digital data Mineral Reporting Template (MRT) software is
available to aid in the preparation of data files (Section 4.4.1 for more information on how to
obtain the Software and Victorian specific help information).
When submitting data it is important to include a file with the translation of any code used to
represent lithology or any other descriptive characteristics used in logging. For example
CODE

LITHOLOGY

sd

sand

st

silt

cy

clay

lat

laterite

sap

saprolite

pe

pelite

ls

limestone

ba

basalt

gr

granite

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A GUIDE FOR
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4.4.1 Location, Drilling, Geochemistry, Lithology Data and metadata and the
MRT Software
All tabular data (excluding small tables in the body of the report text) must be submitted
as tab delimited ASCII files with a suffix of .txt. Header information (metadata) must be
included at the beginning of each file.
To create these data files you should download Minerals Reporting Template (MRT) Software
(together with Victorian specific help information) from the Departmental website (go to
www.energyandresources.vic.gov.au search for Exploration Reporting Guidelines). The
Software (which you run on your PC) adds the metadata or data about data in the required
format to your raw data. You can see examples of data files containing metadata in the The
Australian Requirements for the Submission of Digital Exploration data guidelines.
The MRT Software can be used to generate formatted files for the following types of data
DATA TYPE

DESCRIPTION

DRILL HOLE LOCATIONS

For either hole collar locations, costean start and end coordinates,
bearing and dip, surface geochemistry, mapping data and any other
surface location data

DOWNHOLE ANALYSIS /
GEOCHEMISTRY

Downhole assays or surface geochemistry results where a variable

elevation (z component) is included (eg. vertical channel sampling in
a mine pit); or where costean sampling (from, to interval) has been
carried out

DOWNHOLE SURVEY

Downhole deviation survey data

DOWNHOLE GEOLOGICAL
EVENTS

Downhole lithology descriptions, alteration, structure logging data and

if a code is used, must be accompanied by a code translation file.

SURFACE SAMPLING/
ANALYSIS (INCLUDING
LOCATIONS)

Includes geographical location information and the assay data

QA/QC INFORMATION

For geochemical analyses

VERIFICATION LISTING

A summary list of all digital files accompanying the submission for the
licence

NOTE: Combined Reporting Victorian Requirement

As Victoria has no Combined Report Number data must either be reported separately for each licence or a licence
number field will have to be added manually to the submitted data files so that the data associated with each licence
can be identified.

4.4.2 Ground geophysics

For details see Sections 2.4.7.2 and 2.4.7.3 of the The Australian Requirements for the
Submission of Digital Exploration data guidelines. For geophysical data including ground
magnetic, gravity, radiometric, electromagnetic (including TEM, SIROTEM) and for both raw
and processed located data, the preferred standard format is ASEG GDF2.
Seismic data should be submitted in accordance with Petroleum standards.

4.4.3 Airborne geophysical data (magnetic, radiometric, electromagnetic,

hyperspectral etc)
For details see Sections 2.4.7.1 of the The Australian Requirements for the Submission of
Digital Exploration data guidelines. The digital data for both raw and processed located
data are required in the standard ASEG GDF2 format. Gridded data are required in either
ASEG GXF or ER Mapper gridded format.

4.4.4 Airborne/satellite imaging, multispectral remote sensing, LIDAR and drill

core imaging data
For details see Sections 2.4.7.8, 2.4.12 and 2.4.13 of the The Australian Requirements for
the Submission of Digital Exploration data guidelines.

4.5 Photographs (not forming part of text)

These include core photographs, environmental photographs etc. and are recommended to
be submitted as either PNG or JPG files.

4.6 Computer Modelling

4.6.1 3D Model Objects
The software used should be specified. Supply regional and mine scale 3D model objects
including points, lines, surfaces and volumes.
Provide:
>>

Model extents in MGA, GDA94

>>

Local grid transformation data if local grid is used

>>

Model points, lines and surfaces as ASCII .dxf files (or as ASCII pointsets or ASCII line
strings for point and line objects)

>>

A copy of the same model points, lines, surfaces and volumes in the native format of the
model (whichever is listed in Section 4.7 3D model objects).

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PAGE 30

4.6.2 Geophysical Inversion

Supply inputs to and results from geophysical inversion modelling, a description of the
modelling process and a description of the model scope and purpose.
Provide:
>>

Description of the aim and scope of the inversion project

>>

Model extents in MGA, GDA94

>>

A description of the input datasets and constraints (eg using drill data)

>>

A description of the modelling parameters (eg susceptibility, density, dimensions of body)

used (control file)

>>

Model outputs either as:

Points (DXF or ASCII)
Images calculated, observed, residual
Surfaces (DXF and/or file type described in Section 4.7. 3D model objects)
3D grids (UBC Grid sus, bin and mesh files or GoCAD Voxet)

>>

Brief description of model convergence and confidence level (Is the model a good fit for
the data?)

4.6.3 Numerical Simulation

Supply inputs to and results from numerical simulation modelling, a description of the
modelling process and a description of the model scope and purpose.
Provide:
>>

Description of the aim and scope of the inversion project

>>

Model extents in MGA, GDA94

>>

A description of the input datasets and constraints

>>

A description of the simulation parameters used (control file)

>>

Model outputs in DXF, VRML, VTK, GoCAD or other appropriate format from the list in
Section 4.7 3D model objects)

4.6.4 Resource/Reserve Estimation

The software used should be specified. Provide the data used to produce the estimate
including:
>>

Rock density estimate or measurement data

>>

Boreholes involved (collars, assays and down hole survey files)

>>

Additional grade information (eg bulk sampling data)

>>

All relevant model points, lines and surfaces as ASCII .dxf files (or as ASCII pointsets or
ASCII line strings for point and line objects)

>>

A copy of the same model points, lines, surfaces and volumes in the native format of the
model (whichever is listed in Section 4.7 3D model objects).

>>

Assumptions made (eg cut-off grade, overburden etc)

4.7 Acceptable data formats

DATA TYPE

DESCRIPTION

FORMAT

PARAMETER

SUFFIX

TEXT, MAPS, PLANS

AND FIGURES
(INCLUDED IN REPORT
PDF)

Includes documents,
figures, maps etc normally
provided in hardcopy. A4,
A3 at full scale
>A3 at full scale will need
to be converted to .PS files
first using Acrobat Distiller

PDF

Normal **

.pdf

LARGE IMAGE FILES

(NOT INCLUDED IN
REPORT PDF)

Core photographs, aerial

photographs etc

GEOTIFF/TIFF (colour)
JPEG
GIF
EPS
PDF
PNG

TABULAR DATA*

Geochemistry, drill log data

and surveying data

TAB Delimited ASCII

.txt

GEOPHYSICS (OTHER
THAN SEISMIC)

Raw and processed located

data, gridded data.

ASEG GDF2,
ASEG GXF,
ER Mapper grid

.gdf
.gxf
.ers

GEOPHYSICAL IMAGES

Images derived from

magnetics or gravity, eg.
TMI, Bouguer

GEOTIFF/TIFF (colour), TIFF

(Greyscale)
JPEG
GIF
PDF
EPS
PNG

HYPERSPECTRAL
LOGGING

Reflectance point data

Hychip

FOS, ASD, SDF,SDS

TSG

HYPERSPECTRAL
IMAGERY

Airborne/Satellite Imaging
Reflectance

BSQ, BIL or BIP, ENVI or

ERMapper header files

PETROPHYSICAL AND
GEOPHYSICAL LOG
DATA

Raw and processed wireline

and MWD data
Log plots

DLIS LIS LAS ASCII

PDF GEOTIFF/TIFF (colour) TIFF
(Greyscale) JPEG GIF EPS

DOWN-HOLE VELOCITY
DATA

Processed down-hole
velocity data

SEG Y files

GEO-REFERENCED
POLYGONS AND LINES
(PRIMARY DATASETS)

GIS datasets

PDF preferred

GEO-REFERENCED
POLYGONS AND LINES
(DERIVED DATASETS)

GIS datasets

To be determined

SEISMIC DATA

Raw and processed data

Navigation data
Processed sections

SEG Y SEG D SEG B

UKOOA P1/90 SPS
CGM+ format with line number

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PAGE 31

300 dpi, 24 bit

Q>95, 300 dpi,
8 bit

Reproducible at
300 dpi,
24 bit 300 dpi,
8 bit 300 dpi,
Q=95 8 bit
Normal**

.tif
.jpg
.gif
.eps
.pdf
.png

.tif
.jpg .
gif .pdf .eps
.png

tsg

As defined by
latest Industry
Standard
Normal**With
scaling factor
300 dpi, 24 bit
300 dpi, 8 bit
300 dpi, Q=95
8 bit

.lis .lis .las

.asc
.pdf .tif .tif
.jpg .gif
.eps

.seg

.seg
.uka .sps
.cgm

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3D MODEL OBJECTS

PAGE 32

3D spatial datasets
including mine
development, geology
and resources plus
metadata

Attributed dxf export files.

ASCII xyz export files
Native software formats:
Datamine String (ASCII)
Datamine String
Datamine Block Model
(ASCII) Datamine Block
Model
Datamine Wireframe
(ASCII)
Datamine Wireframe
Earth Vision Grid
Earth Vision String
Earth Vision Polygon
GemCom String
GemCom Wireframe
GoCAD Pointset
GoCAD Curve
GoCAD Surface
GoCAD Voxet
GoCAD Stratigraphic Grid
Leapfrog Attributed mesh
Micromine String
Micromine Block model
Micromine Outlines
Micromine Geology model
Micromine Grid mesh
Micromine Triangulation
Minescape Grid Mesh
Minesight Wireframe
Surpac Block model
Surpac String
Surpac Wireframe
Surpac Mesh
Vulcan Block model
Vulcan Grid Mesh
Vulcan String (ASCII)
Vulcan Wireframe
Vulcan Wireframe (ASCII)

dxf .txt
.asc
.dm
.dmb
.dm
*tr.asc &
*pt.asc
*tr.dm &
*pt.dm
.2grd
.dat
.nvflt
.3dr
.tri or .bt2
.vs
.pl
.ts
.vs
.sg
.msh
.dat, .sec,
.stp, .str,
.svy
.dat .out
geol?.par
.grd
.tdb
.dmp
.msr
.mdl
.str
.dtm
.inp
.bdf &
*.bmf_
asc
.svg
_dgd1.dbl
& .scd
.00t
.00t_asc

* Where several related files cover one theme (eg. surveying data, drill logs, look-up tables etc.) tabular data should be
submitted in a self extracting zip file containing all relevant files. See requirements for file compression, Section 4.9.
** PDF files should be created from the original plot file where possible and a scaling factor included for plots greater
than 1143 mm in length.

4.8 File Name Convention

File names should conform to the following file naming convention:
Tenement_id_YYYYMM_##_{data type}.eee
Where:
Tenement_id is an identifier for the tenement
YYYYMM is a six-digit report date representing year and month
## is a 2 digit sequential number for each file submitted
data type is for the data type contained in the file (eg report, appendix, map, geochemistry)
.eee is the files extension. For example .pdf, .txt, .jpg, .tif
For example the file EL7766_200003_04_collar.txt would be the fourth file of the March 2000
report for Exploration Licence 7766 and would contain tabular data in ASCII text format.
An example of names of a large file split in two:
EL7766_200004_03_appendix2.pdf and EL7766_200004_04_appendix2.pdf.

4.9 File compression

Files may be submitted in compressed form. However, they must be self-extracting or be able
to be unzipped by Winzip (.zip). File names specified in the reports List of Contents and file
verification listing must be the original (decompressed) file names, not the compressed files
names.
Compressed files must decompress into a single directory with NO subdirectories.
Compressed files must not be recompressed into another compressed file.
4.10 Media format
Digital files should be supplied on CD-ROM/ DVD/USB Stick and be readable in a Microsoft
Windows environment.

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 33

5. GUIDELINES TO SUBMISSION OF CORE

AND CUTTINGS SAMPLES TO THE EARTH
RESOURCES CORE LIBRARY

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 34

Government encourages industry, academia and other interested parties to provide core and cuttings
samples from drilling programs for storage at the Core Library.
Such material will be used to assist in future geological exploration and research activity.
Due to limited storage space, it is generally not possible to accept all samples from an individual
drilling program. Please consult the Earth Resources website and search on Core Library for contact
information for someone from the GSV to discuss submission of samples.
In general, borehole intervals of the order of some tens of meters, spanning important geological
structures, mineralised zones and significant intersections, as well as intervals hosting significant/
unusual structures and mineral assemblages are sought.
Core should preferably be submitted prior to the relinquishment or expiry of the licence under which it
was acquired so that company geologists are available to provide information about the samples.
For individual exploration programs, information on the samples submitted should be provided to give
future explorers sufficient information to place what may by then be old records into a useful field
context. This information, in digital format (ASCII, tab-delimited) as well as in hard copy, must include
the following:

5.1 Core Metadata

These data will probably only need to be supplied once if it is the same for all core being
supplied.
Exploration_
company

Compulsory

owner company name

Purpose

Compulsory

eg minerals, extractive, general geological

Tenement

Compulsory

will help determine when confidentiality ceases

Reports

Compulsory

Complete details of any reports it is published in*.

location_accuracy

Preferred

plus/minus meters accuracy for location

location_method

Preferred

method of obtaining location eg GPS, topo map

scale

Drilling_contractor

Preferred

drilling company name

Method*

Preferred

eg RAB, Air core, percussion etc

elevation_accuracy

Optional

should be supplied if elevation supplied

elevation_datum

Optional

should be supplied if elevation supplied

*For example, FREEMAN, H.S.R., 2000. STRAND MINERALS NL. EL 4371, St Arnaud. Annual report for the
period ending 23 December 2000. together with the relevant page or appendix number.

Earth Resources Core Library Address:

South Road (Off Sneydes Road), Werribee
Melways ref: Map 206 E8. From Melbourne, come via Princes Highway (NOT via Maltby
Bypass) into Werribee, turn left at Sneydes Rd, then right into South Rd. The building is
clearly marked, and is the southernmost building in the complex

5.2 Bore - Basic data on a bore

Individual bores
co-ordinates-easting

Compulsory

Six figures

co-ordinates-northing

Compulsory

Seven figures

co-ordinates-zone

Compulsory

Either MGA54 or MGA55

co-ordinates-datum

Compulsory

GDA94

drilling_completion_date
or drilling_start_date

Compulsory

must have one date

bore_depth

Compulsory

in metres

core_confidential

Compulsory

Y if licence is current, if blank assume non confidential

whether licence is current or not

bore_confidential

Compulsory

Y if licence is current, if blank assume non confidential

whether licence is current or not

Local_name

Compulsory

free text name assigned by the company

mapname

Optional

not needed if co-ordinates supplied, but good for double check

of data

elevation_gl

Preferred

elevation at ground level

parish

Optional

good double check for location

Core type

Compulsory

eg side wall cutting, Diamond Drill core etc

Depth from

Compulsory

in metres

Depth to

Compulsory

in metres

Recovery %

Preferred

All core/cuttings should be packaged in clearly labelled core trays, with clearly labelled core
separators where appropriate. Core should also be clearly marked to show orientation.
Since the samples will generally represent only selected intervals/boreholes, a brief report
on the significance of these samples should also be submitted. However, an annotated
digital image of these selected sections as produced by the project geologist, would greatly
enhance the value of the collection to future users.
NOTE: The MRT Software (see section 4.4) may be used to generate a data file Drill Hole
Locations including most of the required data, although the resultant file may need manual
editing to include any extra information requested.

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 35

tric

her

APPENDIX 1: GLOSSARY

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
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ACTIVITIES
PAGE 36

ABBREVIATION

DESCRIPTION

USED AS

ASCII

American Standard Code for Information Interchange

International standard

ASEG

Australian Society of Exploration Geophysicists

Organisation

CGM

Concatenated Graphics Metafile

File type

DLIS

Digital Logging International Standard

International standard

EPS

Enhanced Postscript

File type

GDF2

General Data Format (Version 2)

National standard

GEOTIFF

Geo-referenced Tagged Image File

File type

GXF

Grid Exchange Format

International standard

JPG

JPEG File Interchange Format

File type

LAS

Log ASCII Standard

International standard

LIS

Logging International Standard

International standard

PDF

Portable Data File

File type

PNG

Portable Network Graphics (file)

File type

SEG

Society of Exploration Geophysicists

Organisation

TIF

Tagged Image File

File type

TMI

Total Magnetic Intensity

Image type

UKOOA

United Kingdom Offshore Operators Association

International organisation

APPENDIX 2: REPORTING CHECKLIST

This is the checklist currently used by the Department. You do not have to complete this checklist it
is provided for information only.
EL No(s):

Project:

Report date:

REF ID:

Company:

Checked by:

Date:

PAGE 37

YES

NO

COMMENT

DIGITAL FILES:
In required format? Report pdf, drilling, geochem data
files .txt, geophysics (Guidelines), verification listing
TABLE OF CONTENTS:
Check plans, tables & appendices listed are provided in
both hardcopy & digital
TARGET:
Exploration target and commodity?
MAPS:
Exploration Index/tenement/prospect location plan
(1:100,000) (MGA grid, GDA 94 datum)? Exploration
areas labelled.
GEOLOGY:
Basic description of geology for the licence area?
LITERATURE SURVEY:
Discussion of findings
Sources of information given? List of references
consulted.
GENERAL RESEARCH:
Details purpose, results, discussion

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 38

DATABASE COMPILATION
Is digital data provided?
COMPUTER MODELLING: 3D, GEOPHYSICAL INVERSION, NUMERICAL SIMULATION, MINERAL RESOURCE/
ORE RESERVE ESTIMATE
Is the software used specified?
Is digital data provided? (informative/sensible file
names)
Data format: native, and.dxf or ASCII (Section 4.6
Guidelines)
Metadata (Model extent in MGA/GDA 94, Datum
info, local grid transformation if used, constraints,
parameters etc Section 4.6)
GEOLOGICAL MAPPING:
Details provided purpose
Is the scale of mapping stated.
Has map been provided? (GDA94, MGA grid & coordinates)
Legend is complete and comprehensible?
Models/discussions/interpretations from new
mapping?
GEOCHEMISTRY:
Digital data? File with metadata header, .txt format,
locations (GDA 94datum, MGA coordinates) & assays.
Original assay laboratory files. Does the number of
samples correspond to report and Schedule 18?
Complete digital metadata header :(including sample
processing, assay method, detection limits and
laboratory used)
Assays provided for all elements listed in report?
Details of assay quality control
Description of survey and its parameters (rock chip, soil,
stream sediment; traverse interval, sample interval)

A GUIDE FOR
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MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

Type of sample? (composite, auger, bulk)

Sampling method? (mesh size, soil depth, horizon,
sieved/unsieved)
Sample location plan (MGA grid, sample numbers,
prospect names)
DRILLING:
Digital data. Collar, assays and lithology files with
metadata headers, in .txt. format? Data for all drill holes
discussed in the text. Original assay laboratory files.
Collar file: hole numbers, locations in MGAs, dip, dip
direction, max depth, metadata?
Lithological logging code translation table?
Type of drilling? (RC/AC, Diamond, Percussion, RAB)
Drill hole location plan? (MGAs, drill hole numbers,
prospect names)
Number of holes and metres drilled? Traverse & hole
intervals
Sampling method? (Composite, interval)
Elements analysed for?
Details of assay quality control
Metadata header:(including assay method, detection
limits and laboratory used, sample processing)
Geological interpretations from drilling?
Cross sections?

PAGE 39

A GUIDE FOR
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HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES
PAGE 40

Ideas on resource potential (if sufficient drilling was

carried out)?
RELINQUISHMENT:
Reason for relinquishment given? (if final report)
EXPENDITURE:
Is everything claimed in Schedule 18reported
Are the amounts claimed in proportion to activity
carried out?
GEOPHYSICS:
Interpretation: Linear Analysis map or Images
Re-processing: Images (tif col 300dpi 24 bit, greysc
300dpi 8 bit,, jpeg 300 dpi Q=95, gif 8 bit, pdf, eps)
Method/s

AIRBORNE MAGNETIC

AIRBORNE RADIOMETRIC

AIRBORNE OTHER

Gravity

Ground Magnetic

Electrical

Electromagnetics

Ground other

Downhole logs

Rock properties

other

NB Forward this checklist to David Bibby for entry into Gedis/Create & Update Surveys if any airborne
surveys have been carried out. Also forward ground gravity surveys. All surveys must have a keyword
for the method used entered into Gedis Reference.
AIRBORNE SURVEYS
METHOD

MAGNETIC

RADIOMETRIC

GRAVITY

EM

OTHER
(GP RADAR, DTM)

Name (nearest locality)

Dates from and to

Contractor

Processor

Date of processing

Line bearing

Line spacing

Tie Line bearing

Tie line spacing

A GUIDE FOR
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Elevation/Clearance

PAGE 41

Sample interval

Type of survey

Heli or FW

Quest/
Dig

Instrumentation

Calibrations

Survey Specs:

MAPS:
survey outline-flight/tielines?

Digital Data: Field ASEG GDF2 .gdf format, located ASEG GXF.gxf format, Gridded, ER Mapper .ers
Field data (units?)

Processed/Located data

Gridded:

Grids (?datum)

MAGNETIC

GRAVITY

IP

Line spacing

Station spacing

No of stations

Position calculation

Other

GROUND SURVEYS
METHOD

EM

CSAMT

OTHER
SEISMIC?

Dipole-dipole:

Sensor ht:

Base Freq:

Step
out

Instrumentation

Calibrations

Diurnal
variation y/n

Tied to Isogal
station #

SURVEY SPECS:

MAPS:
Survey outline- traverses

Digital data: (ASEG GDF2 format, Seismic .seg)

Raw, located data (units?)

Grids (?datum)

Inversion modelling

Y/N

Sections/graphs

Y/N

NB * INSTRUMENTATION INDICATES WHETHER LINES OR LOOPS WERE USED.

** Raw located data is sufficient.

A GUIDE FOR
EXPLORATION,
RETENTION AND
MINING LICENCE
HOLDERS FOR
REPORTING ON
EXPLORATION
ACTIVITIES

DOWNHOLE LOGGING: ROCK PROPERTIES

PAGE 42

METHOD

DENSITY

MAG
SUS

CONDUCTIVITY

GAMMA

RESISTIVITY

VELOCITY

DH no; sample
no;depth,

Instrument (model no)

DIGITAL DATA: (.LIS, .LAS, .ASC, VELOCITY, .SEG)

Raw (units?)

Processed

LOG PLOTS
Images (tif col 300dpi
24 bit, GS 300dpi 8 bit,,
jpeg 300 dpi Q=95, gif 8
bit, pdf, eps)

Palaeomagnetism:
Comments: (Innovations, new technologies/methods
METHOD

COMMENTS

Other comments:

The following information and data should be provided:

DSDBI 6791