2


3

4

5

6

7

14,889.73

19,050.65

Total Personnel & Related

TOTAL ORGANIZATION

22,732.62

16,617.37

333.33

0.00
16,284.04

0.00
15,035.67

-145.94

458.33
416.67
875.00

0.00
0.00
0.00

Training & Prof. Develop.

125.00
41.67
250.00
250.00
125.00
5,240.25

0.00
317.19
41.63
144.41
6.40
4,160.92

Office Furniture & Equipment
Postage, Shipping & Delivery
Printing & Copying
Supplies
Telephone & Telecommunications
Total Non-Personnel Expenses
ORG/Special Projects
Annual Breakfast Meeting
Shuttle
Total ORG/Special Projects
Personnel & Related
Public Relations
Staff Personnel

166.67
0.00
0.00
166.67
3,656.90

250.00
41.67
166.67

0.00
0.00
0.00
102.29
3,549.00

0.00
0.00
0.00

416.67
4,041.66

416.67

0.00

3,624.99

3,541.66
83.33

Curr.Bud.

Fees & Permits
Insurance -Directors & Officers
Insurance -General Liability
Misc.
Rent

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses
Computer Service & Support
Consulting & Legal Expenses

0.00
2,410.62

0.00

CBD Sponsored Events

Total Special Events
TOTAL DISI

0.00

2,410.62

Total DISI Projects
Special Events

Arts & Culture

2,410.62
0.00

Curr. Actual

Marketing
Misc.

DISTRICT IDENTITY (DISI)

EXPENSES

10:27 AM
11/30/16
Cash Basis

-3,681.97

-1,727.64

-479.27

0.00
-1,248.37

-458.33
-416.67
-875.00

-125.00
275.52
-208.37
-105.59
-118.60
-1,079.33

-166.67
0.00
0.00
-64.38
-107.90

-250.00
-41.67
-166.67

-416.67
-1,631.04

-416.67

0.00

-1,214.37

-1,131.04
-83.33

Curr. Var.

84%

90%

-44%

0%
92%

0%
0%
0%

0%
761%
17%
58%
5%
79%

0%
0%
0%
61%
97%

0%
0%
0%

0.0%
60%

0%

0.0%

66.5%

68%
0.0%

Percent

239,963.32

171,554.15

3,377.11

2,500.00
165,677.04

496.28
5,227.18
5,723.46

2,002.67
471.08
2,349.19
2,330.38
1,212.16
62,685.71

1,779.66
1,260.00
5,135.00
1,187.53
38,984.92

3,075.00
898.12
2,000.00

7,500.00
45,686.33

2,500.00

5,000.00

38,186.33

37,898.83
287.50

YTD Actual

258,032.72

185,291.17

3,666.67

2,500.00
179,124.50

5,041.67
4,583.33
9,625.00

1,375.00
458.33
2,750.00
2,750.00
1,375.00
63,116.55

1,833.33
1,300.00
4,174.00
1,833.33
40,225.90

2,750.00
458.33
1,833.33

9,583.33
49,458.34

4,583.33

5,000.00

39,875.01

38,958.34
916.67

YTD Bud.

-18,069.40

-13,737.02

-289.56

0.00
-13,447.46

-4,545.39
643.85
-3,901.54

627.67
12.75
-400.81
-419.62
-162.84
-430.84

-53.67
-40.00
961.00
-645.80
-1,240.98

325.00
439.79
166.67

-2,083.33
-3,772.01

-2,083.33

0.00

-1,688.68

-1,059.51
-629.17

YTD Var.

93.0%

92.59%

92.1%

100.0%
92.49%

9.84%
114.05%
59.47%

145.65%
102.78%
85.43%
84.74%
88.16%
99.32%

97.07%
96.92%
123.02%
64.77%
96.92%

111.82%
195.96%
109.09%

78.26%
92.37%

54.55%

100.0%

95.77%

97.28%
31.36%

Percent

Downtown Oakland Association
November 2016 Expenses
Variance Explanation

280,765.34

201,908.54

Includes airfare to ATL for staff to attend IDA Conference in
4,000.00 September and Social Media Management training.

2,500.00
195,408.54

5,500.00 Event will not be held in 2016.
5,000.00 Sponsorship fulfilled. Within annual budget.
10,500.00

Includes purchase of new office chairs to replace damaged chairs
and desk risers, new office refrigerator, alarm monitoring and
1,500.00 office water cooler rental - exceeds annual budget.
500.00
3,000.00 W/in annual budget.
3,000.00
1,500.00 W/in annual budget.
68,356.80

3,000.00 2015 tax filing and costs incurred for research into UBTI.
500.00 Includes IT support. Exceeds annual budget.
2,000.00
Includes membership renewal for both IDA and CDA, w/in annual
2,000.00 budget.
1,300.00 Paid in full.
4,174.00 Paid in full. Includes additional premium for events.
2,000.00 Includes costs for economic impact report.
43,882.80 Includes rent and HVAC repairs for 388 19th Street.

10,000.00
53,500.00

5,000.00 Includes Bike to Work Day Sponsorship.

5,000.00 Event held the weekend of August 20th.

43,500.00

Includes purchase of FB ads, ad creation for Oakland Magazine,
EBX and Visit Oakland Guide, banner and marketing collateral
42,500.00 design and annual report design and production.
1,000.00

Ann. Budget

8

53,109.60
74,570.87

452.43
-2,783.40
731.71

Misc. SOBO Expenses
PROW Maintenance
Watering

Total SOBO
TOTAL EXPENSE

53,034.63
1,674.23

Curr. Actual

SOBO
Clean and Safe
Landscaping Staff Person

10:27 AM
11/30/16
Cash Basis

61,906.99
88,681.27

750.00
3,170.83
1,250.00

54,995.00
1,741.16

Curr.Bud.

-8,797.39
-14,110.40

-297.57
-5,954.23
-518.29

-1,960.37
-66.93

Curr. Var.

86%
84.09%

60%
-88%
59%

96%
96%

Percent

554,247.36
839,897.01

11,344.22
13,089.38
2,094.17

509,303.06
18,416.53

YTD Actual

680,977.00
988,468.06

8,250.00
34,879.17
13,750.00

604,945.00
19,152.83

YTD Bud.

-126,729.64
-148,571.05

3,094.22
-21,789.79
-11,655.83

-95,641.94
-736.30

YTD Var.

Variance Explanation

659,940.00 Variance due to non-payment of November invoice.
20,893.99

Ann. Budget

Includes 50% of monthly parking fees, supplemental billing from
BBB, dump fees, SOBO authorized sponsorship of Old Oakland
137.51%
9,000.00 Mosaic Project and additional ambassador uniforms.
37.53%
38,050.00 Includes payments for hanging plant program.
15.23%
15,000.00
Minimal expenses to date due to succulent-only hanging
plant model.
81.39%
742,883.99
84.97%
1,077,149.33

84.19%
96.16%

Percent

Downtown Oakland Association
November 2016 Expenses

9

$88,681.27

Cash Remaining

$680,977.00

SOBO
$988,468.06

$258,032.72

ORG

Total Expenses

$49,458.34

$1,077,149.33

$0.00

$51,367.82

$1,128,517.15

YTD Budget

DISI

Expenses

Total Cash Available

Less Payments Made From Reserve

Less Reserve

Prior Year Reserve and Assessment Income

Cash Available

Downtown Oakland Association
YTD Cash Summary- November 2016

$260,320.86

$839,897.01

$554,247.36

$239,963.32

$45,686.33

$1,100,217.87

$13,000.00

$51,367.82

$1,164,585.69

Actual

Includes fulfillment of B Shuttle sponsorship in the

Disbursements from the City to date are $36,068.54
more than budgeted.

Notes

$0.00

$1,077,149.33 Please see attached

$742,883.99 Please see attached

$280,765.34 Please see attached

$53,500.00 Please see attached

$1,077,149.33

$0.00 amount of $13,000.00 per board recommendation.

$51,367.82

$1,128,517.15

Annual Budget

10

11

Proposed 2017 Meeting Calendar
Month

Meeting

Date and time

January

ORG

January 11, 2017 - 9:00 a.m.

Joint Board

January 18, 2017 - 9:00 a.m.

SOBO
DISI

February 15, 2017 - 12:00 p.m.

February

LMU Board

Febuary 23, 2017 - 11:00 a.m.
March 1, 2017 - 8:30 a.m.

DOA Board

March 1, 2017 - 1:00 p.m.

April

SOBO

May

LMU Board

April 19, 2017 - 12:00 p.m.
May 3, 2017- 8:30 a.m.

DOA Board

May 3, 2017 - 1:00 p.m.

DISI

May 25, 2017 - 11:00 a.m.

Annual Event

TBD

SOBO

June 21, 2017 - 12:00 p.m.

LMU Board

August 2, 2017 - 8:30 a.m.

DOA Board

August 2, 2017 - 1:00 p.m.

SOBO

August 16, 2017 - 12:00 p.m.

DISI

August 24, 2017 - 11:00 a.m.

LMU Board

October 5, 2017 - 8:30 a.m.

DOA Board

October 5, 2017 - 1:00 a.m.

SOBO

October 18, 2017 - 12:00 p.m.

November

DISI

**November 16, 2017 - 11:00 a.m.

December

LMU Board

December 6, 2017 - 8:30 a.m.

DOA Board

December 6, 2017 - 1:00 p.m.

SOBO

**December 13, 2017 - 12:00 p.m.

March

June
July
August

September
October

** Adjusted for the holidays.

12

January 13, 2016
Board of Directors
Downtown Oakland Association and Lake Merritt/Uptown Association
Re:

Recommendation to Waive Three Year Bidding Requirement for Oakland Venue Management

Dear Board Members:
The Bidding Policy and Procedures for the Downtown Oakland and Lake Merritt/Uptown Associations
require that Major Contracts be put to bid every three years. The Bidding Policy and Procedures provide
that existing contracts may be extended beyond the three year limit with Board approval, and that such
Board approval must be accompanied by a written justification for the extension. The Major Contract
with Oakland Venue Management (OVM) for District Management Services originally expired on
December 31, 2014, and the Board subsequently approved a one-year extension through December 31,
2015.
As members of both Boards, it is Metrovation’s recommendation that we further extend the OVM
contract through December 31, 2016. As I think many Board Members would attest, the OVM team
(Steve Snider, Andrew Jones, Tori Decker, and Fiona Simms) have demonstrated amazing progress over
the years. OVM is now one of regional leaders in CBD/BID management and much of our success is due
to their drive and enthusiasm. This was heard loud-and-clear at the 2015 International District
Association annual event held in San Francisco, where Oakland’s BID/CBD success was a top topic
among participants.
Oakland is going through a tremendous period of growth our and our Districts are flourishing thanks to
the groundwork provided by the OVM team. Not without hurdles, the team has had to quickly navigate
the changing employment market to maintain an effective safe and clean team. The OVM staff continues
to maintain deep and credible relationships with all relevant departments within the City of Oakland,
even during shifts associated with a new Mayor. They also successfully managed the transition of our
outward-facing voice and messaging through the Oakland Central campaign.
Metrovation believes OVM is best equipped to see us through the next year, especially as we head into a
renewal discussion. They possess a thorough yet nuanced understanding of the needs of the Districts and
stakeholders. By extending the OVM contract for one year we can continue to leverage the many
relationships and programs in place to continue the upward momentum of the Districts.
Sincerely,

Sara May
Board Member, Downtown Oakland Association