VIRTUAL NATHAN

-Giving You Extra Hours in the Day-

Get More Done – TODAY!
Here’s a quick look at how – RIGHT NOW – you can start accomplishing more. Check out the 4 areas of POPE (Planning, Organization, Processing & Environment) for ideas, tips and suggestions to help you become the most productive version of you possible!

PLANNING • Every day: create a To Do list of what will make your day as successful as possible

Your To Do list (or Daily Goals) must be prioritized. And remember to checkin with your list and re-prioritize as you go – if you want or need to cross something off, it’s OK :-) Create SMART Goals: o Specific: “vacuum living room,” instead of “clean the house” o Measurable: 20 minutes/pages/push-ups – whether cleaning, reading or exercising – so you know when you’re done! o Attainable: Shoot for losing 8 pounds this month (instead of 20!) o Relevant: if starting a business, “tennis 2 hours each day” might not help o Time-bound: “by tomorrow/this Friday/next week” You can even set a few goals that push you outside of your Comfort Zone or that will require more work than usual to complete – feeling a certain amount of challenge and risk is good. If there’s no chance of failure in your goals, review them – perhaps you can do more than you thought! Seek to create Rituals – what do you want to commit to doing every day? Meditation, flossing, or reading for an hour – or all three? Over time, these will become your new habits! Remember: when something comes up at the last minute and changes the flow of your day, just take a deep breath and re-prioritize! No need for resentment or anxiety to creep in – just look for the solution (it’s always there) and stay positive – there’s always some way to continue working on your goals, in some capacity. Suggested Tools: o Create New Habits - http://www.createnewhabits.com/ a free tool to remind you of your daily rituals o Teux Deux - http://teuxdeux.com/ - a free and easy, browser-based to-do app o Covey Quadrants (“7 Habits of Highly Effective People” by Stephen R. Covey) – (to the left) a way to determine what truly demands your attention and what is important and exciting to you (hint: it’s Quadrant II :-)
rev. 6/4/10

For more info: http://www.npagin.com/virtualnathan

VIRTUAL NATHAN
-Giving You Extra Hours in the DayORGANIZATION • Keep your life organized as you go through your day, instead of saving it all for one day each month, or even worse – one day each year (tax season?)! Remember to put stuff back where it belongs when you’re done with it. If you have a place for something, use it; if that place isn’t working out or you never use it, change it.

Your Work Space o No matter the size, you need a consistent place to work o Commit to keeping it CLEAR – your space can look like a tornado came through, but only when you are working on something. At the end of any project, put everything back in its place. o Only have the things on your work space that you use all the time; put these items in the most convenient spot for YOU

PROCESSING • Touch each piece of paper only once, whether it’s mail, filing, etc. – when you grab it, decide what to do with it right then (write check, file it, recycle, trash, etc.) and do it!
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Set aside time for emails - your InBox is not your To Do list! Combine activities that don’t interfere with each other and will use different parts of your brain o For example: listen to a podcast while exercising; make a phone call while washing dishes; enjoy an audio book while driving or commuting. What are other ways you can multitask? As you work, capture your thoughts – use a notebook, recorder, iPhone, etc – you can sort out the good, the bad, and the ugly later – but you MUST record it first! (This also helps with Planning – you are much more likely to accomplish something if you write it down! :-) Suggested Tool: o Kitchen Timer – set a time for the current task (say, 20 minutes) and when the timer goes off, at the very least – move around, stretch, close your eyes, turn off your brain – and then decide if you are on a roll and want to continue working (for another 20 minutes) or if you’re done for now.

ENVIRONMENT • Do you have any personal items or artwork around? Ask yourself, “Does this excite or inspire me when I look at it?” If so, awesome; if not, either replace it with something that will, or just clear the space entirely o If it’s really tough to let something go, take a picture of it – that way, you’ll always be able to look at what you’re parting with, but without the clutter!

Don’t hold onto any items because of guilt – “Oh, I couldn’t get rid of this – it was a gift from…!” It’s Ok – the item has served its purpose and it’s now time for you to release it back to the world. (Besides, do you think whoever gave you the item would only want you keeping it out of guilt?! I didn’t think so. :-)
rev. 6/4/10

For more info: http://www.npagin.com/virtualnathan

VIRTUAL NATHAN
-Giving You Extra Hours in the DayFURTHER READING, SOURCES, AND RESOURCES The first 3 are completely free to access, though all 5 have tons of great stuff at no charge, and all (except Randy) also have products if you want even more awesome info.

Randy Pausch’s Time Management Lecture http://www.cs.virginia.edu/robins/Randy_Time_Management_UVa_2007.html if you only check out one link – this is it!!! For the Powerpoint slides, an audio-only version, and tons more stuff on Randy, including his famous “Last Lecture” (an inspiring talk on goals), see http://www.cs.virginia.edu/~robins/Randy/) Seth Godin’s Blog (a marketing expert) - http://sethgodin.typepad.com/ - he will really get you thinking about doing business (and living your life) very differently Chris Guillebeau’s Art of Nonconformity Blog - http://chrisguillebeau.com/3x5/ And here’s one of his very cool posts: “How to Be Awesome”: (http://chrisguillebeau.com/3x5/how-to-be-awesome/) Kristine Oller’s Feeding Your Focus - http://kristineoller.com/ - Goals, Home Office Efficiency, Financial Organization & Networking) – tons of free info, in addition to the book Brian Johnson’s PhilosophersNotes - http://www.philosophersnotes.com/ - “More Wisdom in Less Time” (see “The 80/20 Principle” & “How to Think Like Leonardo da Vinci” for some great ideas) You can purchase or apply for a scholarship! How could you not want to learn from these happy people?

Randy

Seth
And I’m just learning about the concepts in David Allen’s book “Getting Things Done,” (considered by many as THE productivity book) another terrific resource that goes into many of these ideas into even more depth!

Chris

Kristine

Brian
rev. 6/4/10

For more info: http://www.npagin.com/virtualnathan