# Excel Training

Customize Excel
Click the Office Button then click Excel Options. Under Popular you can change the size and style of the font that is used to create your workbook.

Click on video to play.

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Naming a range
Select the cells that you want included in the range. Click the Name box at the left end of the formula bar. Type the name for the cells, for example, Depts and press enter. Click on video for a demo.

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Creating a Drop-down list from a range of cells
Create a list of valid name for the drop-down list. The entries should be in a single column or row without blank cells. You may want to sort them in the order that you want them to appear in the drop-down list. Give the range a name. Select the cell where you want the drop-down list. Click the Data tab, and click Data Validation in the Data Tools group. In the Data Validation dialog box click the Settings tab. In the Allow box, click List. Then enter the name for your range or the cells. Be sure the reference or name is preceded by an equal sign (=). Click In-cell dropdown and click the Ignore blank check box if the cell can be blank.

You may want to create an input message in which case click the Input Message tab and enter a title and text for the message. To show what will happen when invalid data is entered click the Error Alert tab and make sure the Show error alert after invalid data is entered check box is selected. Select and option from the Style box and type the title and text of the error message.

Vertical Lookup
Exact Match
Formula =VLOOKUP(“value”,range of cells,offset column) Example: =VLOOKUP(“940000033”,A1:D200,4) will look up 940000033 in the first column and return the matching value in the same row of the fourth column

Index and Match
Formula =INDEX(range1,MATCH(“value”,range2,0),2) where range1 is the entire range in which you are looking up vales, MATCH(“value”,range2,0) determines the row number and “value” is the value to find in the lookup column, range2 is the column for the MATCH function Page 3 of 5

to search and 2 is the column from which to return the value. Remember that the leftmost column is always 1.

Look up values in a list of unknown size by using an exact match
Formula =OFFSET(A1,MATCH(“value”,range,0)1) where A1 is the upper left range or starting cell, MATCH(“value”,range,0) determines the row number below the starting cell to find the lookup value, “value” is the value to find, range is the column to search. Don’t include the starting cell in this range and 1 is the number of columns to the right of the starting cell to find the lookup value.