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Volume Licensing Guide

Rental Rights

...................................................................................................................................... 4 Resources. 3 Scenarios ..................................................................... 1 What Are Rental Rights? .................................................................................................................................................................. 5 October 2015 i .................................................................................................................................................................... 4 License Restrictions ......................................... 2 Top Reasons to Purchase Rental Rights ........Volume Licensing Guide for Rental Rights Table of Contents Introduction ................................................................................................................................................................................................................ 1 Qualifying Software ...................................................................................................................................................................................................................................................................................................... 2 Steps to Acquire Rental Rights .................................................................................................................................................................................................. 5 Glossary ..................................................................................................................................................................................................................... 2 Applicable Volume Licensing Programs .......................................................................................................................................................................................................

Rental Rights for Windows does not permit commercial use of a rental device if the device has a consumer edition of Windows. free or paid use at hotel and airport kiosks. qualifying versions of Microsoft Office on those PCs. or outsourced to a user on a short. or under an existing software license. qualifying Windows operating systems and PCs with licensed. Examples of these organizations include Internet cafés. or outsource PCs to third parties with licensed. Rental Rights licenses modify the use rights of the users’ Windows or Microsoft Office licenses to allow renting. leasing. October 2015 1 . qualifying versions of Windows. Rental Rights licenses are user rights licenses only and do not replace customers’ underlying Windows or Microsoft Office product licenses. Sold together with. lease. leasing.or long-term basis. many organizations that rent. one-time licensing solution to keep your organization in compliance with Microsoft Volume Licensing. and outsourcing scenarios. hotels and airport kiosks. and outsourcing PCs are becoming increasingly popular with business models. lease. ranging from shortterm rentals through Internet cafés. Rental Rights are assigned per device with the price based on the type of Microsoft Volume Licensing upgrade to enable renting.Volume Licensing Guide for Rental Rights Introduction Microsoft introduced Rental Rights licenses because the Windows desktop operating system and Microsoft Office licenses do not permit renting. or outsourcing of the software. or outsourcing PCs. or outsource PCs to third parties do not comply with Microsoft licensing. leasing. When an organization acquires Rental Rights licenses for a PC that will be rented. Rental Rights licenses from Microsoft provide an easy way for organizations to rent. leased. qualifying Microsoft Office suites. If your organization is interested in renting. leasing. or outsourcing the software to a third party. loan. business service centers. or outsource PCs to third parties with licensed. As a result. qualifying Windows operating system or Microsoft Office software. Rental Rights offer a simple. These activities are generally prohibited under standard license terms for those products. regardless of whether or not a fee is collected for such use. loan. it can also use licensed. Renting. Certain finance leases and long-term leases of qualifying original equipment manufacturer (OEM) versions of the Windows desktop operating system and Microsoft Office do not require Rental Rights and are allowed under the Lease Agreement for Microsoft Products Installed on Leased Computers. lease. leasing. loaned. loan. If the organization chooses. What Are Rental Rights? Rental Rights are licenses from Microsoft that permit organizations to rent. the user of that PC is permitted to use licensed. to complex multiyear contracts with vendors serving large organizations. and office equipment leasing companies.

you protect your organization from potential legal action by Intellectual Property (IP) protection agencies.microsoft. Rental Rights are good for the PC’s life. By purchasing Rental Rights licenses. not on licensing. lease. or outsource PCs with Windows and PCs with Microsoft Office to a third party. Costs are up front and predictable with Rental Rights. so you can focus on your business.Volume Licensing Guide for Rental Rights Qualifying Software Licenses for the following Microsoft software qualify for Rental Rights if they are acquired as a new PC preinstalled with a Windows operating system from an OEM.com/selectfaq. October 2015 2 . not on licensing. Order the same way you would order any other Microsoft license—through your local authorized Microsoft software distributor—or add to a Windows or Microsoft Office software order through the Microsoft Open License or Select Plus* licensing programs by any authorized Microsoft reseller. or retailer full-package product (FPP) program. Rental Rights are easy to purchase and have no ongoing fees or reporting required for the PC’s life.  Focus on your business.1/10 Pro  Windows Vista Business Office Professional:  Microsoft Office Professional Plus 2010/2013/2016 *Rental Rights for Windows does not permit commercial use of a rented device if the device has a consumer edition of Windows. loan. 2016. or OEM Windows licenses that permit downgrading (Rental Rights for Windows only). *Effective July 1. This retirement does not apply to government and academic Select Plus agreements. Rental Rights for Windows Rental Rights for Microsoft Office Windows (consumer):  Windows 8/8. Microsoft will stop accepting new orders and Software Assurance renewals through existing commercial Select Plus agreements at your next agreement anniversary date. Microsoft Volume Licensing (as an upgrade).  Conduct a simple one-time Rental Rights transaction for the PC’s life. Applicable Volume Licensing Programs Rental Rights licenses are purchased under one of the following Microsoft Volume Licensing programs:  Microsoft Open License  Microsoft Select Plus License*  Microsoft Products and Services Agreement (MPSA) Note: Organizations can use prior versions of the software instead of the qualifying software only if they licensed the qualifying software under an Open License or Select Plus* Microsoft Volume Licensing agreement (both Rental Rights for Microsoft Office and Rental Rights for Windows). More information is at www.1/10*  Windows 7 Home Premium* Office Standard:  Microsoft Office Standard 2010/2013/2016 Windows Pro:  Windows 7/8/8. Rental Rights give your organization permission to rent. Providing unlicensed use of PCs can threaten an organization’s ability to stay in business. supporting current business models where recurring cash flow and margins can be thin. in markets where the MPSA is available. Tailored specifically to your business model. With just one transaction. Top Reasons to Purchase Rental Rights Rental Rights licenses ensure that your organization complies with Microsoft Licensing.

More information is at www. Microsoft will stop accepting new orders and Software Assurance renewals through existing commercial Select Plus agreements at your next agreement anniversary date. Acquire a one-time Rental Rights for Windows license for the PC. And. Ensure the PC is licensed for Windows 7/8/8. or outsourcing PCs with licensed. or Windows Vista Business. Windows Vista Business and Office Professional Plus 2010/2013/2016. Many organizations are not aware that they have pirated or counterfeit software. loan.microsoft.  Genuine Microsoft Software Genuine. loan. Acquire the one-time Rental Rights for Windows and Rental Rights for Office licenses for the PC. leasing. loan. much like a form of insurance.1/10 Pro. qualifying Windows operating system and/or Microsoft Office. you can protect your organization from legal action and protect your organization from threats to IT security and performance. using software in ways that are not permitted under the use rights of the license is a form of piracy. lease. Steps to Acquire Rental Rights Microsoft created a way for your organization to easily and affordably follow its licensing terms for renting. Learn more about potential risks of pirated or counterfeit software by going to the Genuine Microsoft Software site at www. in markets where the MPSA is available. loaning. For each PC you will rent.1/10 Pro.microsoft. One of the primary reasons your customers choose to rent. lease. loan.com/selectfaq. 2. 2.com/genuine. lease. or outsource their PCs is because they are not able to (or do not want to) manage their software licensing—they rely on you to ensure that they comply with their license rights. Windows 7 Home Premium. Ensure the PC is licensed for Windows 7/8/8. and ensuring that the licenses match the use rights for the software. This retirement does not apply to government and academic Select Plus agreements. whether or not the unlicensed use is intentional. or outsource with the Windows desktop operating system: 1.Volume Licensing Guide for Rental Rights By validating that your organization owns Genuine Microsoft software. Making sure the PCs you rent. October 2015 3 . lease. For each PC you will rent. or outsource to your customers are properly licensed protects you and your customers from legal action. properly licensed Microsoft software provides important protections for you and your customers. all you need to do is purchase Rental Rights for Windows and/or Rental Rights for Office for each PC. *Effective July 1. If you already have a license for your Windows and/or Microsoft Office software.1/10. Windows 7/8/8. Figure 1: Required licenses for renting a PC with Windows. 2016. or outsource with Microsoft Office: 1. or Office Standard 2010/2013/2016.

copy/print stores) Out of Scope License Microsoft products via a hosted solution (Services Provider License Agreement [SPLA]) Libraries Internet cafés Academic institutions Hotel and airport kiosks (even if such use is provided for free) Internal use (shared PCs) Government-tendered shared access Traditional financing (for example. or outsource PCs to third parties. or a network device is not allowed. loan.  Remote access: Rental Rights do not allow for remote access to software. loaning. such as a laptop PC. The following are examples of scenarios that are in and out of the scope of the Rental Rights licenses.  Separate devices: Use of additional copies of the qualifying software on a separate portable device. They are additional licenses that permit renting. or outsourcing of qualifying Microsoft software to a third party.  Additive license only: Rental Rights licenses are not stand-alone product licenses that replace the need to buy the qualifying Microsoft software license. When the device reaches its operational end of life (“dies”). so does the license.  Perpetual license: A Rental Rights license is permanently assigned to a specific device and cannot be reassigned to another device. rent-to-own programs) Finance Leases and Long Term Leases are permitted as described in the Lease Agreement for Microsoft Products Installed on Leased Computers License Restrictions The following important limitations apply to the Rental Rights licenses.Volume Licensing Guide for Rental Rights Figure 2: Required licenses for renting a PC with Microsoft Office Scenarios Rental Rights licenses address scenarios in which organizations rent. leasing. For more information about Microsoft product October 2015 4 . lease. In the case of Rental Rights. an underlying license must exist for the qualifying Windows or Microsoft Office software. In Scope Office equipment leasing companies Business service centers (for example.

microsoft. acquires the Rental Rights licenses.aspx#PT Glossary The following terms are defined in the context of Microsoft Rental Rights: Comply: To follow Microsoft Software License terms software to ensure use of software is covered by the terms of the agreement. User: Third party that is renting. Loan: To provide a PC with qualifying licensed Microsoft software to a user for free for a given period of time. and rents.com/selectfaq.microsoft. including frequently asked questions: www. Learn more about Software Assurance at www. the primary customer cannot create and rent. leases. organizations can use an earlier version of the software instead of the licensed. October 2015 5 . in the case of Rental Rights. go to the Microsoft virtualization licensing site at www. or outsourcing a PC(s) from another organization for personal or business use. Lease: To provide a PC with qualifying licensed Microsoft software to a user on a fee basis for a given period of time or. Outsource: To subcontract. leasing. Software Assurance offers a variety of additional benefits.microsoft. More information is at www.com/licensing.  Virtual PCs: Rental Rights do not account for software used within a virtual (or otherwise emulated) hardware system.microsoft. Customer: Primary organization that owns the PCs.microsoft. End-user customers can acquire Upgrade and Software Assurance (U&SA) for Windows operating system licenses and License and Software Assurance for Office Suite licenses through their own Volume Licensing agreement. *Effective July 1. go to the Microsoft product licensing site at www. lease. for the PC’s life.  Microsoft Software Assurance: Software Assurance is not available to the primary customer.com/licensing/about-licensing/virtualization.com/en-us/licensing/product-licensing/products. This retirement does not apply to government and academic Select Plus agreements.com/licensing  Volume Licensing Product Terms: www. or outsource virtual PCs. In other words. some companies can outsource PCs from a technology service provider to retain services related to the maintenance and upkeep of the PCs.  Earlier versions of software: With Rental Rights. Resources  Rental Rights Licensing. in some cases.com/licensing/about-licensing/product-licensing. To learn more about virtualization. or outsources the PCs to a third party. borrowing.microsoft.com/licensing/aboutlicensing/rental-rights  Volume Licensing program information: www.com/licensing/software-assurance. loan.microsoft. For more information about Microsoft Volume Licensing programs. Original equipment manufacturer (OEM): A company that is authorized by Microsoft to preload Microsoft products onto PCs prior to shipment to the customer. loans. qualifying software only if they licensed the qualifying software under an Open License or Select Plus* Microsoft Volume Licensing agreement.microsoft. in markets where the MPSA is available. Microsoft will stop accepting new orders and Software Assurance renewals through existing commercial Select Plus agreements at your next agreement anniversary date. 2016.Volume Licensing Guide for Rental Rights licenses for Windows and Microsoft Office. go to the Microsoft Volume Licensing site at www.

In the case of any conflict between this information and your agreement. Your use of products licensed under your volume license agreement is governed by the terms and conditions of that agreement. leases. Rent: In the context of a Microsoft Rental Rights license. Rental Rights license: Microsoft license that permits the primary customer to rent. October 2015 6 . Prices for licenses acquired through Microsoft resellers are determined by the reseller. and rents. Product Terms (PT): Govern the use of Microsoft products acquired through Microsoft Volume Licensing based on the product. Reseller: Company with whom the primary customer orders licenses. This information is provided to help guide your authorized use of products you license. to provide a PC with qualifying licensed Microsoft software to a user on a fee basis for a given period of time. qualifying Microsoft Office suite. MICROSOFT MAKES NO WARRANTIES. version. it is not your agreement. by the minute or hour. the terms and conditions of your agreement control. acquires the Rental Rights licenses. lease. © 2015 Microsoft Corporation.Volume Licensing Guide for Rental Rights Primary customer: Entity that owns the PC. loan. or outsources the PC to a third-party user. IN THIS DOCUMENT. Services Provider License Agreement (SPLA): A license geared towards services providers that offer Microsoft products as part of a hosted solution. EXPRESS OR IMPLIED. loans. This document is for informational purposes only. qualifying Windows operating system and for PCs that include a licensed. in many cases. or outsource PCs to customers that include a licensed. and use. All rights reserved.