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Aeronautical Development Establishment,

DRDO, Min. Of Defence, Govt. Of India


New Thippasandra Post,
Bangalore 560 075.
Fax
: [080] 2505 7843
Phone : 25057842 / 25057835

AERONAUTICAL DEVELOPMENT ESTABLISHMENT


New Thippasandra Post, Bangalore 560 075
Tender Notice No. 14/ 2010-2011

Open Tender
Single Bid System
The Director, Aeronautical Development Establishment, New Thippasandra, Bangalore 560 075, on behalf of the
President of India, invites sealed tender for the following: Sl.
No

01

Ref. No.

Description of item

10493/LP

1) Annual Maintenance Contract for Audio/


Video System Installed in Sameeksha AMC
for one year comprehensive with bimonthly
check up Period of AMC: One year from the
date of placement of order.

EMD
Rs.

Tender Fee
Rs.

19,000/-

100/-

Due Date and time


for Opening of
Tenders

27-01-2011
@ 14.00 Hrs.

2.
Detailed Tender documents with specifications for the above can be obtained from Director, ADE against a
written request quoting tender reference number accompanied by a crossed a/c payee demand draft for the value
mentioned above in favour of Director, ADE payable in Bangalore towards tender fee. Other than tender fee, an
amount of Rs. 50/- extra has to be paid, if required by post, separately towards non-refundable tender fee. Tender fee
is not applicable for vendors registered with any DRDO Lab/ DGS&D/ any other Govt. Dept and Foreign Vendors.
Such vendors must enclose a copy of valid registration certificate with request for tender documents. The Tender
documents are not transferable.
3.

Offers by fax / E-mail will be summarily ignored.

4.

Tender forms will be issued from

: 16-12-2010

5.

Last date for Issue of Tender Forms

: 25-01-2011

6.

Last date for Submission of Tenders

: 27-01-2011 @ 13.30 Hrs.

7.

Due date and time of opening the tender

: 27-01-2011 @ 1400 Hrs.

8.

Request for extension of due date will not be entertained under any circumstances.

9.
This Advertisement & Tender documents are available in DRDO website (www.drdo.org / www.drdo.com)
[Under procurement section, Click Active Tenders, Select Aeronautical Development Establishment] if you are
downloading the tender documents from the website, please enclose the cost of Tender Documents in the form of a DD
in favour of Director ADE, Payable at Bangalore along with your quotation.
10.
The Director, ADE reserves the right to accept/reject any or all tenders without assigning any reason and also
will not be responsible for postal delays.

Note: Firms should quote only in Indian Currency.


Sd/[G.NAGENDRA RAO]SO
FOR

DIRECTOR

Dear Sirs,
Sub:- 1) Annual Maintenance Contract for Audio/ Video System Installed in
Sameeksha AMC for one year comprehensive with bimonthly check up Period of AMC: One
year from the date of placement of order.
[IMP.NOTE- Kindly fill up and forward the Commercial Terms & Conditions enclosed in Appendix
A along with your Quotation. Prices should be quoted in Indian Rupees only.]
Reference is made to our tender advertisement No.10493/ADE/MM/9054/LP and your request for
tender documents.
2.
Detailed specification and quantity are given in the enclosure to this letter. For technical
clarifications if any, before submitting the offer, you may please contact Shri. SRIDHARAN B.N, TOD,
(Ph.No.25057019, Shri. G.S Ravindra, Sc F.
TERMS AND CONDITONS:
EMD Rs.19,000/- to be submitted in the form of a crossed a/c payee demand draft drawn in favour of
Director, ADE, payable in Bangalore, valid for a period of six months. EMD is not applicable for registered
vendors with any DRDO lab/Govt organization or SSI certificate (if you are actual manufacturer of the item).
In lieu of demand draft registered vendors may enclose a copy of valid vendor registration certificate. This
aspect may please be noted very carefully for compliance. Your offer will be rejected if EMD or valid
registration certificate is not enclosed.
Payment: 100% payment will be released within 30 to 45 days after receipt and acceptance of the items in
full against Performance Bank Guarantee (PBG) for 10% of the order value valid through the agreed
warranty period. Alternatively the firm can opt for 90% instead of 100% with out providing PBG. No other
payment terms are acceptable to ADE.
IMPORTANT : Please enclose a DD for Rs.100/- as Tender document fee drawn in favour of Director,
ADE, Bangalore along with your Technical proposals otherwise your offer will not be considered. (if you
are downloading from the DRDO.WEBSITE). For registered vendors please enclose a valid registration
certificate in lieu of DD.
Delivery Schedule: Delivery is not required. A definite assured delivery schedule should be quoted. Delayed
delivery, if accepted, will be subject to standard LD clause at the rate of 0.5 % per week subject to a
maximum of 5 percent will be levied.. Director ADE also reserves the right to cancel the supply order
allowing two weeks notice in case of delay in supply beyond the originally accepted date of delivery.
Delivery schedule will commence from the date of issue of tender acceptance letter.
Warranty: Warranty is not required.
Security deposit: Successful vendor must furnish security deposit @ 10% of the order value within 10
working days after issue of tender acceptance letter, before issue of formal supply order. No exceptions will
be made in this regard.
MOQ/MOV/SPQ/MPQ: Minimum order quantity; Minimum order value; Standard packing quantity;
Minimum packing quantity, if any, must be clearly indicated in the quotation.

Pricing: This is a local purchase order. Prices must be quoted on FOR ADE basis in Indian Rupees only
including handling, packing forwarding and all other charges. Central excise duty exemption certificate
(under Notification 10/97) and confessional sales tax declaration will be issued; No other documents like
CDE Certificate / End user certificate will be provided. Taxes must be shown separately which will be paid
extra against declaration as above. Quotations indicating taxes included are liable to be rejected.
Validity of Quote: The quotation must be valid for a period of 90 days from the date of opening.
Note: A categorical confirmation of acceptance of all our terms and conditions in toto enable speedy
processing of the offers.
3.
Quotations must be submitted with full technical specifications indicating name of the manufacturer
and technical literatures should be enclosed. Director, ADE reserves the right to accept minor deviation
from the specification without further reference to the vendors. Hence vendors are advised to provide
complete details of specifications highlighting deviation from the laid down specifications.
4. Submission of offers: Quotation should be submitted in sealed cover super scribing the reference number
and showing due date as 27-01-2011. Quotations in sealed cover as above should reach ADE by 13.30 Hrs.
on 27-01-2011 and the same will be opened at 14.00 Hrs. on the same day. Quotations may also be
deposited in the quotations box placed at Security office, ADE. Only those quotations received before 13.30
Hrs. on 27-01-2011 will be considered.
5.

The Director, ADE reserves the right to accept or reject any or all offers in part or in full without
assigning any reasons and also will not be responsible for postal delays.
Thanking you,
Yours faithfully,
Sd/[G.NAGENDRA RAO]Stores officer
For Director

RPB.NO.10493/NP

AUDIO/VEDIO SYSTEM AT SAMEEKSHA


SL.NO

DESCRIPTION

QTY

VIDEO SYSTEM/ AUDIO SYSTEM


01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24

Autodome P/T/Z camera with 360o continuous panning, 16X


optical zoom, + 90o tilt from the horizontal plane, with
presets for focusing of stage functions.
Autodome controller with joystick for controlling P/T/Z of
camera for operator.
14 colour monitor having 350 TVL resolution for control
room monitoring.
High Quality Real time audio/ video Digital Video Recorder
with 75GB internal hard disk and suitable VCR for 4 channel
video ( DVR RT4)
NEC 1500 ANSL Lumens mirror projection fro pre-function
room (NEC WT600)
Dalite Motorized Matt White 240 diagonal screen with
required interface for control from AMX touch panel
XGA Resolution 3000 ANSI Projector
Progressive Scan DVD Player
Multi system VCR
Denon Professional Double cassette recorder cum player
(DRW695)
JBL Dual 15 two-way bass reflex sound reinforcement
system having 1200 W output power (SRX 725)
Crown Professional Dual channel power amplifier having
output power of 1500W per channel with both channels driven
(CTs 3000)
Goose neck Podium Microphone
VHF Laveller Tie Microphone
VHF Hand-held Microphone
Table Microphone
Stand for Table Microphone
Goose neck Podium Microphone
Wired Instrument Microphones
Wired Instrument Microphones
Wired Instrument Microphones
Wired Instrument Microphones
Floor Stand for Vocal Microphone
Interfaces for Data Input

01 No.
01 No.
01 No.
01 No.
01 No.
01 No.
02 No.
01 No.
01 No.
01 No.
02 No.
01 No.
02 No.
02 No.
02 No.
06 No.
06 No.
02 No.
02 No.
01 No.
02 No.
01 No.
06 No.
04 No.

25
26
27
28
29
30
32
33
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49

Matrix Switcher
Plasma Display along with Wall Mount Kit
Speakers for Plasma Display
Visualizer
Digital Class
Multi- Media Lecturn
PC for Auditorium (Laptop)
Echo Cancellation unit
12 Channel Mixer
Power Amplifier
Presenium Speaker
Side Speakers
Monitors Speakers
Speaker Mounts
Digital Voice Recorder
Master Controller
3 slot expansion
5.7 Colour Touch Panel with 2 way RF
4 Channel Fluorescent & Incandescent Dimming Module
Soft Touch Panel
Electrical Control Interface with AC
32 Button Panel
Card for Volume Control
PC for control room
Music System with Remote

01 No.
01 No.
01 No.
01 No.
01 No.
01 No.
02 No.
03 No.
03 No.
03 No.
03 No.
02 No.
03 No.
08 No.
01 No.
01 No.
01 No.
02 No.
02 No.
01 No.
02 No.
01 No.
01 No.
01 No.
01 No.

Note: During important functions, one engineer should be placed/ positioned at ADE by the vendor. There
are 5 or 6 such functions in a year.

Appendix A
Instruction to Vendors
1.Vendor is requested to ensure that Appendix A is by filling up the necessary details.
2.Percentage of sales tax, service tax, works contract tax, excise duty, freight charges, if applicable are to be mentioned.
3.Vendor has to apply for registration, if not registered with ADE.
4.Please note that vendors quotation would be processed expeditiously only if ADE terms are strictly adhered to.

(Kindly fill up and forward the below mentioned Commercial Terms & Conditions along with your TechnoCommercial Offer without fail.)
COMMERCIAL TERMS AT A GLANCE
ADE INVITATION REFERENCE No. 10493/ADE/MM/9054/LP
OUR QUOTATION No. __________________________________________
The commercial terms applicable to the above referred invitation to quotation are as under:
Sl.
No.
1.
2.

Commercial Terms

ADE Terms

Currency
Warranty

In Indian Rupees Only


Not Applicable

3.

Payment

Yes

4.

F.O.R. terms

100% on receipt, inspection, acceptance,


installation & commissioning of stores at
ADE within 30 to 45 days through CDA
(R&D) B lore and on submission of PBG
for 10 % of the order value towards
warranty
F.O.R. ADE, Bangalore

5.

Nil

Yes / No

6.

Packing & Forwarding charges (if


any)
Freight

Quoted cost to be inclusive of Freight

7.

Place of delivery

At ADE

Applicable
/
Not Applicable
Yes / No

8.

Delivery schedule

9.

Validity of quote

As mentioned in Tender documents


(or indicate your Delivery Schedule)
90 days from the date of opening of the
tender
Indicate percentage of Tax

10.

Sales Tax & Cess/VAT if any

11.

Service Tax &


Cess if any
Excise Duty & Cess if any

Indicate percentage of Tax

Excise Duty Exemption


Certificate

Excise Duty Exemption Certificate can be


provided to the manufacturers, if
applicable, against Notification No. 10/97

12.
13.

Indicate percentage of Tax

Confirmation of vendor to
ADE Terms
Yes / No
Yes / No
/ No

Yes / No

Yes / No
Yes / No
Applicable /
Not applicable
Applicable /
Not applicable
Applicable /
Not applicable
Not Required /
Required
(If required
indicate
Manufacturers
Name &
Address)

14.

a) Earnest Money Deposit (EMD)

EMD to be furnished

b) Security Deposit (SD)

Security Deposit in the form of Bank


guarantee for 10% of the order value will
be submitted before release of order.

c) Bank Guarantee for performance


towards warranty (PBG)

Performance Bank guarantee for 10% of


the order value towards warranty will be
submitted at the time of submission of
100% bills.
LD @ 0.5% per week subject to
maximum of 5% will be levied
On receipt & Acceptance at ADE

Yes / No

d) Liquidated Damage (LD)

Furnished /
Not furnished
Yes / No

PTO

Accepted / Not
Accepted
Yes / No

15.

Place of inspection

16.

By the firm at ADE

Yes / No

17.

Installation & demonstration (if


any)
After Sales Service / Maintenance

As per scope of work / supply

Yes / No

18.

Registration Details.

a) Registration with ADE

Yes / No

b) ADE Registration No. & Date


c) Registration No. with other DRDO
Lab/s
d) Registration Certificate
19.

Ordering Information

Furnished / Not Furnished


Order to be placed on
(Indicate Name and address
of the firm)

Name of the firm

(Signature, Name of Designation of the Authorized Signatory with Seal)