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Tuesday, January 3, 2017
AGENDA FOR BOARD REORGANIZATION
HOBOKEN BOARD OF EDUCATION
158 FOURTH STREET, HOBOKEN, NJ 07030
(MEETING HELD IN DEMAREST AUDITORIUM, 158 FOURTH STREET, HOBOKEN, NJ 07030)
7:00 P.M.

1. REORGANIZATION MEETING - 7:00PM
Subject

1.01 Call to Order

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

1. REORGANIZATION MEETING - 7:00PM

Type

Procedural

Subject

1.02 Statement of Compliance - Open Public Meetings Act

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

1. REORGANIZATION MEETING - 7:00PM

Type

Information

This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq.
Proper public notice of the meeting was published in the local papers on December 24, 25 and 31,
2016 and January 1, 2017.
If any Board member or member of the public in attendance believes that the meeting is in violation of
the Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement
at this time.
The Board wishes to make those in attendance aware that this meeting is being recorded on video and
will be broadcast by the Board at a later date on CATV Channel 77 and Fios Channel 46. The full
meeting recording will also be made available on BoardDocs, which can be accessed through the
district homepage.
The Hoboken Board of Education is committed to preserving the decorum of the public process and is
mindful that we live in the electronic age of computers, cell phones and other electronic
communications devices. Nevertheless, we respectfully request that all meeting participants kindly
silence their electronic devices during the course of the meeting, and if use of the device is necessary,
we ask that you please leave the meeting room if you need to conduct personal business.
Subject

1.03 Salute to the Flag

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Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

1. REORGANIZATION MEETING - 7:00PM

Type

Procedural

Subject

1.04 Administer Oath of Office to Three Newly-Elected Board Members

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

1. REORGANIZATION MEETING - 7:00PM

Type

Procedural

ADMINISTER OATH OF OFFICE TO
THREE NEWLY-ELECTED BOARD MEMBERS:
Sheillah Dallara
Jennifer Evans
Irene Sobolov

Subject

1.05 Roll Call

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

1. REORGANIZATION MEETING - 7:00PM

Type

Procedural

PRESENT

ABSENT

Angley, Sharyn
Biancamano, Peter
Dallara, Sheillah
Evans, Jennifer
Kluepfel, Thomas
Madigan, John
McNamara, Mark
Montgomery, Britney
Sobolov, Irene

2. PUBLIC COMMENTS (Agenda Items Only)
Subject

2.01 Guidelines for Public Comments

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

2. PUBLIC COMMENTS (Agenda Items Only)

Type

Information

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3. ELECTION OF OFFICERS
Subject

3.01 Nomination(s) for President of the Board

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

3. ELECTION OF OFFICERS

Type

Action (Consent)

Nominee

Nominated by

Seconded by

Subject

3.02 Nomination(s) for Vice-President of the Board

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

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Category

3. ELECTION OF OFFICERS

Type

Action

Nominee

Nominated by

Seconded by

4. ACTION - FINANCE
Subject

4.01 Approval of Adoption of Code of Ethics

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

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RESOLVED, that the Hoboken Board of Education adopts the following Code of Ethics as per
N.J.S.A. 18A:12-21 et seq. and By-Law 9271.
The members of the Hoboken Board of Education recognize that they hold authority not as
individuals but as members of the Board. In order to make a clear public statement of its
philosophy of service to the pupils of the district, the Board adopts this code of ethics:
a.
I will uphold and enforce all laws, rules and regulations of the State Board of Education,
and court orders pertaining to schools. Desired changes shall be brought about only through
legal and ethical procedures.
b.
I will make decisions in terms of the education welfare of children and will seek to
develop and maintain public schools which meet the individual needs of all children
regardless of their ability, race, creed, sex or social standing.
c.
I will confine my board action to policymaking, planning and appraisal and I will help to
frame policies and plans only after the Board has consulted those who will be affected by
them.
d.
I will carry out my responsibility, not to administer the schools, but, together with my
fellow board members, to see that they are well run.
e.
I will recognize that authority rests with the Hoboken Board of Education and will make
no personal promises nor take any private action that may compromise the Board.
f.
I will refuse to surrender my independent judgment to special interest or partisan
political groups or to use the schools for personal gain or for the gain of friends.
g.
I will hold confidential all matters pertaining to the schools which, if disclosed, would
needlessly injure individuals or the schools. In all other matters, I will provide accurate
information and, in concert with my fellow Board members, interpret to the staff the
aspirations of the community for its schools.
h.
I will vote to appoint the best-qualified personnel available after consideration of the
recommendation of the chief administrative officer.
i.

I will support and protect school personnel in proper performance of their duties.

j. I will refer all complaints to the chief administrative officer and will act on the complaints
at public meetings only after failure of an administrative solution.
The Board shall see that all members of the Board receive training in understanding and
adhering to this code of ethics and shall discuss it annually at a regularly scheduled public
meeting. Each member shall sign documentation that he/she has received a copy of it and
has read and understood it.
Subject

4.02 Approval of Committees

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

Recommended
Action

RESOLVED, that the President shall appoint Board members to serve a one (1) year term on
the following Board standing committees, which are deemed appropriate for the period
January 1, 2017 through December 31, 2017.

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Governance/Personnel Committee:
1.
2.
3.

(Chair)

Finance Committee:
1.
2.
3.

(Chair)

Facilities/Technology/Transportation Committee:
1.
2.
3.

(Chair)

Athletics/Performing Arts Committee:
1.
2.
3.

(Chair)

Curriculum/Programs Committee:
1.
2.
3.

(Chair)

Wellness Subcommittee:
1.
2.
3.

(Chair)

Note: The President will serve Ex-officio on all Committees.
Subject

4.03 Adoption of Official Newspapers

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

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RESOLVED, that the Board of Education, upon recommendation of the Business
Administrator, authorizes the adoption of the Jersey Journal and Newark Star Ledger as the
District’s official newspapers to be used for the advertisement of the Annual Notice, legal ads
and other necessary public notifications for the calendar year 2017.
BE IT FURTHER RESOLVED that the Hoboken Reporter be used, in accordance with N.J.S.A.
10:4-8, for the publication of meeting Public Notices and on an as-needed basis for additional
advertisements.

Subject

4.04 Approval of Parliamentary Procedures

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Business
Administrator, adopts Roberts Rules of Order as the official parliamentary procedure manual
to be used to conduct meetings and appoints the Board Secretary and Board Attorney to act
as the parliamentarians for the calendar year 2017.

Subject

4.05 Board Policies/Regulations/Job Descriptions

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Business
Administrator, approves the adoption of all existing Board Policies, Regulations and Job
Descriptions.

Subject

4.06 Designation of Public Agency Compliance Officer for the Hoboken Board of
Education

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

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RESOLVED, In accordance with N.J. A.C. 17:27-3.2, William Moffitt, Business
Administrator/Purchasing Agent is appointed as the Public Agency Compliance Office (PACO)
for the Hoboken Board of Education. The Public Agency Compliance Officer is the liaison
between the Hoboken Board of Education and the State of New Jersey Department of the
Treasury, Division of Contract Compliance Equal Employment Opportunity in Public Contracts.
The Public Agency Compliance Officer is responsible for administering contracting procedures
pertaining to equal employment opportunity regarding the Hoboken Board of Education and
the appropriate contract vendors.
The major responsibilities of the Public Agency Compliance Officer are to obtain and keep a
current file of the required Affirmative Action Evidence from contracted vendors who do
business with the Board; Include the mandatory Affirmative Action language in all
advertisements for bids and all solicitation of proposals; and Include the appropriate
mandatory Affirmative Action Language in all bid specifications and all Board contracts.
William Moffitt will assume the responsibilities at no extra compensation. The effective date
of this resolution is through the term of the Business Administrator.

Subject

4.07 Appointment of Representatives Requesting Federal and State Funds

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Business
Administrator, approves that the Superintendent of Schools and the Business Administrator /
Board Secretary for the Hoboken Board of Education, or their designees, be designated as
the Board’s agents to request state and federal funds under the existing State and Federal
Laws for the period from the date of this Organization Meeting to the Board Organization
Meeting in the next calendar year.

Subject

4.08 Multi-Year Plans

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Business
Administrator, acknowledges the following, existing multi-year plans:
(a) The Long Range Facility Plan
(b) The Three-Year Comprehensive Maintenance plan
(c) Technology Plan
(d) Comprehensive Equity Plan
(e) New Teacher Induction/Mentor Plan

Subject

4.09 Appointment of Delegate to New Jersey School Boards Association (NJSBA)

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

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WHEREAS, the Hoboken Board of Education desires to send a delegate and alternate to the
New Jersey School Boards Association; and
WHEREAS, the Hoboken Board of Education Policy 0153 states that such designation be
established by the Board; and
THEREFORE BE IT RESOLVED, that the Hoboken Board of Education recognizes the
appointment of _____________________ as delegate and _____________________ as
alternate to the New Jersey School Boards Association (N.J.S.A. 18A:6-46), effective
immediately until the next reorganization meeting as prescribed by law.

Subject

4.10 Appointment of Delegate to Hudson County School Boards Association
(HCSBA)

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action

Recommended
Action

WHEREAS, the Hoboken Board of Education desires to send a delegate to the Hudson County
School Boards Association; and
WHEREAS, the Hoboken Board of Education By-law 9100 states that such designation be
established by the Board President appointment; and
THEREFORE BE IT RESOLVED, that the Hoboken Board of Education recognizes the
appointment of ______________________ as delegate to the Hudson County School Boards
Association, effective immediately until the next reorganization meeting as prescribed by law.

Subject

4.11 Approval of Bank Resolution to Update Account Signatories for the Business
Office Accounts

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

4. ACTION - FINANCE

Type

Action (Consent)

Recommended
Action

BE IT FURTHER RESOLVED, that the Hoboken Board of Education approves the amendment
of the bank resolution to update account signatories for the Business Office Accounts to
reflect ________________________, Board President, as an authorized signer effective
January 4, 2017.
BE IT FURTHER RESOLVED, that the Hoboken Board of Education approves the amendment
of the bank resolution to update account signatories for the Business Office Accounts to
reflect ________________________, Board Vice President, as an authorized signer effective
January 4, 2017.

5. ACTION - GOVERNANCE AND PERSONNEL
Subject

5.01 Approval of Appointments - 2016-2017 School Year (Teacher Aides)

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

5. ACTION - GOVERNANCE AND PERSONNEL

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Type

Action (Consent)

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
approve the appointments of the following personnel in the Hoboken School District for the
2015-2016 school year on the appropriate bargaining unit salary, pending the full satisfaction
of requisite New Jersey Department of Education and District employment.

Name

Position, UPC Code
& Acct. #

Hourly Rate/
Effective Dates
Salary

One on One Personal Aide
Wallace School
Step 1
1.Chakira Cooper
AID.FL.SEAP.64
$14,808.00
#11-000-217-106-13-1039

01/04/17-06/30/17

Classroom Aide
Wallace School
Step 5
AID.FL.SEAP.56
$16,198.00
#11-000-217-106-13-1039

01/04/17-06/30/17

2.Ryan Johnson

Subject

5.02 Approval of Field Trips

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

5. ACTION - GOVERNANCE AND PERSONNEL

Type

Action (Consent)

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
approve the attached field trips:

File Attachments
Field Trips (Walking) 01-03-17.pdf (66 KB)

Subject

5.03 Approval of Workshops

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

5. ACTION - GOVERNANCE AND PERSONNEL

Type

Action (Consent)

Recommended
Action

RESOLVED, that the Board of Education, upon recommendation of the Superintendent,
approve the attached workshops:

File Attachments
Workshops 01-03-17.pdf (50 KB)

6. ACTION ITEMS
Subject

6.01 Approval of the Consent Action Items

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

6. ACTION ITEMS

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Type

Action (Consent)

Recommended
Action

RESOLVED, that the Board of Education approves a Consent Agenda.

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for consent agenda listing several items for
approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through
Board subcommittee review and recommendation. Documentation concerning these items has been provided to
all Board members and the public in advance to assure an extensive and thorough review. Items may be removed
from the consent agenda at the request of any board member.

7. PUBLIC COMMENT (Agenda and Non-Agenda Items)
Subject

7.01 Guidelines for Public Comment

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

7. PUBLIC COMMENT (Agenda and Non-Agenda Items)

Type

Information

8. ADJOURNMENT
Subject

8.01 Vote to Adjourn Public Meeting

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

8. ADJOURNMENT

Type

Action

Recommended
Action

RESOLVED, that the Board of Education adjourns its Public Meeting of DATE at ____:____
pm.

9. FUTURE MEETINGS
Subject

9.01 Upcoming Meeting Dates

Meeting

Jan 3, 2017 - AGENDA FOR BOARD REORGANIZATION

Category

9. FUTURE MEETINGS

Type

Information

The next scheduled meeting of the Hoboken Board of Education will be on:
Tuesday, January 17, 2017 (7:00 PM)

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