Team In Training Campaign Coordinator Position Description

Position Title: Campaign Coordinator, Team In Training (TNT), Rocky Mountain Chapter (Denver, CO) Position Classification: Exempt, Full-time Exempt employees are those who are exempt from certain wage and hour laws, (i.e. overtime pay). This classification applies to employees who receive an annual salary, in equal payments at a specified time interval. A regular full time employee is a person who is regularly scheduled to work at LLS for 30 hours or more in a seven day period*. Full time employees regularly scheduled to work a minimum of 30 hours or more per week are eligible to participate in all Leukemia & Lymphoma Society benefit plans. Basic Function: Responsible for implementing certain elements of the campaign, working with and maintaining relationships with key volunteers and providing meaningful fundraising support for The Leukemia & Lymphoma Society Rocky Mountain Chapter Team In Training program. Work Direction: This position works directly under the supervision of the Marathon Program Campaign Manager to accomplish assigned duties and responsibilities. They indirectly answer to the Team In Training Campaign Director and work with the rest of the Team In Training staff as an integral part of the department. Duties and Responsibilities: Implements plans for assigned events. Prepares elements of campaign materials required for the successful implementation of events as required Support, encourage and manage all program volunteers on their teams. Coordinates elements of promotional activities to ensure the success of events and to enhance public awareness of The Leukemia & Lymphoma Society and its mission. Prepares and/or coordinates and maintains assigned campaign correspondence, financial records and statistical reports as needed. Assists in the development and implementation of other related chapter activities. Maintains a working knowledge of The Leukemia & Lymphoma Society mission and its programs. Performs other related duties as assigned. Position Requirements: Excellent word processing and database management skills. Knowledge of Microsoft Office (Word, Excel and Publisher specifically) Very good oral and written communication skills. Strong organizational skills and professional demeanor. Strong interpersonal skills and judgment. Minimum education – Bachelor’s Degree.
*This position is required to work 8:30-4:30 Monday-Friday in the LLS office. In addition, there are many evening and Saturday meetings and/or trainings to attend in the Front Range area. Event weekend travel (Fri-Mon) is also required for TNT events that this position oversees. LLS is an equal opportunity employer.

Phone calls will NOT be accepted Please send resume, cover letter, references and salary requirements to: The Leukemia & Lymphoma Society ATTN: Anisa Robinson, TNT Director 5353 W. Dartmouth Ave., Suite 400 Denver, CO 80227 (email preferred) Fax: 303.984.2352

Program Management Participant Corporate Sponsorship      Main contact for sponsors Processes and fulfills sponsorship agreements Records all corporate sponsorship through PayCor Design layout for logos - Place order/main contact with Art Venture for singlets, training shirts Manage thank-yous to sponsors each season

Fundraising and Mission Fair    Collect Alumni volunteers for tables Book venue, arrange payment and coordinate layout Manage set-up and supplies

Grass Roots Marketing     Collect flyers and advertising for local races Research details of race (participants, time of year, goodie bags, cost, expo etc) Continually update race spreadsheet with new information Coordinate shipping of and payment for brochures sent to races

Local Marathons     Secure and coordinate all contracts with local vendors and individuals Maintain correspondence with Race officials/Director Recruit and manage volunteer committee if needed Lead staff on event weekend for all support and logistics

Sport Management- RUN/WALK Team Responsibilities       Track and disperse incentive items Day to day correspondence by phone/email, weekly team emails for all participants Oversee cohesion and retention of group Management of support staff – recruit mentors/captains, update bios, track performance etc. Correspond with support staff on a weekly basis to relay information, get feedback, etc. Assist individuals with fundraising ideas, resources and materials needed

Event Responsibilities           All event logistics including correspondence with national travel staff Enter projections into ETA by deadlines (12, 9, 5, 4, 3 months before event) Process recommitment, guest fees, final fundraising paperwork and reimbursements Manage airline arrangements with TA, drop seats and ticket by deadlines Arrange ground transportation (airport/hotel and/or event weekend) as needed Handle participant deviations and changes to travel arrangements ETA input/changes On-site weekend management Work with Director to establish participation minimums, ever registered and completer numbers Set up and lead Send Off meeting

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