Author Guidelines for Reports in 7220 DESD

Author Name
Affiliation
Author@email.com

Author Name
Affiliation
Author@email.com

Abstract
The abstract is to be in fully justified italicized text, at
the top of the left-hand column as it is here, below the
author information. Use the word Abstract as the title,
in 12-point Times, boldface type, centered relative to the
column, initially capitalized. The abstract is to be in 10point, single-spaced type, and may be up to 200 words
long. Leave two blank lines after the abstract, then begin
the main text. End the abstract with 3-4 keywords for
indexing purposes, i.e., Keywords: portfolios, assessment,
engineering communication. All manuscripts must be in
English.

Introduction
These guidelines include complete descriptions of the
fonts, spacing, and related information for producing your
proceedings manuscripts. Please follow them and if you
have any questions, direct them to the Publications Chair
noted in the Author Kit.

Formatting your paper

All printed material, including text, illustrations, and
charts, must be kept within a print area of 6-7/8 inches
(17.5 cm) wide by 8-7/8 inches (22.54 cm) high. Do not
write or print anything outside the print area. All text must
be in a two-column format. Columns are to be 3-1/4
inches (8.25 cm) wide, with a 5/16 inch (0.8 cm) space
between them. Text must be fully justified.
In that the Proceedings will only be provided on CD,
color may be used in the paper, but note that some users
may only be able to print a copy in black and white.
A format sheet with the margins and placement guides
is available in both Word and PDF files, as an aid. It
contains lines and boxes showing the margins and print
areas. If you hold it and your printed page up to the light,
you can easily check your margins to see if your print area
fits within the space allowed. If you need a copy of the
format sheet, please contact the Proceedings Chair noted
in the Authors Kit information. Otherwise, just use this
template as a guide.

Author Name
Affiliation
Author@email.com

Do not number the pages; all papers will be merged for

the purpose of creating the Proceedings, and page
numbers will be applied at that time.
There is no set limit on the length of a paper.

Main title
The main title (on the first page) should begin 1-3/8
inches (3.49 cm) from the top edge of the page, centered,
and in Times 14-point, boldface type. Capitalize the first
letter of nouns, pronouns, verbs, adjectives, and adverbs;
do not capitalize articles, coordinate conjunctions, or
prepositions (unless the title begins with such a word).
Leave two blank lines after the title.

Author name(s) and affiliation(s)

Author names and affiliations are to be centered
beneath the title and printed in Times 12-point, nonboldface type. Multiple authors may be shown in a two- or
three-column format, with their affiliations below their
respective names. If only one author, center the
information; if two authors, use the left and right cells;
three authors are shown above; if more than three, create a
new row and format appropriately, leaving one blank line
between rows of authors. Affiliations are centered below
each author name, italicized, not bold. Include e-mail
addresses if possible. Your affiliation is your course title
followed by SHU, for example: MSc EIT, SHU. Follow
the author information by two blank lines before main
text.

Second and following pages

The second and following pages should begin 1.0 inch
(2.54 cm) from the top edge. On all pages, the bottom
margin should be 1-1/8 inches (2.86 cm) from the bottom
edge of the page for 8.5 x 11-inch paper.
On the last page of your paper, try to adjust the lengths
of the two columns so that they are the same. Use
automatic hyphenation and check spelling. Do the best
that you can.

16-7220 Digital Electronic System Design, Sheffield Hallam University.

Type-style and fonts

Wherever Times is specified, Times Roman, or New
Times Roman may be used. If neither is available on your
word processor, please use the font closest in appearance
to Times that you have access to. Please avoid using bitmapped fonts if possible. True-Type 1 fonts are preferred.

Main text
Type your main text in 10-point Times, single-spaced.
Do not use double-spacing. All paragraphs should be
indented 1 pica (approximately 1/6- or 0.17-inch or 0.422
cm). Be sure your text is fully justifiedthat is, flush left
and flush right. Please do not place any additional blank
lines between paragraphs.
Figure and table captions should be 10-point Times,
boldface. Callouts should be 9-point Times, non-boldface.
Initially capitalize only the first word of each figure
caption and table title. Figures and tables must be
numbered separately. For example: Figure 1. Database
contexts, Table 1. Input data. Figure captions are to be
below the figures. Table titles are to be centered above the
tables.
Position figures and tables at the tops and bottoms of
columns. Avoid placing them in the middle of columns.
Table 1. Type sizes for camera-ready papers.
Header

Header

Header

123

123

123

Large figures and tables my span across both

columns. Avoid placing figures and tables before their
first mention in the text. Use GIF or JPEG formatting for
embedded figures and images.
Figure axis labels are often a source of confusion. Try
to use words rather than symbols. As an example, write
the quantity Magnetization, or Magnetization, M, not
just M. Put units in parentheses. Do not label axes only
with units. In the example, write Magnetization (A/m)
or Magnetization (A m-1), not just A/m. Do not
label axes with a ratio of quantities and units. For
example, write Temperature (K), not Temperature/K.
Multipliers can be especially confusing.
Write
Magnetization (kA/m) or Magnetization (103 A/m).
Do not write Magnetization (A/m) x 1000 because the
reader would not know whether the top axis label in Fig. 1
meant 15 000 A/m of 0.015 A/m.

Number equations consecutively with equation

numbers in parentheses flush with the right margin, as in
(1). To make your equations more compact, you may use
the solidus ( / ), the exp function, or appropriate
exponents. Italicize Roman symbols for quantities and
variables, but not Greek symbols. Use a long dash rather
than a hyphen for a minus sign. Use parentheses to avoid
ambiguities in denominators. Punctuate equations with
commas or periods when they are part of a sentence, as in
a + b = c.
Be sure that the symbols in your equation have been
defined before the equation appears or immediately
following. Use (1), not Eq. (1) or equation (1),
except at the beginning of a sentence: Equation (1) is

Use a zero before decimal points: 0.25, not .25.

Use cm3, not cc. Do not mix complete spellings and
abbreviations of units: Wb2/m2 or webers per square
meter, not webers/m2. Spell units when they appear in
text: a few henries, not a few H. If your native
language is not English, try to get a native Englishspeaking colleague to proofread your paper. Do not add
any kind of pagination anywhere in the paper.
The next part of this template describes the different
orders of headings that can be used, and their placement
within the body of the paper.

First-order headings
For example, Introduction, should be Times 12-point
boldface, initially capitalized, flush left, with one blank
line before, and one blank line after.

Second-order headings
As in this heading, they should be Times 11-point
boldface, initially capitalized, indented 1 pica
(approximately 1/6- or 0.17-inch or 0.422 cm), with one
blank line before, and one after.

Footnotes
Use footnotes sparingly (or not at all!) and place them
at the bottom of the column on the page on which they are
referenced. Use Times 8-point type, single-spaced. To
help your readers, avoid using footnotes altogether and
include necessary peripheral observations in the text
(within parentheses, if you prefer, as in this sentence).

References

Figure 1 Use the caption style for describing figures.

List and number all bibliographical references in 9point Times, single-spaced, at the end of your paper, with
one blank line between each reference. Begin the list of

references four lines below the end of the main text, using
the same margins as the main text. Number references
consecutively in the text, and enclose the citation number
in square brackets (for example, [1]).
The sentence punctuation follows the bracket [2].
Refer simply to the reference number, as in [3]. Do not
use Ref. [3] or reference [3] except at the beginning of
a sentence: Reference [3] was the first Where
appropriate, include the name(s) of editors of referenced
books.
[1] Jones, C.D., A.B. Smith, and E.F. Roberts, Book Title,
Publisher, Location, Date.
[2] Author, A.J., J.S. Author, and S.J. Author. My Article's
Title. Journal or Book Title. 34: 345-365, 1999

About the Authors

The About the Authors section must begin 4 spaces
below the bibliography using the same margins as the
body. It is not a numbered section of the report. Consider
each author as a separate paragraph, skipping one line
between each author. Try to limit the information to 75
words or less, but it is okay to have more. Include a
passport style and sized black and white photograph of
each author.