Trailhead Running Presents

Women on the Trails
Race Series

2016-2017

ATHLETE GUIDE
Creepy Crawlies and Critters • 02.11.2017

Celebrating 5 Years!
WELCOME!

We are celebrating 5 years! What started
out as a half-baked idea during a trail run
has turned into the fifth year of the
Women on the Trails Race Series. Our first
race, Dirt Trails and Pony Tails, took place
at Austin Ridge in 2012 thanks to the 65
women who signed up for the 5K and a LOT
of help from our friends and family. Since
then, hundreds of women have joined us
and we couldn’t be more grateful. We are still laughing, still getting dirty, and continue
to explore the trails. As always -- you’re not lost, you’re with us!

Richelle Criswell and Susan Farago
Race Directors and Coaches, Trailhead Running








For more info, please visit: www.trailheadrunning.com
Comments and suggestions: info@trailheadrunning.com

Many photos throughout this athlete guide are courtesy of Jake North Photography.

2

RACE DAY SCHEDULE
7:00am Parking opens
7:00 am - 8:45 am Registration & Packet Pickup
7:30 am Volunteers Arrive
8:50 am Welcome & Course Review
8:55 am National Anthem
9:00 am Race Start – All Distances
9:30 am Post Race Activities
10:00 am Race Awards & Prize Drawings
11:00 am Course Closed
11:30 am Post Race Course Sweep &
Trash Cleanup



RACE DAY INFORMATION
ü Start time is 9:00 am for all distances.

ü NO CUPS ON THE RACE COURSE*
Bring a water bottle or hand held. Water is
provided on the course.
ü No headphones on the course (safety).
ü Race day registration is available if the race has
not sold out (credit card or cash).
ü Race day packet pickup only.
ü There is plenty of parking but give yourself
enough time to get there and get organized!
ü Event is not chip timed but awards go to the
top three finishers for each distance.
ü The course is challenging. Seriously.
ü Course and venue are spectator friendly so
bring your friends and family (no dogs allowed
on premises or course).
ü Post-race food is available for runners.
ü Any last minute urgent updates will be posted
on Facebook and e-mailed out to participants.

*See our Sustainability initiative for details.

3

PACKET PICKUP – RACE DAY ONLY
Athletes can pick up their race number, shirt, and
other goodies on race day. Don’t forget to bring
your own goodie bag and we will supply the
goodies!

Saturday, February 11 (Race Day)
7:00 AM - 8:45 AM
Race Location - YMCA Camp Cypress


POST RACE ACTIVITIES
Athletes will be treated to a fun post-race party
including refreshments and activities from
fantastic local businesses, including:
Ü Big Mouth Announcing
Ü Fruit and Freshly Made Pancakes

Ü Hot Coffee
Ü Massages by Austin Massage Company
Ü Awards Ceremony
Ü The great people from the Hays Community
YMCA


RACE BIB SPONSOR: BEN PHILLIPS
A big THANK YOU to Ben Phillips Real Estate for
sponsoring our fantastic race bibs!


Contact Ben for any real estate questions or if you

are thinking about buying or selling your home.
He’s Trailhead Running’s favorite agent!

NEW THIS YEAR -- Reusable cloth race bibs!
Get your bib at the start, write your name with a
provided sharpie marker on the back, then RACE!
Then return your bib after the race. Next time you
race, see if you know who raced with the bib
before! Race. Write. Return. Recycle!

4




PARKING DONATION THE RACE – YMCA ANNUAL CAMPAIGN



The boys and girls from the YMCA will be helping with parking

race morning. While parking remains free for the event, please

consider donating a few dollars to support YMCA programming.

Thanks!

5

RACE LOCATION AND COURSE MAPS
Location for Creepy Crawlies & Critters
YMCA Camp Cypress
(Ranch gate says “Rainbow Ranch”)
Intersection of Old San Antonio and
Manchaca Springs/CR 104
Buda, TX 78610 Google Map URL
From downtown Austin: 15 miles (30 min)

Parking: Car and Bicycle
There is plenty of paved parking available
and the race start is just a very short walk
from the race area (less than 5 minutes at
the farthest point). Follow race signs and
volunteers to help you get parked quickly
and safely on race morning! Bicycles can
be racked near the registration table –
please bring your own bike lock as
bicycles will not be supervised.

Race Course and Maps
Meadows and fields describe this course.
Set just north of Buda, it follows Onion
Creek (don't worry - no creek crossing) on
a fairly flat course with a few rolling hills
and many twists and turns on a mix of
single-track, double-track and jeep road.
Map to the right is also available online as
well as a slideshow of the terrain.
AID STATIONS:
5K Race: At miles 1 and 2.
10K Race: At miles 1, 2, 4, and 5.

MEDICAL ASSISTANCE
Capital Medical Services will be at the
start/finish line and on course.

6

FACILITIES
A big THANK YOU to YMCA Camp Cypress
in Buda for use of the facilities on race
day! Please help us keep the trails clean
by using provided trash cans and being
respectful of their property. Port-a-potties
will be available at the start/finish.

VOLUNTEERS
Be sure to give a big THANK YOU to all our
fantastic volunteers at packet pickup and
during the race! If you would like to
volunteer, please sign up on the race
website OR go to the registration table on
race day.

SPECTATORS
Spectators should plan to arrive at least
30 minutes before the race starts to
ensure time for parking and to find a place
out on the race course if desired*. The
course is spectator-friendly with several
places to cheer athletes on during the
race and/or meet up with athletes at the
post-race celebration. There are plenty of
places for kids to run and play during the
events; however, children under the age
of 16 must have adult/guardian
supervision at all times. Check the race
course map for areas that are marked as
spectator friendly. *Note: Spectators are
not allowed on the actual race course
during the event.

WEATHER
The race will take place rain or shine. The
only exception will be in the case of
lightening; the race will be postponed for
20 minutes after the last rescheduled for a future date. Last minute updates
lightening/thunder strike. The race will be will be posted on Trailhead Running’s website,
delayed up to 1 hour. If severe weather Facebook page, and an e-mail will be sent out to all
does not allow for safe racing conditions, pre-registered participants.
the race will be cancelled and not
7

RUN GREEN EVENT!

We care about the impact we make on the
environment so we have partnered with
the Council for Responsible Sport and are
ReSport Certified for the entire Trail Race
Series. What does this mean? With a few
small changes, we are making a big impact.
In the 2012/2013 three race series we
achieved some amazing results…

Athlete involvement includes:
1. No Cups on the Course
We saved over 300 cups and only used 6
gallons of water TOTAL for all three races

2. BYOB: Bring your own bag for Packet
Pickup
We saved over 300 plastic bags!

3. Take Only What You Want at Packet
Pickup
We saved over 40 pounds in paper and
materials!

4. Carpool or Bike to the Event
More and more athletes are ride sharing or
cycling.


5. Opt In: Shirts and Finisher's Awards
1% of athletes took advantage of this
option.
Ì
Community involvement includes:
1. Limited Use of Bio Fuels
2. No Styrofoam/Polystyrene Packaging
3. Locally Sourced Food/Beverage
4. Eco-Friendly Porta-Potties
5. Give Back - Support Local
Charities/Businesses

8

RACE INFORMATION: By Topic
(In alphabetical order)

Awards
Awards will be given to the top
three overall finishers. Everyone
will receive a finisher’s gift –
unique to each race!

Age Minimum
Participants must be at least 14
years old.

Bicycles
We encourage participants to
ride their bikes to the event! Check out www.trailheadrunning.com/trailseries.html for interactive
route maps, bicycle safety tips, and where you can park and lock your bike on race day (please
bring your own lock).

Carpool / Ride Share
We encourage participants to carpool to the event! For more information, go to
www.trailheadrunning.com/trailseries.html

Course Marking
The course will be very well marked. Orange flags will be used throughout the course to indicate
correct course direction. Large "Wrong Way" signs and yellow/black "Caution" tape will be used to
indicate areas that runners should not go. If you pass by one of these markers, turn around.
Volunteers will be on the course to assist runners.

The race venue will be well marked with signs so athletes and spectators know where to go for
parking, race start/finish, packet pickup, etc. Volunteers will be at the race venue to assist runners
and spectators.

Cups
There will be NO cups at the aid stations. Athletes are strongly encouraged to refill using their own
water bottles. This is to support our certification by the Council for Responsible Sport.

Dogs
We love our four-legged furry friends but please keep them at home.

9

Drop Bags
No official drop bags or areas are
available. Plan to keep any items
(change of clothes, etc.) with family or
friends or keep in your car. Trailhead
Running is not responsible for lost or
stolen items.

Emergency
For all life threatening emergencies,
dial 911. Then contact the race
organization at: 512.585.5034 or
512.636.4169. Medicine in Motion
also will be on the course race day.

First Aid - Medical
First aid and medical assistance,
provided by Medicine in Motion, is
available for all athletes at the race
venue. Additionally, EMS and local
authorities will be notified of the race
and will be available for any
emergencies.

Handicap Accessible
Parking for all events is on paved road
and the finisher’s area is handicap
accessible at all locations. However,
please keep in mind that each race
venue is primarily on trail and most of
the event course will be extremely
difficult to access via wheelchair,
crutches, or other limited mobility devices. Most of the festivities will be at the finisher’s area so
everyone can participate in the post-race fun!

Information / Registration
An information and registration table will be on site to assist volunteers and spectators with any
questions or concerns during the event.

Littering
No littering. There are garbage cans at water stops and at the start/finish line area. If you see trash,
please pick it up. This earns you mega karma points with us AND Mother Nature.

10

Lost and Found
Lost and found will be located at the information table near the start/finish line. Please e-mail
info@trailheadrunning.com for any unclaimed items left after the event.

Maps
See “Maps and Location Info” in this document for venue and course map information.

Pacers
No pacers are allowed for this event. Only registered runners and official race personnel can be on
the run course during the event.

Packet Pickup
Athletes are strongly encouraged to pick up their packets before race day; however, race day
packet pickup is available. Go to www.trailheadrunning.com for packet pickup times and locations.
BYOB – In an effort to reduce event waste, please bring your own bag for packet pickup. Our motto,
“We provide the goodies, you provide the bag.”

Parking: Car and Bicycle
There is plenty of parking for cars and bicycles close to the race start for each venue. We encourage
carpooling whenever possible. Follow volunteers and parking signs. ALWAYS lock your car and take
your keys. For more information on ridesharing or bicycle maps, check out the “Carpool or Ride
Your Bike” section of www.trailheadrunning.com/trailseries.html.

Photography
We will do our best to capture the excitement of race day! Photos will be posted after the race and
links available on our website.

Port-A-Potties
Port-a-potties will be available for all participants and spectators throughout the event. And we will
have PLENTY of toilet paper too!

Pre-Race Meeting
There will be a brief pre-race meeting 10 minutes before the race starts at the start line followed by
the Star Spangled Banner. Then the race will begin promptly on time.

Race Day Registration
Race day registration will be available. PAYMENT VIA CREDIT CARD OR CASH ONLY.
Note that each race is capped at 100 runners so register early to ensure your event reservation.

11

Race Distance
Each of the race distances have been
measured using Garmin technology and
Google Earth maps.

Race Size – Number of Runners
Each race will be capped at 100 runners
total.

Race Timing
This event is not chip timed. Please wear
a watch to track your run time.

Refund, Race Entry
Refunds are not available a week before
the race. Race registration transfers are
on a case by case basis. See also
cancellations due to inclement weather
(“Weather”).

Results
Only the top three overall finishers for
each race distance will be announced.
This is an untimed event.

Schwag
All registered participants will receive a high quality women’s cut shirt with the race logo on the
front. Finishers will receive a unique finisher’s gift at the finish line. There will be a different
finisher’s gift for each of the races.

Shoes and Clothing
Trail-specific apparel (shoes, clothing) is not necessary for the event. However, the course is off-
road so there are plenty of opportunities to encounter rocks, trees, cactus, brush, and other things
that scrape, sting, or bite. Please take any precaution necessary to ensure a fun and safe event.

Spectators & Kids
Each course is spectator-friendly with several places to cheer athletes on during the race and/or
meet up with athletes at the post-race celebration. There are plenty of places for kids to run and
play during the events. Children under the age of 16 must have adult/guardian supervision at all
times. Check the race course map for areas that are marked as spectator friendly.
Note: Spectators are not allowed on the actual race course during the event.

12

Star Spangled Banner
This is America. Darn right we
will have the Star Spangled
Banner!

Start Waves
This is a “mass start” event
where all runners start at the
same time. Wave starts will not
be used.

Start/Finish Line
The start and finish lines are in
the same location and marked
with appropriate signage.

Time Cutoff
There is a two (2) hour time cutoff for the 5K and 8K distance events, and a three (3) hour time
cutoff for the 13.1 mile distance event. Race director(s) have the right to pull anyone off the course
at any time for safety reasons.

Updates and Information
Any major changes or updates to the race or related events will be e-mailed to the participants,
posted on Facebook, and updated on the trailheadrunning.com website. Please check these areas a
few days before the event so you have the latest information.

Volunteers
We love our volunteers! Volunteers can register to help with an event by going to
www.trailheadrunning.com/trailseries.html and clicking the “Volunteer” link under the specific
race. All volunteers will receive a race-specific t-shirt, post-race food, and our undying gratitude!

Waivers
All runners and volunteers must sign a waiver as part of their race entry/volunteer process.

Water Stop(s)
There will be at least one water stop on the 5K, 8K, and 10K courses (depending on the venue), and
at least two water stops on the 13.1 mile course where water will be provided. There will be NO
cups at the water stops. Athletes are strongly encouraged to refill using their own water bottles.
This supports Trailhead Running’s certification by the Council for Responsible Sport.

13

Weather
The races will take place rain or shine. The only exception will be in the case of lightening –
the race will be postponed for 20 minutes after the last lightening/thunder strike. The race will be
delayed up to 1 hour. If severe weather does not allow for safe racing conditions, the race will be
cancelled and not rescheduled for a future date. Refunds will not be issued because almost all of
the supplies and services for the event must be purchased well in advance of the actual event date.
Last minute updates will be posted on Trailhead Running’s website, Facebook page, and an e-mail
will be sent out to all pre-registered participants.

Thank you for joining us and have a great race!

Photo courtesy Kristen Herrera.

14