Professional Documents
Culture Documents
Classification
2.0
OBJECTIVES
list various types of documents acquired by libraries, and describe their nature
and arrangement;
identify and describe the need, purpose and function of library classification.
2.1
INTRODUCTION
As a participant in this course you are either a library worker or wish to be one. You
are aware that libraries keep various types of documents. At the outset, it is necessary
to know that libraries hold several types of collections like printed books, journals,
manuscripts, maps, charts, micro-documents, CD-ROMs, video and audio cassettes,.
etc. All these collections should necessarily be arranged systematically.
There are three possible ways in which a reader may demand library material. He
may ask by the name of the author whose works he wishes to read, or by the title of
the book. The third situation is that he may need book(s) on a particular subject. This
last one is known as subject approach. In short, subject approach is the means of
securing unknown items from the collection, and classification is the means of
facilitating it. Library classification yields subject-wise arrangement of library
materials in which documents are arranged by subject and each subject is followed by
another subject related to it, e.g., physics following mathematics. This is known as
systematic arrangement.
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The other important activities in a library such as book selection , circulation and
reference services are somewhat indirectly dependent upon library classification. It is
thus no wonder that classification is widely regarded as the foundation of librarianship.
Classification can ensure
full exploitation of library material and strengthen other services in a library. .The
need for classification is all the greater in modern libraries, as they store different
types of documents requiring diverse storage media. In other words, documents on
the same subject(s) get scattered throughout the collection because of their diverse
physical forms. Classification, however, is the means of bringing books on the
shelves and their entries in a catalogue or index at one place. Let us, therefore,
acquaint ourselves with these different types of documents that modern libraries
acquire and store.
2.2
DOCUMENTS
2.2.1
Nature of Documents
The problem of collection, storage and retrieval of documents has been complicated
by the following factors:
The steady growth in the output of various types of documents popularly known
as the "knowledge explosion" or "information explosion" or "information flood"
or "information boom or bloom".
The nature and complexity of the thought content of the subject matter presented
in various forms of documents.
Each document, like an individual, is not only unique but also exhibits relations of
considerable complexity with other documents. Extrinsic features like size, colour,
volume, binding, year of publication and intrinsic features like thought content and
their arrangement inside the document, or the nature of information, i.e., textual,
numeric, bibliographic or graphic, also add to the complexity of the problem of
libraries for achieving the objective of maximum utilisation of their collections.
The complexity of thought content and the nature of relationships between various
types of documents must be known and clearly established for their maximum use
The maximum use of documents can be ensured by:
i)
ii)
Documents can be arranged in various ways in a library, e.g., by author, or by title, or by,
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Elements of Library
Classification
22
subject or by basis such as size, language, colour of binding or any other such criterion. The
needs of the readers may be the criterion one can consider for arrangement of documents in
a library. Mills, in his book Modern Outline of Library Classification, lists the following
possible characteristics determining the arrangements of documents:
i) Age of reader: Children's books are distinguished from adult's books.
ii) Conditions attached to the use of the material: Books for lending are
distinguished from those to be consulted within the library. Generally
"Reference Books" come under this category.
iii) Documents of unusual size: Documents of an abnormal size, oversize or undersize,
are shelved separately. This is done to conserve space in the stack area.
iv) Documents of unusual gross body: Micro cards, gramophone records, tapes, slides
and other audio-visual material and electronic documents are shelved separately.
v) Thought content of the document (subject matter): Factual literature is
arranged by subject, imaginative literature by language or author.
vi) Language of the document: Documents in foreign languages are separately
arranged in their original languages.
vii) Value of the document: Manuscripts and rare and costly documents are shelved separately.
viii) Peculiarities of form of presentation: Files of bound periodicals are separately
shelved.
ix) Date of printing: Incunabula - early printed books - are shelved separately.
x) Local history collection: Documents dealing with various aspects of a place,
locality or region are shelved separately.
xi) Gift collection: A large number of hooks may be gifted with the condition to
shelve them separately.
The above factors influence the arrangement of documents in libraries. But thought
content or subject arrangement (fifth in Mill's list) is still the dominant and important
facto- for deciding the sequence of documents. All other factors in the above list are
functional. Though a collection can be divided into several sections on the basis of
any of the above functional factors, it would still be helpful to arrange documents in
each section on the basis of subject matter. This leads to parallel sequences in the
various collections in libraries. In any library, the total collection gets divided into
some separate collections of general books and reference books, textbooks, journals,
etc. There are, thus, many sequences of books on one and the same subject in the
library. These sequences are known as "parallel sequences".
2.2.4 Arrangement of Documents in Libraries
Until the end of the 19th century library collections were small in size. Not as many
subject fields had developed as one notice now, and publishing was not as wide
spread. The readership was not as large as we notice in the present times. Libraries of
yesteryear attempted to arrange their collections on the basis of fixed locations. This
method was employed to allocate each and every document a particular and
permanent place on a particular shelf of the library. Each new document, irrespective
of its thought content, was assigned to the place immediately next to the one
previously added to the collection.
The fixed location failed to bring together documents embodying the same subject.
Fixed location implied chronological order of accession under broad subject
categories.
In some of the older libraries, attempts where made to arrange the collection on the
basis of extrinsic characteristics such as colour, size, year of publication and type of
binding of documents. All these arrangements or sequences are not as helpful as, the
subject arrangement.
Activities
1) Go to a public library, a university library and a special library, and make a list
of various types of documents available in these libraries.
2) Visit a few libraries in your area, observe how documents are arranged on their
shelves, and prepare a brief note.
3) Go to a library and find out how many parallel sequences of documents are
there.
2.2.5
As stated earlier, documents can be arranged in libraries on the basis of the colour of
the binding, the size, the language, the year of publication, the accession number and
so on. But these methods are outdated and unhelpful, as they cannot bring to the
notice of the reader the author, the title or the subject matter of a document. There is
little or no chance of your finding today a library, which arranges its collection on the
basis of colour, size, year of publication or even the name of the publisher. It was
possible to use these characteristics for arranging books when the collections were
very small in size.
There are a few libraries where the collections are arranged on the basis of accession
number or serial number. The other methods by which documents are usually
arranged are by title, author or subject. This is because in present-day libraries, the
reader's approach for a specific document is by title or author or subject. It is
common practice that fiction is arranged by author, periodicals by title and scientific
factual literature by subject. In some libraries, you can find that even imaginative
literature (belles letters) is arranged first by language, and within each language by
form followed by author and, if necessary, by work number.
It has already been explained in Section 2.1 that a reader may demand a document by
a particular author or of a particular title or on a particular subject. There are, thus,
mainly three approaches to a collection, viz., author, title and subject. To what extent
each of these is helpful is explained below.
Author approach: Generally readers go to a library to find:
i)
ii)
But the arrangement of documents on the basis of the author is not always helpful. If
you want a particular document, or documents on a particular subject, the author
arrangement fails to bring documents having the same specific subject and related
subjects at one place. Here is an example:
Marsten, R.B.
:Communication Technology
Marston, A.N.
:Encyclopaedia of Angling
Marston, E.H.
: Dynamic Environment
Marston, Elizabeth
: Rain Forest
Marston, John
: Dutch Courtesan
Marston, J.E.
Marston, Phillip
:Breeder of Democracy
Marston, P.B.
:Collected Poems
Marst, R.M.
: Electronic Projects
Martell, P.
: World Military Leaders
Title approach: Sometimes you may go to a library to get a document whose title
you know. If the books in the library are arranged by title, it will meet your
requirement. But the method of arranging documents on the basis of title is also not
very helpful. There is always a chance of a title being misquoted. Titles sometimes
change from one edition to another. The title of the same document would differ
when translated from one language to another. Sometimes the same document is
published in different countries under different titles, though the language may
remain the same.
Title arrangement, like author arrangement, fails to bring together documents having
the same specific subject at one place. Because of these limitations; the arrangement
of documents on the basis of title is not very helpful. Here is an example:
Instant Astrology by Jack London
Instant Beauty Tricks by P. Brooks
Instant Book Keeping by D.C. Conaway
Instant Chicago by J. Graham
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1) Write a brief note on the different approaches of readers to finding documents in libraries.
Note : i) Write your answer in the space given below,
ii) Check your answer with the answers given at the end of this
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2.3
CLASSIFICATION
2.3.1
Meaning of Classification
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ii)
when some of the entities are unknown and unknowable at' any moment, even
though the universe classified is finite.
It is classification in Sense 5 that is practised by the library profession.
The primary ,concern of libraries is to establish the most helpful arrangement of
documents. Library classification, therefore, presupposes the use of notation, i.e., a
brief symbol for the names of subjects. It is in this sense that the word classification
is used in this and other units.
2.3.2
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According to Ranganathan, "it is the translation of the name of the subject of a book
into the preferred artificial language of ordinal numbers, and the individualisation of
several books dealing with the same specific subject by means of a further set of
ordinal numbers which represent some features of the book other than their thought
content". In this definition, we find three important phrases, viz.,
i) artificial language,
ii) ordinal numbers, and
iii) specific subject.
These three phrases need some explanation.
Artificial Language: In library classification we use symbols to denote subjects. The names of
subjects are in ordinary language understandable to an ordinary person. Therefore, we call it the
natural language which comes naturally to the human being living in a society. On the other hand,
the symbols that we may use to denote a subject, say B, or 510, or QA for mathematics, are
artificial in the sense that the common man will not ordinarily understand the meaning of these
symbols. Hence these are artificial and intelligible to a specifically trained class of professionals.
Their value is only ordinal, which means that these symbols have no quantitative or qualitative
value; they only determine the sequence/order of documents on the shelves. These symbols also
maintain/preserve the chosen sequence as the books will be replaced at their proper place after
taking them out for reading or lending. These symbols do not indicate anything except the
order/sequence of these documents on the shelves.
Ordinal Numbers: These are used not for the purpose of counting but ordering and
mechanising the arrangement of things. For example, participants in a conference can be
listed in a desired sequence on the basis of some suitable principle and then this sequence
can be mechanised with the help of ordinal numbers.
Melvil Dewey (1851-1931) , the father of modern library classification, was the first
classificationist to use simple Indo-Arabic numerals (0-9) as ordinal numbers for the systematic
listing of subjects both broader and narrower, in his Decimal Classification first published in
1876 (see Unit 4, Unit 10 and Unit 11 of this Course and Blocks I and 2 of BLJ&03P
to know more about Dewey Decimal Classification). Since then the system of ordinal
numbers-notation as it is called in library classification-has been the principal
element in the design and use of library classification schemes.
Specific Subject : The contents of a document may deal with some field of
knowledge. It is a prerequisite for a classifier to know what subject matter the
document exactly contains. After ascertaining the exact subject, or specific subject,
the classifier translates that specific subject into the artificial language or ordinal
numbers of the classification scheme used. In order to know the specific subject of
the document the classifier has to examine its title, contents page, preface and
introduction, and to scan through some chapters, and, if necessary to go through the
entire book. There may be certain occasions where a classifier has to consult an
expert to ascertain the specific subject of a document.
Ranganathan defines the specific subject of a document as "that division of
knowledge whose extension and intension are equal to those of its thought content".
Extension means the scope (if the subject treatment and intension means the depth of
the subject treatment in a given document.
Palmer and Wells define it as "that division of knowledge which exactly
comprehends all the major factors that go in its making". Let us take an example and
perform an analysis to ascertain the specific subject.
A.L. Srivastava : A Short History of Akbar the Great (1542-1605). Agra, Shivlal
Aggarwal, 1957.
It is possible to interpret the contents of this book as `Mstory' or `History of India' or
`History of India during the Mughal Period'. All these possible subjects are not
specific enough and are too broad to convey the actual thought content of the book. It
is, therefore, necessary to add one more phrase to the above analysis to make it
complete, and that phrase is `Reign of Akbar'. All these aspects should now be
brought into the class number. If you omit any of these aspects, the extension and
intension will not be equal to the thought content of the book.
The specific subject of the book can be arrived at as follows History
Indian History
Mughal Period
Akbar
Reign
When you analyse the thought content of the document on the above lines, the
extension (scope) decreases and the intension (depth) increases with every successive
division, as seen above. This sort of subject ordering is called "general to specific".
Ranganathan's definition of classification, quoted above, refers to two objectives:
Translation of the subject into an ordinal number and individualisation of a given
document in the total order of documents in a libr4ry. The subject of the document is
translated into a class number with the help of a notation. But, several documents are
likely to bear the same class number and the problem of individualisation arises. The
class number is, therefore, not enough. It has to be supplemented by one, or if
necessary, by two, additional elements. These additional elements are (i) book
number and - (ii) collection number. Class number, book number and collection
number constitute the call number of a document. It is only the call number that
individualises a given document in a library. Let us, therefore, see what constitutes a
call number.
2.3.3
Call Number'
The call numbers' for a document consists of three elements, viz.,class number, book
number and collection number. The following example will show the presence of
these three elements in a call number.
Jawaharlal Nehru: An Autobiography with Musings on Recent Events in India,
Bombay, Allied. 1962.
The call number for this book by Dewey Decimal classification is:
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Elements of Library
Classification
NEH
Nerhu (the first three letters from surname of the author ,Book
number)
RR
Thus, with the help of book number and collection number a document is fully
individualised. It means that the call number of a document is unique.
Different methods are in use to devise book number and collection number. It is left
to individual 'libraries to follow one of these methods or, if possible, devise their own
method or practice.
Activities
1) Make a list of different collections in your library or any other library you have
visited.
2) Visit a few libraries and observe the practices or methods used by them for
assigning book numbers and collection numbers.
Write a short note on the components of a call number. How a call number is
constructed?
2.3.4
We have so far studied the meaning of classification. We also have studied the importance
of a call number We would now do well to see what exactly is achieved by classifying
documents and arranging them in a systematic way in a library.
In the era of the information revolution, the role of libraries in acquiring and organising
various types of documents hardly needs any emphasis-Libraries as service institutions
acquire documents for use. These acquisitions should systematically be arranged so as to
meet the ever growing needs of readers precisely, exhaustively and expeditiously.
You have already been told' in sub-sections 2.2.3 and 2.2.5 that if documents are arranged
in library on the basis of factors other than subject matter, the arrangement will not be
helpful in meeting the requirements of the majority of readers who usually approach a
library for subject material. In other words, documents should be classified and arranged
on the basis of their subject content.
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Social sciences
330
Economics
332
Financial economics
332.1
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Elements of Library
Classification
30
xi) It assists in systematically deriving subject entries. It also aids the cataloguer to
use the alphabetical list of subject headings for deriving specific subject
headings through class numbers, i.e., by the chain procedure.
xii) Classificatory principles are used in subject headings and thesaurus construction.
xiii) It helps the library staff, especially the classifiers, to be aware of and
comprehend the complexities in the development of the universe of knowledge ,
which is the basis for a systematic arrangement of documents in libraries.
xiv) Nowadays classification finds immense uses in OPACs (i.e., online public
access catalogues). In a computerised catalogue, the class number field can be
used in combination with other fields such as language, date or even subject
heading and can be used with logical operators such as AND/OR/NOT or the
Boolean logical operators. Class numbers can be used to broaden or narrow the
searches. Class number searches in combination with other fields increase the
efficiency (recall and precision ratios) of the information retrieval system, of
which classification is a tool.
xv) It is the basis for the organisation of knowledge emb6died in documents for
maximum use. It is the basis for efficient bibliographic control and retrieval of
documents. It is a great time saving device for the reader and the library staff.
As Hulme puts it, "it is a mechanical time saving device for the discovery of
knowledge in books".
Note.
2.4
SUMMARY
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2.5
1) The reader comes to the library for documents. There are three ways in which he may
demand these documents. He may know the author's name and use it for demanding
the documents. This is known as the author approach. He may not know the author's
name in all cases. He may instead know the title of the document and ask for it
accordingly. This one is, therefore, known as the title approach. Both these
approaches are for the documents that are already known to the reader who has either
perhaps once used them, or seen their record somewhere, in a bibliography for
example. These two approaches do not pose problems, as they are for known items in
a known order. The author and title catalogues are arranged alphabetically and,
therefore, their order is a known order. The third situation is where the reader knows
neither the author's name nor the tide of the document. But he knows the subject on
which reading material is wanted. It is known as the subject approach. This last
approach is for unknown items and only classification can meet his demand for them.
2) The class number of a document is constructed according to the scheme of
classification used in a library. This number represents the subject matter of the
document and forms the first component of a call number. Since several documents
may deal with the same subject, they are all likely to bear the same class number.
Therefore to distinguish one document from other documents on the same subject
and bearing the same class number, two additional components are required. One of
them is the book number, which may represent features like author, publication date,
form of presentation, etc. Several methods for forming a book number exist and any
of them may be used for the purpose. The book number is, thus, the second
component of a call number. For the convenience of readers and also for managing
library services more efficiently, libraries establish different collections and different
purposes like reference, lending, rare books, microforms, fiction, etc. The collection
number (e.g., R for Reference and F for Fiction) represents the collection where the
document belongs. This facilitates the recall and replacement of documents. The
collection number is, then, the third component of a call number. A call number, thus,
consists of the class number, the book number and the collection number prepared
with the help of a classification scheme, a book numbering method and a local
system of forming separate collections, respectively.
3) Library classification facilitates a number of library services and operations, the
most important being the reader services. Let us first list these services.
Bibliographic assistance,
Reference assistance
Library classification also help in technical services like preparation of
Classified catalogues
Bibliographies
Union catalogues
OPACs
Lastly, it helps in the following management operations.
Collection of statistics
Stock verification
Book selection
2.6
KEY WORDS
Accession Number
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Call Number
Classic
Classificationist
Classifier
Characteristics
Class Number
Extension
Intension
Notation
Parallel Sequence
Shelf List
2.7
Krishan Kumar (1988). Theory of Classification. 4th ed. New Delhi: Vikas
Publishing. Chapter 1.
Marcella, Rita and Newton, Robert (1996). A New Manual of Classification. New
Delhi: Jaico Publishing. Chapters I and 6.
Mills, J. (1996). A Modern Outline of Library Classification. Bombay: Asia
Publishing. Chapter 1.
Ohedar, A.K. and B. Sengupta (1977). Library Classification. 2nd rev. ed. Calcutta:
World Press. Chapter 1.
Ranganathan, S. R. (1987). Colon Classification. 7th ed. Edited by M.A. Gopinath.
Bangalore: Sarada Ranganathan Endowment for Library Science.
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Elements of Library
Classification
Ranganathan, S.R. (1962). Elements of Library Classification. 3rd ed. Bombay: Asia
Publishing.
Ranganathan, S.R. (1967). Prolegomena to Library Classification. 3rd ed. Bangalore:
Sarada Ranganathan Endowment for Library Science. Chapters D-L.
Satija, M.P. and Agrawal, S.P. (1996). Book Number- Some Indian Methods. 2nd.ed.
New Delhi: Reliance Publishing. Chapters 1 and 5
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