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T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

SAP R/3 - Modules


SD

Logistics

FI

Sales &
Distribution

MM

PP

CO

Materials
Mgmt.

Controlling

AM

R/3

Production
Planning

QM

Quality
Manage-me
Manage-me
nt

PM

Accounting

Financial
Accounting

Fixed Assets
Mgmt.

Client / Server
ABAP/4

Plant
Main-tenance
Main-tenance

HR

Human
Resources

PS

Project
System

WF

Workflow

IS

Industry
Solutions

Human Resources
Cross Application
Functions

T.N. Information Systems Ltd.

Data Flow: a multi-directional process


EIS

Gen. ledger

Consolidation

Asset Accounting

Cash Management
P

Accounts Receivable

Accounts Payable
Materials Management

Sales & Distribution

T.N. Information Systems Ltd.

G/L Accounting
EIS
Consolidation
SD
MM

Customer

General ledger . . .
Chart of accounts

Vendor

Account

HR

Currency 1,...
AM
J

MM

Closing operations
Compact journal
Balance audit trail
Prepare balance sheet
Advance sales/purchase
return
Export notification

Cash Management

tax

Financial calendar

Reporting
General Ledger Information System
Key figure evaluation
Financial statement evaluation

special

Special
evaluation
general ledger
US-GAAP

Controlling

Planning
Interest calculation
Correspondence
Archiving

T.N. Information Systems Ltd.

Accounts Payable
CO

MM

Order

Vendor
evaluation

Invoice
verification/
parking

EDI

Payment advice

Account
Down payment

Delivery

Invoice

Cash
Management

Vendor

Payment

Bill of exchange
Statistics
Offsetting
transactions

Cash management &


forecast C
or

re

sp

Balances

on

Incoming payments

de

nc

Financial
calendar

F M A M J J A S O N D

Check

Reporting
e

Outstanding receivables
Interest calculation

Pa

Bank transfer

Due date
Currency risk
Ranking list
Day's sales analysis

ym

Offsetting
Bill of exchange
Check/note

T.N. Information Systems Ltd.

Vendors
Controlling

Purchase requisition Purchase


commitments: to
order
c.center/order
commitments: to
c.center/order

Preliminary
actual

Logistics
Purchase
requisition

Order

Financial
Accounting
G/L

Invoice
receipt
(parked)

Goods
receipt

Vendors

Release

Treasury
Liquidity
forecast
50 DM

Actual

Liquidity
forecast

G/L

Payment

Cash
management

Cashed
checks

Electronic
Banking

en

ts

T.N. Information Systems Ltd.

Accounts Receivable
Cash
management
& forecast
Financial
statement

SD

Order
received

Credit
limit

Customer
Payment
transactions

Co

rr

Payment advice

Bill of exchange
Payment guarantee

es

po

Balances

nd

F M A M J J

A S

O N D

Invoicing
Headquarters

Account
Down payment
Dunning
letter

Delivery

Financial
calendar

Branch

payment
Cash
management

EDI
en

Incoming payments

ce

Outstanding receivables
Interest calculation

Reporting

Balance audit trail

Due date forecast


Currency risk
Ranking list
Day's sales analysis

T.N. Information Systems Ltd.

Customers
Controlling

Forecasted
incoming
orders

Results

Sales & distribution


Orders received Goods issue

Financial
accounting
Credit
review

Credit
review
Gen.
Gen. ledger

Invoice

Customer/
Ledger

Dunning
letter

Payment

Treasury
Liquidity
forecast
50 DM

Liquidity
forecast

Electronic
Banking

T.N. Information Systems Ltd.

Clearing Between Customers - Vendors


Master
Master record
record
Customer
Customer AA

Vendor
Clearing with
vendor
Dun. procedure

Master
Master record
record
Vendor
Vendor BB

B
X
AAAA

Customer
Clearing with
customer
Dun. procedure

Customer A

A
X
AAAA

Vendor B

40,000
10,000

20,000
Dunning notice:
Item 1
Item 2
Item 3
Total

Level
40,000
2
10,000
1
2
-20,000
30,000

T.N. Information Systems Ltd.

Assets Accounting
Assets
Assets Accounting
Accounting

!
!

Replacement
Replacement Value
Value

!
!

Acquisition
Acquisition Value
Value

!
!

Depreciation
Depreciation

!
!

Assets
Assets Transfer
Transfer

!
!

Assets
Assets Retirement
Retirement

!
!

Assets
Assets Under
Under Construction
Construction

!
!

Insurance
Insurance Data
Data

!"#"""#"""$%&'$$$$$$$$$$!(#"""#"""$%&'
Revalue

T.N. Information Systems Ltd.

Information for Cash Management


Order

Purchasing

Goods
receipt

Invoice

Accounts
payable

Treasury

Financial planning
50 DM

Delivery date/payment conditions


Payment behavior history
updated

Sales

Sales
order

Account
statement

Cash management position


Payment settlement by agreed
or planned value date
by value date on account. statement

Invoice

Accounts
receivable

payment

Goods
issue

T.N. Information Systems Ltd.

THAI Localization
SAP R/3 Thai Localization Version
1. Thai Language Translation
2. Thai Localized Requirements
Legal Requirements
Thai Accounting Standards
Others Localized Requirements
VAT
W/H Tax
PDC
Printed Check On-hand
Petty Cash

Payment
receipt

Account
statement

T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

Chart of Accounts
Operating Chart of Accounts Provides definition of valid G/L Account Master Records

Each company code


has only ONE operating
chart of accounts

Chart of
Accounts

Company
Code

Company
Code

Company
Code

T.N. Information Systems Ltd.

G/L Account Master Record - 2 Segments


The G/L account master record is divided into two segments
:
A chart of accounts segment and a company code segment.

Ba Ac
nk cou
ac nt
co gro
un up
ts :

Acct number: 113100


Description:

Cash

Balance sheet account: (Balance c/fwd)


Income statement acct:

Currency
Tax-related

O A
th ut In
er . p te
re os res
fe ti t
re ng ca
nc c lc
e on ula
da tr ti
ta ol on

Chart of
accounts
segment

General Ledger
Balance P&L
P&L
Balance
T
T
T
T
T T T T TT
TT TT TT TT TT
TT TT TT TT TT
Company
code
segment

Item management
Posting control...

The chart of accounts segment relates solely to the chart of accounts


(that may be used by more than one company code). The company code
segment relates to one particular company code only.

T.N. Information Systems Ltd.

Reconciliation Accounts

Accts Rec.

aa

cc

bb

Customer
aa bb

Accts Pay.

General Ledger

Sub-ledgers

Recon . account. for


acct type: K
Trade Payables

Recon . account. for


acct type: D
Trade Receivables

dd

Vendor
cc dd

T.N. Information Systems Ltd.

Reconciliation Accounts
R/3

Document Entry
.
Subsidiary Ledger
Vendor/Customer/Asset

G/L Accounting
Reconciliation Acct.
Parallel

A reconciliation account is a G/L account used to attach Subledger account to


the
general ledger.
The reconciliation account and subsidiary ledger are updated in parallel when
posting a transaction.
Line item details are kept in the subsidiary ledger.
Summary information is kept in the reconciliation account.
Reconciliation accounts cannot be posted to.

T.N. Information Systems Ltd.

The SAP Document Principle


DOCUMENT
BALANCE SHEET
Assets

PROFIT & LOSS

Liabilities

Revenues

Document No: 88675


Date: 05.06.200X
Company Code: XXXX
Currency: THB ....
Debit

113100 Citibank
800000

Expenses

113200 Fuji Bank

Stock
Citibank
Fuji Bank

800000
200000

Credit

1000000

200000
70000 Common Stock
1000000

Total:

1000000

1000000

T.N. Information Systems Ltd.

Document Types
Doc.type Name

Numberrange Account types

" AA

Asset Accounting

01

ADKMS

" AF

Depreciationpostings

03

AS

" DR

Customer invoice

18

ADMS

" KR

Vendor invoice

19

AKMS

" SA

G/L accounts (general


)

20

DKS

" SB

G/L accounts (banks


)

20

DKS

T.N. Information Systems Ltd.

Document Number Range

No. Year

From number To
ToNumber
number Current no. External

01 2000 0000100001 00001999990000100047


02 2001 0000200000 0000399999

X1
X2

STOP!

These 2 ranges are reserved


for sample and recurring
entry documents
R

T.N. Information Systems Ltd.

Posting Keys
P.Key

Meaning

Debit/CreditAccount type

Field status

01

Invoice

Debit

Customer

Suppressed, opt., req.

11

Credit memo

Credit

Customer

Suppressed, opt., req.

31

Invoice

Credit

Vendor

Suppressed, opt., req.

40

Debit posting

Debit

G/L acct

Suppressed, opt., req.

50

Credit posting

Credit

G/L acct

Suppressed, opt., req.

A, D, K, M, S

T.N. Information Systems Ltd.

Valid Posting Periods


05
06 valid posting periods
05 06
Fiscal year YYYY
01
01 02
02 03
03 04
04 05
05 06
06 07
07 08
08 09
09 10
10 11
11 12
12 13
13 14
14 15
15 16
16

05
05

possible closing
periods

01
01 02
14 15
02 03
03 04
04 05
05 06
06 07
07 08
08 09
09 10
10 11
11 12
12 13
13 14
15 16
16
05
06 07
07 08
08 09
09 10
10 11
11 12
12 13
05 06
13
01
01 02
02 03
03 04
04 05
05 06
06 07
07 08
08 09
09 10
10 11
11 12
12 13
13 14
14 15
15 16
16

T.N. Information Systems Ltd.

Posting a Document - 4 Dates

Document date:
Use for individual
purposes

Document
Control

Posting date:
Update of transaction
figures

Document date:December21, 1999


Posting date: December22, 1999
Translation date:December23, 1999
Entry date:December21, 1999

Translation date:
Exchange rate date
for postings
in foreign currency

Line Item 1 ...


Line Item 2 ...

Entry date:
Entering time of the
posted document

T.N. Information Systems Ltd.

Document Header Detail Analysis


G/L document

Document Type

SA

Header Text

TAX12563

Reference document 0100001


Currency

Document date 12/1/2000


Entry date

12/1/2000

DEM

Posting period

Arunra
t
12/1/2000

Transaction

FB01

Time of entry

14:29:47

Last update

200

Object type
Entered by
Entry date
Changed on

This is the document header in detail.

2000

T.N. Information Systems Ltd.

Posting Using Previously Posted Documents


Document # 1 (Reference Document):
Header:

12/1/2000

Comp. Code: 1000

Line Items:
PK
40
50
50

Account
123000
345560
907902

Amount
5000
2000
3000

Document # 2:
Header:

15/1/2000

Comp. Code: 1000

Line Items:
PK
40
50
50

Account
123000
345560
907902

Amount
5000
2000
3000

T.N. Information Systems Ltd.

Financial Calendar
# R/3 provides a tool to help organize and monitor monthly
scheduled Financial Accounting Activities.
January 199X
WK

TU

WE

TH

Payment
29
Run

30

31

01

02

05

06

07

03

Payment
Run

13

14

01

04
05

MO

19
Payment
Run

FR

SA

SU

Statements

03

04

Dunning

09

10

11

Calc.
15
Interest

Statements

17

18

20

21

Dunning

23

24

25

27

28

29

Statements

31

01

T.N. Information Systems Ltd.

Recurring Entries

Run schedules

Enter basic data

Run dates
Recurring entry
original document

Execute recurring entry


program: SAPF 120

Recurring entry original


documents
are created for frequently
occurring
transactions such as interest paid
and salary.
The following data is unchanged
for
recurring entries : Posting Key
Account
Line item amt.

Batch Input

Actual document

T.N. Information Systems Ltd.

Foreign Currency processing


Every G/L transaction in R/3 is automatically captured in 2
currencies.
Transaction Currency : This is the currency that was input on the
header of the document.
Local or Company Code Currency : Currency of the company code
in which the document is attached.

It is possible to configure R/3 to capture 2 additional or


parallel
currencies.
The user can display the transaction in any of the currencies
being stored.
Postings to exchange rate difference accounts are made
automatically.

T.N. Information Systems Ltd.

Balance Sheet & Income Statement


Income
statement
Revenue

Balance sheet
Assets
Liabilities
Shared equity

Expenses

Company code

Net income

Financial statements are created using the general ledger of a


company code. The following financial statements can be created:
"

Balance Sheet

"

Income (Profit & Loss) Statement

T.N. Information Systems Ltd.

Financial Statement Versions


Different financial statement versions can be created in the R/3
System. A financial statement version:
"

Allows a clear and structured view of the general ledger.

"

Can be created to meet a companys external reporting requirements as wel


as some internal reporting needs. For example, an auditor may need a differ
view of the books than an account manager.
Version
Version 1 1

Version 2 2
Version

------- ---------- ----

------- ---------- ----

P/L

B/S

B/S

P/L

T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

Cost Center - Purpose


Plan

Level of cost responsibility :


Where the cost were incurred

Actual

T.N. Information Systems Ltd.

Cost Center and Cost Center Hierarchy


Company

Admin.

Purchase

F&A

Marketing

Account

$
Finance

Finance

Treasury

Cashier

Cost Centers
Cost centers are organizational units that collect the costs arising
within areas of responsibility.

T.N. Information Systems Ltd.

Cost Allocation
Accounting

Telephone cost:
100,000.Cost Center
Administration"

Employees: 5
-> Costs: 50,000.-

Administration
Employees: 4
-> Costs: 40,000.-

Management

Allocation Base : Statistical Key Figures

Employees: 1
-> Costs: 10,000.-

)*+,'

T.N. Information Systems Ltd.

The Profit Center


Profit centers collect revenues, and costs from the cost centers for
which they are responsible.
Cost centers collect costs, but do not contain revenues, except
statistically.

Profit center

Revenue
Marketing

=
Costs

Profit

Sales and
Distribution

Public
Relations

Cost centers

T.N. Information Systems Ltd.

Profit Center and Profit Center


Hierarchy
Company

Admin.

Purchase

F&A

Marketing

Account

$
Finance

Finance

Treasury

Cashier

Profit Centers
Profit centers are organizational units that collect revenues, and
costs from the cost centers for which they are responsible.

T.N. Information Systems Ltd.

Posting Logic
FI Document # 1200000089
FI Data Entry:
Line item 001
- G/L Acct
420000
(P & L)
- Amount
- Controlling object
Line item 002
- G/L Acct
113100
(Bal.Sheet)
- Amount

G/L Acct (P & L)


420000

G/L Acct (B/S)


113100

XX

XX

CO Document # 1000000012
Controlling Object
Cost Element
(420000)

XX