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Highline College

Professional Development Day 2015

Using Excel to Calculate Grades: Many Cool Ticks!
10:10-11:10am on Friday, October 16, 2015
Building 30, room 317
Learn how to use Excel to automatically calculate
table, automatically lookup decimal grades, formula
to subtract the lowest grade, create a histogram chart
to see patterns in grade distribution, an
Topics:
VLOOKUP to lookup Decimal Grade based on Total Points or Percentages
IF Function to Show Calculations only when Student Name Entered
Weighting Scores
Subtracting Lowest Score
Subtracting Lowest Score for Multiple Categories of Graded Items
Subtract Two Lowest Quiz Scores

Ticks!

Sheet Name
Calc Appear
Sub Lowest (1)
Sub Lowest (2)
Sub Lowest (3)

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

30

30

30

30

29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30
18
17
30
16.6
28

25
15
18.4
30
14
22.3

23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME? #NAME? #NAME? #NAME?
26

100

100

100

82
76.9
71.9
100
85
60.2

86
81
74
93.5
77.7
71.8

97
53
66.5
97.5
76
91

200

Final

Total
198
135
182
192
186
159

Test 1
Test 2
Test 3
Final
#NAME? #NAME? #NAME? #NAME?

Lookup Table for %:

Decimal

0

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME? #NAME? #NAME? #NAME? #NAME?

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

650

Total
198
135
182
192
186
159

590
438.8
496.9
629
520
512.9

90.77%
67.51%
76.45%
96.77%
80.00%
78.91%

Decimal

Decimal
3.6
1.3
2.2
4
2.6
2.4

3.6
1.3
2.2
4
2.6
2.4

Test 1

Test 2
Test 3
70 #NAME?

Final
83

176

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Lookup Table for Total:

Decimal

Decimal

Total
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

0
396.5
403
409.5
416
422.5
429
435.5
442
448.5
455
461.5
468
474.5
481
487.5
494
500.5
507
513.5
520
526.5
533
539.5
546
552.5
559
565.5
572
578.5
585
591.5
598
604.5
611

0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1

Quiz 2
25

Quiz 3
Quiz 4
Quiz 5
5 #NAME?
26
27

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

650

Total
198
135
182
192
186
159

590
91%
3.6
438.8
68%
1.3
496.9
76%
2.2
629
97%
4
520
80%
2.6
512.9
79%
2.4

Test 1

Test 2
Test 3
78 #NAME?

Final
67

133

Lookup Table:
0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers
Fran Beaut

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6
25

20
25
25
29
25.9
29
24

30

Quiz 3
30
18
17
30
16.6
28
21

30

Quiz 4
25
15
18.4
30
14
22.3
23

30

Quiz 5
23
17.9
22.1
29
16.2
27
21

Formulas to create Random Data:

Quiz 1

Quiz 2
18

Quiz 3
Quiz 4
Quiz 5
21 #NAME?
26
15

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2
85

100

Test 3
86
81
74
93.5
77.7
71.8
87

200

Final
97
53
66.5
97.5
76
91
78

650

Total
198
135
182
192
186
159
181

590
91%
3.6
438.8
68%
1.3
496.9
76%
2.2
629
97%
4
520
80%
2.6
512.9
79%
2.4
545
84%
2.9

Test 1

Test 2
Test 3
Final
52 #NAME? #NAME?

64

Lookup Table:
0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:
Weights
Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

30

30

30

30

0.05

0.05

0.05

0.05

0.1

Quiz 1

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

Quiz 3
30
18
17
30
16.6
28

Quiz 4
25
15
18.4
30
14
22.3

Quiz 5
23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1

Quiz 2
23

Quiz 3
Quiz 4
Quiz 5
23 #NAME?
23 #NAME?

100

100

100

200

0.15

0.15

0.15

0.25

Test 1

Test 2
82
76.9
71.9
100
85
60.2

Test 3
86
81
74
93.5
77.7
71.8

Final
97
53
66.5
97.5
76
91

650

Total
198
135
182
192
186
159

590
91%
3.6
438.8
68%
1.3
496.9
76%
2.2
629
97%
4
520
80%
2.6
512.9
79%
2.4

Test 1

Test 2
Test 3
Final
66 #NAME? #NAME? #NAME?

Lookup Table:
0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:
Weights
Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

30

30

30

30

0.05

0.05

0.05

0.05

0.1

Quiz 1

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

Quiz 3
30
18
17
30
16.6
28

Quiz 4
25
15
18.4
30
14
22.3

Quiz 5
23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME? #NAME?
29 #NAME? #NAME?

100

100

100

200

104

0.15

0.15

0.15

0.25

Test 1

Test 2
82
76.9
71.9
100
85
60.2

Test 3
86
81
74
93.5
77.7
71.8

Final
97
53
66.5
97.5
76
91

Total
198
135
182
192
186
159

104

96.75
93%
3.9
70.925
68%
1.4
83.59
80%
2.6
100.4
97%
4
87.88
85%
3
81.095
78%
2.3

Test 1

Test 2
12

Test 3
Final
89 #NAME? #NAME?

Lookup Table:
0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME? #NAME? #NAME? #NAME?
24

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

650

Total
198
135
182
192
186
159

590
438.8
496.9
629
520
512.9

0.907692
0.675077
0.764462
0.967692
0.8
0.789077

Decimal
3.6
1.3
2.2
4
2.6
2.4

Test 1

Test 2
32

Test 3
74

Final
87 #NAME?

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME?
13
27 #NAME? #NAME?

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

620

Total
198
135
182
192
186
159

570
423.8
479.9
601
506
490.6

0.919355
0.683548
0.774032
0.969355
0.816129
0.79129

Decimal
3.7
1.4
2.3
4
2.7
2.5

Test 1
Test 2
#NAME?

Test 3
89

Final
60 #NAME?

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Quiz 1

Quiz 2
23

Quiz 3
12

Quiz 4
Quiz 5
11 #NAME?
17

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

650

Total
198
135
182
192
186
159

590
438.8
496.9
629
520
512.9

0.907692
0.675077
0.764462
0.967692
0.8
0.789077

Decimal
3.6
1.3
2.2
4
2.6
2.4

Test 1

Test 2
36

Test 3
Final
54 #NAME? #NAME?

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Quiz 1

Quiz 2
Quiz 3
Quiz 4
Quiz 5
27 #NAME? #NAME?
21 #NAME?

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

520

Total
198
135
182
192
186
159

488
370.8
413.4
507.5
430
430.4

0.938462
0.713077
0.795
0.975962
0.826923
0.827692

Decimal
3.9
1.7
2.5
4
2.8
2.8

Test 1

Test 2
Test 3
Final
81 #NAME? #NAME?

149

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Quiz 1
Quiz 2
#NAME?

Quiz 3
1

Quiz 4
15

Quiz 5
18 #NAME?

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

650

Total
198
135
182
192
186
159

590
438.8
496.9
629
520
512.9

0.907692
0.675077
0.764462
0.967692
0.8
0.789077

Decimal
3.6
1.3
2.2
4
2.6
2.4

Test 1
Test 2
#NAME?

Test 3
53

Final
66 #NAME?

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3
30
18
17
30
16.6
28

30

Quiz 4
25
15
18.4
30
14
22.3

30

Quiz 5
23
17.9
22.1
29
16.2
27

Formulas to create Random Data:

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME?
11 #NAME?
20 #NAME?

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3
86
81
74
93.5
77.7
71.8

200

Final
97
53
66.5
97.5
76
91

60

590

Sum of 2
Decimal
Smallest Total
198
43
547 0.927119
135
32
406.8 0.689492
182
35.4
461.5 0.782203
192
57
572 0.969492
186
30.2
489.8 0.830169
159
46.9
466 0.789831

3.8
1.4
2.4
4
2.9
2.4

Test 1
Test 2
Test 3
Final
#NAME? #NAME? #NAME?

94

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3

30

Quiz 4

30

Quiz 5

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME? #NAME?
26
20
22

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3

200

Final

650

Total
131 0.201538
118.9 0.182923
116.9 0.179846
157 0.241538
133.5 0.205385
113.8 0.175077

0
0
0
0
0
0

Test 1

Test 2
Test 3
80 #NAME?

Final
84 #NAME?

Lookup Table for %:

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4

Max Scores:

Names
Battalion Flowers
Chin Smith
Tyrone Roberts
Gigi Powers

30

Quiz 1

30

Quiz 2
29
17
20
28
22.6
24.6

20
25
25
29
25.9
29

30

Quiz 3

30

Quiz 4

30

Quiz 5

Quiz 1
Quiz 2
Quiz 3
Quiz 4
Quiz 5
#NAME? #NAME?
24 #NAME?
16

100

Test 1

100

Test 2
82
76.9
71.9
100
85
60.2

100

Test 3

200

Final

650

Total
131 0.81875
2.7
118.9 0.743125
2
116.9 0.730625
1.9
157 0.98125
4
133.5 0.834375
2.9
113.8 0.71125
1.7

Test 1

Test 2
Test 3
78 #NAME?

Final
73 #NAME?

0
0.61
0.62
0.63
0.64
0.65
0.66
0.67
0.68
0.69
0.7
0.71
0.72
0.73
0.74
0.75
0.76
0.77
0.78
0.79
0.8
0.81
0.82
0.83
0.84
0.85
0.86
0.87
0.88
0.89
0.9
0.91
0.92
0.93
0.94

Decimal
0
0.7
0.8
0.9
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4