You are on page 1of 3

David M.

Cox
Minutes of the Monthly Meeting of the School Organizational Team
(SOT)
January 10, 2017
5 PM
Location of Meeting:
David M Cox Library
280 Clark Drive
Henderson, Nevada 89074
Present at Meeting:
Todd Nash
Kristy Jensen-Coleman
Jill Stackel
Rich Friesz
Ryoko Ball-Aguilar
Anna Sowell
Ana Pisano
Tara Imboden
Christine Clayman
The regular meeting of the School Organizational Team (SOT) of David M.
Cox was called to order at 5:02 PM on January 10, 2017 at David M Cox
Library by Tara Imboden.
I. Approval of Agenda
The agenda for the meeting was distributed and unanimously approved.
II. Review of Previous Minutes
There were no previous meeting notes as this was the first SOT meeting ever.
III. Consideration of Open Issues
1. Welcome And Introductions
Tara Imboden, Principal
The principal welcomed attendees and invited everyone to introduce
themselves. She explained that she had made everyone a binder to
organize all their meeting documents.

2. Binder Contents And Purpose Of SOT


Mrs. Imboden introduced all five sections of the SOT binder namely:Calendar
Agendas & notes
Budget
School Performance Plan
AB394
She shared that the 2017/2018 School Year calendar was out and that it
had significant changes in regards to the start of the school year (August
14, 2017) and the end of the school year (before Labor Day in May).
Mrs. Imboden also explained the purpose of SOT as that of advising the
Principal in matters pertaining to the school budget and personnel needs.
The SOT committee is comprised of parents, teachers, and support staff
who belong to the school community.
Mrs. Imboden and the teachers explained that the 2017/2018 budget
allocation is not yet out but is expected by January 15th, 2017 and that
the budget must be completed by February 15th, 2017. The principal
showed the team the budget for 2016/2017 school year as well as the
2016/2017 SIP plan which was due in October of 2016.
Mrs. Imboden shared the goals identified on the SIP plan and explained
that they are determined by data from multiple sources; SBACs, Interim
Assessments, AIMSweb and Classroom grades which are analyzed to
determine greatest areas of need for improvement.
The teaching staff and Mrs. Imboden explained to the SOT how DMC
parents and staff are involved in providing input for the budget e.g. using
surveys to vote for items such as staff allocation preferences.
The Principal inquired from the SOT how much involvement they
wanted and the parents said they were interested in the involvement that
would best impact students and the running of the school.
3. Setting Meeting Norms and Choosing the Chair and Secretary.
Mrs. Imboden
Mrs. Imboden explained that the team had to choose a Chair and
Secretary and then establish meeting norms.

Rich Friesz was chosen as the chair and Ryoko Ball-Aguilar was chosen
as Secretary
SOT Team choose to create their own norms as follows:
1. Meetings will alternate between Early (5:00 pm) and late (7:00 pm.)
2. Meeting will happen regardless of how many members physically
show up.
3. Team agreed to use majority Rules where they will call for a vote on
items discussed by saying "all in favor say I and all opposed say Nay"
and the majority vote will preside.
4. The Secretary will always make note of how many voted for or
against an item for the record.
5. Members can vote in absentee through email or text.
6. Members agreed that meetings can also be done in Webinar format.
7. A parent will always be the SOT Chair
8.The Principal will always collaborate with the Chair to prepare the
next meeting's Agenda.
IV. Agenda and Time of Next Meeting
The next meeting will be held at 7:00 PM on February 2, 2017 at:
David M. Cox Library
280 Clark Drive
Henderson, Nevada 89074
The agenda for the next meeting is as follows:
2017/2018 Budget
The meeting was adjourned at 6:00 PM by Tara Imboden.
Minutes submitted by: Christine Clayman
Minutes to be approved by: SOT Team