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Individual Assignment 3 MS Project
Lecturer: Prof. Dr. IR. CHE SOBRY ABDULLAH
Writer: MOHAMMAD GHAZI GHAZVINI MR081167
How does Project approach differ with Other approaches in management
Project management is the discipline of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives. Project approach is the primary step of the project management process. The concept, objectives, approach and justification of the project should properly define, agreed and communicated. This approach is the path defining how to derive the project from the beginning to the end. A project will pass through several stage or phases, each with a different objective and deliverable. Typically the phases will require different skills, structures and resource levels. It is normal to plan, estimate and resource each phase separately. Other management approaches that we can talk about are the risk management, cost management, time management and etc. Each and every one of these stages requires certain steps. For instance Risks will be assessed at the start of the project. Contingency plans and avoiding action will be defined as appropriate. The risk management process will pro-actively monitor risks throughout the project. All participants will be encouraged to communicate potential issues for resolution. The issues management process will ensure they are considered and addressed. The scope of the project and specific changes to the solution will be controlled through a management process with appropriate balances and controls - focused on achieving optimum overall benefit. It appears that radical re-thinking of the conventional time-cost-quality project management approach to overcome the problematic issues outlined above is necessary. In particular, a much broader look in time (full life cycle assessments), space (the objects in its wider system settings) and costs (greener cost metrics than pure monetary) may have to be taken into account to achieve sustainability. Project management is the act of creating plans and managing resources in order to accomplish a project. Project teams should balance resource investments of time, money, and expertise with the project priority, risk, and requirements. Management
should monitor projects closely to control costs and assure adherence to standards and specifications. A project is a scheduled undertaking for the purpose of creating a product or service. So based on this introduction we can classify the specification of the project management such as bellow: The main approach is initiating the process, planning, controlling processes, & exestuation and closing processes. Main goal of the project is totally talk about Scope, Lower Cost, and Faster act to reach the goal, High Quality. Short-lived with specific time constraints Working on finite projects or objectives. Subdividing projects into several pages or stages to provide better management control As the main purposes each project and also its approach is about parameters within the goals will be return on investment, profitability, competition and market ability and in totally the main approaches of a project is dependent on having: • A realistic goal; • Competition; • Client satisfaction; • A definite goal; • Profitability; • Third parties; • Market availability; • The implementation process; • The perceived value of the project. In my opinion there is a big number of organizations which want to go towards the projectising to increase the percentage of their success, based on this they tried to hire project managers with relative knowledge. We compare necessary skills for project management and its overlaps with other management’s approaches:
Program management is the act of creating and managing multiple projects, most of the projects are usually related to one another. Program management is an ongoing process in order to achieve the goals and objectives. A program management team works to identify the mission, projects to be accomplished. The team provides support for the requirements of the projects. They monitor the program plan and keep track of information within the specific projects. After the completion of the project, it is reviewed and documented.
What are the advantages and disadvantages of the project approach? What are the
alternatives to projectising if there are?
There are always pros and cons in every steps of the way to finalize and finish any project. Advantages of the project approach and defining the scope could be the way it maps out the each step of what we have to do and points out the challenges we might be facing during the respective job so we would know in limited time (short-term) we can wrap to the project and get the result expected with the budget defined (nothing higher or lower) and success ratio will be higher. It is easy to monitor and control the parameters defined. As a summary of advantage of project approaches we can say the following list: 1. Specification of project objectives and plans including delineation of scope, budgeting, scheduling, setting performance requirements, and selecting project participants. 2. Maximization of efficient resource utilization through procurement of labor, materials and equipment according to the prescribed schedule and plan. 3. Implementation of various operations through proper coordination and control of planning, design, estimating, contracting and construction in the entire process. 4. Development of effective communications and mechanisms for resolving conflicts among the various participants. There are of course disadvantages in pre-planned approaches, no matter it is cost management, risk management or time management or group collaboration we are predicting future which is not as obvious as it seems while planning. Every factor would
be changed in an instance moment when unexpected happens. So if the managers plan and the group follow as what they have been told, there will be no back up plan and that would lead to failure. The dependency of the project to the external factors is higher, which means problems such as inflation or recession. The level of success or failure of a project is directly related to project manager’s level of responsibility and actions which is a weakness to measure the success or failure. The deadlines defined while planning the project is roughly and not realistic. This means they can change and when this happens nothing else would go as plan and the result will be the failure. To projectirse we need the elements of planning, implementation, commanding and controlling.
PMI Provides 9 "functions of project management". Similar listing is given by other
International PM bodies/ societies/ institutes. Prepare a table comparing the different function?
As we can find the top table which shows the Project concept and its definition we can realized the levels of project approach and its function. Based on what has been announced by PMI (Project Management Institute) we can find 9 functions of project management as Project integration Management, Project Scope management, Project Time management, Project Cost Management, Project Quality Management, Project Human Recourse Management, Project Communication Management, Project Risk Management, Project Procurement Management. Based on this description we could prep
Are following table which compare the functions of Project Management and also its division to Project Approaches:
Knowledge Area ProcessIn Project Integration
As we can understand from the table, some functions have a share in all parts of approaches and some of them just focus in some parts.
For comparing these 9 functions of Project Management I just found the PRINCE2®. PRINCE2® is a project management methodology that was created for use by the government of the United Kingdom. It is used in the private sector as well and it has become popular in many European nations. While the 9 Functions of Project
Management Process which was published by PMI is divided into nine steps, PRINCE2® is broken down into eight processes. Of these eight processes, three (Starting up a Project, Initiating a Project, and planning) deal with planning the project. Both Starting up a Project and Initiating a Project occur at the beginning of the PRINCE2® methodology, but Planning is an ongoing process throughout the life of the project.
As we can find from the PRIN CE 2 table its function is the same as project approach and also the 9 functions of PMI. As a comparison we can prepare the following table:
PRI NCE2® Starting up a Pro I nitiating a Proje Directing a Proje Controlling a Stag
P IN E ® R C2 Satn u a r j c ( U t ri g p Poet S ) S 1– Ap i tn aPo c BadEeui ea d U p o i g r jet o r x c tv n n S 2– Dsg i gaPo c Mn g m tT a U ei n n r jet a a e e e m n S 3– Ap i tn aPo c Mn g m tT a U p o i g r jet a a e e e m n n
S 4– Pe ai gaPo c Bi f U r p rn r jet re S 5– Dfn gPo c Apo c U ei i n r jet p r ah S 6– P n i ga In i to Sa e U l n a n n i ai n t g t
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