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word meaning example sentence

part of speech
absent not present The vice president is absent due to
adj unforeseen circumstances.
accomplish succeed in doing We have a lot to accomplish today,
verb so let's begin.
address deal with; speak on I hope we do not have
verb to address this matter again in the
future.
adjourn close a meeting If there are no further comments,
verb we will adjourn the meeting here.
agenda list of objectives to cover in a Please forward the agenda to
noun meeting anyone who is speaking at the
meeting.
AGM Annual (yearly) General We always vote for a new
noun(abbr.) Meeting chairperson at the AGM.
allocate assign roles/tasks to certain I forgot to allocate someone to
verb people bring refreshments.
AOB Any Other Business The last item on the agenda is AOB.
noun(abbr.) (unspecified item on agenda)
apologies item on agenda announcing Everyone is present today, so we
noun people who are absent; can skip the apologies.
apologies for absence
ballot a type of vote, usually in Please fold your ballot in half
noun writing and usually secret before you place it in the box.
board of group of elected members of The board of directors meets once
directors an organization/company who a month to discuss the budget.
noun meet to make decisions
boardroom a large meeting room, often The boardroom is reserved for a
noun has one long table and many managers' meeting, so we'll have to
chairs meet in the lounge.
brainstorm thinking to gather ideas Let's take a few minutes
verb and brainstorm some ways that we
can cut costs.
casting vote deciding vote (usually by the The role of treasurer was decided
noun chairman) when the votes are based on the chairman's casting
otherwise equal vote.
chairperson/ the person who leads or As chair, it is my pleasure to
chair presides at a meeting introduce to you, Mr. Allan Davis.
noun
clarification/ explanation/proof that Before we address this matter, I'll
verification something is true/understood need some clarification as to who
noun was involved.
closing last thoughts spoken in a I just have a few closing
remarks meeting (i.e. reminders, thank remarks and then you will all be
noun yous) free to go.
collaborate work together as a pair/group The board fell apart because the
verb members had
difficulty collaborating.
commence begin We will commence as soon as the
verb last person signs the attendance
sheet.
comment express one's opinions or If you have a comment, please
verb or noun thoughts raise your hand rather than speak
out.
conference formal meeting for discussion, Before the conference there will be
noun esp. a regular one held by an a private meeting for board
organisation members only.
conference telephone meeting between Please make sure I have no
call three or more people in interruptions while I'm on
noun different locations the conference call.
confidential private; not to be shared Any financial information shared
adjective during this meeting should be
kept confidential.
consensus general agreement If we cannot come to
noun a consensus by the end of the
meeting we will put it to a vote.
deadline due date for completion The deadline for buying tickets to
noun the conference is May 25th.
designate assign If no one volunteers to take the
verb minutes I will be forced
to designate someone.
formality a procedure (often Everyone knows who is going to be
noun unnecessary) that has to be the next vice president, so this vote
followed due to a rule is really just a formality.
grievance complaint The first item on the agenda relates
noun to a grievance reported by the
interns.
guest speaker person who joins the group in I am delighted to welcome
noun order to share information or our guest speaker Holly, who is
deliver a speech going to be offering some sales
pitch tips.
implement make something happen; It's not a question of whether or not
verb follow through we're going to use this idea, it's
whether or not we know how
to implement it.
mandatory required It is mandatory that all supervisors
adjective attend Friday's meeting.
minutes a written record of everything Before we begin with today's
noun said at a meeting meeting, let's quickly review
the minutes from last month.
motion a suggestion put to a vote The motion to extend store hours
noun has been passed.
objectives goals to accomplish I'm pleased that we were able to
noun cover all of the objectives today
within the designated time.
opening chairperson or leader's first As I mentioned in my opening
remarks words at a meeting (i.e. remarks, we have to clear this
noun welcome, introductions) room before the end of the hour.
overhead machine with a special light I'm going to put a pie chart on
projector that projects a document onto the overhead projector so that
noun a screen or wall so that all can everyone can visualize how our
see profits have declined.
participant person who attends and joins Can I have a show of hands of all of
noun in on an event those who were participants in last
year's conference?
proxy vote a vote cast by one person for There must have been one proxy
noun or in place of another vote because I count twelve ballots
but only eleven attendees.
punctual on time (not late) Firstly, I want to thank you all for
adjective being punctual despite this early
meeting.
recommend suggest I recommend that you sit closer to
verb the front if you have trouble
hearing.
show of hands raised hands to express an From the show of hands it appears
noun opinion in a vote that everyone is in favour of taking
a short break.
strategy plan to make something work We need to come up with
noun a strategy that will allow us to
have meetings less frequently.
unanimous in complete agreement; united The vote was unanimous to cut
adj in opinion work hours on Fridays.
vote to express (the expression of) We need to vote for a new vice
verb or noun an opinion in a group by voice chairperson now that Jerry is
or hand etc retiring.
wrap up finish Let's wrap up here so that we can
verb get back to our desks.