College of Engineering and Applied Science

University Staff Evaluation Form

2016-17 Performance Cycle (2/1/16 1/31/17)

PART II
NAME: John Kelly DEPARTMENT/PROGRAM: NCWIT

NEW/MODIFIED GOALS FOR 2016-17 (Complete only if goals were changed, or if you started in the
College after Feb. 2016)
PERFORMANCE SELF-EVALUATION Include key results and demonstrated skills for each goal.
Email Organization
o One of my proudest acheivements was meeting this goal very early on. I decided to
merge my Colorado.edu account with my ncwit.org account into Outlook and create a
sub-inbox folder for all 26 of my affiliates. This immediately organized my inbox in a very
efficient way, and allowed me to keep all of my conversations for a specific region in one
location.

This took me about 15 hours of organization to not only ensure that all my contact
groups were reaching all team members (so I could just type Inland Empire rather than
6 different names), but that emails from those team members/coordinators were
automatically going into the correct inbox folder. This has allowed me to stay on track of
emails and follow-up without having to scroll through my inbox searching for the correct
email. This had been a problem in the past, and ensuring that I had organization from the
get-go was crucial to making sure that I could keep up with 26 different affiliates
Hold either a phone/zoom meeting with all Affilates
o This goal was more difficult to achieve than I thought when I first started, but I got very
close to reaching all of them. After reviewing my list of 26 affiliates, I can count only 2
affiliates that I was unable to convince to have a phone meeting me with during these
past 4 months. However, both of those affiliates are much smaller and most of the
communication has been done through email without too much issue. However, I think
that insisting on a phone conversation at least once per month is a great way to keep the
coordinator and team members engaged and ensure that they feel comfortable with their
roles.

I was able to overcome this barrier with affiliates by simply creating an event invite and
sending it out to coordinators. If I asked them if they had time this week, certain affiliates
would either ignore the request or claim they did not have a spare 30 minutes that week.
However, by simply sending an invite and allowing anyone that could make it to attend, I
was able to schedule bi-monthly meetings with Inland Empire, LA/OC, and
Central/Northern New Mexico which all had evaded me for some time. All 3 of those
affiliates have a better sense of what is currently happening with Aspirations and I can
feel all of them are becoming more sustainable.
Become Comfortable with everything related to Aspirations/AspireIT
o This was a difficult task as I uncovered things even in this past month that I had not heard
of before. However, I think slowly but surely I am becoming comfortable with Aspirations
and AspireIT and becoming self-sufficient (not having to ask for every question).

One big help was attending CSEd week early-on with Ammi and Edie at Galvanize and
then again with Jannie at Twitter. Both occasions I was able to hear how each of them
spoke about the program to different people and what aspects they highlighted.
Additionally, the applicant webinar and the coordinator webinars were great resources to
hear what questions our coordinators have and how others on our team respond to those
questions.

Listening and reading everything within our toolkits and resources have been a big help
to making me more prepared. Obviously, there are still some areas for improvement and I

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 know that I need to keep asking questions daily. I do always appreciate how everyone on
our team is so willing to offer answers and advice. I imagine by the end of this event
season, I will be an Aspirations expert and be able to focus on more high level problems
without having to ask questions about do we have this? Does this thing exist?.
24 Response Time for all Emails
o This was another seemingly easy goal that was shockingly difficult to meet. During the
busiest parts fo the year (2nd week of November and this week), it was very difficult to
meet this goal with all of our team meetings and the constant flow of emails from
affiliates. However, I was able to meet that deadline by either finishing emails late at night
or coming in the morning to make sure I was caught up before a new mountain of emails
decimated my inbox.

However, I think as I approach event season and my bandwidth will shrink as I am visiting
all of these places, I think it going to be crucial to set time aside during the day when I am
unavailable and I can only focus on replying to questions, concerns, and follow-ups. I
believe this will make it a little bit easier to meet this challenge while ensuring I am
providing good customer service to all my volunteers.

SUPERVISORS FEEDBACK:

____________________________________________________________________________
2017-18 PERFORMANCE OBJECTIVES AND GOALS (2/1/17 1/31/18) Include specific projects/goals,
skills development, increased responsibility, and areas for improvement. 3-6 goals are typically recommended.
Email Templates
- With having 26 affiliates, I get a lot of the same questions. Because of this, I am going to
spend some additional time each week to save some of those answers, so that I can simply
modify the template slightly to save on time and give complete and through answers every
time.
Team Work and Communication
o One issue that has been a struggle has been dividing tasks between the RAMs and
assisting other RAMs when they become a little overwhelmed. I really want to make
sure that I am supporting my fellow co-workers and that communication between our
team is happening. This includes checking-in with my fellow RAMs, being proactive in
volunteering for assignments, and asking for help when I need it as well.
Engaging Rural Areas
o One consistant problem with my affiliates is that they tend to ignore and not engage
rural areas in their region. I think that this is an easy problem to fix and it requires
some low-tech solutions. As part of my strategy when I am travelling for events is to
spend some time in the area to reach out to schools with posters, flyers, and
business cards. Areas like the Navajo Reservation need a low-tech solution due to
lack of internet access and few STEM opportunities. I believe that finding these
solutions to rural and underserved areas are crucial and can be extrapolated to most
regions and can give a framework to those affiliates who have only tried to reach
these areas through email and public posts.
Diversify Affiliates
o One issue we have seen time and time again is that our affiliates do not want to work
with other universities and businesses. However, as we have seen that can be
dangerous as entire teams are forced to drop out when a coordinator changes or
becomes overwhelmed. Diversifying the affiliates is huge for sustainability and
ensuring that we do not have these large turn overs where we have to take over an
affiliate. I am working hard to make sure that small affiliates add at least one person
in the next year that is not part of their organization.

SUPERVISORS COMMENTS:

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Supervisor: Date: