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14/02/2017 PeriodEndProcessInReceivablesR12OracleTechno&Functional

ORACLETECHNO&FUNCTIONAL HOME ABOUT CONTACT

PERIODENDPROCESSIN
RECEIVABLESR12
OracleReceivablesrequiresperiodicinternalreconciliationofthe
transactionsenteredintotheAccountsReceivablessystem.Oracle
Receivablesprovidesacomprehensivesetofreportstofacilitatethe
reconciliationofoutstandingcustomerbalances,transactions,receipts,and
accountbalances.Theapplicationprovidesthefunctionalitytoenable
reconciliationofyoursubledger,beforepostingtotheGeneralLedger.
PostingtotheGeneralLedgerallowstheextractionofdetailsfromOracle
Receivables,andthecreationofjournalentriesintheGeneralLedger.After
postingtotheGeneralLedger,itispossibletoreconcileOracleReceivables
withtheGeneralLedgerbyverifyingthatallthecorrectjournalentrieswere
made.

Procedures:

Thefollowingstepsaretakeninperformingperiodendprocessingfor
OracleReceivables.

1.CompleteAllTransactionsforthePeriodBeingClosed

Ensurethatalltransactionshavebeenenteredfortheperiodbeingclosed.
CompletingalltransactionsforOracleReceivables:
*CompleteInvoicing,CreditsandAdjustments
*CompleteReceiptsandReversals
*CompleteInvoiceandCustomerImport
*CompleteLockBoxProcessing
*Runtherevenuerecognitionprogram(OptionalrequiredifOMshipping
isused)
IfyouimporttransactionsfromanexternalsystemorOracleProjects,ensure
thatyouhaveimportedalltransactionsandmasterfiles,andreviewedall

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audittrailsforcompleteness.

2.ReconcileTransactionActivityforthePeriod

ReconcilethetransactionactivityinOracleReceivables,beforepostingto
theGeneralLedgerusingSLA.Thisreconciliationprocesschecksthat
OracleReceivablestransactionsarebalanced,ensuringthatallitemseligible
forpostingarereflectedontheSalesJournal.Runthefollowingreportsfor
thesameaccounting
perioddaterange:

a.TransactionRegister

Thisreportdetailsallthetransactions(i.e.invoices,debitmemos,credit
memos,deposits,guaranteesandchargebacks)enteredwithaGLdate
betweentheperiodstartandperiodenddates,specifiedfortheperiodbeing
reconciled.Thisreportshowstransactionswhichwereenteredand
completed.

b.SalesJournalbyCustomerReportandtheSalesJournalbyGLAccount
ReportOracleFinancialsEBusinessSuiteRelease12PeriodEnd
Procedures40Thisreportenablesthereviewofalltransactionsforthe
specifiedperiod.ThesummarytotalsforthesalesjournalarebyPosting
Status,Company,andTransactionCurrency.Thisreportdetails,byaccount
type(i.e.receivables,revenue,freight,tax),thegeneralledgerdistributions
forpostedand/orunpostedinvoicesforthespecifiedperiod.Thetotalon
theSalesJournalbyGLAccountshouldequalthetotalofitemseligiblefor
postingaslistedontheTransactionRegister.Ifanydiscrepanciesare
evident,researchthecustomerbalancestofindoutwhichbalancedoesnot
tally,usingtheSalesJournalbyCustomerreport.Byusingthefollowing
formula,ensurethattheTransactionRegistermatchestheSalesJournal:
TransactionRegister(Itemseligibleforposting)+2*CreditMemoTotal=
Sales
Journal(DebitsplusCredits)
E.g.$100+(2*$20)=Debits$120+Credits$20
($120Debits$20Credits)
Attention:TheTransactionRegistertotalforanycreditsmustbeadjusted,as
theyarenegativeontheTransactionRegisterandpositiveontheSales
Journal.
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Attention:Ensurethatthemonthlytransactiontotalisaccurateandthatno
distributionissuesexist.

c.JournalEntriesReport

Thisreportenablesthereviewandanalysisofaccountingentriesinthe
Receivablessubledger,asaccountedbySLA.Usingthereportparameters,
youcanproduceadetailedorsummarylistingoftheaccountinginformation
youwanttoreview.Thereportalsolistsindetail,transactionsthathavebeen
accountedwitherror,andallentriesthatcouldnotbetransferredtothe
generalledger.Whenatransactionisaccountedwitherrors,reviewthe
detailsandmakethenecessarychanges.Byalteringtheparameters,the
reportalsoliststhosetransactions,whichhavebeenpostedingeneralledger,
andthosewhichareyettobepostedbuthavebeenaccounted.SLAgroups
thereportbyledger,ledgercurrency,source,category,andeventclass.Data
isthensortedbyaccountingdate,eventtype,customername,document
number,andvouchernumber.

Note:Toavoidduplicationwithsubledgerjournalentries,generalledger
journalentriesimportedfromSubledgerAccountingarenotincludedinthe
report.

d.ARtoGLReconciliationReport
TheARtoGLReconciliationreportcomparestheaccountbalancesin
OracleReceivablestothoseinOracleGeneralLedger,andhighlightsjournal
sourceswherediscrepanciesmightexist.Thisreportsimplifiesthe
reconciliationprocessbycomparingReceivablesandGeneralLedger
accountbalancesinasingleplace.
RuntheARtoGLReconciliationreport:
*AftertheCreateAccountingprograminReceivableshascompleted,and
*YouhavereviewedtheUnpostedItemsreporttoconfirmthatalljournal
entrieshaveposted,and
*Youhaveusedthepostingexecutionreportstoconfirmthatthejournal
entriesexportedfromReceivablesmatchthosepostedinGeneralLedger.
OracleFinancialsEBusinessSuiteRelease12PeriodEndProcedures41
ThisreportwillshowadifferencebetweenReceivablesandGLaccount
balancesonlyifitemsdidnotsuccessfullyposttoGLaccounts.The
DifferencecolumnindicateshowtheactivityinReceivablescomparestothe
journalsourceofReceivablesintheGeneralLedger.Iftheactualbalanceof
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aspecificaccountisdifferentinReceivablesthaninGL,thenthefollowing
columnshighlightthetypeofjournalsthataffecttheaccountbalances:
*GLSourceManualManualjournalentriesmadeintheGeneralLedger.
*GLSubledgersNotARJournalentriespostedtotheGeneralLedgerfrom
othersubledgers,suchasOraclePayablesoralegacyfeedersystem.
*UnpostedinGLUnpostedOracleReceivablesjournalsinthegeneral
ledger.Duringtheinternalreconciliationprocess,usetheARReconciliation
reporttoconfirmthatyourtransactionalandaccountingdatamatch.
However,evenifthedatamatches,thejournalscouldstillposttoincorrect
GLaccounts.ThePotentialReconcilingItemsreportaddressesthisissueby
suggestingjournalitemsthatmightpotentiallyposttoGLaccountswith
unexpectedaccounttypes,thuscreatingreconciliationissuesinOracle
GeneralLedger.

3.ReconcileOutstandingCustomerBalances
Reconciletheoutstandingcustomerbalancesatthebeginningofaspecified
periodwiththeendingbalanceforthesameperiod,usingthefollowing
formula,knownastheRollForwardFormula:
PeriodEndBalance=OutstandingBalanceatStartofPeriod+Transactions
+AdjustmentsInvoiceExceptionsAppliedReceiptsUnapplied
Receipts
Thefollowinglistrepresentsthevariouscomponentsthataffectacustomers
balanceandthereports,whichcanberunandreviewedtoreconcilethese
components:
ComponentReport
BeginningBalanceAgingreports
TransactionsTransactionRegister
AdjustmentsAdjustmentRegister
ExceptionsInvoiceExceptionsReport
AppliedReceipts
AppliedReceiptsRegister(Identify
paymentsreceivedfromcustomers)
Unapplied
Receipts
UnappliedandUnresolved
ReceiptsRegister(identify
paymentsreceivedfromcustomers)
EndingBalance
Agingreport(asofthelastdayof
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theaccountingperiod)
OracleFinancialsEBusinessSuiteRelease12PeriodEndProcedures42
Attention:YoucanusetheInvoiceExceptionsReporttoadjustthe
TransactionRegisterforanytransactions,whicharenotopeninReceivables,
andthereforedonotshowupintheagingreports.

4.ReviewtheUnappliedReceiptsRegister
UsetheUnappliedReceiptsRegistertoreviewdetailedinformationabout
yourcustomersonaccountandunappliedpaymentsforthedaterangethat
youspecify.Youcanusethisreporttodeterminehowmuchyourcustomer
owesaftertakingintoaccountallonaccountandunappliedamounts.
Receivablesdisplaysinformationaboutyouronaccountorunapplied
paymentsuchasGLdate,batchsource,batchname,paymentmethod,
paymentnumber,paymentdate,onaccountamount,andunappliedamount.
Thisreportincludesbothcashandmiscellaneousreceipts.Ifanyofthe
Receiptslistedcannowbeappliedtooutstandingtransactions,youcan
performthisactionbyrequeryingthereceiptsandfollowingthenormal
applicationprocedure.

5.ReconcileReceipts

EnsurethatOracleReceivablesreceiptsbalancebyrunningthefollowing
reports:

a)ReceiptsJournalReport
ThisreportdisplaysdetailsofreceiptsthatappearintheJournalEntries
Report.TheJournalEntriesReportshowsthereceiptnumbersthat
contributetoaparticularGLaccount.Usingthereceiptnumber,youcan
reviewthedetailedinformationontheReceiptsJournalReport.

b)ReceiptRegister
Usethisreporttoreviewalistofreceiptsforaspecifieddaterange.
Attention:NormallythetotaloftheReceiptsJournalreportshouldequalthe
totalofallthereceiptsintheReceiptRegisterforthesameGLdaterange.

6.ReconcileReceiptstoBankStatementActivityforthePeriod

OncedetailedbankstatementinformationhasbeenenteredintoCash
Management,theinformationmustbereconciledwiththesubledger
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transactions.CashManagementprovidestwomethodstoundertake
reconciliations:

a)Automatic
Bankstatementdetailsareautomaticallymatchedandreconciledwith
subledgertransactions.Thismethodisideallysuitedforbankaccounts
whichhaveahighvolumeoftransactions.

b)Manual

Thismethodrequiresamanualmatchofbankstatementdetailswith
subledgertransactions.Thismethodisideallysuitedtoreconcilingbank
accountswhichhaveasmallvolumeofmonthlytransactions.Themanual
reconciliationmethodcanalsobeusedtoreconcileanybankstatement
details,whichcouldnotbereconciledautomatically.

7.PosttotheGeneralLedger
PriortopostingtotheGeneralLedger,theReceiptsJournalReportandSales
JournaldisplaythetransactionsthatwouldbepostedtotheGeneralLedger
(providedthepostingprocesswasrunforthesameGLdaterange).After
internallyreconcilingthetransactionsandreceiptsusingthesetworeports,it
ispossibletoperformexternalreconciliationduringandaftertheposting
process.ThepostingprocessforOracleReceivablesinvolvesasinglestep:
CreateAccountingThisprocesscanbesubmittedfromthetransactions
screentoaccountforaspecificreceivablestransactionorfromtheSRS
screentoaccountforallreceivablestransactions.Theaccountingisdoneat
theledgerlevelandtheprogramhastheabilitytotransferandimportinto
theGeneralLedgerbasedontheparametersspecified.IfCreateAccounting
issubmittedintheFinalmodewithouttransferringittotheGeneral
Ledger,theentrieswillhavetobetransferredseparately.

8.ReconciletheGeneralLedgerTransferProcess
TheCreateAccountingprogramproducestheSubledgerAccounting
Programreportthatshowsyouthesubledgerjournalentriescreatedfor
successfulaccountingevents.ComparethisreporttotheJournalEntries
Report(runinPostedstatusmode)andverifythattheymatch.Usethesame
GeneralLedgerdaterangesfortheJournalEntriesReportandtheCreate
Accountingprogram.CreateAccountingwillgenerateareportwhichdetails
thetransferredtransactions,transactionsinerroretc.Oncetransactionsand
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receiptshavebeentransferredtotheGLtables,OracleReceivablesregards
theseitemsashavingbeenpostedwithinthesubledger.Accountbalances
fortransactionsandreceiptscanbereconciledbygeneratingtheSales
JournalbyGLAccountReport,theReceiptsJournalReport(intransaction
mode)andtheJournalEntriesReportforposteditems.Theaccounttotalsin
theSalesandReceiptjournalsshouldmatchthecorrespondingaccount
balancesintheJournalEntriesReport.
Attention:TheDetailbyAccountversionoftheJournalEntriesReport
maybethemostusefulforreconciliationinthiscase.Whenrunningany
OracleReceivablesreportsthatdisplayaccountinginvolving
transactionsthathavebeenpostedtoGL,thefollowingstatementsapply:If
SLAfinalaccountinglinesexist,thenSLAaccountingisdisplayed.IfSLA
accountinglinesdonotexist,thenARdistributionaccountingisdisplayed.

9.ReconciletheJournalImportProcess
CreateAccountingprogramsubmitsJournalImportautomaticallywhen
launchedinMode=FinalandTransfertoGL=Yes.Reconcilethe
JournalImportbymanuallyreviewingthetransactionsintheSubledger
AccountingProgramReport,andcomparingthemwiththeJournalEntries
Reportoutput.TheJournalEntriesReportisanewSubledgerAccountingBI
Publisherreportwhichisavailablefromthesubledgerapplicationsandcan
berunwithparameterPosted=Yes,NoorALL,whichuserscancopyand
modifythereporttemplateaccordingtotheirneeds.

Attention:IfthecustomerisusingReporting/Accountingsequences,they
canrunJournalEntriesReportusingSequenceRangescreatedintheCreate
Accountingprogramrun,andcomparethetotalwiththeJournalImport
ExecutionReport.

10.PrintInvoices
Onceyouaresatisfiedthatthecustomerbalancesarereconciled,ensureall
theinvoicesgeneratedduringthemonthhavebeenprintedandissued.Ifthe
BalanceForwardBillingfunctionalityisused,ensurethattheconsolidated
(BFB)invoiceshavebeengeneratedforthecurrentperiod.
Note:BalanceForwardBillingreplacesconsolidatedbillinginvoices(CBI)
featureof11i.Formoreinformationonthesetupofbalanceforwardbilling,
refertotheOracleReceivablesImplementationGuideortheOracle
ReceivablesUserGuide.

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11.ClosetheCurrentOracleReceivablesPeriod
ClosethecurrentperiodinOracleReceivablesusingtheOpen/Close
AccountingPeriodswindow.
Attention:Wheretherearemultipleoperatingunitswithinthesameledger
alloperatingunitsmustbereadytocloseatthesametime.Allofthe
operatingunitsthatsharealedgeralsosharethesameperiodstatuses.When
youupdatetheperiodstatusestoOpeninoneoperatingunit,thatperiodis
openedforall
operatingunitswithintheledger.

12.ReviewtheSubledgerPeriodCloseExceptionsReport
TheSubledgerPeriodCloseExceptionsReportlistsalltheaccountingevents
andjournalentriesthatfailperiodclosevalidation.Itisautomatically
submittedbyGeneralLedgerwhenclosingaGLperiodifthereare
unprocessedaccountingeventsoruntransferredjournalentries.
YoucanalsogeneratetheSubledgerPeriodCloseExceptionsReport
throughaconcurrentrequestasfollows:
*Fortheapplicationassociatedwiththeresponsibility
*ForallapplicationsintheGeneralLedgerresponsibility

13.ThirdPartyBalancesReport
RunThirdPartyBalancesReportfromtheSRSscreen.
Thisreportisusedtodisplaybalanceandaccountactivityinformationfor
SuppliersandCustomers.Itretrievesthefollowinginformation:
*Thirdpartybalancesforthirdpartycontrolaccounts
*Subledgerjournalentrylinesthatadduptothetotalperiodactivityfor
eachcontrolaccount,thirdparty,andthirdpartysite
*Thirdpartyandthirdpartysiteinformation
*Usertransactionidentifiersfortheassociatedevent
ThebalancesinthisreportcanbecomparedwiththeGeneralLedger
balancesforthesamecontrolaccountstoreconcile.

14.ReconcilePostedJournalEntries
AfterrunningtheGLpostingprocessinOracleGeneralLedger,forthe
transactions,whichweretransferredinFINALmodeandwithPostinGL
beingsettoNO,runtheJournalEntriesReport(withPosted=Y)tohelp
reconcilethepostedjournals.

15.ReviewtheUnpostedItemsReport
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OracleReceivablesprintstheUnpostedItemsReportforallitemsthatare
notpostedforthespecifiedGLdaterange.RuntherequestfromtheSubmit
Requestswindow.Theoutputwillconsistofallitemsnotpostedtothe
GeneralLedgerforthespecifiedGLdaterange.UsingtheSubmitRequests
windowtogeneratethisreport,submitwithaGLdaterangeforatleastthe
currentfinancialyear.Thisreportshouldnotgenerateanyoutputifall
ReceivablestransactionshavebeensuccessfullypostedtotheGeneral
Ledger.Ifthereareanyitemsnotpostedforthecurrentorpriorperiods,then
reopenbothappropriateReceivablesandGeneralLedgerPeriodsand
initiateanotherposting.

16.ReviewAccountAnalysisReport
TheAccountAnalysisReportprovidesdrilldowninformationaboutthe
activitiesrelatingtoaparticularaccountforaperiodorrangeofperiods.It
onlyincludesjournalentriestransferredtoandpostedtotheGeneralLedger.
ReviewthisreportandcompareitwiththeThirdPartybalancesreport.
Note:Toavoidduplicationwithsubledgerjournalentries,GeneralLedger
journalentriesimportedfromSubledgerAccountingarenotincludedinthe
report.

17.OpentheNextOracleReceivablesPeriod
OpenthenextperiodinOracleReceivablesusingtheOpen/Close
AccountingPeriodswindow.

18.RunReportsforTaxReportingPurposes(Optional)
Avarietyofstandardreportscanbeusedtoprovidetaxinformation,which
isrequiredtobereportedtotherelevantTaxAuthority,including
withholdingtax.TheEBusinessTaxdataextractdrawstaxinformation
fromeachapplicationandstoresthedatainaninterfacetable.Outputfrom
thetaxextractisdesignedtolookasclosetoasimpletaxreportaspossible.
Thefollowingtaxregistersareavailable:
a)DeferredOutputTaxRegister
b)RecoverableandNonRecoverableTaxRegisters
c)SingleCrossProductTaxRegister
d)StandardInputandOutputTaxRegisters
ThefollowingsummarylevelsareavailablewithineachTaxRegister:
*TransactionHeader
*TransactionLine
*AccountingLine
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2 comments

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Top comments

Ragu waran 5 months ago - Shared publicly


Nice information post shared here. Simply great.

http://sarvindataprocessing.blogspot.in/

1 Reply

Rose Pipper 3 years ago



Thanks for sharing. I would love to know more about these great <a href="http://www.jdfactors.com"
rel="nofollow">receivables</a>. I'm starting up a new business and I want to get in on the ground level on this.

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