You are on page 1of 2


Regular Meeting of the Board of Trustees
January 18, 2017

Members Present: Marie Black
Dr. Nathan Hodges
Dr. Imogene Mixson
Beverly Raley
Marian Jenkins

Also Present: Sandra Holmes, Library Director
Janet Shinaberry, Admin. Assistant
Ron Steensland, Consultant

Marie Black called the meeting to order.

Remarks by Chairman. The first order of business was to introduce the newest member of the
Board of Trustees, Dr. Nathan Hodges. Dr. Hodges spoke in depth about his background in
education and the importance of working with educators. Dr. Hodges also spoke of his
educational background starting with high school in Wewahitchka, FL, and his post graduate
work at University of Texas in Austin.
The next order of business was the election of a new officers. Dr. Imogene Mixson
nominated Marie Black as chairman of the Board. Beverly Raley seconded and all voted in
favor. Imogene Mixson nominated Nathan Hodges as Vice Chairman of the Board. Marian
Jenkins seconded and all voted in favor. Imogene asked about term limits on officers. Sandra
explained that each member is a four-year term to the board but yearly elections for officers are
held. Dr. Mixson asked if anyone else wanted to be Treasurer, explained the duties and
challenges of the positions, but no motions were made; she will remain as Treasurer. Beverly
Raley will remain as Liaison to Friends of the Library and Marian Jenkins will remain as
Secretary. Dr. Mixson, Ms. Raley and Ms. Black were reappointed on October 16, 2016. Ms.
Jenkins and Dr. Hodges were appointed on October 16, 2016.
The Chairman reviewed Funding, Dialogues of War, and communication with the County
Commission, the City Council and Mayor’s office for the benefit of new members
Minutes. On motion of Dr. Mixson, seconded by Marie Black, the October minutes were
approved as presented. On motion of Marie Black, seconded by Dr. Mixson, the November
minutes were approved as presented.

Circulation/Financial Reports. Per the Director’s reports, circulation of materials this month is
steady. The use of our computers out-weighs circulation. Overall use of the library is very high.
Regarding finances, Sandra Holmes discussed our assets in depth explaining that we set up
and are currently managing both the T. Rowe Price and Vanguard accounts. Dr. Mixson asked if
we had heard from the City regarding appropriations. Sandra stated that we had not heard
anything yet. The County has given us our appropriations of $46,700. Dr. Mixson said that the
Board should meet with the City more often regarding appropriations. A discussion regarding
funding sources ensued.
Sandra Holmes related that United Way met their Challenge Grant goal, and we can apply for
a grant at this time. This month we must also submit our yearly statements to be eligible for our
monthly allocation.
The theft of the sound equipment is still an ongoing investigation. One of the speakers has
been recovered and a person of interest has been identified.
Sandra said that the position of administrative assistant has been filled.

Consulting Firm. Imogene indicated that the Board should attend meetings with local
governments to get better acquainted with County and City members, since they are the ones
with which we must deal. Nathan Hodges asked how the “Wal-Mart” building came to be in
consideration to be renovated and if it was the building across from City Hall. After much
discussion about this, Imogene Mixson wanted to find an independent person to look into the
procurement of a list of buildings that would be suitable. Marian Jenkins listed the Ozark
Economic Development Office, Ozark Chamber of Commerce, Dothan by Design and the South
East Alabama Regional Planning and Development Council.
Marion Jenkins raised the question asking if it was the responsibility of the Board to make
this list. Imogene suggested a group of core people including City and County Officials and
people from building and planning committees, including people that know the standards, and
someone that can establish the condition and feasibility of a site.
Mr. Steensland referenced pages 10 and 11 in the proposal by LibraryMax and reminded the
Board about the importance of using an architect that has built libraries before. He also asked
someone to attend the American Library Association meeting in Atlanta; unfortunately no one
can attend. He also invited everyone to see the libraries in Dothan. Dr. Mixson said that it all
boils down to one question, do we build or do we renovate. To do that we have to know how
much it costs.
The next Board meeting will be held on February 15th 2017. The meeting adjourned at

Respectfully submitted by __________________________

Approved by Secretary ____________________________