United Nations Nations Unies

United Nations Mission in South Sudan
UNMISS

[INTERNAL/EXTERNAL VACANCY ANNOUCEMENT]

NOTE
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER
FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK
ACCOUNTS.

[VA No. UNMISS-GS-16-105 ]
VA Issuance Date: [13 December 2016]
Deadline for Applications: [27 December 2016 ]
Duration: [One year]
The United Nations Mission in South Sudan is seeking qualified candidates for the following
post(s):

Title: Office Assistant Grade: GL-4 Region: Bor ( 1 post)

POST OPEN FOR SOUTH SUDANESE NATIONALS ONLY
Female candidates are strongly encouraged to apply

Duties and Responsibilities:

Under the delegated authority, the Office Assistant shall perform the following duties:

 Receive and screen all correspondence and other documents addressed to the section;
 Draft/print official memos; respond to correspondence and e-mails; and institute follow up
action;
 Monitor movement of the section’s personnel in and outside the mission area ensuring E-
Movement of Personnel Forms (MOPS) are completed and approved prior to departure;
 Prepare and monitor the section’s leave plans to ensure continuous smooth workflow while
other staff members are on leave, especially during holidays periods;
 Consolidate monthly requests for office supplies for the section;
 Establish and maintain a proper electronic and hard copy filing system for the unit for each
individual;
 Make photocopies as and when required;
 Undertake other duties as assigned and be willing to work beyond normal working hours.

Competencies:
Professionalism:
Shows pride in work and in achievements. Is conscientious and efficient in meeting commitments,
observing deadlines and achieving results. Is motivated by professional rather than personal concerns.
Show persistence when faced with difficult problems or challenges.
Teamwork:
Good interpersonal skills; Ability to work in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity; Demonstrated ability to develop and maintain effective work
relationships with supervisors and colleagues.

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Communication:
Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from
others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-
way communication. Demonstrate openness in sharing information and keeping people informed.

Qualifications:
Education: High school diploma or High School certificate is required. Training in office
management/business administration; technical and communications skills is an asset.
Experience: At least four (4) years of relevant work experience in administration, office
management. Experience with other International bodies is an asset.
Language skills: Fluency in oral and written English is required. Knowledge of languages spoken
in South Sudan an added advantage.

Candidates should submit with their applications the following documents:

1- Cover Letter (letter of motivation or application letter);
2- The United Nations Personal History form (P-11)
3- High School Diploma or High School Certificate and technical certificates.
4- Birth Certificate – if not, a combination of (I) Assessment of Age and National Passport or (ii)
Assessment of Age and new National ID Card (the Assessment of Age on its own is not
acceptable);
5- Three (3) letters of reference from former employers or academic institutions.
6- Internal candidates must submit 2 most recent performance evaluations.

By email:
All applicants are strongly encouraged to apply by e-mail and MUST include ONLY the VA No. in
the subject line of their email.E.g. VA NO. UNMISS-GS-105.
General Services: unmiss-recruitmentgs@un.org

By Hand:

To Human Resources Section, UNMISS Headquarters, Juba or to the UNMISS Field
Administrators Offices in South Sudan.
Please collect the receipt of the application from Human Resources Section, Juba and /or Field
Administrator’s Office. (Human Resources Section, Juba and /or Field Administrator’s Office will
scan both the application and copy of the receipt to unmiss-recruitmentgs@un.org) no later than 5
days from the closing date of the VA. Application Submission to Human Resources, Juba - Time:
2pm to 4pm on Tuesday, Wednesday and Thursday; Field Administrator’s Office – Time: 9am to
12pm Monday through Friday.

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