You are on page 1of 15

BAR CODES

SAP Fixed Assets

In the master data you have 2 fields you need

Include assets in inventory list should be on.

The field last inventory date you can upload with a LSMW or other to upload the inventory date.

(when these fields are not avaible you have to make them optional in the field status group

With he report S_ALR_87010137 - Bar Codes you can print bare codes.

You can run an inventory list based on the reports

S_ALR_87011979 - ... by Cost Center

In config you have to make a setting:

TC OAAY Assign Bar code form

There is a default form FIAA_F001 but you can create your own form

The minimum information you need on the barcode is:

Company code

Asset number
Asset sub number

Steps:

Get barcode on your assets.

Run an inventory list based on your requerements

Do the inventory based on the assets in the report and use the barcode reader

Export the data from the barcode reader

Opdate the field last inventory date in the asset with a LSMW based on the barcode reader

physical verification of asset

This question has been Answered.

shivaji mohanty Steel

shivaji mohanty

Jul 16, 2009 8:27 AM

Hi guru
As SAP does not facilitate physical verification of asset we need to maintain
location.cost center,quantity data in asset master.During physical verification we
need to take a hard copy of the report on asset.For this report which TC we use.

Then after verification any short fall/excess how to handle in sap manually . How
to do that & what is the transaction type used for that

Thanks

shivaji

SRINU BORIGI

Correct Answer by SRINU BORIGI on Jul 16, 2009 10:30 AM

Hi,

I have solution for your requirement.


Go to Tcode OAVI

Create new entries.

Difine a name for the sort version and enter description for the same.

Choose fields for display in standard SAP asset reports.

For your case enter table name ANLAV field names MENGE, STORT, and
KOSTL.

Here you can choose various other fields also.


Then use this sort version while runnnig the SAP standard asset reports.

By using this sort version you can able to to see the quantity, location and cost
center fields available during any any asset balances report. So take a printout of
the asset balances report S_ALR_87011964 - Asset Balances by Asset Class along
with the above fields and go for physical verification

Note: This development you can directly do it in your production system

This will defenetely fix your requirement.

Add Point*s, if problem resolved.


Thanks,

Srinu

See the answer in context

1772 Views

Reply

Average User Rating

(0 ratings)

My Rating:

Correct Answer Re: physical verification of asset

SRINU BORIGI Platinum

SRINU BORIGI Jul 16, 2009 10:30 AM (in response to shivaji mohanty)

Hi,
I have solution for your requirement.

Go to Tcode OAVI

Create new entries.

Difine a name for the sort version and enter description for the same.

Choose fields for display in standard SAP asset reports.

For your case enter table name ANLAV field names MENGE, STORT, and
KOSTL.
Here you can choose various other fields also.

Then use this sort version while runnnig the SAP standard asset reports.

By using this sort version you can able to to see the quantity, location and cost
center fields available during any any asset balances report. So take a printout of
the asset balances report S_ALR_87011964 - Asset Balances by Asset Class along
with the above fields and go for physical verification

Note: This development you can directly do it in your production system

This will defenetely fix your requirement.


Add Point*s, if problem resolved.

Thanks,

Srinu

Alert Moderator Like (0) Reply

Re: physical verification of asset

shivaji mohanty Steel

shivaji mohanty Jul 16, 2009 12:39 PM (in response to SRINU BORIGI)

Thank you for quick response.

but what about the second issue

Then after verification any short fall/excess how to handle in sap manually .
How to do that & what is the transaction type used for that

Alert Moderator Like (0) Reply

Re: physical verification of asset

SRINU BORIGI Platinum

SRINU BORIGI Jul 16, 2009 1:17 PM (in response to shivaji mohanty)
Hi,

For reducing or increasing the quantities in asset master, you need to use
AS02 and change the quantity manually.

Once you feel that all the asset master data is tallying with the physical
assets, you can change the field status as display for the field quantity for all of
your screen layout rules, those created earlier during config.

Assign point*s, if it works


Thanks,

Srinu

Alert Moderator Like (0) Reply

Re: physical verification of asset

shivaji mohanty Steel

shivaji mohanty Jul 18, 2009 11:54 AM (in response to SRINU


BORIGI)

Thanks

Alert Moderator Like (0) Reply

Re: physical verification of asset

uday kant divakar Steel

uday kant divakar Jul 18, 2009 12:12 PM (in response to SRINU
BORIGI)

hi,

it is not advisable to just adjust the asset master by as02 for any short in
quantity after physical verification. better you form a sort variants and quantity
option and then compare with physical counting asset document. once auditor
says then only you can scrapp the asset by the same quantity and valuae also
inquantity wise.
for first time if record is not available then at least bring physical count
in sync with asset register of SAP. this is advisable by expert auditors.

thanks.

Many organizations face a significant challenge to track the location, quantity, condition,
maintenance and depreciation status of their fixed assets. By tracking fixed assets using bar code
tags for easy and accurate reading, companies can periodically take inventory with a mobile
barcode reader and then produce a variety of reports. As a result, companies reduce expenses
through loss prevention and improved equipment maintenance. They reduce new and
unnecessary equipment purchases, and they can more accurately calculate taxes based on
depreciation schedules. In general, Fixed Assets need to be created, edited, moved, verified and
(ultimately) retired.

SAP FIXED ASSET BARCODE TRANSACTIONS


The pre-configured Create Fixed Asset transaction in the
NLINK ADC to SAP Solution prompts the user for a Company
Code, Asset number and, if necessary, an Asset Sub number.
This transaction will first validate to see if the asset exists in
SAP. If the asset exists, details for the asset will be displayed for
users to edit. If the asset does not exist, the interface will create
Create / Update Fixed Asset
a new asset using data from a pre-defined asset as reference.
After the asset is created, details of the created asset will be
displayed for users to edit, with the input Asset Number Sub
number posted as the Inventory Number. Optional inputs to
allow users to select the pre-defined reference asset number can
also be supported.
Inventory Fixed Asset The pre-configured Inventory Fixed Asset Transaction in the
NLINK ADC to SAP Solution prompts the user for a Company
Code, Asset number and, if necessary, an Asset Sub number.
This transaction will validate that the asset exists in SAP, and if
so, will display asset details for users to view. Upon posting, this
transaction will update the asset Last Inventory Date, along with
the Inventory note. Optional updates to other asset details data
can also be supported as required.
The pre-configured Transfer Fixed Asset Transaction in the
NLINK ADC to SAP Solution prompts the user for a Company
Code, Asset number and, if necessary, an Asset Sub number.
Transfer Fixed Asset Intra
This transaction will validate that the asset exists in SAP, and if
Company
so, will display additional asset transfer details for users to enter.
Upon posting, this transaction will post an intra-company asset
transfer.
The pre-configured Transfer Fixed Asset Transaction in the
NLINK ADC to SAP Solution prompts the user for the Source
(original) Company Code, Asset number and, if necessary, an
Transfer Fixed Asset Inter
Asset Sub number. This transaction will validate that the asset
Company
exists in SAP in that company code, and if so, will display
additional asset transfer details for users to enter. Upon posting,
this transaction will post an inter-company asset transfer.
The pre-configured Retire Fixed Asset without Revenue
transaction in the NLINK ADC to SAP Solution prompts the
user for a Company Code, Asset number and, if necessary an
Asset Sub number. This transaction will validate that the asset
Retire Fixed Asset without
exists in SAP, and if so, will prompt the user for a short
Revenue
description as the reason for retirement. Upon posting, this
transaction will default the current date as the asset value date
for retirement. Optional updates to any of the asset data can also
be supported as required.
The pre-configured Retire Fixed Asset with Revenue transaction
in the NLINK ADC to SAP Solution prompts the user for a
Company Code, Asset number and, if necessary an Asset Sub
number. This transaction will validate that the asset exists in
Retire Fixed Asset with
SAP, and if so, will prompt the user for the Revenue value, and a
Revenue
short description as the reason for retirement. Upon posting, this
transaction will default the current date as the asset value date
for retirement. Optional updates to any of the asset data can also
be supported as required.
Block Fixed Asset The pre-configured Block Fixed Asset transaction in the NLINK
ADC to SAP Solution prompts the user for a Company Code,
Asset number and, if necessary, an Asset Sub number. This
transaction will validate that the asset exists in SAP. Upon
posting, this transaction will set the asset status to block (or
Lock).Note: A block status on the asset keeps the asset values
from changing for end-of-period depreciation calculations. Asset
transfers and retirement postings are still possible. This is
typically used when an asset is to be sold, or to prevent future
postings to an asset under construction once the project is
complete.
The pre-configured Delete Fixed Asset transaction in the
NLINK ADC to SAP Solution prompts the user for a Company
Code, Asset number and, if necessary, an Asset Sub number.
This transaction will validate that the asset exists in SAP. Upon
Delete Fixed Asset posting, this transaction will delete the Fixed Asset from the
system.Note: Deleting assets is sometimes necessary to remove
old assets (legacy assets from previous systems) after an Asset
Transfer transaction. Fixed Assets can only be deleted when no
postings have been made.
SAP FIXED ASSET BARCODE REPORTS
The pre-configured Download Fixed Asset Inventory List
transaction in the NLINK ADC to SAP Solution prompts the
user for a Company Code and fiscal year. This transaction will
retrieve the list of Fixed Assets in SAP with the setting for
Download Fixed Asset include asset in inventory list set to TRUE. The NLINK ADC
Inventory List to SAP Solution for Fixed Assets then retrieves a list of Fixed
Assets that fit the entered criteria. The list will be displayed for
the users to view, along with an option to email, or to output
locally to a delimited format file. Additional optional filter
parameters are available to further limit this list.
The pre-configured Missing Fixed Asset Inventory List
Transaction in the NLINK ADC to SAP Solution prompts the
user for a Company Code and a fiscal year. This transaction will
Missing Fixed Asset
retrieve the list of Fixed Assets in SAP which have not been
Inventory List
inventoried. This list will be displayed for users to view, along
with an option to email, or to output locally to a delimited
format file.
The pre-configured Inventoried Fixed Asset Inventory List
Transaction in the NLINK ADC to SAP Solution prompts the
user for a Company Code and a fiscal year. This transaction will
Inventoried Fixed Asset
retrieve the list of Fixed Assets in SAP which have been
Inventory List
inventoried as of the current date. This list will be displayed for
users to view, along with an option to email, or to output locally
to a delimited format file.
Blocked Fixed Asset The pre-configured Blocked Fixed Asset Inventory List
Inventory List transaction in the NLINK ADC to SAP Solution prompts the
user for a Company Code and fiscal year. This transaction will
retrieve the list of Fixed Assets in SAP with Acquisition Lock
flag set to TRUE. The list will be displayed for the users to
view, along with an option to email, or to output locally to a
delimited format file. Additional optional filter parameters are
available to further limit this list.
The pre-configured Retired Fixed Asset Inventory List
transaction in the NLINK ADC to SAP Solution prompts the
user for a Company Code and a fiscal year. This transaction will
Retired Fixed Asset Inventory retrieve the list of Fixed Assets in SAP with Last Retirement
List Date within the input fiscal year. The list will be displayed for
the users to view, along with an option to email, or to output
locally to a delimited format file. Additional optional filter
parameters are available to further limit this list.