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USERS MANUAL

Icon representation:-
No Icon Meaning
.
1 Button to view the detail of record

2 Button to edit the existing record

3 Button to delete the record

4 Button to download the link of file upload

5 Button to Register Membership

6 Accept

7 Reject
8 Button to create new record

9 Button to save record

10 Button to update existing record


11 Button go to previous section

12 Button go to next section

13 Button to choose file to upload

14 Button to upload the file

15 Button to submit the record

Navigation in RIMS has two which is:-


1- One is main menu on the left side of screen page
2- Second is sub menu on the top of screen page

Main Sub
Steps to login into the RIMS
1. Go to http://rims.upsi.edu.my/

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2. Key in User Name and Password (Register for the first time)
Username: Staff Numberexample: K02203
Password: Identification Number(without -) or Passport Number for foreign staff
Access Type; Internal
*For existing user, log in using your registered Username and Password

3. Click

4. You will be directed to screen. (First time register only)

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5. Set Username and Password, then click

Steps to Register Book & Chapter


1. Click on Publication menu at Home menu

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2. Then, click Book & Chapter at Publication menu

3. Screen will appear Book & Chapter page. For the first time, list of book will empty.

4. Click on . Then click button.

5. Key in all required field in Book Detail:


ISBN/DOI
Book Title
Category of Publisher
Publisher
Book Type
Publication Year

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Distribution Level
Publication Form
Output of research

6. Click on , then

7. Screen will appear

8. Key in all required field in Book Author:

Type of ID, if internal click , then screen will appear Query Staff Info popup screen

i. Select Search by: -Staff Name or Division/ Department / Centre


ii. Key in Item to Search

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iii. Then click Search button

iv. Click to select staff.


Staff ID
NRIC/Passport Number
Author Name
Author Status

9. Click on . Then click

10. Screen will appear

11. Key in Short Description About Evidence. Then, click to upload the file.

12. Click , then

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13. Screen will appear

14. Click

Steps to Register Article Journal


1. Click on Publication menu at Home menu

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2. Then, click Article Journal at Publication menu

3. Screen will appear Article Journal page. For the first time, list of Article Journal will empty.

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4. Click on . Then click button.

5. Key in all required field in Article Journal:


Print ISSN or Online ISSN (If Journal not in the list, please refer step no 7)
Article Title
Publication Status
Year
Month
Volume
Issues
Page Start
Page End
Research Output Form (Existing list from registered research)

6. Click on , then

7. Journal Registration. Click on . Screen will appear Application Information page

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8. Key in all required field in Application Information:
Journal Name (Full Name)
Journal Publisher
Print ISSN
Online ISSN
Language
Journal Website
Indexing
Refereed Status
Distribution Lebel
Publication Form

9. Click on , then

10. Screen will appear

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11. Key in all required field in Author(s):

Type of ID, if internal click , then screen will appear Query Staff Info popup screen

i. Select Search by: -Staff Name or Division/ Department / Centre


ii. Key in Item to Search
iii. Then click Search button

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iv. Click to select staff.
Staff ID
NRIC/Passport Number
Author Name
Author Status

12. Click on . Then click

13. Screen will appear

14. Key in Short Description About Evidence. Then, click to upload the file.

15. Click , then

16. Screen will appear

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17. Click

Steps to Register Article Citation


1. Click on Publication menu at Home menu

2. Then, click Citation at Publication menu

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3. Screen will appear Article Citation page

4. Click on button. Then, select Cited Article form the list

5. Key in all required field in Article Citation:


Cited by Article
Journal Name
Cited Year
Volume
Issue
Citation Source
Attach Evidence

6. Click on , then click

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Steps to Register General Publication
1. Click on Publication menu at Home menu

2. Then, click General Publication at Publication menu

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3. Screen will appear General Publication List page. For the first time, list of general publication will empty.

4. Click on . Then click button.

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5. Key in all required field in General Publication Detail:
Title
Source Name
Publisher
ISBN/ ISSN Number
Publication Date
Publication Type
Publication Level
Volume
Issue
Page Start
Page End
Output of Research

6. Click on , then click

7. Screen will appear

8. Key in all required field in Author(s):

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Type of ID, if internal click , then screen will appear Query Staff Info popup screen

i. Select Search by: -Staff Name or Division/ Department / Centre


ii. Key in Item to Search
iii. Then click Search button

iv. Click to select staff.


Staff ID
NRIC/Passport Number
Author Name
Author Status

9. Click on . Then click

10. Screen will appear

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11. Key in Short Description About Evidence. Then, click to upload the file.

12. Click , then

13. Screen will appear

14. Click

Steps to Register Membership


1. Click on Academic Excellent menu at Home menu

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2. Then, click Membership menu

3. Screen will appear Organization Registration page. List of Organization will display in table

4. Click on . Then click button.

5. Key in all required field in Membership Registration:

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Membership ID
Join Date
Valid Through
Membership Type

6. Click on , then click Evidence link

7. Screen will appear

8. Key in Short Description About Evidence. Then, click to upload the file.

9. Click , then

10. Screen will appear

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11. Click

Steps to Register Specialist


1. Click on Academic Excellent menu at Home menu

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2. Then, click Specialist menu

3. Screen will appear Specialist page.For the first time, list of Specialist will empty.

4. Key in all required field in Specialist:


Task/Project Description

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Agency/ Organization
Date Start
Date End
Level
Task/ Project Status

Click to upload evidence file.

5. Click on . Then click

Steps to Register Project Advisory


1. Click on Academic Excellent menu at Home menu

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2. Then, click Project Advisor menu

3. Screen will appear Project Advisor page. For the first time, list of Project Advisor will empty.

4. Key in all required field in Project Advisor:


Task/ Project Description

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Agency/ Organization
Date Start
Date End
Level
Task/ Project Status

Click to upload evidence file.

5. Click on . Then click

Steps to Register Adulation & Academic Leadership


1. Click on Academic Excellent menu at Home menu

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2. Then, click Membership menu

3. Screen will appear Adulation & Academic Leadership page. For the first time, list of Adulation & Academic
Leadership will empty

4. Key in all required field in Adulation and Academic Leadership:


Task Description

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Agency/ Organization
Date Start
Date End
Level
Task Type
Task/ Project Status

Click to upload evidence file.

5. Click on , then click

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