UNIPAC - UNIVERSITY PRESIDENT ANTONIO CARLOS Ipatinga CAMPUS ADMINISTRATION / IN TERNATIONAL TRADE LETTER OF REQUEST FOR EMPLOYMENT Ipatinga

/ MG MAY / 2009 Aline V. G. Badaro Antônio Carlos Moreira Cabral Claudia Helena Gomes Silva Gonç alves Ferreira Gesiane Gleyziane Luz Reis Duarte Keila Souza LETTER OF REQUEST FOR EMPLOYMENT Paper presented to the discipline of English Applied to Foreign Trade. Time Cour se of Administration with Specialization in Foreign Trade, 8 Universidade Presid ente Antônio Carlos - Campus Ipatinga. Professor (a) Responsible: Hosineyde Carvalho Date: 26/05/2009 Ipatinga / MG MAY / 2009 BRIEF INTRODUCTION ................................................ ............ ...................................... ........................ 4 1. LETTER OF R EQUEST FOR EMPLOYMENT ............................................. ............ ............... 5 1.1 DUTIES OF A LETTER OF REQUEST FOR EMPLOYMENT ............. ............... 6 1.2 TYPES OF LETTER OF REQUEST FOR EMPLOYMENT ............... ........... .................... 9 1.2.1 Councils key to a letter of job applica tion ............. 11 1.2. 2 The purpose of the letter of job application ...... ................................... .............. 12 1.2.3 What must be avoided ........................... .................................................. ................... 12 1.3 COVER LETTER .......................... ............. ..................................... ................ ......................... ...... February 14 CURRICULUM .................................................. ........................................ 15 2.1 PROFESSIONAL EXPERIENCE ...... .................................................. EARNINGS .................... .. ......................... 16 2.2 ............................................ ...... ............................................... 16 2.3 PHRASE CLOSING ... ............................................. CONCLUSION ........... ........... ......................... March 17 ............................................. ..... .................................................. ........ .............. ......................... April 18 ANNEXES ..................................... ............. REFERENCES ....................................... May 19 ....... .................................................. ......................... 20 4 INTRODUCTION This paper aims to enable us to develop curricula and make a good a pplication letter for employment, learning and exploring vocabularies in English . Below we will show some tips on how to develop it and even discern when or not send them to a place of employment. 5 1. LETTER OF REQUEST TO USE A letter of job application letter will probably be the first business that someone will write when graduating from college or unive rsity. It is through the letter of job application and resume that the employer will have the first impression about the candidate. If your resume is typed in a n organized and well structured, and posted in an envelope clean with an appropr iate size, the chances are that the employer will read it carefully. When you wr ite a letter of job application you must have the employer's point of view in mi nd. What kind of person he needs, what kind of experience and qualifications are required for the job. In presenting the achievements is important to highlight

the traits that employers are looking for. It is essential to be honest and sinc ere about the data described, so as to be supported by documents. Exaggerated cl aims are dispensable, humility serves better than vanity. It is important to ass ess when to send or not send the resume. For example, if a company needs a civil engineer who has at least five years of experience, a candidate who just gradua ted there is no reason to send the resume for this job. Another example, if the company is in need of a sales rep and looking for someone smart, young man, who likes to meet people and travel extensively, the candidate should not send your resume if you are a homebody and do not like to travel. 6 1.1 FUNCTIONS OF A LETTER OF REQUEST FOR EMPLOYMENT functions of a letter of job application are completely different functions of a curriculum. Should include something about the personality of the candidate, describing the character for t he employer to consider, if that's what fits into the company. Should not enter personal details, but in terms of how professionals can help the company with hi s experience and ability, indicating the strengths. While the curriculum indicat es your professional experience and expertise. The main purpose of the letter of job application is to get the personal interview.€The negative points of their profession should be cited only if the employer has the chance to discover them to contact the references of previous work. By putting them in the letter of job application, do not stop to explain that affect performance in the past and exc eeded the negatives. The company must be certain that their weaknesses will not influence your future income. (CAREER AND SUCCESS, 2000). The letter of request for employment must possess the quality of an effective sales letter. Should be informative, aiming at the goal and be brief. Your tone should be friendly but n ot familiar. According to research, to send the letter of request for employment with the curriculum 50% increase in the chances of contracting. (CATHO, Accesse d May 2009). The introductory paragraph should attract the attention of the cont ractor unless the candidate comes in response to the suggestion or someone. Some of the ways to get a letter: "For 16 years I was president of Worthngton. Do no t want to be president. Want to be its director of sales. " "Professional of 62 years who was unable to get one more post of president." 7 "Sale of capital assets is my specialty." "Sales Manager looking for employment. " "Customers from 22 countries are using the products I sold." "Director of Fore ign Trade." "After four years working in New York I'm back to Brazil looking for a new placement." "Director of foreign exchange portfolio of bank looking for n ew placement." Soon, the candidate should say exactly what would make the firm: "If your company needs a financial manager, V. Sa. might be interested in my qua lifications. " "I would like to work in the area of quality control for your com pany and I believe V. Sa. might be interested in my qualifications. " "I'm looki ng for a starting job in the marketing area, I present my qualifications for you r consideration." The applicant shall continue the letter with substantial evide nce, through which the reader should consider you for office, can extract the st rengths of its curriculum and including the letter: - The number of promotions r eceived - If known, the names of companies for which he worked - Stability of em ployment, for example: "After working for Kodak for 12 years ..."; - Important r esults:" Personally, I closed silos of sales worth U.S. $ 7.4 million for the Br azilian government.. " 8 The following information and academic language skills: - If you have no college degree, it is better to omit the section on training. - If you are over 45 year s, not to mention the age on the chart. - If you have children, do not cite. - I f you do not have a fluent command of a language for conversation, not to mentio

n little skill. 'Good knowledge' sounds worse than omit. At the close of the let ter, the applicant must ask the reader to contact for interview: - "I am at your disposal for a personal interview" - "I look forward to hear you soon" - "I hop e my skills are worth (merit) for its consideration ", -" I think I favor an int erview with "-" Would appreciate very much having an opportunity to provide (pro vide) more details "-" would appreciate the opportunity to attend an interview. " (CATHO, Accessed May 2009) 9 1.2 TYPES OF LETTER OF REQUEST FOR EMPLOYMENT They differentiate between two typ es of letters of job application. At first, all the information about qualificat ions, experience and personal details are shown in a letter. 1st example: Dear S ir, Your request for a financial manager in "The Times" of May 13 I am intereste d because I think I've kind of training and experience that you expect the perso n you're looking for. After I graduated in Business Administration I majored in management accounting in the meantime I also worked on behalf of my MBA. After a year of training as accounting manager and subsequently experience working as a n assistant financial manager at IBM gave me an intellectual insight on budget, accounting and financial control. I hope you give me a chance to be interviewed then I'll be happy to give any additional information you want. My sincere lengt hs, Pedro Pereira. Another way to write the letter of job application is referencing the announceme nt in response to which the candidate is presenting and highlighting their most important qualities for the job. In a second part, the curriculum includes a she et that lists personal and professional. 10 2nd example: Dear Sirs,€In response to your advertisement in The Herald Tribune, "I would be grateful if you confederal my request for this job. I have worked a s a trader in a Brazilian company for two years. I write and speak English reaso nably well. I would like to continue my career working abroad. I'm putting my re sume attached in which I believe will show you that I fill the requirements. I w ould be flattered to have the opportunity to have an interview at your convenien ce. Thank you for considering my request. My sincere lengths, José Alves. Attached the curriculum. This second type of request letter for employment is mo re affective. The candidate has a chance to reveal their personalities and revea l their qualifications and experience without annoying the employer with unneces sary details. This holds the employer's attention and prompts us to give a look at your resume. 11 1.2.1 Councils key to a letter of job application • The letter of job applicatio n serves mainly for resumes sent by mail, when there is need to inform the desir ed salary. It is also to present the professional - in the case of an alert, for example. • • Always put the name and position of the person - or department - f or whom the letter will be sent. Unlike the curriculum, which should not be sign ed, the letter must have the signature at the end. • The first impression is the one that always gets. Therefore, it is important to have careful attention to t he vocabulary and tone used in the text. • • Do not forget to put your company n ame, this shows further consideration. Drafting the letter by placing professional and personal characteristics that ma ke the reader consider for the position. • •

Not to mention the negative aspects or that are unrelated to the post. Before sending the letter, check grammar and certify that the information is in logical order. • The letter can not exceed one page and must be written on A4 paper or letter of good quality. • The paper should be white or tinted soft. Do not use too flashy roles as they de stroy the simplicity of the letter. (Micheletti, 2003) 12 1.2.2 The purpose of the letter of job application • • • Be short and clear; say in what position you want to work (Example: "Administrat ive Assistant"); If you do not have a specific job, say in what area you want to act (Example: "Act in the area of telecommunications" / "Acting in computer sci ence and telecommunications); If in doubt, skip this step. • 1.2.3 What to avoid • • Putting personal goals in life; Say you want to grow professionally and then you want to share experiences or any other text; Write widely; Say you want to act "in any area of business," namely, "shoot in all directions." The following are examples with a few suggestions: • • 1st example: Dear (a) Mr (a) According to the statement of Mr. John Smith, sent my resume for consideration. Five years ago I act in the area of dissemination a nd marketing firm Ramos & Associates, building consultancy work in education and also in organizing events in various business segments. Right now, I build an e ffective market, aiming to develop a job goal and generating results, in order t o enable qualitative and quantitative growth for those involved. Thank you for l istening and I get the disposal to personal contact. Rosana Lemos 13 Remarks: • • • 2nd example: Dear Sirs: In search of new work proposal in the are a Administrative and Financial apresentolhes my resume attached. Among my basic features are: adaptability, humor, dynamism, responsibility, self-demanding, har d work and good relationship in general. Inform you that, I am available for tra vel, according to the need of the organization. Awaiting contact from you, I put myself at your disposal to provide them with further clarification. Sincerely, Maria Tavares Remarks: • • Charter simple and straightforward enough impersonal only cite the name of who requested or indicate if the person with prior guidanc e The curriculum needs no signature, but the letter of job application must be s igned. Not a rule, but the letter could be dated. 14

3rd example: Dear Sirs, I am looking for new professional challenges in the area of Human Resources and I believe that your company may have interest in my qual ification. Graduated in Social Communication and History, with a postgraduate de gree in Business Administration. I work in Human Resources for nine years, with emphasis on the development and coordination of training activities,€having also obtained ISO-9001 certified. Please find attached my resume to be part of your database and put myself available for a personal interview, when I can provide m ore information about my professional experience. Sincerely, Amelia Machado Rema rks: • • Charter objective is whimsical, fun to read. Draws attention to the rea ding 1.3 COVER LETTER. The cover letter or letter is a letter of introduction that ac companies the curriculum. It is a shorter version of the letter of job applicati on. 1st example: - I wish to register for the post of financial manager announce d in The Daily News of July 4, 1990. - With reference to your ad, N. 40174-96 Co mmercial Gazette on September 12, 1990, looking for a marketing manager. I wish to be considered for this post. 15 - I would be grateful if you kindly consider my person for the post of chemical engineer, announced in The New York Times, dated September 11, 1990. The followi ng are examples that can make a difference in pre-selection of candidates: 2nd e xample: - My qualifications and eight years of experience as a salesperson, repr esentative of the Corporation Manifaturação Steel, Toronto, make me safe in sayi ng that I can do the job Executive announced a salesman at The Daily Bugle for A ugust 21, 1990. - Professor G. Anderson has asked me if I was interested in the post of executive in the marketing division of your company. My qualifications a nd experience suit the requirements of work and would be very happy if, after go ing through registration, reached the same conclusion. Professor Anderson has sp oken of the excellent view of your company and would be proud to be associated w ith it. Here is what I have to offer. CURRICULUM second is a piece of personal d ata is an inventory of private details about the educational qualifications, spe cialized training, referrals and other relevant information of the candidate. Th e reported details are grouped under a header to a reference quickly and efficie ntly. It usually includes the following items: • • • • • • Personal data: age, p hysical condition and marital status; academic qualifications, specialized train ing, if any, experience and accomplishments, honors and special distinction, if any, special personal qualities that are appropriate for work; 16 • References: Names and addresses of persons who can guarantee their achievements. A model curriculum is in attachments. (Attachment No. 1) The references are give n the names of those people with whom the candidate has been associated, usually the name of the Leader of the Institution where the candidate studied recently and the names of the contractors for whom he worked. The employer can write to t hese people to confirm the comments on the character, conduct and conveniences o f the candidate's work. 2.1 PROFESSIONAL EXPERIENCE In describing the experience , you should not just mention the name of the company that has worked, but also describe the main functions and tasks that had the responsibility. Thus, the emp loyer will form a better opinion of the qualifications and decide whether the ca ndidate has professional experience that meets the requirement established. Exam ple: - In 1976 I was hired as Assistant Office Manager at Triveni earthmovers Lt d., Ohio, where watched the Office Manager in overseeing 20 employees and assist ants. I also manipulated whether the investigation of the correspondence and par

cels until 1982 when it was put in charge of the Department of Export Promotions . - From 1988 until 1989 I was a Management Trainee at Bell Telephone Ltd., Toro nto. There, trained in preparing the budget, the annual accounts, the organizati on's system of internal audit and financial procedures. From 1989 to date, worke d as an assistant financial manager overseeing the work of the branch budget, wh ich has two assistant superintendents and 12. SALARY 2.2 In response to a notice , requiring the applicant to declare the expected wage, we should mention the cu rrent salary and indicate the range within which the amount would be acceptable. 17 Obviously it is more appropriate to discuss the details of salary in the intervi ew, and even then is not the candidate who should take the initiative. Examples: - The salary is a secondary consideration for me, in view of the opportunity th is position offers. I'm sure we can reach a satisfactory agreement during the in terview. - I suggest we leave the discussion of salary for a personal interview. €- My present salary is $ XR monthly and I feel that my ten years experience in the line should authorize me to a higher start. But leave it to his trial in any event, the matter may be discussed at the time of a personal interview. . QUOTE OF CLOSING 2.3 The closing statement must also be efficient in order to ma ke the potential employer has interest in knowing the candidate personally. Exam ples: - I hope they give me a chance to talk to us personally and to answer any questions you may have about my fitness for the job. - I look forward to providi ng more details personally and to learn more about the prospects for the positio n offered. . - I hope you will grant me an interview, so I can drill my skills. - Although I' m happy with my present job, the job description advertised in The Times of Augu st 4, 1990, it sounds even more attractive. I would be grateful if you gave me a chance to discuss my suitability for the job. 18 - Although my resume contains details, no doubt you have questions to answer. I would be delighted to do so personally at any time convenient to you. 3 CONCLUSION For many years the letter of job application was considered an unne cessary accessory to a candidacy, but has now acquired an increasingly decisive role in recruitment. Being the first point of contact that the employer has with the candidate. It is important that their preparation is very thorough and that respect some basic rules in its structure so that the candidate stand out from the list of bidders put on offer. 19 4-ANNEXES Annex No. 1 20 5 REFERENCES Letter of job application. Career and Success Newsletter, 48th ed., 18 de set. 21 2000. Available at: <http://www.catho.com.br/jcs/inputer_view.phtml?id=1044> Acc essed: 22 in May 2009. Letter of job application. Catho online. Available at: <http://www3.catho.com.br/ca rtaapre/resultados .php>. Accessed: 22 May 2009. Mi cheletti, Camila. 10 tips to make a letter of job application. Jobs. Section: Ca

reers: Your career. Curriculum guide. São Paulo, July 19. 2003. Available cao.sh tm> Accessed: 22 May 2009. in: <http://carreiras.empregos.com.br/carreira/admini stracao/ge/curriculo/elaborar/carta_apresenta