C OSSIER electronics Spreadsheet and database 3 Electronic notebook 3 ELECTRONIC SPREADSHEET AND DATABASE Acessa São Paulo Program

Program Accesses SP is an initiative of the State of São Paulo and aims to comba t the digital divide, bringing the resources of the Internet to low-income popul ation, encouraging the development of communities. For this the State Government created the Infocentros spaces with free Internet access. There are three types of Infocentros: Infocentros the Community, created in partnership with communit y organizations (neighborhood associations, friends, neighborhood etc.). Infocen tros the Halls, created in partnership with municipalities in São Paulo, and the Public Pay for Internet Access, created in partnership with agencies of the Sta te Government itself that there is huge influx of population. To facilitate the use of equipment, users have monitors trained and committed to the project for a uxiliálos. These monitors are trained to meet the specific needs of each user. T hey are also responsible for managing Infocentros. Another concern of access and provision of relevant content to the audience as well as stimulating the creati on of content by the community. Thus, Infocentros also act as information center s and services for community development, enabling access to information on heal th, education, business and government services available on the Internet etc.. We develop products such as short courses Acessa São Paulo, the partnership Acce sses / WebAula, Dictionaries POUNDS and Network Projects. The communities provid ed with a Infocenter are encouraged to develop projects and activities that use technology resources in a creative and educational. For this was created the Int ernet portal, so users can provide the infocenters content produced by the commu nity and thus produce knowledge themselves. C OSSIER electronics Expedient Electronic Notebooks Rector: Adolpho José Melfi Vice-Rector: Hélio Nogueira da C ruz Pro-Rector for Research: Luiz Nunes de Oliveira Scientific Supervision: Fred ric M. Litto Editorial Coordination and Pedagogy: Carlos Seabra Production Coord inator: Drica Guzzi and Akira Shigemori Roadmap, Research and Writing: Maria da Conceição C. Oliveira Graphic Design / DTP: Ronald Russo Ludimyla Chira and Web Designer: Daniela Matielo Cover Illustration: Francisco Sá Godinho (Kiko) Revisi on: Beth Abreu Contributors: Joeldo Veloso Netherlands Notebooks Electronics: ww w.cidec.futuro.usp.br / Notebooks School of the Future - USP Tel: (11) 3091-6366 / 3091-9107 Email: acessasp@futur o.usp.br th Av. Lucio Martins Rodrigues, Trav. 4 - Block 18 CEP 05508-900 São Pa ulo / SP Program Access São Paulo Governor: Geraldo Alckmin Ministry of Civil House: Arna ldo Madeira CEO of Press Officer: Hubert Alquéres Coordinator of the Institution al Projects: Emerson Pereira Bento Program Coordinator Acessa São Paulo: Fernand o Guarnieri Team Program Accesses are New York: Alan Nicolich da Silva, Alexandr e Geraldi Felipe Borgognoni, Flávia Brandão, Gilson Bevilacqua, Gisele Fabris do s Reis, ND Farias, Leandro Benetti, Michele Damascus Karine Silva, Neide Novaes, Richard Mallet, Silvana Maiéski Portal Acessa São Paulo: www . acessasaopaulo.s p.gov.br

Acessa São Paulo Program Tel: (11) 6099-9579 / 6099-9641 Email: acessa@sp.gov.br Street Bristol, 1921, Bristol CEP 03103-902 São Paulo / SP Electronic Notebooks were developed by the Center for Digital Inclusion and Comm unity Education School of the Future of USP (CIDEC) for the Program Access São P aulo State Government of São Paulo, through its Office of Civil House. Reproduct ion of all or part of this specification is allowed and encouraged for noncommer cial purposes only and subject to citation of the source. May/2003 2 ELECTRONIC SPREADSHEET AND DATABASE Electronic notebook 3 Introduction Plan and organize actions are essential. One way to organize our information and relevant data and plan our life is to create spreadsheets, where we can find da ta and information easily and quickly. With the advent of computers and spreadsh eets, this quickly escalated, and the calculation of values, sums, totals, or an y other formulas as well as the preparation of a schedule or chart that were slo w and tedious, it became easier and quick as a mouse click. In this book you wil l learn to use spreadsheets. They are the epitome of almost everything that can be commanded from a simple shopping list in supermarket, where you can track you r spending periodically, until a record of customers, suppliers, price lists,€co st estimates and projections of interest on loans, financing, credit plans and o thers. With spreadsheets you can also prepare reports and schedules varied among other products. You also know a bit about databases, which also allow you to ma nipulate information and data so versatile and efficient. At the end you will fi nd suggestions of remission among related electronic books, a section where you find links to downloads of freeware programs or courses offered online. There is also a glossary with key terms of computers and the Internet in this dossier. S hall we begin? Index 1. Put your plans in spreadsheets ............................................. .................................................. .... 4 2. How to create sprea dsheets in Excel and MS OpenCalc .......................................... .... .............................. 4 3. Formulas: how to calculate the worksheet ... ........................................ ....................................... ....... 5 4. Make totals and subtotals automatically ........................... .................. .......................................... 6 5. Organize, sor t and extract values from a worksheet ......................................... ............................. 6 6. Organize your financial life: interest on loa ns, credit plans, etc. ....................................... .... 7 7. How to fix your gaze on a cell ........................................... ............ ...................................... ...... 9 8. Make Beautiful: format your s preadsheets ............................................ ....................... ........................... .. 9 9. Present your data in graphs ................ ............................. .................................................. . 10 10. What is a database ........................................... ....... ........................................... ............... 11 11. Create a data base using MS Access ......................................... ................. ............... 11 Remission between notebooks and links on the Internet ....... ................................... ............................................ .. Glossary ................................................ 13 ................ .................................. ............................................. .... 14 Electronic notebook 3

ELECTRONIC SPREADSHEET AND DATABASE 3 1 Put your plans spreadsheets What is a spreadsheet? A spreadsheet is basically an information table, just lik e a sheet of paper. In a spreadsheet, but there are a number of additional resou rces. Besides, obviously, you can change any information at any time without hav ing to scribble his entire worksheet. Any data that depend on the changed inform ation is automatically recalculated. The spreadsheets may be multiple, or be gro uped into several pages of information that are superimposed on the same documen t and can be worked together. A group of spreadsheets overlapping is called work book. 2 How to create worksheets in OpenCalc and MS Excel In Excel, a spreadsheet can be created by the menu "File / New". This applicatio n opens, then a workbook with some blank sheets and let them available for editi ng. Elements of a workbook in Microsoft Excel. Example basic spreadsheet to track the numbers of entries and calls from Infocen tros. Important! It is interesting to note two things: the image, we see that the work sheet is divided into rows and columns. Each line is assigned a number and each column receives a letter. This is to find what we call cells. Thus, cell E4 is l ocated in the "E" and on line 4. All cells are named with the same logic. Elements of a workbook OpenCalc. Note the great similarity between the two applications. In fact, OpenCalc can wo rk the same way that Excel, including the ability to open documents created by h im. 4 ELECTRONIC SPREADSHEET AND DATABASE Electronic notebook 3 How To make entering information, click on the desired cell and enter the inform ation in the field called the formula bar. To delete the contents of a cell, cli ck it and press the "Delete". To change the height of a cell, click on the line that divides the rows (the hea der) and drag the line until you reach the desired thickness. Note that the phrase is entered in cell B4 appears simultaneously on the top, in the formula bar. Formula 3: how to calculate the worksheet To select a group of cells, click on the initial cell of the group and drag the mouse until the final cell, as pictured above.€Another way to select multiple ce lls is click on the starting cell and then the final cell, without dragging, but keeping the "Shift" key. By entering values or text in a spreadsheet, they are

displayed exactly as they were typed. But we also want Excel to automatically de termine certain values, for example, the sum of the values of two other cells, o r even the total values of several cells. To change the width of a cell, click on the line dividing the columns (the heade r) and drag the column to get the desired size. Tip If the result of a sum to appear with a number of hash characters (####), in crease the column width to view it normally. How To Make The presence of the equal sign (=) at the beginning of a cell gives it a special property. By entering =, everything that follows will be considered by Excel or by OpenCalc as a formula. A formula can be, for example, a mathemat ical operation involving values of other cells, as the sum of the values of two cells. If you type, for example, the value 2 in cell A1, the value 3 in cell B1, and then typing in cell C1: = A1 + B1, C1 we see that the cell displays the val ue 5, which is the sum of values of these cells. Electronic notebook 3 ELECTRONIC SPREADSHEET AND DATABASE 5 Try to follow the previous example in an Excel spreadsheet or OpenCalc, note the following images if you got the same result: 5 Organize, sort and extract values from a spreadsheet Often the values (ie any data type) that we put in a spreadsheet must be located , selected or ordered. Take for example a spreadsheet whose values are Infocentr os names, ranks and wish them alphabetically. Take the step-by-step: 1. Fill a t able with sample data, as below: Notice how the value of 5 did not have to be inserted for you as it was calculat ed automatically by Excel and / or OpenCalc by pressing "Enter" after typing the formula. 4 Make totals and subtotals automatically The aggregation of values can be done in an automated manner, both in MS Excel a nd in OpenCalc. In general, just select the desired values and click on the Σ ic on, present in both programs. How To Make The selection of values to be aggregated can be done in several ways , including:-clicking on the first value to be aggregated, dragging the mouse ov er the spreadsheet to the last value;-clicking on the first value and maintainin g the HIFT key, clicking on the ultimate value;-clicking on the first value, an d keeping the HIFT key, using the arrow keys to select the range of the workshe et. 2. elect the values to be sorted. The manner in which you can select values is the same as given in the previous section. 3. elect the menu option "Data", select "Rate", as shown in Figure: Once selected the desired range of values, click on the icon sum (Σ) and presto: the sum will be automatically updated. 6






Electronic notebook 3 4. Indicate which columns will be sorted as Excel asking: 5. In this last picture you can see that the classification of the names listed in this worksheet is Infocentros alphabetically. Consider: in a store, a fan is being offered in three modes of payment: A: 100 r eal sight B: an entry of 60 real, plus a share of equal value in 30 days, C: two payments without input , 70 real, What is the interest rate charged in the form s B and C, as the price of the good, the view is 100 dollars? Which of the follo wing, B or C, offers less financial cost? The RATE function () M Excel help us answer the first question. This function calculates the interest rate since we k now beforehand the value of the product in sight (we put in a negative way, beca use it is a debit card), the number of benefits from funding and the fact of whe ther or not an input, ie a benefit to be paid at time of closing. Tip The RATE function () is: the "number of benefits" to the "value of the benef it," the "value of the debt," the "balance due at the end" and "the existence of entry." When we use the RATE function () normally, the value "debit balance at the end" is left at zero, because we want to fully repay the loan with the payment of las t installment. Already the value "existence of entry" is left at "1" if the fund ing is coming in, and "0" if the funding is no entry. Need not concern ourselves with this value, it just shows, for purposes of calculating the rate€the existe nce of an entry in the funding or not. Then finally we will evaluate what is the best buy among those used in previous examples. Let's see first option B with t heir respective values for the function RATE (). Click on a worksheet cell and t ype the following formula: = RATE (2, 60, -100, 0, 1) ince in our example: 2 Indicates that the financing has two benefits; 60 - Indicates the value of the b enefit, 60 reais; -100 - Indicates the value of debt, which is the value of the spot, preceded by a minus (-). As we said, the minus sign is necessary to indica te that it is a debit. 6 Organize your life Financial: interest on loans, credit plans, etc.. Interest on loans, financing or installment plans where accounts are difficult t o be done manually. How many times have we passed in front of a store and, facin g us with an offer of "credit plan", do the following questions: what interest r ate being charged on this loan? It is better to make a saving and buy this produ ct in sight? It is better to pay an entry, or prefer the first payment is next m onth? Using some worksheet functions, available in both M Excel and in OpenCalc , it is much easier to answer these questions. Electronic notebook 3 ELECTRONIC PREAD HEET AND DATABA E 7 0 - indicates the value of the outstanding balance at the end of funding. Fundin g for "normal" (which are those who wish to settle in their entirety) that value is left at zero, as in this case. 1 - indicates that there is an entry to be pa id at the time that we remove the fan. By clicking "Enter" the spreadsheet will inform us exactly how much interest we pay for this payment plan. ee the image below:








ince: 2 - Indicates that the financing has two benefits. 70 - Indicates the val ue of the supply of 70 reais; -100 - Indicates the value of debt, which is the v alue of the spot, preceded by a minus (-). The minus sign is necessary to indica te that it is a debit. 0 - Indicates the value of the outstanding balance at the end of funding. Funding for "normal" (we want to settle in their entirety), thi s value is left at zero, as in this case. 0 - Indicates no entry. In this case, the first installment is payable only after 30 days. ee the result: = RATE (2, 60, -100, 0, 1) 50% The fee is 50%! That surely can not not be a good option to buy, regardless of o ur financial situation, it is pure prejudice same. But where did this value, app arently "absurd" for the rate of mortgage interest, so "innocent"? After all, th e service is only "10 dollars" more than half the value of the property! Conside r this: The interest rate is a function of the balance due, and not the value of the property. Because funding is entered when we left the store (obviously, wit h the "fan" under the arm) should not go out of the 100 actual value of the prod uct, but only 40 actual, already paid for 60! Now these 40 reais at the end of 3 0 days, became at 60 reais, which is the value of the second installment. The gr owth of the debit balance was therefore 20 real (that is half, or better, 50% of the actual 40 that were due at the beginning). We go to option C. Here the valu e of the benefit goes to 70 reais, however we have no entry (payment at time of closing the deal), in which case the final function value, which indicates the p resence of entry should be 0. Here is the complete function: Click on a workshee t cell and type the following formula: = RATE (2, 70, -100, 0, 0) The interest rate dropped to 26%, despite the value of the supply have risen mor e than 10 dollars! But where did that number "magic"? Consider: Value of plain s ight: £ 100.00. After 30 days: $ 100.00 + 26% = £ 126.00. After the first paymen t of: R $ 126.00 - $ 70.00 = R $ 56.00. The outstanding balance after payment of first installment is, therefore, R $ 56.00. Let us apply the same rate of inter est to know the balance due within 60 days. After 60 days: U. . $ 56.00 + 26% = $ 70.00 After payment of 2nd installment: $ 70.00 - $ 70.00 = 0. If this is stil l an option to purchase too bad, certainly not as disastrous as option B. Good to know these formulas work for Excel in Portuguese. If Office is installed on your computer in English, the commands are different. In place of the semico lon (;), for example, you should enter only a comma (,). 8 ELECTRONIC PREAD HEET AND DATABA E Electronic notebook 3 7 How to Fix the gaze in a cell omething interesting about the self-report is the possibility of using relative cell references.€A relative reference that lets you tell Excel or OpenCalc, "Ad d to each cell that is on your right and place the result in the next cell." To illustrate this case, imagine that you have a shopping list that included the na me of the item purchased, its quantity and its unit price. Pretend that you type d the following: C4, the price of the product, contained in cell E4. If you followed the instruct ions correctly after the "Enter", you should see the subtotal for the first prod uct. Remember that the formulas of these sheets always begin with the sign = (eq ual) to distinguish them from normal values. Now you'll use the autocomplete to







apply the same formula to the rest of the products according to their positions. To do this, place the cursor on the bottom right of the selected cell (until yo u see the "+") and drag the mouse to the cell next to the last product. Release the mouse and see the final result. Excel or OpenCalc were based on the formula of the first cell and repeated the calculation for the remaining cells, but cons idering the relative positions of each. = C4 * E4 8 Make Beautiful: format your spreadsheets = C4 * E4 Then, position the cursor in the cell just to the right of the first price and u nder the " ubtotal". Enter the following formula and hit "Enter": = C4 * E4 What does this formula? ays that the cell corresponding to the first subtotal is ca lculated as the result of the multiplication (* sign) between the amount of the first product, contained in cell Important! Do not forget to select the price column and format it so that it pre sents as currency. imply click the "Coin tyle" from the main menu, or select t he menu option "Format", "Cell" and the tab "Number", select the "Credits". Clic k "OK" and the entire column of numbers will become currency ratings (in the cas e in Reais). The presentation of your data can be almost as important as the data itself! Ope nCalc Excel and have the means to your spreadsheet becomes more beautiful and th erefore more readable. Format a spreadsheet is not much different formatting tex t in a text editor. All resources available for text editing, like changing the font type or font, color, size or other characteristics are present in Excel or OpenCalc and can be done in a way very similar to Open Word or Writer. In Word, select the snippet you want to format and using the menu option "Format / Font", we can customize any type, color and font sizes possible for the section select ed. OpenCalc in Excel and use the same path to format the selection of cells. u ppose you want to format the title of a worksheet of personal expenses. What to do? elect the cell that will be formatted by clicking the mouse on A1. Although the worksheets selection does not seem to cover the text, we know that the enti re text is contained within the cell, then there is the need to select the subse quent cells. Then select the menu option "Format" "Cells". Electronic notebook 3 ELECTRONIC PREAD HEET AND DATABA E 9 9 Present your data in graphs To present their data in different graphic formats, just use the graphics featur e of Excel. uppose you want a chart of the amounts spent on each product purcha sed at his home in a month. After making a spreadsheet of your household budget, you can present it in a bar chart. The steps to generate a chart with this info rmation are: Click the "Insert" menu, "Graph" and select the chart type you want . In our example we chose the vertical bar chart. Then click "Next." Then select the range of values that will contain the chart. This should also include the l abels that should appear on the chart. Thus, if Explore the six tabs offered: "Number," Alignment "," Fountain, "" Edge, "" Patt erns "and" Protection. "











The first tab (Number) defines what will be done if we treat the selected cells as numbers. We show the number as currency, which obliges him to have, among oth er things, thousands separator and cents. The second tab (Alignment) modifies th e placement of text relative to baseline. If you want the text to get off at the horizontal, vertical, inclined, aligned right, left, top or bottom of the cell, just change the settings on this tab. To change the alignment, simply change th e options labeled "Horizontal" and "Vertical". To change the orientation of the text, just change the option labeled "Orientation." The third tab ( ource) allow s you to modify the type,€color and the shape of the letter (font) used. Items s uch as underline, bold, subscript, superscript and scratched up text can be conf igured here. The fourth tab (Borders) will help you make those frames that invol ve the Excel spreadsheets. If you click on "Outline" for example, will see a lin e wrapped around the entire selected area. You can also select only vertical lin es around the edge, horizontal edge, or horizontal and vertical internally to se lection. The fifth tab ( tandards) allows you to set a standard for shading. o, you can highlight, for example, the title of the worksheet, or, well, put it in a different color. The last tab (Protection) locks or hides cells. This option takes effect only if the "Protect heet" is enabled. Activation can be done by t he "Tools", "Protect heet". Locking a cell or group of cells, for this control means the inability of the amendment until it is unlocked the cell or group. Alr eady hide a cell is useful when it is used to store intermediate values of a cal culation. Note the numerous types of graphs that can be used to represent your data. hope that the bars have the labels "Food", "clothing" etc.. they should be selec ted when their generation. You can enhance your chart legend naming and giving h im the title. Click "Finish" and the chart should appear in the spreadsheet and can be moved anywhere on it.

electing data to generate the graph.


Electronic notebook 3 10 What is a database A database is simply a system where you can store useful information. The applic ation that manages this information is also called a database, but do not get co nfused: the baptismal name of this type of application such as M Access, is: "s ystem manager databases. M Access Manager is a system database that is part of the package of M Office. Open Office also offers a tool to generate a database, however it has the same features. Databases are, after all, everything that the M Access management: are information and more information, grouped in an organ ized manner, as in tables. Table example is the list of the groceries for the mo nth: the name of each item to buy at the supermarket, along with the required qu antity of each item. Information exist everywhere. When you go to the supermarke t, for example, has to deal with a number of them. The most important are the it ems you need and how much money they can spend. Information relating to your bud get can be together the information from the shopping list in the same database. product and the final value. Usually the terms "product name" and "desired amoun t" appear on top of a column in which the actual values are shown, as in the exa mple below: hopping List Product Name Quantity Desired Rice Beans Oranges 1 3 5














The table above is called " hopping List". The "Product Name" shows three values , "Rice", "Beans" and "Oranges." The column "Quantity Desired" also shows three values, 1, 3 and 5. The terms "Product Name" and "Quantity Desired" give name to each piece of information, being called, as seen in columns (for naming each ta ble column) or fields. The table in our example informs you want to buy a kg of rice, 2 kg of beans and five oranges. Is it true? Here we forgot to mention in t he table, the units of measure. This should be another table field. This is our corrected table: hopping List Desired Product Name Quantity Unit of Measure Rice Beans Oranges 1 March 5 Kg Kg unit 11 Create a database data using M Access To create a database, you must answer two questions: "What tables should I save? " And "What kind of information I store in each table?". For example, the househ old budget and a shopping list are tables, or frames, in which information is pr esented. The shopping list displays the product name, quantity desired, and in s ome cases the price In short, we can always add the information that we consider necessary in the fo rm of camps or columns of the table, remembering, however, that in general, by a dding an extra field in the table, as we should have set a value for each row of the table . In our example, by adding the column "Unit of Measure," we had to d efine what is the unit of measure used for each product listed in the table. Lik ewise, for the household budget,€could have a table in the following format: Typ e of Food Apparel expense Debts Amount to spend 50.00 40.00 30.00 Electronic notebook 3 ELECTRONIC 11 Now let's figure out how to do all this in M Access? When opening the M , select menu "File", "New," "Database": PREAD HEET AND DATABA E

Note how the numeric format was chosen for the field "Quantity Desired", having been left as text fields "Product Name" and "Unit of Measure." Options template to create a database. Type a name for the database, or accept the name suggested by M Access. Note th at the file extension that will arise is. "Mdb", when added to the end of the fi le name. ave your file in a folder created especially for storing data, so you always know where to find them. Now you can create tables in your database. For that, you have three options: "Create Table in Design Mode", "Create Table Using the Wizard" and "Create Table Inserting Data" as the screen below: Let's choose the first method to learn to create a table in Design mode. We chos e this form because it is the most used. Then double click on this option and a new table will appear with three columns: "field name", "datatype", "description ". In the first column type in field names from our database. In the second, we












inform the way we present the data, ie data types that will work. A column has t he text format when the items in this column are names like "Rice", "bean". The format can be used for numeric quantities. After the creation of the table fields, and before you save it, there is one thi ng to be done: you should select the table's primary key. A primary key is somet hing that identifies the row. A column is primary key when it is meant to identi fy, uniquely, each table row. For example, in a shopping list, which identifies each line? Probably the name of the product because each product has a name that distinguishes it from other product. The amount does not work here because ther e are different products that can be purchased at the same amount. Much less the unit could serve this purpose, since a number of products are measured in pound s, others in liters, and other units, making it impossible to use this field to distinguish one product from another. To define which field is the primary key o f your table (in order of table structure), simply click your right mouse button over the field that will distinguish the line and select the "Primary Key". In our example the line Product Name is the primary key of this table. After defini ng the primary key, save your table by clicking the " ave". M Access will ask t he name of the table. Enter the name of the table you just created. To populate the table you just created, click on "View" menu, "Datasheet view" and a new scr een will open with the fields that you defined previously in the table. Filling the table. 12 ELECTRONIC PREAD HEET AND DATABA E

Electronic notebook 3 Notice how the filling is done line by line. When you enter all your data, save the document. Pronto! You will have a database with a table to make their purcha ses. Remission among Notebooks Computers Electronic Notebook 2: Publishing and word processing for more formatting tips. Electronic Booklet 6: Managing and organizing files you have tips to compress an d decompress your files in spreadsheet format and can learn more about the organ izational structure of directories and folders. E-7 notebook: Use the printer an d imaging you'll find tips for printing documents in spreadsheets. Good to know a very large database of people, as employees of a large corporatio n or the citizens of one state or country, using the name as the primary key is not advised. After all, if there are two people named "John Doe" that distinguis h one person from another? In such cases, more specific information is used as p rimary key. In the case of employees of a company, for example, the primary key is the registration number of the employee, a field "Registration" is used for t his purpose. Num register even more extensive, as citizens of one state or count ry, the number of the CPF can be added and used as primary key because this nati onal registry maintained by the IR , is very reliable and ensures that even two "Jose da mith "may be differentiated by checking the number of their CPFs. Now that you know how to do tables in spreadsheets and databases, know how to ca lculate costs, interest, set a schedule and many other features offered by Excel , M Access and OpenCalc, how about organizing your bills, expenses and tasks? M aybe you can spare a little to make that trip you desire? Get to work! Internet Links oftware Download: www.openoffice.org.br www.microsoft.com/downloads/










Online courses, tips and tutorials: http://dein.ucs.br/openoffice/calc/index.html (To learn how to use OpenCalc) www1.folha.uol.com.br/folha/informatica / sos_duvida.shtml (Computer tips) www1.folha.uol.com.br/folha/informatica / sos_tutoriais.shtml (Tutorials, M Office) www.acessasaopaulo.sp.gov.br/webaula/ (Online course of Excel) www.juliobattisti.com.br/excel120/excel120.asp (Online course of Excel) www.inf.ufrgs.br/ ~ nedel/inf01040/excel / capitulo1.html (Tutorial of Excel) www.realceinformatica.com.br/ TiraDuvidasExcel (Tutorial of Excel) Electronic notebook 3 ELECTRONIC PREAD HEET AND DATABA E 13 Glossary Applications: computer programs; software. Field: a field is the name given to a table column, which entails a certain kind of value such as "Quantity" or "Birt hday". Each field has its data type, which is the category of values that can fi ll in that field. Cell: the smallest unit of a spreadsheet, which form a square inside it. A cell receives a name that corresponds to the junction with the lett er indicating the column to which it belongs, with the line number to which it b elongs. For example, cell C5 is meeting with the column C row 5. ( ee the entry sheet.) Primary Key: column that identifies a unique way, each item of the table . To be the primary key, a column can not have repeated values. Examples are the name of the person (for tables that do not contain homonyms) or the registratio n, the RG or the FC (for large tables that may contain homonyms). DOC: abbrevia ted document, file format, the text editor Word (Microsoft Office). They can con tain macros and are therefore potentially dangerous for the virus. Download: Eng lish "load" means load and 'down' down. Download a means to download a file from a server, downloading it to your computer. Formula expression that is designed to calculate a value from the content of one or more cells. The formulas, Excel and OpenCalc, always begin with the equal sign (=). For example, the formula = C 3 + C5 shows the sum of the contents of cell C3 and C5. Freeware: any software ( program) offered free on the net or in specialized publications on media such as CD-ROM. The English word "free" means free. These programs do not expire within its use. Infocenter: public access point to the Internet built by the tate of ão Paulo in partnership with community organizations in the capital, and city h alls in the interior and coast. It is for the population of classes D and E to u se Internet resources and thus promote digital inclusion and democratization of information. Video (www.acessasaopaulo.sp.gov.br). Internet: World Wide Web. Thi s is a global network of computers that cooperate. This cooperation is based on communication protocols, ie, "code conventions of conversation" between computer s networked. Link: link, link, link. Web pages is an address that is underlined, or in a different color of the color of the rest of the text. A link is nothing more than a cross-reference, a pointer from one place to another on the web. Th us, they allow a link to an image, file of the same page or other web, from a mo









use click. Through the links to navigate through web pages is not linear. Worksh eet: is a set of rows and columns. The spreadsheet allows the construction and r ecording on magnetic media, in addition to rehabilitation and modification of da ta with speed, reliability and efficiency. ( ee also the entry cell.) Position A bsolute: use the term to define, in a formula, the time at which a cell is refer enced in a certain fixed position, even if the formula is copied to another loca tion, using the copy feature / paste, or self-report. To take the absolute posit ion in a cell in a formula, you must add the $ symbol. Thus, to express the cell C1 in absolute terms, we use the notation $ C $ 1. Relative position: we use th e term to define, in a formula, the cells that represent positions on the positi on of his own formula. For example, if there is in cell A1 the formula = B1 + C1 , and the autocomplete feature is used to fill the cells below A1€copied the for mula will be different for each line, so that the cells of the same row are summ ed: = B2 + C2 + C3 = B3 etc.. This is disinformation "take the relative position of the cell." Network: World Wide Web, the same as the Internet. hareware: is a trading method that allows free distribution, for a certain time, a software s o the user can test it. At the end of this period of testing, the user is prompt ed to register (buy) the product or uninstall it. ite: English word meaning pla ce. The site is where web pages can be found. ( ee the entry web site.) oftware : applications, computer programs. Table: list of information items which are ar ranged in columns and rows. The columns of a row contain the values of an item, the lines, in turn, contain information about the various items in the table, on e per line. Data Type: the category of values that can fill a field, such as Tex t ("Rice", "John Doe", etc..), Number (2, 5, 244), Data (01/01/2001, 2-May) Curr ency or ($ 1.40). The data type is used to select the range and type of values t hat a field (or a table column) can contain. Locking Cells: is the feature that sets a cell in a given formula. Lock a cell is to disregard its relative positio n, taking its absolute position in the formula by using the $ symbol. Formulas w ith locked cells, to be transported via self-report, keep the "gaze" locked in t he cell, not changing its position of reference. Thus, the formula = $ C $ 1 + D 1, to be transported to the bottom line by self-report, remains fixed to cell C1 (which is locked) and vary only the cell D1 (which is not locked) and changing it to D2, D3 and so on. Web site: "web" means network and site, in English, mean place. Having a website means having an address on the network with content tha t can be accessed by visitors. Xls: M Excel documents. XLT: Excel templates. 14 ELECTRONIC PREAD HEET AND DATABA E Electronic notebook 3 Electronic Notebooks 1 March 2 May 4 ELECTRONIC PREAD HEET AND DATABA E Electronic Notebooks June 7 August 9 How to use and manage their e-mails Managing and organizing files Electronic Notebooks Electronic Notebooks Publishing and word processing










Use of printer and imaging Electronic Notebooks Electronic Notebooks

Virtual Communities lists, chat rooms and other Electronic Notebooks Electronic Notebooks Navigation and search on the Internet

Electronic Notebooks Electronic Notebooks 10 15 Creating and publishing Web pages Multimedia: video and audio on the computer Electronic notebook 3 Get organized! Nowadays it is essential to organize our time and our task not to get lost in th e rush of day-to-day. Planning our spending is also important for us not to get into debt and what we want. Being organized is to have the ability to improve ou r productivity, focusing on solutions, using tools at our disposal to help us so lve problems and accomplish tasks. But how do we organize, how to plan? Calendar s, agendas and schedules, task lists, tables, summaries, various records and wor ksheets help us to document events, prepare reports, perform design and set meth ods, among others. Without the need for an infallible memory, all these tools, s o uniform and standardized, they help us in the ongoing planning effort. In this book you will unlock the mysteries of spreadsheets, and find that they are an e fficient way to store your information, perform fast and accurate calculations, assisting in organizing your financial life, personally and professionally. Also discover that the databases are a powerful tool for organizing your information in the form of tables or entries, providing simple and direct means of doing se arches, sorting, cross-referenced data and numerous other resources. www.acessa.sp.gov.br ELECTRONIC PREAD HEET AND DATABA E

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ecurity on computer and Internet