OpenOffice Calc 2.x Guide Calc Guide © FEIS / IAP 2008 OpenOffice Calc 2.

x Guide Copyright Copyright © 2008 FEIS / IAP Some Rights Reserved (Early Childhood Education Training in San Andres / Anglican Church Paraguaya) T his work is licensed under a Attribution-Noncommercial-Share Alike Creative Comm ons license 3.0 or advanced versions. To view a copy of this license, visit http ://creativecommons.org/licenses/by-ncsa/3.0/deed.es_AR or send a letter to Creat ive Commons, 559 Nathan Abbott Way, Stanford, California 94305, USA. You are fre e: copy, distribute and display, and perform the work to make derivative works under the following conditions: Attribution You must attribute the work in the manner specified by the author or licensor. No business can not use this work for commercial purposes. Share Deri vative Works Like If you alter, transform, or create on this work, may only dist ribute the resulting derivative work under a license identical to this one.

All trademarks within this guide belong to their rightful owners. © FEIS / IAP 2008 OpenOffice Calc 2.x Guide Authors Rupert Parsons Maidana Silvia Marisol Morales Feedback Maintain: Rupert Parsons Please direct any comments or suggestions on this docum ent: feisa.recursos @ gmail.com Publication Date and Software Version Published on March 24, 2008 Based on OpenOffice.org 2.3 © FEIS / IAP 2008 OpenOffice Calc 2.x Guide Table of Contents Write text ................................................ ....................

.............................. .......................................... 1 Sele ct cells ................................... ............ ...................... ............................ .................................................. ... ........ 2 Write in the form ..................................... ......... ......................................... ...................................... .................. 3 Correct as written in the form ......................... . ................................................. .............................. .......... ............ 4 Eliminate what is written in the form ................ ............... .................................................. ............. .................... Columns and rows ............ ............................. ..... 5 .................................................. ..................... .................. ........................ 6 Modify column width .............. ...... .................................................. ...................... ........... ........................ 7 Modify the height of a row .............. ..... .................................................. ....................... ................ Insert columns ......................... 8 .................... .. .................................................. .......................... ........................ ... Delete Columns .......................... ......... ............ 9 .................................................. .............. .................................... .......... Hide Columns ................... .................... ........ 11 ............................................... ... ............................................... Insert rows ................ ..................... .......... 13 ............................................ ...... ............................................. Delete rows ............... ...... 15 .......................... ........................................... ....... .................................................. Hide rows ........... ................ 17 .................... ....................................... ........... .................................................. ................. ......... Sort rows ...................................... ......... 19 ........ .......................................... ..................................... ....... Format Cells ..................... 21 ......................... ........ .......................................... ..................................... ............. ............... Format Cells .. 23: Source ....................... ................... .................................................. ......... ...... Format Cells ....................... 24: Alignment ..................... .................................................. ............................. .... Format Cells ..................... 26: Borders ....................... .... .............................................. ................................. ....... Format Cells ................. 27: Color ........................... ... ............................................... ................................ ............. Format Cells ........... 29: Number .............................. ... .................................................. ......................... ................. .... 31 Advanced Format: Alignment (vertical )................ ...................... .................................................. .... . .................. 34 Advanced Format: Text orientation ........................ .................................................. ........... ................ ........ 35 Advanced Format: Wrap text automatically ................... ....... ...... ........................... 36 Advanced Format: Set text to cell size ........................................ .............................................. Forms ........................... ................... .. 37 .................................................. ... ...................................... Add data ............................... 38 ................ .................................................. ......... ...................................... ...................... .................. ....... 39 Calculate average .................................................. .................................................. ................ Calculate pe rcentages ........................................ 41 ....... .................. ................................ ................................ Graphics ..... ........................ 43 ................... ................................

.................. .................................................. .......... . Pie Chart ................... ............................ 47 ................ .................................. ............................................. ..... .................. Bar Graph .... ........................................ .. 48 .................................................. ....................... ............... ................ 55 © FEIS / IAP 2008 OpenOffice Calc 2.x as Print Guide ......................................... ... ............................................... ................................ .. 64 ....................... ...................... Introduction to how to prin t .................................................. ........................... .................... 65 ........ Format Paper and Margins ...................... .............. .................................................. .............. ....... Define the range ................... 66 ......................... paper .................................................. ............................. .......... Preview .................... ........................... 67 ......... ......................................... ...................................... ............ ... Page Break ................... ........................... 68 . ................................................. .............................. .................... ....... ............... 70 How to insert page breaks ...... ....................... .................................................. ..... .............. ..................... 70 If you want to delete the page break ... .................. .................................................. .......... .................. .......... 72 How to adjust the print scale ................. ................ .................................................. ............ ....... Header .................................. 73 .............. ............ ...................................... ......................................... ... Footer ................... 75 ........................... .................. ................................ ............................................... ... ........... 77 .............. © FEIS / IAP 2008 OpenOffice Calc 2.x Guide Write text © FEIS / IAP 2008 1 OpenOffice Calc 2.x Guide Select cells The spreadsheet is organized as a double entry table. Columns are named with cap ital letters, rows, cells are numbered names starting with a letter, eg C5 To move from one cell to another can use the following keys: • to download: the Enter key to move to the right: Tab key to move in any directio n: Arrow keys to move between rows or columns, you can use the mouse •

• • © FEIS / IAP 2008 2 OpenOffice Calc 2.x Guide Write in the form Select the cell in which you need to write Write the necessary word Press Enter © FEIS / IAP 2008 3 OpenOffice Calc 2.x Guide Correct as written in the form There are two ways to correct the information: • If you want to change everything you wrote, Place yourself back in that cell and writes. Be erased directly what you wrote and will the new information If you w ish to change only part of what you wrote, Place yourself in the appropriate cel l and then do a click in the Input Line. You can move within the text of the cel l using the arrow keys • To exit the cell to make changes you must use the Enter key or the Tab. In this type of procedure can not change cell using the arrow © FEIS / IAP 2008 4 OpenOffice Calc 2.x Guide Delete what is written in the form To click on the cells where they are located need to delete the words Press the Delete key, to delete the word automatically appears the window contents Delete Select, tick the Delete all Click OK Following this procedure, the word will disappear automatically: © FEIS / IAP 2008 5 OpenOffice Calc 2.x Guide Columns and rows © FEIS / IAP 2008 6

OpenOffice Calc 2.x Guide Modify column width With the mouse, drag the line of the column you want to change, until the conten t has enough space for example, Column B Following this procedure, the column will be more space: © FEIS / IAP 2008 7 OpenOffice Calc 2.x Guide Modify the height of a row Drag the mouse line of the row you want to change, until the content has enough space for example, Tier 3 Following this procedure, the row will be more space: © FEIS / IAP 2008 8 OpenOffice Calc 2.x Guide Insert columns Place yourself in the number of the next column to which you want to insert, for example: Column A Choose Insert Select Columns © FEIS / IAP 2008 9 OpenOffice Calc 2.x Guide The new column is automatically inserted to the left of the selected column: © FEIS / IAP 2008 10 OpenOffice Calc 2.x Guide Delete columns To select the column need to click on the letter of the column that you want to remove for example: Column B Edit Menu Select Delete Cells ... © FEIS / IAP 2008 11 OpenOffice Calc 2.x Guide Following this procedure, the column will disappear automatically:

Before After © FEIS / IAP 2008 12 OpenOffice Calc 2.x Guide Hide Columns You might want to click on the column you want to hide, for example, Column B Select Format menu select Hide Columns © FEIS / IAP 2008 13 OpenOffice Calc 2.x Guide After the procedure automatically modify the template: Before After © FEIS / IAP 2008 14 OpenOffice Calc 2.x Guide Insert Rows Place yourself in the next row number to which you want to insert another, for e xample, Row 5 Choose Insert Select Rows © FEIS / IAP 2008 15 OpenOffice Calc 2.x Guide The new row is automatically inserted above the selected row: © FEIS / IAP 2008 16 OpenOffice Calc 2.x Guide Delete Rows To select the row, need to click on the row number you wish to remove, for examp le, Row 6 Edit Menu Select Delete Cells ... © FEIS / IAP 2008

17 OpenOffice Calc 2.x Guide Following this procedure, the row will disappear automatically: Before After © FEIS / IAP 2008 18 OpenOffice Calc 2.x Guide Hide Rows You might want to click on the row number you want to hide, for example, Tier 2 Select Row Select Format menu Hide © FEIS / IAP 2008 19 OpenOffice Calc 2.x Guide After the procedure automatically modify the template: Before After © FEIS / IAP 2008 20 OpenOffice Calc 2.x Guide Sort rows You can sort the data by one or several criteria at once Select the data includi ng the title Choose Data Select Sort Criteria Under Select the Sort by window se lect the title you want, for example, First and last name Click OK © FEIS / IAP 2008 21 OpenOffice Calc 2.x Guide Are chosen according to criteria and the order was made, the data is sorted, as in the example: Before After © FEIS / IAP 2008 22

OpenOffice Calc 2.x Guide Format Cells © FEIS / IAP 2008 23 OpenOffice Calc 2.x Guide Format Cells: Source You can change the type, size and font style Select the cells you want to change To change the font type, select the drop down list in the toolbar: To change the font size, select the drop down list in the toolbar: © FEIS / IAP 2008 24 OpenOffice Calc 2.x Guide To change the font style (bold, italic characters), select the desired icon in t he toolbar: Example, after changing the font style (bold): © FEIS / IAP 2008 25 OpenOffice Calc 2.x Guide Format Cells: Alignment Select the cells you want to align, for example, Age To choose the alignment you must click on an icon according to the style you wan t Click on the icon of alignment, for example;€Centered © FEIS / IAP 2008 26 OpenOffice Calc 2.x Guide Format Cells: Borders Select the cells you want to change the icon Edge Press Select the type of border you want, for example, the outer edge and all domestic routes: © FEIS / IAP 2008 27 OpenOffice Calc 2.x Guide The cell borders appear, depending on the selected edge, as in the example:

© FEIS / IAP 2008 28 OpenOffice Calc 2.x Guide Cells Format: Color Select the cells that you wish to highlight Click the Background Color icon Select the color you want, for example, Gray © FEIS / IAP 2008 29 OpenOffice Calc 2.x Guide Appears automatically changed, the selected cell: © FEIS / IAP 2008 30 OpenOffice Calc 2.x Guide Format Cells: Number It is possible to improve the presentation of numbers. For example, decimal plac es, thousands separator, select the data you want to change, for example; Contri bution for Closing: Select Choose Format Cells ... Select the window Select Numbers Numbers © FEIS / IAP 2008 31 OpenOffice Calc 2.x Guide Tick the option you want to improve the presentation of data, for example, thous ands separator: Automatically shows the modified data within the same window: © FEIS / IAP 2008 32 OpenOffice Calc 2.x Guide Data are automatically modified: © FEIS / IAP 2008 33 OpenOffice Calc 2.x Guide Advanced Format: Alignment (vertical) Select the cells you want to change Select Choose Format Cells ... Select the wi

ndow alignment Under Text alignment selected in Vertical alignment you want, for example, Up Click OK Following this procedure, you'll automatically change: Before After © FEIS / IAP 2008 34 OpenOffice Calc 2.x Guide Advanced Format: Text orientation Select the cells you want to change Select Choose Format Cells ... Select the Al ignment window Guidance Below the text writes tilt angle you want to have the te xt, for example 90 Click OK The cell is changed according to what selections, as in the example: Before After 35 © FEIS / IAP 2008 OpenOffice Calc 2.x Guide Advanced Format: Wrap text automatically Select the cells you want to change Select Choose Format Cells ... Select Alignm ent Under Properties window select Wrap text automatically Press OK The cell shall be amended as in this example: Before After © FEIS / IAP 2008 36 OpenOffice Calc 2.x Guide Advanced Format: Set text to cell size Select the cells you want to change Select Choose Format Cells ... Select Alignm ent Under Properties window to make a tic Shrink to fit cell size Click OK The cell is changed as in the example: Before After © FEIS / IAP 2008 37

OpenOffice Calc 2.x Guide Forms © FEIS / IAP 2008 38 OpenOffice Calc 2.x Guide Add data Select the cell where you want it to be the result of the addition symbol Press Data are automatically selected to add, for example, C2: C14 Click on Apply icon © FEIS / IAP 2008 39 OpenOffice Calc 2.x Guide You can see the result of the addition in the selected cell, as in the example: © FEIS / IAP 2008 40 OpenOffice Calc 2.x Guide Calculate average To calculate the average you should place you in the cell where you want to writ e the result Press Assistant: duties Select Under Function Function window, find and select the word AVERAGE Click Ne xt © FEIS / IAP 2008 41 OpenOffice Calc 2.x Guide The cursor will be located in a box under the title of number 1 Click the icon R educe Then, a window in which they write automatically the cells that you select, to s elect those cells have to drag the cursor over all the cells needed, for example , Age Click the icon Increase © FEIS / IAP 2008 42 OpenOffice Calc 2.x Guide Then, you receive back the Wizard window: Functions, with data for Click OK Following this procedure, the average in the selected cell:

© FEIS / IAP 2008 43 OpenOffice Calc 2.x Guide Calculate percentages For example, to calculate the percentage of the contribution paid to a closure i n the case presented, the total payable by each student is Gs. 50 000 then arise s: 50,000 100% xx = 40 000 40 000 * 100 / 50 000 x = 80% Select the cell whe re you want to see the result: Click on the entry line Always write = (for forms) © FEIS / IAP 2008 44 OpenOffice Calc 2.x Guide Write the name of the cell that contains the data to add, for example, how much was paid, in this case = C2 (Instead of spelling it is possible to click on the cell in question. It will automatically write the name of the cell where applica ble) Then write the rest of the formula, ie in this case * 100 / 50000 Click on the Apply icon You get the expected result, as in the example: Before After © FEIS / IAP 2008 45 OpenOffice Calc 2.x Guide To calculate the percentage of other data, copy the formula: Select the cell wit h the form Click the Copy icon Then paste it into the appropriate places: Select the cells where you want to pa ste the form Click Paste icon © FEIS / IAP 2008 46 OpenOffice Calc 2.x Guide Graphics © FEIS / IAP 2008 47 OpenOffice Calc 2.x Guide

Pie Chart Select the data you need to be graphing on her pie chart, with the title corresp onding to the row, for example, TOTAL and TOTAL PAID BY PAY icon Graphics Press Window appears automatically, Wizard Graphics © FEIS / IAP 2008 48 OpenOffice Calc 2.x Guide Under the heading Select a chart type select Circles Click Next Click Next © FEIS / IAP 2008 49 OpenOffice Calc 2.x Guide Click Next Enter the chart title. In this case paid and unpaid - CLOSURE Click Finish © FEIS / IAP 2008 50 OpenOffice Calc 2.x Guide Drag the chart appears automatically the graph with the mouse into the space in which you want to locate: It will create a chart similar to the example: © FEIS / IAP 2008 51 OpenOffice Calc 2.x Guide To add the percentage on the chart, double click on a part of the circle: Window appears automatically; Series Data Select Data Labels window Tilda Select Show value as percentage Click OK © FEIS / IAP 2008 52 OpenOffice Calc 2.x Guide Displays the percentage corresponding to that part of the graph: Double click on the other side of the circle: © FEIS / IAP 2008

53 OpenOffice Calc 2.x Guide Select the Data Labels window Tilda Select Show value as percentage Click OK Displays the percentage corresponding to that part of the graph: © FEIS / IAP 2008 54 OpenOffice Calc 2.x Guide Bar Graph Select a cell in which to place the graphic: Click the Chart icon © FEIS / IAP 2008 55 OpenOffice Calc 2.x Guide Window appears automatically: Chart Wizard Click Next Click the icon to select a data range © FEIS / IAP 2008 56 OpenOffice Calc 2.x Guide Select the data you want to add, for example; Percentage Paid (Note: Select the data with the title) First row as the label tick Uncheck First column as label Click Next Selected Data Range © FEIS / IAP 2008 57 OpenOffice Calc 2.x Guide Under the Categories, click the icon for Selecting a Data Range Select the data to be added (Note: Select the data without the title) © FEIS / IAP 2008 58 OpenOffice Calc 2.x Guide Click Next

Selected Data Range Write the title of the chart, for example: Click Finish Percentage Paid © FEIS / IAP 2008 59 OpenOffice Calc 2.x Guide Performed above example: Double click on the chart, then click on the lines of data: © FEIS / IAP 2008 60 OpenOffice Calc 2.x Guide Right click on the line Select Object Properties Select the X Axis window, select Labels © FEIS / IAP 2008 61 OpenOffice Calc 2.x Guide Turn under the label option, Press OK Select 90 Degrees Automatically changes the position of the data: © FEIS / IAP 2008 62 OpenOffice Calc 2.x Guide Enlarge the graph until all the data in it: © FEIS / IAP 2008 63 OpenOffice Calc 2.x Guide How to Print © FEIS / IAP 2008 64 OpenOffice Calc 2.x Guide Introduction to how to print To correctly print necessary; paper format and margins (see page 66) Define rang e of paper (see page 67) Preview (see page 68) Other things to consider, jump pa

ge (see page 70) Print Scale (see page 73) © FEIS / IAP 2008 65 OpenOffice Calc 2.x Guide Paper size and margins Select the following in sequence: Menu Select Page Format Window appears automatically style sheet: Default Window Select Format Below pag e paper, select the paper size you want Under Margins, select the margins you wa nt Click OK © FEIS / IAP 2008 66 OpenOffice Calc 2.x Guide Define the range of paper With the mouse, drag the cells you want to print: Select Format menu select Define Print Range © FEIS / IAP 2008 67 OpenOffice Calc 2.x Guide Preview In the preview you can see what you've selected for printing Select the followin g in sequence: Select File Menu Preview In the example we can see that there is no information and graphics on the same page: © FEIS / IAP 2008 68 OpenOffice Calc 2.x Guide Solution to this problem: If you want to print data and graph, you must separate sheets, insert page breaks (see page 70) If you want to print data and charts o n one sheet must, adjust the scale (see page 73) © FEIS / IAP 2008 69 OpenOffice Calc 2.x Guide Page Break How to insert page breaks Click on the column that is the right side of the column it will be a page break (in the example column that separates the data graph) Select Insert Menu Select Manual Break Column Break

Is automatically a blue line, separating the data from the chart: © FEIS / IAP 2008 70 OpenOffice Calc 2.x Guide To check printing, perform the steps preview preview in the example after making the jump page (page 1 and 2): Page 1 Page 2 © FEIS / IAP 2008 71 OpenOffice Calc 2.x Guide If you want to delete the page break Select by clicking on the column, which carried a page break jump Edit menu sele ct Delete manual Select Column Break Automatically blue line, it disappears from the selected column: © FEIS / IAP 2008 72 OpenOffice Calc 2.x Guide How to adjust the print scale To print by reducing or increasing the size must select the following in sequenc e: Menu Select Page Format Window appears automatically style sheet: Default Sheet Set Select the window sc ale factor in choosing a percentage of the print, for example, 80% Press OK © FEIS / IAP 2008 73 OpenOffice Calc 2.x Guide To check the printer perform the steps Preview Preview on the sample after print ing Scale: © FEIS / IAP 2008 74 OpenOffice Calc 2.x Guide Header Select the following in sequence: Select Edit menu headings and footers Select the Header window

© FEIS / IAP 2008 75 OpenOffice Calc 2.x Guide Showing three areas: area left, center and right To write to these areas need to place the cursor in each area, click and then wr ite custom headers can be used to add information. The most commonly used are: t ext attributes: To change the font, font style and font size File name: to displ ay the file name directly in the area you select, press this icon Page: to appea r the corresponding page number in the area you select, click on this icon when you have finished writing, click OK, What you write in each area will not appear on the form in which they work, but you'll see when you print your work © FEIS / IAP 2008 76 OpenOffice Calc 2.x Guide Footer Select the following in sequence: Select Edit menu headings and footers Select the Footer window © FEIS / IAP 2008 77 OpenOffice Calc 2.x Guide Showing three areas: area left, center and right To write to these areas need to place the cursor in each area, click and then wr ite custom headers can be used to add information. The most commonly used are: t ext attributes: To change the font, font style and font size File name: to displ ay the file name directly in the area you select, press this icon Page: to appea r the corresponding page number in the area you select, click on this icon when you have finished writing, click OK, What you write in each area will not appear on the form in which they work, but you'll see when you print your work © FEIS / IAP 2008 78