DOCUMENT SUPPORT SCHOOL LIBRARIES Cataloging of Monographs Supporting Document 1 October 2008 KNOW THE AMADORA - Manuela Clarinha

RBE - Margaret Toscano Cataloguing - Supporting Document The cataloging cataloging of monographs is the set of operations that are used t o describe an external document (book, magazine, video, disk, etc.). A shorthand way, according to standard principles and in order to create and update catalog s. A catalog can be defined as an ordered set of entries for a collection or col lections of books and other documents. An entry consists of the elements that id entify and describe the document in a certain logical sequence. The catalogs tha t normally produce are: authors and anonymous works (onomastic) securities (dida scalic) subjects (ideographic) The list of authors and anonymous works is the ma in catalog of a library that allows you to record and identify existing works by author and / or title of works. The description of the documents is made from t he ISBD (International Standard Bibliographic Description for Monographs). ISBD standards were first translated and adapted by the National Library in Portugal and published under the title Portuguese Cataloguing Rules. Already in 2008 were issued by the ADB, Cataloguing Rules, with design and drafting of José Carlos S ottomayor. These rules specify what features or elements of the document must be included in the description and the order. The rules allow the description to m ake more or less detail, but always respecting a set of general principles such as: Uniformity - the elements of identification and description of documents, wh ere in similar circumstances, are defined and presented equally. Simplification - the elements are defined concisely and with attention to users and services th at perform this task. Fidelity - one should not invent anything to the catalog, all elements must match the description that appears in the document. Loyalty is very important because the purpose of description is to identify the document a s clear as possible, distinguishing it from any other, however similar it is. So urce description - the elements of descriptive cataloging should 2 Cataloguing - Supporting Document be removed from their own work to catalog, first and foremost on the front page, and only when this is insufficient to be removed from another source of informa tion. The title page is one that presents a greater number of elements on the wo rk: title, authors (mention of responsibility), place of publication, publisher and date of publication. Beyond this, there are other major sources of informati on such as: Inside page - typically contains the technical specifications of the work. Colophon - disclosures that are at the end of the work, usually containin g, books current data for printing. Cover and back cover. Preface, introduction, prologue ... It is sometimes necessary to use sources of reference information, external to the work itself. Bibliographic Description If a book can be understood as an ordered set of entri es for a collection of documents, an entry in turn comprises the elements that i dentify and describe the document neatly. It consists of a header, a body of ent ry and a few more elements. Header - name (s) of author (s) mentioned (s) on the face of the work, title of work; word or phrase (subject) that introduces a bib liographic entry for storage in the catalog. Body of entry - a set of descriptiv e elements of the work and information distributed in distinct zones. Other elem ents - sorting, no registration and initials of BE. cues (subjects, access point s), elevation,

3 Cataloguing - Supporting Document Headers The headers give us the catalog entries and can be made from the name of author, title or subject of the work described on the slopes. Entries by author 's name is one main entrance, the other entries are secondary. Body Entry Defini tion and Order Zones 1st Zone - Title and statement of responsibility (authorshi p) 2nd Area - Edition 3rd Zone - carried out by certain types of documents 4th Z one - Details of the publisher (Imprint) 5th Zone - Physical characteristics of the work (collation) 6th Zone - Collection 7th Zone - Notes 8th Zone - ISBN (Par agraph International Standard Book and how to buy) the elements that make up eac h of the zones are not randomly taken the documents but are collected as we have said, certain sources of description of the work,€so we can match to each area certain sources of information. Other Factors In addition to the headers and bod y of entry, there are other elements that fall outside the areas specified: Ski - added entries indicate the document including by title, subject and co-authors. Cota - an indication to locate the d ocument on the shelf. Classification - classification of the subject matter of t he document according to a default system, for example, the CDU. Registration nu mber - No assigned from the record book Acronym BE 4 Cataloguing - Supporting Document In a scheme of Chips Bibliographic Cataloguing data manual, the different areas, elements and their scores, are as follows: Bibliographic Data Sheet COTA Header or TITLE AUTHOR OF THE WORK OF THE WORK 1st 2nd Zone Body Zone entrance Title / Term of responsibility. - Editing. - Place of publication: Publisher, da te of issue. - Paging and / or number of vol mention of illustration, dimensions + accompanying material. (Collection, Collection No.). - Notes ISBN 4th Zone 5th Zone 7th Zone 7 8th Zone Added entries 6th Zone I. Co-author (s) II. Title I. Subject II. Subject III. Subject Index / Words / C lues STANDINGS CDU rating Acronym BE Registration No

Today, the cataloging is done through bibliographic management software such as Bibliobase the Docbase the Porbase, Millennium and GIB, among others. However, t

he cataloging rules are the same and the final appearance of a computer record p resented in ISBD format is identical to that of a catalog card, with the layout of the elements and most of the points made automatically by the program, facili tating the task of cataloging . 5 Cataloguing - Supporting Document The following is a record of the novel by José Saramago, History of the Siege of Lisbon in ISBD format, imported Porbase the program, the National Library. In t he registry of the National Library, there are certain fields that are not visib le to the user but, as is the case, the program assumes neatly the different zon es and their scores. An example of cataloging using as main input the name of th e author. Computerized record in ISBD format [1] SARAMAGO, Joseph, 1922 L.61154V. History of the Siege of Lisbon / José Saramago. - 5th ed. - Lisbon: Caminho, 199 8. - 348 p. , 21 cm. - (The field of the word) ISBN 972-21-0375-X CDU 821.134.331 "19/20" Automated cataloging, entering computer data is done on a collection sheet, whic h is a form composed of fields and subfields constructed in accordance with the elements of bibliographic description in the language UNIMARC. In the collection sheet, the fields and subfields that correspond to areas of bibliographic descr iption manual we have been describing are summarized in the following we describ e below. 6 Cataloguing - Supporting Document Zones Description and UNIMARC fields Correspondents Zones UNIMARC fields Title and statement of responsibility Title Another title itself responsible Oth ers responsible First Edition 200 205 Imprint Place of publication Publisher Date Edition 210 Paging collation and / or number of volumes Mention illustration accompanying Di mensions Material Collection Title Number of own volume General Notes ISBN (Para graph International Standard Book) 215

225 300 10 7 Cataloguing - Supporting Document Descriptors / Indexing Name of person as subject descriptors Dates / Subject Ind exing Subdivision subject Subdivision geographical subdivision chronological cla ssification CDU Main Responsibility Author - individual Co-authors major Collect ive Responsibility - author Collective - co-responsible 600 606 675 700 701 710 711 Individual Collective Responsibility secondary Cota summary Registration No Loca tion Cota 702 712 930 966 8 Cataloguing - Supporting Document Zones Bibliographic Description and Cataloguing Rules 1st Zone - Zone of Title and Title Mention Responsibility own - quotes from the title page or page replacement and it is written in lowercase except first lette r and proper names, while preserving the specificity of each language. When the title is too long can be shortened by using ellipsis. Title proper including the author's name - holds the name of the author. Ex: The book of Cesario Verde. Tw o or more titles from a single author and without a common title - all titles ar e recorded and separated by a semicolon (;). Eg: The precious ridiculous; The Si cilian painter or lover; Improvisation of Versailles;€Psyche / Molière Two or mo re titles by different authors - write to the author's name below each title, se parated by dot (.) - Title / Author. Title / Author Eg Autos / Gil Vicente. Lusí adas / Luís de Camões collective title of a publication with several books and m any authors - note the collective title to refer to the respective general notes . Eg collective title: Authors of the sixteenth century General Notes: Auto Soul / Gil Vicente. Lyric / Luís de Camões Supplement title: other title that explai ns and develops the previous title, subtitle. Writes are always in lowercase. Eg : The Mayans: romance Parallel title: headline transcript in another language wo rks in bilingual, trilingual ... Ex: Dictionary = Dictionary = Dictionnaire gene ral indication of the nature of the document - notes the type of document and pl ace it within brackets. Exs.: [Printed text] [policopiado Text] [sound recording ] [Video Recording] [electronic resource] ... Mention of responsibility - the re cording of the main author, co-authors and authors side. For multiple authors, t he 1st quoted author is considered the main author and the rest are co-authors. Translator, editor, foreword author, organizer, illustrator, editor, director, e ngineer, etc.., Are the authors side. The authorship of the work can be copyrigh t-physical person, community or mixed-author, applying the (300 field) works and

authors 9 Cataloguing - Supporting Document three cases the rules cited below. Two or three authors - indicates all the desc ription, separated by commas. Four or more authors - indicates the name of the 1 st, followed by an ellipsis and expression ... [et al.]. Eg: The barbs / Eca de Queiros, Ramalho Ortigão Itineraries walk for youth / Parents Association of Sch ools of Malveira, Youth Institute Adapter - usually is the main author of the wo rk. Exs: The Little Mermaid / adaptation of Mary Alberta Menéres Grimm tales / a dapted by António Torrado The children counted lusíadas / Barros Cartoons - prim ary responsibility is the illustrator and is the author of the text co-author. E g: Asterix and the Gauls / il. of Uderzo, Goscinny text 2nd Zone - Zone Edition Mention editing - No editing. Usually is entered on the cover sheet or in verse, in the data sheet. May not be explicit, this case does not satisfy. Respect to the language of the text. Exs. 2. 3rd ed. New critical edition ed ed 4. Reimp. 4th Zone - Zone Foot Press: factors relating to editing Place of issue - place the headquarters of the publisher. Where there is more th an a place to record editing splits by space, semicolon (;). When the location o f publication is unknown but we know the region, province or country, 10 Cataloguing - Supporting Document indicate that element in square brackets. While the mention of place require cla rification, this is written below in square brackets. If it becomes impossible t o determine a place we use the expression sine loco, abbreviated and in square b rackets [Sl], where S is upper el tiny. Eg New York, Lisbon [Mem Martins] [Brazi l] Olisipo [Lisbon] [S. l.] Name of editor - note the name of the publisher resp onsible for the publication. In the case of multiple publishers, there is always the 1st, the rest are registered as a function of interest and level of descrip tion. The name of the publisher must be given in abbreviated form, ie, removing the mention of publisher, publication, or SA, since its identification does not become ambiguous. Eg. Ulisseia rather Publisher Ulisseia Millan and not Mac Mill an and Co. Limited Exceptions: Porto Editora, Porto Editora Multimedia, Publishe r Lisbon, Guimaraes Editora, Coimbra Editora. Eg a site: a publisher, date two l ocations: one publisher, date first place: two publishers, date London: Circle o f Readers, 2008 Lisbon, Porto: Alfa, 1998 Lisbon: Circle of Readers: Alpha, 2005 or Mac When the editing function is performed by several persons, natural or legal, the re is more emphasis on presenting typographical or, if that does not exist, as s hown in the first place. The remaining names will be registered or not, dependin g on your interest. If the publisher or distributor is natural or legal person a nd his name also figures in the area of the title and statement of responsibilit y, that name repetese this area. Publication without name of editor - if a publi cation does not include the name of the publisher or distributor, nor is it poss ible to identify them, we use the term sine nomine, abbreviated and in square br ackets [sn], with the two lowercase letters. Place the name of the printer and p rint - are compulsorily registered unless we have the place of issue, neither th e name of the publisher.€Are recorded within parentheses. Eg [S.l. : Sn], 1974 ( Porto: Tipografia Costa Carregal) Date of publication - if not included in the p

ublication date of the issue, it is mentioned of these dates: date of copyright or legal deposit or printing. If the publication contain all these dates, the op tion is the most recent. 11 Cataloguing - Supporting Document Exs.: cop, 1980 D.L. 1981 imp. 1974 When not included in any publication of these dates if you can establish an appr oximate date, there is in square brackets preceded by the abbreviation for circa or followed by a question mark. Eg: [ca 1935] [1967?] Published in several volu mes - when describing a work published in several volumes, parts or fascicles, w hose publication has covered a certain number of years, registamse the dates of 1st and last, separated by hyphen. If the work in several volumes is not fully d isclosed, is part of the date of 1st volume followed by a hyphen to be added aft er the date of the latter. 5th Area - Zone A Physical Description collation or collation area relates to th e physical characteristics of the work as:. - Paging and / or number of volumes Mention eg, the accompanying material. 305 p. 179 f. 752 colns. : Mention of illustration ; Size + Work in one volume - note the number of pages, leaves or columns. Work in severa l volumes or tomes - are the volumes or volumes that register. Eg, 5 vol. Illust rated works - are designated by an abbreviation of illustration, 'il'. If it is necessary to specify the type of illustrations, it is indicated after the abbrev iation. Eg: il., Maps excess. Eg 18 cm Accompanying material - is indicated by i ts name: cd-rom, map, CD-audio, dvd, etc. .. The accompanying material must have a proper registration in the Register. il., plant size - it is the height of th e spine, measured in inches and rounded by 6th Zone - Zone Collection Title's own collection - is recorded as shown in the publication without 12 Cataloguing - Supporting Document strict observance of the case. No collection - notes when it appears in the publ ication. If the collection is divided into subcolecções and only the collection is numbered, part of the title proper of subcolecção after the paragraph of the collection. Eg. (Library brief 16. Literature Series) (Library brief, 17. Series Thought and Science) 7th Zone - Zona Notes General Notes - describes the elements here that are consi

dered important and which could not be mentioned in the above areas. Their order of presentation should follow the sequence of zones and each note can be separa ted from the previous paragraph by paragraph, occupying an independent line, or by a point, space, dash, space (. -). Whenever there are situations outlined bel ow, can be described in the notes: - Original title - for being a translation Title collective - when the document has a collective title entered in the 1st d istrict of description, we recover here the various titles and markings responsi bility included. Ex: Tales of the twentieth century eggs mysterious / Ducla Loui se Smith. The girl from the sea / Sophia M. B. Andresen. - Reprints - summary Description of the 2nd level - a description of volume or part of a work endowed with a relative autonomy that is important to distinguish and allow their recov ery by the reader. Most encyclopedias are described in the 2nd level. Notes can also be made at the mention of responsibility, editing and publication of biblio graphic history, areas of Imprint, the collation, collection and further notes r egarding the contents or the actual copy. 13 Cataloguing - Supporting Document 8th Zone - Zone International Standard Book Number (ISBN) and Method of Acquisit ion contains the following elements: ISBN: procurement mode (optional) ISBN - In ternational Standard Book Number, No International Standard Book Punctuation & Abbreviations The meaning of the signals used for bibliographic de scription is as follows: .-: / () [] Separates the areas of description indicates complementary element of the previo us series or collection responsibility Indicates Indicates information outside o f the main source Where abbreviations are used, the most common: Adapter - Adapt. Annotator - anot . Co-author - co-aut. Employee - colab. Commentator - coment. Compiler - compil. Composer - compound. Coordinator - coord. Columns - colns. Director - dir. Edit or - ed. Literary editor - ed. lit. Illustrator - il. Home - p. Preface - pref. President - pres. Number - No Redactor - red. Rapporteur - relat. Reviewer - rev . Tomo - t. Translator - trad. Volume - see 14