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Using this workbook

You may wish to print these notes, so that you can read them as you work through this workboo

This workbook incorporates three spreadsheets to assist you with developing your action plan for implement
(1) Action plan goals
(2) Action plan detail
(3) Action plan calendar view

The starting point for developing your action plan is the set of suggested goals and tasks, generated by
ratings of the items in the six maps of the tool. You can download the list of suggested goals and tasks as C
opened using Microsfot Excel. In that format, you can easily copy goals and task from the BPCLEtool report
template.

The purpose of this action plan is to map out in greater detail what tasks will need to be completed to produ

(1) Action plan goals


Use this spreadsheet to list the main goals BPCLEtool has suggested in respect of each element of the BPCLE
each suggested goal and its priority ranking from the CSV file you downloaded from BPCLEtool into the relev
To find out which element(s) the suggested goals are associated with, click on the "Find Out Why" button in
Plan" report in BPCLEtool.
Some goals may be relevant to all (or more than one) of the Framework elements and these may be listed a
this spreadsheet.

Add or delete rows under each BPCLE Framework element as you require.

Remember: the action plan goals suggested by BPCLEtool are just that suggestions. You can amend them
your own goals as you wish. These suggestions are just ideas to get you started on the process, showing wh
you have problems and helping you to frame your goals in appropriate language.

(2) Action plan detail


Use this spreadsheet to identify the tasks your health service will need to complete over the suggested impl
1218 months (until the end of 2015). This spreadsheet also allows you to determine how much time a task
and which staff resources will work on the task.

NOTE: This spreadsheet has cells shaded in green and red. You are able to enter information into any cells i
red shaded cells contain formulae that automatically calculate values based on information you e
shaded cells. It is recommended you do NOT enter values directly into the red shaded cells, unles
the automatically calculated values.

Start by copying the following information from the "Action plan - goals" spreadsheet for each goal in turn:
(i) The BPCLE Framework element title
(ii) The "title" of the goal

For each goal identify the main (or "headline") tasks required to achieve the desired outcome. You can use t
BPCLEtool, or you can nominate your own tasks based on the particular circumstances of your organisation.
task into a separate row in Column C. You can choose the appropriate level of detail for your task list, bu
tasks should reflect the sub-divisions on your timeline, which are days and weeks in this case (not minutes a

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When you have listed all the relevant tasks for a given goal work your way through each task in turn, by ent
(i) Notional start date [Column D].
(ii) The likely effort required, in person days [Column E].
(iii) The amount of staff time likely to be available to work on the task, in FTE [Column F]. Note that 1.0 FTE
each task, but this should be changed to reflect your circumstances. For example, if four staff are each avail
(= 0.1 FTE each) to work on a task, this will give a total of 0.4 FTE available for that task.

Note: You may enter the start date in Column D in any format you would like (e.g. 20 July 2014, 20/7/14, 2
appear in the format YYYY/MM/DD in the cell. This allows the function in Column H to calculate the finish dat
enter a year in your date, the program will assume you mean 2014.

Once you have entered values into Columns DF for a given task, you will note that the Elapsed time (work
date [Column H] and total elapsed days [Column I] which are the red shaded cells calculate automatical
Note that public holidays have been factored into the calculation of the finish date.

Once you have a finish date calculated for a task, you will be in a position to assign start dates for other task
on that task. This is why it is recommended that you complete the entry for one task at a time.

For each task, it is also recommended that you identify one person who takes overall responsibility for the ta
personnel that will be involved [Column K]. The second-last column [Column L] allows you to identify the ou
from the task, once completed. The final coloumn [Column M] is a place to record any notes relating to that

Depending on the circumstances of your health service, you may decide to complete the columns relating to
K] before you complete the columns relating to start date and FTE [Columns D and F]. That is, if a particula
by particular individuals, the start date and FTE may be dependent on those individuals' availability. In this c
staff first and then complete the other details for that task. On the other hand, if a particular task must be c
timeframe, you would complete Columns DF first. This may influence which staff are identified to be involve
availability), or may necessitate review of workload for identified staff to allow them to contribute in the req

Note that three tasks are already entered into the task list, namely:
(i) Commence implementation notionally set for 15 Feb 2012.
(ii) Review in-house resources which is the first task against the objective used as an example on the Acti
spreadsheet (notionally set to commence on 5 March 2012).
(iii) Completion of activities (at the bottom of the table) notionally set for 30 June 2013.

You may change the details for all of these entries, as appropriate for your health service.

You may add additional rows to the table as you require, but it is recommended that you add tho
task of the table (Completion of activities), to ensure the new tasks are included in the calendar
(3) Action plan calendar view
This spreadsheet provides a diagrammatic representation of your action plan against an 18-month calendar.

Note that the task name you enter in Column C on the Action plan detail spreadsheet appears on the verti
is advisable to keep the task names short!).

You can change the implementation window to more or less than the suggested 18 months, just by changing
for the final task (Completion of activities) in the table on the Action plan detail spreadsheet.

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BPCLE Framework Implementation Goals


[Health service name]

Enter goals from the list suggested by BPCLEtool under the relevant framework element. If a goal applies to more than one element, you can eith
it to the top section of the table, or you can list the goal under each relevant element.

An example of a goal suggested by BPCLEtool is already entered in the table (in red), to illustrate how to enter the information.

Don't enter any information in the cells in the table that are shaded grey.

Element Goal

No. Title No.


All n/a

1 An organisational culture that values learning 2

2 Best practice clinical practice

3 A positive learning environment

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4 An effective health service-education provider relationship

5 Effective communication processes

6 Appropriate resources and facilities

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Goals

amework element. If a goal applies to more than one element, you can either add
levant element.

e table (in red), to illustrate how to enter the information.

ey.

Goal
Priority
Title

The organisation has an evidence based clinical learning environment


High
and delivers evidence based clinical care

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BPCLE Framework Implementation Action Plan Detail


[Health service name]

Begin by copying goals one at a time from the "Action plan goals" spreadsheet. Paste each goal into Column B. Then enter tasks into Co
develop your own list of tasks for each goal. Enter one task per row. Enter all the tasks for each goal before you copy another goal from the "A

When you have added all the tasks for each goal, begin entering information into Columns D, E and F. Columns G, H and I will automatically b

An example of two tasks suggested by BPCLEtool for this goal is already entered in the table (in red), to illustrate how to enter the information
its place.

IMPORTANT: DO NOT DELETE the "Commence implementation" and "Completion of activities" tasks from the table.

BPCLE
Framework
element Goal Task list Start date
Commence implementation 2014/07/01

1 An organisational
The organisation has an evidence based clinical learning
culture that values environment and delivers evidence based clinical care Audit evidence review processes 2014/07/01
learning
Survey clinical staff about their
understanding of evidence and how 2014/07/30
to obtain it

Enter task here

Enter task here

Enter task here

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en enter tasks into Column C from the list suggested by BPCLEtool or


nother goal from the "Action plan goals" spreadsheet.

d I will automatically be filled in for you.

o enter the information. You can delete the example or paste other text in

e table.

Person Elapsed
days FTE time Finish total Responsible staff
elapsed
required available (work days) date days member
1 1.0 1 02-Jul-14 1

10 0.1 100 19-Nov-14 141

3 0.1 30 10-Sep-14 42

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

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Other personnel involved Expected outputs Notes

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Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

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1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

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Enter task here

Enter task here

Enter task here

Enter task here

Enter task here

Completion of activities 2015/12/29

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1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1.0 0 30-Dec-99 0

1 1.0 1 30-Dec-15 1

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BPCLE Fra
Commence implementation

Audit evidence review proces s es

S urvey clinical s taff about their unders tanding of evidence and how to obtain it

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Enter tas k here

Completion of activities
41821

41835

41849

41863

41877

41891

41905

41919

41933

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Public holidays 2014 2015


2014/01/27 Australia Day
2014/03/10 Labour Day
2014/04/18 Good Friday
2014/04/21 Easter Monday
2014/04/25 ANZAC Day
2014/06/09 Queen's Birthday
2014/11/04 Melbourne Cup Day
2014/12/25 Christmas Day
2014/12/26 Boxing Day
2015/01/01 New Year's Day
2015/01/26 Australia Day (day in lieu)
2015/03/09 Labour Day
2015/04/03 Good Friday
2015/04/06 Easter Monday
2015/04/25 ANZAC Day
2015/06/08 Queen's Birthday
2015/11/03 Melbourne Cup Day
2015/12/25 Christmas Day
2015/12/28 Boxing Day

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41891

41905

41919

41933

41947

41961

41975

41989

42003

Date
42017

42031

(fortnightly increments)
42045

42059

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42073

42087

42101

42115
BPCLE Framework Implementation Action Plan

42129

42143

42157

42171

42185
000000

42199

42213
000000

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42171

42185

42199

42213

42227

42241

42255

42269

42283

42297

42311

42325

42339

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42353

42367
000000
000000

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Related Interests