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Doing Business With The VA

(Its Different Than The DoD)

Steve Elliott
Director of Contracting
Network Contracting Office -08
VHA Structure VISNs
Veterans Integrated Service Networks

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VISN 8 Information
Geographics / Demographics
Veteran Population: 1.5M

Major Hospitals 8

Clinics 60

Total Outpatient Visits: 8.6M

Square Miles: 64,153


The Nations
States/Territories: Largest
- Florida Counties (60) Network of
- Georgia Counties (19)
- Puerto Rico
VA Hospitals
- USVI and Clinics
Total VISN 8 Owned GSF: 7,515,104
Total VISN 8 Land: 707 Acres
Total VISN 8 Leased NUSF: 1,671,490
VBA Regional Offices: 2
VA National Cemeteries: 8

http://www.visn8.va.gov/
VISN 8 Healthcare Systems

Bay Pines VA Healthcare System www.baypines.va.gov

James A. Haley Veterans Hospital www.tampa.va.gov

Miami VA Healthcare System www.miami.va.gov

N. Florida/S. Georgia Veterans Health System www.northflorida.va.gov

Orlando VA Medical Center www.orlando.va.gov

VA Caribbean Healthcare System www.caribbean.va.gov

West Palm Beach VA Medical Center www.westpalmbeach.va.gov

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Service Area Offices (SAOs)
East, Central, and West

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NCO8 Director of Contracting

Oversees Contracting Operations for The


Veterans Integrated Service Network (VISN) 8,
The Sunshine Healthcare Network responsible
for Supporting Veterans throughout South
Georgia; Florida (except Pan Handle area); Puerto
Rico; and the U.S. Virgin Islands.

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NCO8 Structure
Healthcare System Contracting Office Locations

VA Sunshine Healthcare Network Miami, FL Bay Pines, FL

VISN 8 Headquarters San Juan, PR Orlando, FL

St. Petersburg, FL Tampa, FL West Palm Beach, FL


Gainesville, FL (Supports Lake City)

181 Contracting Professionals Purchasing Products and


Services by Product Lines:
Commodities
Services
Prosthetics
Construction
Medical Sharing (Doctors, Nurses, etc.)
Leasing (Real Estate and associated services)
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FY16 Goals & Results

Socioeconomic Category VA Goal FY16

Small Business (SB) 32% 43.08%


Veteran-Owned Small Business (VOSB) 12% 24.29%
Service-Disabled Veteran-Owned Small
10% 22.98%
Business (SDVOSB)
Small Disadvantaged Business (including
5% 13.99%
Section 8(a))
Historically Underutilized Business Zone
3% 3.33%
(HUBZone)
Woman-Owned Small Business (WOSB) 5% 5.50%
VISN 8 Awarded $379M to Small Businesses in FY16; $213M to Veteran-Owned.
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Small Business Programs
Service-Disabled Veteran-Owned Small Business and
Veteran-Owned Small Business Set-Asides or Sole Source
(Public Law 109-461 (Vets First Contracting Program),
FAR 19.14, and VAAR 819)
Section 8(a) Program (FAR 19.8)
Historically Underutilized Business Zone (HUBZone)
Set-Asides or Sole Source (FAR 19.13)
Women-Owned and Economically Disadvantaged
Women-Owned Set-Asides or Sole Source (FAR 19.15)
Small Business Set-Asides (FAR 19.5)

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How Do We Buy?

Federal Supply Schedules (FSS) Contracts Awarded by the


National Acquisition Center (NAC) in Federal Supply
Classification (FSC) 65 and 66
VA Strategic Sourcing Contracts/Blanket Purchase
Agreements (BPA)
NASA Solutions for Enterprise Wide Procurement (SEWP)
Prime Vendor Programs (Orders Placed by Logistics)
Medical/Surgical Prime Vendor (MSPV)
Pharmaceutical Prime Vendor (PPV)
Subsistence Prime Vendor (SPV)

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How Do We Buy? (Cont.)
Required Sources of Supply
Federal Acquisition Regulation (FAR) Part 8
VA Acquisition Regulation (VAAR) Part 8
Contract Vehicles
Government-Wide Acquisition Contracts (GWACs)
Multiple Award Contracts (MACs)
Federal Supply Schedules (FSS)

Full & Open Competition after Exclusion of Sources


(Small Business Programs)

Full & Open Competition (Open to all vendors)

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Priority When Buying FSS and Open Market

a) Service-Disabled Veteran-Owned Small Business (SDVOSB)


b) Veteran-Owned Small Business (VOSB)

The Veterans First Contracting Program Applies to Federal Supply


Schedule (FSS) and Open Market Purchases.

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P.L. 109-461 Set-Aside Authorities

Service Disabled Veteran Owned Small Business (SDVOSB) and


Veteran Owned Small Business (VOSB):

Competitive Unlimited by dollar value


Sole Source Limited to $5M

As a result of Public Law 109-461, VA is authorized to award sole source contracts


and/or set aside contracts for Service-Disabled Veteran-Owned Small Businesses
(SDVOSB). From 01/01/2008 to 09/30/2014, the VA OIG Office of Investigations indicted
44 individuals/ companies; arrested 40 individuals; and as of 09/30/2014, convicted 33
individuals/ companies, resulting in $13.9M in fines and court-ordered forfeitures. In
each of these cases, Federal suspension/debarment was pursued. As of 09/30/2014,
there are 81 open investigative SDVOSB cases.

http://www.va.gov/oig/publications/sdvosb-press-releases.asp

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Verification Logos

These are the officially recognized symbols of your success and are only
issued to Verified Veterans and Service-Disabled Veterans!

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VISN 8 Forecasting Site

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https://www.vendorportal.ecms.va.gov/eVP/fco/VisnSearch.aspx?ID=08&Type=Visn
VISN 8 Business Opportunities

https://www.fbo.gov/

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VISN 8 Top NAICS Codes - FY16

Small % Small % Small


Total Business Business Small Business Business
6 digit NAICS Code (Description) Actions Total Dollars Actions Actions Dollars Dollars
325412 (PHARMACEUTICAL PREPARATION MANUFACTURING) 2,735 $277,070,568.63 40 1.4625% $1,431,013.45 0.5165%
339112 (SURGICAL AND MEDICAL INSTRUMENT
MANUFACTURING) 3,959 $105,745,070.20 2,769 69.9419% $75,920,987.64 71.7962%
236220 (COMMERCIAL AND INSTITUTIONAL BUILDING
CONSTRUCTION) 235 $98,495,663.42 234 99.5745% $98,484,497.81 99.9887%
339113 (SURGICAL APPLIANCE AND SUPPLIES
MANUFACTURING) 4,557 $69,869,994.59 1,883 41.3210% $31,524,442.95 45.1187%
334510 (ELECTROMEDICAL AND ELECTROTHERAPEUTIC
APPARATUS MANUFACTURING) 1,298 $25,892,497.18 88 6.7797% $4,102,052.22 15.8426%
334516 (ANALYTICAL LABORATORY INSTRUMENT
MANUFACTURING) 245 $22,395,885.79 70 28.5714% $1,863,590.13 8.3211%
238220 (PLUMBING, HEATING, AND AIR-CONDITIONING
CONTRACTORS) 95 $15,080,872.71 92 96.8421% $15,058,786.77 99.8535%
621511 (MEDICAL LABORATORIES) 82 $14,995,246.75 12 14.6341% $546,658.51 3.6455%
485991 (SPECIAL NEEDS TRANSPORTATION) 61 $14,563,695.03 46 75.4098% $12,639,594.99 86.7884%
623110 (NURSING CARE FACILITIES (SKILLED NURSING
FACILITIES)) 156 $14,393,241.62 68 43.5897% $7,168,910.61 49.8075%
541519 (OTHER COMPUTER RELATED SERVICES) 262 $13,830,592.25 238 90.8397% $13,643,306.92 98.6459%
561720 (JANITORIAL SERVICES) 39 $12,349,346.23 32 82.0513% $8,996,420.11 72.8494%
811219 (OTHER ELECTRONIC AND PRECISION EQUIPMENT
REPAIR AND MAINTENANCE) 716 $11,895,727.48 141 19.6927% $3,130,207.35 26.3137%
621498 (ALL OTHER OUTPATIENT CARE CENTERS) 12 $11,488,997.50 1 8.3333% $0.00 0.0000%
339115 (OPHTHALMIC GOODS MANUFACTURING) 164,807 $10,148,360.03 5,791 3.5138% $2,446,891.24 24.1112%
311999 (ALL OTHER MISCELLANEOUS FOOD MANUFACTURING) 2,523 $8,150,560.28 0 0.0000 % $0.00 0.0000 %
621991 (BLOOD AND ORGAN BANKS) 85 $8,124,726.18 6 7.0588% $32,180.00 0.3961%

Data is from the Federal Procurement Data System (FPDS): https://www.fpds.gov/


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Locating Contracting Opportunities

GSA eBuy
https://www.gsaadvantage.gov/advantage/login/eBuyLogin.do

NASA SEWP
http://www.sewp.nasa.gov/

Federal Business Opportunities (FBO)


https://www.fbo.gov/

Forecast of Contracting Opportunities (FCO)


https://www.vendorportal.ecms.va.gov/eVP/fco/VisnMap.aspx

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Additional Resources

VA OSDBU: http://www.va.gov/osdbu/
Small Business Development Center (SBDC)
http://www.sba.gov/tools/local-assistance/sbdc

Procurement Technical Assistance Center (PTAC)


http://www.aptac-us.org/new/

Small Business Administration (SBA)


http://www.sba.gov/

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Improve Your Chances

SDVOSBs and VOSBs must register with the Center for Verification and
Evaluation (CVE) to participate in the VETS First Contracting Program
Review Agency Forecasts of Contracting Opportunities (FCO)
Ensure Your Information is Accurate
Register in the System for Award Management (SAM ) for the NAICS in
which you hold expertise
Obtain Federal Procurement Data System (FPDS) Account
Consider VA and GSA Federal Supply Schedules (FSS)
Accept Government Purchase Cards (GPC)
Sharpen Your Pencil-Competitive Pricing
Review the Entire Solicitation and Evaluation Criteria
Take Advantage of Capacity Building resources: (e.g. PTAC, SBDC, SBA, etc.)
Maintain ACTIVE Registrations with SAM and VETBIZ
Email your 1-2 page capability statement to Derrick.Williams6@va.gov

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Questions

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VISN 8: VA Sunshine Healthcare
Network
VISN 8: VA Sunshine Healthcare Network
Network Contracting Office 8 (NCO 8)
Derrick Williams
Small Business Liaison
U.S. Department of Veterans Affairs
Veterans Health Administration (VHA)
Service Area Office (SAO) East
Phone: 813.631.2830
Email: Derrick.Williams6@va.gov