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AGENDA

SCOTT COUNTY
BOARD OF COMMISSIONERS
SHAKOPEE, MINNESOTA
MARCH 7, 2017
9:00 a.m.
(1) CONVENE COUNTY BOARD
(2) AMENDMENTS TO THE AGENDA
(3) APPROVE MINUTES OF FEBRUARY 21, 2017 COUNTY BOARD MEETING
(4) RECOGNITION OF INTERESTED CITIZENS
Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
approach the microphone for the benefit of viewers and interested citizens.
(5) CONSENT AGENDA
Partnership: Aligning Existing Resources, Volunteers, and Programs to Achieve Shared Goals
5.1 Approve the Reappointment of Jesse J. Hartmann to the Lower Minnesota River
Watershed District Board of Managers (No fiscal impact)
5.2 Adopt Resolution No. 2017-028; Authorizing Entering Into a Cooperative Agreement With
Shakopee Public Utilities Commission in Conjunction With the County Highway 83 and
4th Avenue Intersection Project (No fiscal impact)

Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public
5.3 Adopt Resolution No. 2017-027; Authorizing Amendment No. 1 to the Construction
Contract With Sunram Construction Inc. for Change Orders Totaling Greater Than 5% of
the Contract Bid and Amending the Parks Capital Improvement Program Budget (No levy
impact; budget amendment increasing the Parks Improvement Program from $480,000 to $523,000)
5.4 Adopt Resolution No. 2017-029; Awarding a Contract to Grendahl Mechanical for the
Data Center and Lobby Heating, Ventilation, and Air Conditioning Upgrade Project (No
fiscal impact)
5.5 Adopt Resolution No. 2017-031; Authorizing the County Board Chair to Execute Three
State Required Funding Restriction Declarations for Previous Park Land Acquisitions
Purchased With State Funds From the Environment and Natural Resource Trust Fund (No
fiscal impact)

Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,


Healthy, and Livable Community
5.6 Adopt Resolution No. 2017-026; Approving a Three-Year Agreement Between the County
of Scott and the Law Enforcement Labor Services, Inc. Sheriff Essential Employee
Corrections Sergeants Unit Effective January 1, 2017 Through December 31, 2019, and
Rescinding Resolution No. 2014-078 (2017=$23,000; 2018=$21,000; 2019=$22,000)
5.7 Adopt Resolution No. 2017-039; Approving Long Term Disability and Short Term
Disability Insurance Provider and Plans, and Rescinding Resolution No. 2011-196
(Savings of approximately $63,353)
5.8 Approve Payroll Processing of Personnel Actions (No fiscal impact)

Leadership: Anticipating Changes and Managing Challenges Based on Reliable Information


and Citizen Input
5.9 Approve a Grant Application for the Drug-Free Communities Support Program (No fiscal
impact)
(6) LEADERSHIP: ANTICIPATING CHANGES AND MANAGING CHALLENGES BASED ON
RELIABLE INFORMATION AND CITIZEN INPUT
6.1 Approve Amendments to Scott County Zoning Ordinance No. 3, Chapter 12 Energy
Systems (Wind and Solar) (No fiscal impact)

(7) PARTNERSHIP: ALIGNING EXISTING RESOURCES, VOLUNTEERS AND PROGRAMS TO


ACHIEVE SHARED GOALS
7.1 Receive the Annual Presentation From the Metropolitan Mosquito Control District (No
fiscal impact)

(8) COMMITTEE REPORTS AND COMMISSIONER UPDATES

(9) COUNTY ADMINISTRATOR UPDATE

(10) RECESS FOR ATTORNEY/CLIENT MEETING

(11) ADJOURN

FOLLOWING THE MEETING THE COUNTY BOARD WILL MEET IN A


WORKSHOP SETTING TO RECEIVE INFORMATION ON:
SOUTHWEST TRANSIT
TRUNK HIGHWAY 13 CORRIDOR STUDY
SCOTT COUNTY WATER PLAN UPDATE
BODY CAMS

1:00 p.m.
County Board Forum with New Options Clients, Families, and Staff Workforce Development Center,
752 Canterbury Road, Shakopee

UPCOMING MEETINGS

March 21, 2017 County Board Meeting


April 4, 2017 County Board Meeting

Gary L. Shelton
County Administrator
(952) 496-8100
MINUTES

BOARD OF COMMISSIONERS

COUNTY OF SCOTT

FEBRUARY 21, 2017

(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 9:03 a.m., with the following members present:
Commissioner Beard, presiding, Commissioner Weckman Brekke, Commissioner Wolf, Commissioner Beer
and Commissioner Ulrich.

(2) County Staff Present:


A. Lezlie Vermillion, Community Services Director/Deputy County Administrator
B. Khalif Maalim, Public Health Data Planner
C. Lisa Brodsky, Public Health Director
D. Pam Selvig, Health and Human Services Director
E. Tony Winiecki, County Engineer
F. Steve Brown, Social Work Supervisor
G. Jake Grussing, Library Director
H. Lisa Freese, Transportation Planning Director
I. Barb Dahl, Social Services Director
J. Luke Hennen, Sheriff
K. Adam Pirri, Chief Deputy Sheriff
L. Randy Ronning, Right-of-Way Agent
M. Tim Cleveland, Community Corrections Director
N. Heath Shue, Senior Employee Relations Representative
O. Jeanne Andersen, Senior Attorney
P. Nicole Koshiol, Administrative Specialist
Q. Gabrielle Stidger, Registered Nurse Certified Assessor
R. Aaron Chisholm, Senior GIS Analyst
S. Bryce Hansen, Intern
T. Scott Haas, Sheriffs Captain
U. Ron Holbeck, Deputy Emergency Management Director
V. Kari Richardson, Highway Maintenance Worker
W. Lori Huss, Employee Relations Director
X. Dan Lauer-Schumacher, Housing Coordinator
Y. Marty Schmitz, Zoning Administrator
Z. Suzanne Arntson, Child Welfare Manager
AA. Judith Brumfield, Assistant to the Deputy County Administrator
AB. Lisa Kohner, Public Affairs Coordinator
AC. Brad Davis, Planning Manager
AD. Beth Mahoney, Social Work Supervisor
AE. Chris Harder, Child Protection Supervisor
AF. Julie Swanson, Social Work Supervisor
AG. Jen Schwarz, Administrative Services Director
AH. Troy Beam, Transit and Fleet Manager
AI. Claire Robling, Legislative and Communications Coordinator
AJ. Cheryl Kollasch, Occupational Health Nurse
AK. Mary Keen, Business Information/System Specialist
AL. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:
A. Martin Rowland Hill, Safcom
B. Mark Lannon, Safcom
C. Robert Ruppe, Cedar Lake Township Attorney
D. Bill Borghoff, National Weather Service
E. Todd Andersen, Safcom
F. Pam Boomgaarden, Safcom

(4) Media Present:


A. Amanda McKnight, Shakopee Valley News

(5) Amendments to the Agenda:

The request to approve appointments to the Solid Waste Advisory Committee has been amended to
remove Gary Hartmann as a member per Mr. Hartmanns request.

Commissioner Wolf moved, seconded by Commissioner Weckman Brekke to approve the agenda as
presented. The motion carried unanimously.

(6) Minutes:

On a motion by Commissioner Weckman Brekke, seconded by Commissioner Ulrich, the Minutes of


February 7, 2017 were approved.

(7) New Employee Welcome:

The following new employees introduced themselves: Public Health Data Planner Khalif Maalim,
Administrative Specialist Nicole Koshiol, Senior GIS Analyst Aaron Chisholm, and Registered Nurse Certified
Assessor Gabrielle Stidger.

(8) Consent Agenda:

Commissioner Beer requested the following three items be pulled from the consent agenda for separate
consideration.
Certify Final Approved Appraisal of Value for Certain Land Acquisitions and Authorize Acquisition by
Expedited (Quick Take) Eminent Domain Proceedings for County Highway 21 Located in the City of
Prior Lake
Certify Final Approved Appraisal of Value for Certain Land Acquisitions and Authorize Acquisition by
Expedited (Quick Take) Eminent Domain Proceedings for County Highway 27 Located in Credit River
Township
Support for Scott Countys Priority Projects for the 2018/2019 Scott County Parks and Trails Legacy
Allocation, Including Replacement of the Scott County Parks Maintenance Facility and a Concrete Vault
Latrine

A. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve a Cooperative Agreement


between the Metropolitan Area Counties on Supportive Housing. The motion carried unanimously.

B. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the renewal of the Service
Agreement with the New Prague School District for the provision of school-linked mental health services by the
Scott County Mental Health Center. The motion carried unanimously.

C. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the appointment of Carolyn
Miller of Commissioner District 2 to the Vermillion River Watershed Planning Commission for a term effective
February 21, 2017 through December 31, 2019. The motion carried unanimously.
D. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the following appointments
to the Solid Waste Advisory Committee for a term effective February 21, 2017 through December 31, 2019.
Meg Glattly representing citizens
Mark Nagel, representing municipalities
Ken Ondich, representing municipalities
Tom Nikunen, representing municipalities
Bob Pieper (John Weckman, Alternate) representing municipalizes/townships
Allen Friedges (Simeon Mathews, Alternate) representing the Shakopee Mdewakanton Sioux
Community
Michael Buckingham-Hayes, representing the solid waste industry
Mark Pahl, representing the solid waste industry
Barbara Johnson, representing the Planning Commission
Paul Nelson (Kate Sedlacek, Alternate) representing the County
The motion carried unanimously.

E. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-020;
Authorizing Entering Into a Cooperative Agreement With the City of Shakopee for Participation in Construction
of a Trail Along County Highways 78 and 79. A copy of the resolution is available in the office of the County
Administrator and is made a part of this record by reference. The motion carried unanimously.

F. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-023;
Approving an Amendment to an Instrument of Record Which Has Been Granted by the Shakopee
Mdewakanton Sioux Community on Its Fee Land in Favor of the County. A copy of the resolution is available
in the office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.

G. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-024;
Thanking the Minnesota Federal Legislative Delegation for Their Support in Obtaining a Transportation
Investment Generating Economic Recovery (TIGER) Grant for Trunk Highway 41 Interchange, County
Highway 14 Overpass, and Trunk Highway 169 Supporting Roads. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.

H. Commissioner Wolf moved, seconded by Commissioner Ulrich to approve the record of disbursements
and approve the claims made to Scott County from January 1, 2017 through January 31, 2017 in the sum of
$11,701,901.80. The motion carried unanimously.

I. Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-019;
Approving a Three-Year Agreement Between the County of Scott and the Scott County Attorneys Association
Effective January 1, 2017 Through December 31, 2019 and Rescinding Resolution No. 2014-061. A copy of
the resolution is available in the office of the County Administrator and is made a part of this record by
reference. The motion carried unanimously.

J. On the recommendation of the County Administrator, Commissioner Wolf moved, seconded by


Commissioner Ulrich to approve the payroll processing of personnel actions indicated below and certified by
the Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:

1. Separation of employment for Tricia Kaplan, FT Senior Applications Analyst, Information Technology
Division, effective 02/15/17.
2. Separation of employment for Suzanne Stephenson, Intermittent (34% FTE) Librarian-Unclassified,
Community Services Division, effective 02/14/17.
3. FT Probationary employment for Allison Delf, Social Work Case Manager, Health and Human Services
Division, effective 02/22/17.
4. FT Probationary employment for Gabrielle Stidger, Registered Nurse, Health and Human Services
Division, effective 02/13/17.
5. FT Probationary employment for Jennifer Ayshford, Social Work Case Manager, Health and Human
Services Division, effective 02/21/17.
6. FT Probationary employment for Lauren Irwin, 911 Dispatcher, Sheriffs Office, effective 02/27/17.
7. FT Probationary employment for Michele Johnson, 911 Dispatcher, Sheriffs Office, effective 02/27/17.
8. Intermittent employment for Patricia Witte, DT&H Substitute-Unclassified, Health and Human Services
Division, effective 02/13/17.
9. Intermittent (34% FTE) employment for Amanda Kridel, Corrections Officer-Unclassified, Sheriffs Office,
effective 02/23/17.
10. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:
Add Delete
Cynthia Olsen
Kenzie Ingebrand
Ben Maldonado
Daniel Joaquin
Marilyn Clemmer

Motion carried unanimously.

(9) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public:

A. Community Services Director/Deputy County Administrator Lezlie Vermillion described the County
Highway 21 project located in the City of Prior Lake and explained the need for the request to certify the final
approved appraisal of value and authorize acquisition by expedited (quick take) eminent domain proceedings.
Ms. Vermillion noted the acquisition consists of partial takings on five parcels. The County has negotiated
settlements by mutual agreement on three parcels. Two parcels with common fee ownership have not been
settled with the owners attorney suspending negotiations in favor of condemnation proceedings.

In response to questions from Commissioner Ulrich Commissioner Beer, Ms. Vermillion and Right-of-Way
Agent Randy Ronning explained the eminent domain (quick take) process and the potential benefits for
property owners.

Commissioner Beer stated due to timing, he is ok with this item going to vote today, but in the future would
appreciate more information beforehand. He added he has no doubt that the County has negotiated in good
faith but he has an general uneasiness with eminent domain.

Commissioner Wolf moved, seconded by Commissioner Ulrich to adopt Resolution No. 2017-021;
Certifying Final Approved Appraisal of Value for Certain Land Acquisitions and Authorizing Acquisition by
Expedited (Quick Take) Eminent Domain Proceedings for County Highway 21 Located in the City of Prior
Lake. A copy of the resolution is available in the office of the County Administrator and is made a part of this
record by reference. The motion carried on a vote of four ayes with Commissioner Beer dissenting.

B. Ms. Vermillion and Mr. Ronning described the project on County Highway 27 located in Credit River
Township which is a federal roundabout safety project. The project requires partial takings on eight parcels.
Negotiations by mutual agreement have resulted in settlements on four parcels and negotiations are continuing
but have not been successful to date for the other four parcels. The project schedule requires proceeding with
authorizing eminent domain in order to achieve construction during the construction season and to minimize
school bus travel on detours.

Commissioner Beer noted his comments on this action are similar to those stated on the previous request.
Commissioner Weckman Brekke moved, seconded by Commissioner Ulrich to adopt Resolution No.
2017-022; Certifying Final Approved Appraisal of Value for Certain Land Acquisitions and Authorizing
Acquisition by Expedited (Quick Take) Eminent Domain Proceedings for County Highway 27 Located in
Credit River Township. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried on a vote of four ayes with Commissioner Beer
dissenting.

C. Ms. Vermillion reported prioritizing projects for the 2018/2019 Scott County Parks and Trails Legacy
allocation was discussed at a County Board workshop on January 17, 2017 with the Board supporting the use
of projected funds of $1,156,040 on two projects - $1,066,040 towards the replacement of the primary Scott
County Parks and Trails maintenance facility and $90,000 for a concrete vault latrine, both in Cleary Lake
Regional Park. The amount of funding distributed state wide is determined by the Legislature and the funding
allocated to the Metropolitan Regional Park System is determined by a formula in State Statute. It is required
that the proposed use of funds be named in State Statute.

Commissioner Beer expressed his concern over the cost of the maintenance facility given that fact there is
no land acquisition. Ms. Vermillion clarified the request before the Board today is to only identify the projects
and not to approve any expenditure. The maintenance facility will be a capital improvement project and will
require Board approval.

Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-025;
Supporting Scott Countys Priority Projects for the 2018/2019 Scott County Parks and Trails Legacy Allocation,
Including Replacement of the Scott County Parks Maintenance Facility and a Concrete Vault Latrine. A copy
of the resolution is available in the office of the County Administrator and is made a part of this record by
reference. The motion carried on a vote of four ayes with Commissioner Beer dissenting.

D. Zoning Administrator Marty Schmitz presented a request to approve receipt of a Quit Claim Deed from
Cedar Lake Township of Country Hollows First Addition and approve a Quit Claim Deed to Cedar Lake
Township of Country Hollows First Addition Outlot A for park purposes. Following discussions of the Township
selling a portion of Outlot A to private individuals, residents of Country Hollows strongly requested the Town
Board not sell any portion as it has been their understanding the ponds and walking trail located on the Outlot
were part of the Development. The Town Board has agreed not to continue with the sale and continue to use
the Outlot for park purposes. To ensure that the limitations continue beyond the current Town Board, the
Cedar Lake Town Board approached the County with its request to convey the Outlot to Scott County and then
have Scott County convey the Outlot to Cedar Lake Township with a deed restriction that the use must be for
park purposes.

Commissioner Wolf moved, seconded by Commissioner Weckman Brekke to approve receipt of a Quit
Claim Deed from Cedar Lake Township of Country Hollows First Addition Outlot A and approve a Quit Claim
Deed to Cedar Lake Township of Country Hollows First Addition Outlot A for park purposes. The motion
carried unanimously.

(10) Customer Service: Creating a Customer Experience That is Respectful, Responsive and Solution-
Oriented:

Bill Borghoff of the National Weather Service presented the StormReady Award to Sheriffs Captain Scott
Haas. The National Weather Service designates a community as StormReady when it has demonstrated it
has effectively prepared its organization with the communication and safety skills needed to save lives and
property before, during, and after a natural hazard event. Scott County is the 13th County in Minnesota and the
3rd in the metro area to show it has taken all necessary advance action to prepare for and respond to a severe
weather event.
(11) Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public:

The Board of Commissioner conducted a close meeting to receive updates on Jordan Aggregates appeal
and the Mark Zweber, Liberty Creek Development, civil litigation.

(12) Committee Reports and Commissioner Updates:

A. Commissioner Ulrich attended the Scott County Association for Leadership and Efficiency (SCALE)
50 x 30 Transportation Subcommittee meeting on February 8.
B. Commissioners Ulrich, Beer, and Weckman Brekke attended the Families and Individuals Sharing
Hope (FISH) meeting on February 9.
C. Commissioners Ulrich, Beer, Wolf, and Weckman Brekke attended the SCALE meeting on
February 10.
D. Commissioner Ulrich participated in Future Leaders of Scott County school presentations on
February 10 and February 13.
E. Commissioner Ulrich attended the SCALE Service Delivery Committee meeting on February 13.
F. Commissioner Ulrich attended the Metropolitan Council Transportation Advisory Board meeting on
February 15.
G. Commissioner Ulrich met with County staff on February 17 regarding transportation issues.
H. Commissioner Ulrich attended the FISH Marketing Committee meeting on February 20.
I. All the Commissioners attended the County Board workshop on February 7.
J. Commissioner Beer met with County Administrator Gary Shelton on February 7.
K. Commissioner Beer attended the SCALE 50 x 30 Housing Subcommittee meeting on February 8.
L. Commissioner Beer attended a Choose Not to Use meeting on February 8 and announced the Choose
Not to Use golf tournament fundraiser will be September 8.
M. Commissioners Beer and Wolf attended the Public Works breakfast on February 9.
N. Commissioner Beer met with the Prior Lake Mayor on February 10.
O. Commissioner Beer participated in Future Leaders of Scott County school presentations on February
10 and February 13.
P. Commissioner Beer attended the Human Services Resource Council meeting on February 12.
Q. Commissioner Beer attended the Prior Lake-Spring Lake Watershed District Board of Managers
workshop on February 13.
R. Commissioners Beer and Wolf attended the Prior Lake Town Hall meeting on February 16.
S. Commissioner Beer attended the Dakota-Scott Workforce Development Board meeting on February 17.
T. Commissioner Wolf attended the New Market Town Board meeting on February 7.
U. Commissioner Wolf attended the I35W Solutions Alliance meeting on February 9.
V. Commissioner Wolf attended the Elko New Market City Council meeting on February 9.
W.Commissioner Wolf attended the Prior Lake City Council workshop and meeting on February 13.
X. Commissioner Wolf attended the Scott County Planning Advisory Commission meeting on February 13.
Y. Commissioner Wolf attended the Polar Plunge and Vikings Winterfest on February 18.
Z. Commissioners Wolf and Beard participated in the New Employee Welcome on February 21.
AA. Commissioner Weckman Brekke met with County staff on February 7 regarding a Conditional Use
Permit issue.
AB. Commissioner Weckman Brekke attended the Belle Plaine Town Board meeting on February 7.
AC. Per the request of the Belle Plaine Town Board to Commissioner Weckman Brekke, consensus of
the County Board was not to change county road ditch mowing procedures.
AD. Commissioner Weckman Brekke attended a race and religion program at Hope Lutheran Church on
February 8.
AE. Commissioner Weckman Brekke met with the FISH Executive Director on February 10.
AF. Commissioner Weckman Brekke met with County staff on February 10 regarding Blakeley Bluffs.
AG. Commissioner Weckman Brekke met with several citizens on February 12.
AH. Commissioner Weckman Brekke presented the banner to Mrs. Scott County 2017 Stephanie Welter
on February 13.
AI. Commissioner Weckman Brekke participated in Future Leaders of Scott County school presentations
on February 14.
AL. Commissioner Weckman Brekke attended the Scott County AFSCME Labor Management Committee
meeting on February 14.
AK. Commissioner Weckman Brekke met with Mr. Shelton on February 14.
AL. Commissioner Weckman Brekke attended a Belle Plaine Chamber of Commerce and Economic
Development Authority event on February 15.
AM. Commissioner Weckman Brekke met with the Minnesota Wildlife Refuge Manager and County staff
on February 16 regarding Louisville Swamp.
AN. Commissioner Weckman Brekke attended the Scott County Library Board of Advisors meeting on
February 16.
AO. Commissioner Weckman Brekke met with Spring Lake Township officials on regarding the Countys
turn lane policy on February 17.
AP. Commissioner Beard attended the Shakopee City Council meeting on February 7.
AQ. Commissioner Beard met with City of Shakopee staff on February 8.
AR. Commissioner Beard met with the Prior Lake Mayor on February 20.
AS. Commissioner Beard is the recipient of the 2017 University of Minnesota Center for Transportation
Studies Distinguished Public Leadership Award.

(13) County Administrator Update:


The joint workshop with the Prior Lake City Council is Monday, February 27, at 5:00 p.m. at Prior Lake
City Hall.
The SCALE 50 x 30 workshop is Tuesday, February 28, at 4:00 p.m. at the Playworks LINK Event
Center in Prior Lake.
The forum with New Options client families and staff is Tuesday, March 7, at 1:00 p.m.

Chair Beard recessed the meeting at 10:45 a.m. and reconvened at 10:52 a.m. Commissioner Weckman
Brekke arrived at 10:54 a.m.

(14) Innovation: Exploring and Adopting New Technologies and Processes With the Goal of Improving
Service and Reducing the Long Term Cost of Service Delivery:

The County Board participated in the Scott County Delivers panel discussion regarding child protection.

On a motion by Commissioner Wolf, seconded by Commissioner Ulrich, the meeting adjourned at 12:10 p.m.

Michael L. Beard
Chair

Gary L. Shelton
County Administrator
Clerk of the Board

Debra K. Brazil
Deputy Clerk to the Board
AGENDA #5.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION: Board of Commissioners
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER:
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED:
ACTION REQUESTED: Approve the Reappointment of Jesse J. Hartmann to the Lower Minnesota
River Watershed District Board of Managers

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve the reappointment of Jesse J. Hartmann to the Lower Minnesota
River Watershed District Board of Managers for a term effective March 2, 2017 through March 1, 2020.

Fiscal Impact:
None
AGENDA #5.2
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION: Transportation
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Curt Kobilarcsik - 8345
ATTACHMENTS: Yes No
PROJECT: CP 83-22 TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-028; Authorizing Entering Into a Cooperative
Agreement With Shakopee Public Utilities Commission in Conjunction With
the County Highway 83 and 4th Avenue Intersection Project

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-028; authorizing entering into a Cooperative
Agreement with Shakopee Public Utilities Commission (SPUC) in conjunction with the County Highway (CH)
83 and 4th Avenue intersection project.

The CH 83 and 4th Avenue intersection project is intended to improve safety and operational efficiency through
construction of turn lanes, raised center concrete median, shoulders, and trails. The project will also reduce
direct private driveway access onto CH 83 by relocation of driveways to city streets.
As part of the project, SPUC is obligated to relocate their utilities out of the future roadway and trail. SPUC will
need to relocate hydrants and desires to replace deteriorated watermain valves. In order to efficiently
coordinate construction activities and minimize traffic impacts, the County and SPUC have agreed to include
the utility construction work as part of the Countys CH 83 project. The County will include construction plans
and specifications for the project, provide construction inspection, pay the contractor for work, and coordinate
any involvement necessary or requested by SPUC staff.

Through the Agreement, SPUC agrees to reimburse the County 100% for the hydrant relocations, watermain
and associated work, and an additional 15% of their construction cost for engineering and design, construction
engineering and inspection services, and contract administration services. The total cost is estimated at
$107,906.

The projects construction is identified in the 2017-2026 Transportation Improvement Program.

Shakopee Public Utilities Commission Estimated Costs

Hydrants and Watermain Constr. $ 93,831


Engineering and Administration $ 14,075
Total Estimated Cost $107,906

Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: March 7, 2017
Resolution No.: 2017-028
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-028; AUTHORIZING ENTERING INTO A CONSTRUCTION


COOPERATIVE AGREEMENT WITH SHAKOPEE PUBLIC UTILITIES COMMISSION FOR
THE COUNTY HIGHWAY 83 AND 4th AVENUE INTERSECTION PROJECT

WHEREAS, the County is reconstructing the County Highway (CH) 83 and 4th Avenue intersection to
improve traffic safety and operational efficiency; and

WHEREAS, Shakopee Public Utilities Commission (SPUC) is required to relocate its utilities out of the
proposed roadway and trail area; and

WHEREAS, SPUC desires to replace existing watermain valves in the project area; and

WHEREAS, SPUC has requested the County include this utility work as part of the County project; and

WHEREAS, it is of mutual benefit to each party to coordinate construction activities and minimize traffic
impacts; and

WHEREAS, the County will be reimbursed for 100% of SPUCs utility construction cost and an
additional 15% of the utility construction cost for engineering and administration; and

WHEREAS, the project is included in the 2017-2026 Transportation Improvement Program (TIP).

NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to enter into a Cooperative Agreement with
Shakopee Public Utilities Commission.

BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County
Attorneys Office as to form.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 7th day
of March, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 7th day of March, 2017.
County Administrator

Administrator's Designee
AGENDA #5.3
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Parks and Trails CONSENT AGENDA: Yes No
PRESENTER: Patty Freeman
ATTACHMENTS: Yes No
PROJECT: CTGSLDEV3 TIME REQUESTED: N/A
Spring Lake Regional Park
Improvements Phase 2
ACTION REQUESTED: Adopt Resolution No 2017-027; Authorizing Amendment No. 1 to the
Construction Contract With Sunram Construction Inc. for Change Orders
Totaling Greater Than 5% of the Contract Bid and Amending the Parks
Capital Improvement Program Budget

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No 2017-027, authorizing Amendment No. 1 to the
Construction Agreement with Sunram Construction Inc. for change orders totaling greater than 5% of the
contract bid and amending the Parks Capital Improvement Program Budget.

Sunram Construction Inc. was awarded the Contract for the Spring Lake Trail Gap and Arctic Lake Water
Quality Project (August 2, 2016). The project is a partnership between Scott County, the Shakopee
Mdewankanton Sioux Community (SMSC), and Three Rivers Park District, with Scott County and the SMSC
contributing funding and staff time and the Park District contributing the project manager. The project includes
trail development in Spring Lake Regional Park and installation of a water quality pond with an iron-enhanced
sand filter to remove phosphorus from water flowing from the Park and into adjacent Arctic Lake. The project
began in October 2016, is approximately 80% complete, and is scheduled for completion spring of 2017.

The approved contract amount is $423,363.49. Due to a number of change orders that were necessary to keep
the project moving in October and November of 2016, the total project cost exceeds the contract amount by
14%. By County policy, contract amendments resulting in a contract increase of more than 5% require County
Board approval.

Change orders on the project total $62,081.09, resulting in a new construction cost of $485,444.58, which is
14% more than the contract amount. Project funding is available to cover the additional project cost.

Many factors contributed to the increased costs. Additional aggregate material and geotextile fabric was added
to address poor soils and wet conditions encountered on site. There was a need for a liner in the treatment
pond due to location of the water table. Two water control structures needed to be sized differently to keep
carp from moving through the system.

Construction work remaining includes paving the trail, centerline striping, completion of grading of trail edge
and final seeding and erosion control blankets, at a contract cost of $70,712.11.

Project Costs
Approved Project Costs Proposed Amended Project Costs
Construction $423,363.49 Construction $485,444.58
5% Contingency $21,168.00 Contingency 0.00
Construction Administration $34,800 Construction Administration $34,800
479,331.49 520,244.58

Approved Project Funding


Funding for the overall project which includes construction and construction administration is in the amended
Parks Improvement Program (PI) for calendar year 2016 as follows:

County Parks and Trails Legacy Funds FY2016 $300,000


SMSC Contribution $150,000
PIP/Operational Savings (2016) $30,000
$480,000
Proposed Amended Project Funding
Funding for the contract increase is being provided by the overall approved project budget which included a
5% contingency funded by the County, and an increase in project funding from the SMSC in the amount of
$42,315. The County and the SMSC have entered into a Joint Powers Agreement for this project (Board
meeting August 2, 2016).

County Parks and Trails Legacy Funds FY2016 $300,000


SMSC Contribution $192,315
PIP/Operational Savings (2016) $30,000
$522,315

Fiscal Impact:
There is no impact to the County levy.

There is a budget amendment required for the project increasing the Parks Improvement Program from
$480,000 to $523,000.
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: March 7, 2017
Resolution No.: 2017-027
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-027; AUTHORIZING AMENDMDNT NO. 1 TO THE


CONSTRUCTION AGREEMENT WITH SUNRAM CONSTRUCTION INC., FOR CONTRACT
CHANGES TOTALING MORE THAN 5% OF THE CONTRACT AMOUNT AND AMENDING
THE PARKS CAPITAL IMPROVEMENT PROGRAM BUDGET
WHEREAS, the existing contract with Sunram Construction, Inc. is in the amount of $426,363.49; and

WHEREAS, with the addition of $62,081.09, the amended contract amount would be $485,444.58; and

WHEREAS, funding responsibility for this contract increase will be covered by the project budget,
which includes a 5% contingency funded by Scott County, and an increase in the project contribution
from the Shakopee Mdewankanton Sioux Community (SMSC); and

WHEREAS, an amendment is required to the 2016 Parks Improvement Program (PIP) for the
construction contract increase; and

WHEREAS, the updated project cost and funding breakdown is as follows:


County Parks and Trails Legacy Funds FY2016 $300,000
SMSC Contribution $192,315
PIP/Operational Savings (2016) $ 30,000
$522,315

NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of
Scott, Minnesota, hereby authorizes the Chairperson of the Board to authorize Amendment No. 1, in the
amount of $62,081.09, to the Construction Agreement with Sunram Construction, Inc., subject to
approval by the County Attorneys Offices as to form.

BE IT FURTHER RESOLVED, that the Scott County Board of Commissioners amends the Parks
Improvement Program to increase the costs of the project from $480,000 to $522,315.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their
session held on the 7th day of March, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 7th day of March, 2017.

County Administrator

Administrator's Designee
AGENDA #5.4
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017

ORIGINATING DIVISION: Community Services


ORIGINATING DEPARTMENT: Facilities Management CONSENT AGENDA: Yes No
PRESENTER: Kathy Davis - 8629
ATTACHMENTS: Yes No
PROJECT: Data Center/Link HVAC TIME REQUESTED:
Upgrades
ACTION REQUESTED: Adopt Resolution No. 2017-029; Awarding a Contract to Grendahl
Mechanical for the Data Center and Lobby Heating, Ventilation, and Air
Conditioning Upgrade Project

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES: Provide a Supportive Organizational Culture

Develop Strong Public Partnerships

Manage Challenges and Create Opportunities

Assure Long Term Fiscal Stability

Emphasize Excellence in Customer Service

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied: Joe Wiita, Highway Division Program Manager
Tabled: Kathy Davis, Assistant Facility Manager
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-029, awarding a Contract to Grendahl
Mechanical for the Data Center and Lobby heating, ventilation, and air conditioning (HVAC) upgrade roject.

The Government Center Data Center has an air conditioner that needs replacement and upgrading. It is
maxing out at 100% performance, and should be running at no more than 85% capacity. The temperature
currently runs at 80+ degrees, but should be in the low 70s with proper humidity maintained. A study was
completed in 2015 to determine what type of equipment would remain in the Data Center which assisted the
engineer in designing the required air conditioner needed to keep the space cool. Due to the age of the
equipment, replacement parts are no longer available. The project includes heating, ventilation, and air
conditioning upgrades to the Data Center and Information Technology (IT) office area.
A study was also completed in the Lobby/Link area of the Government Center due to heating and cooling
issues since the construction of the point of entry which created restricted air flow between the Government
Center and Justice Center. The scope of work includes fancoil installation at the entryway and vestibule for
additional heating and cooling including all required general, mechanical, and electrical work.

Two (2) bids were received on Thursday, February 23, 2017, and the bid of Grendahl Mechanical was the
lowest responsible bid. The Contract amount will be $207,700.

Grendahl Mechanical $207,700


Northland Mechanical Contractors, Inc. $267,200

The project is funded with levy dollars and $200,000 is programmed as part of the Building Improvement
Program in the 2017-2021 Capital Improvement Program (CIP) for the Data Center portion. $31,290 for the
HVAC lobby upgrades will be funded in the Facilities Management operating budget.

Fiscal Impact:
None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: March 7, 2017
Resolution No.: 2017-029
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-029; AWARDING A CONTRACT TO GRENDAHL MECHANICAL


FOR THE DATA CENTER AND LOBBY HEATING, VENTILATION, AND
AIR CONDITIONING UPGRADE PROJECT
WHEREAS, this upgrade project is for the Data Center and Lobby heating, ventilation, and air
conditioning (HVAC), and includes heating, ventilation and air conditioning upgrades; and
WHEREAS, two (2) bids were received on Thursday, February 23, 2017, and the bid of Grendahl
Mechanical was the lowest responsible bid;

Grendahl Mechanical $207,700


Northland Mechanical Contractors, Inc. $267,200; and

WHEREAS, this project is funded with levy dollars; and

WHEREAS, $200,000 is programmed as part of the Building Improvement Program in the 2017-2021
Capital Improvement Program (CIP) for the Data Center and $31,290 in the Facilities Operating budget for the
Link/Lobby

NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to enter into a Contract with Grendahl Mechanical,
for Data Center and Lobby HVAC upgrades.

BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County
Attorneys Office as to form.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 7th day
of March, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 7th day of March, 2017.

County Administrator

Administrator's Designee
AGENDA #5.5
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Parks CONSENT AGENDA: Yes No
PRESENTER: Patty Freeman - 8752
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-031; Authorizing the County Board Chair to
Execute Three State Required Funding Restriction Declarations for Previous
Park Land Acquisitions Purchased With State Funds From the Environment
and Natural Resource Trust Fund

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda items is to adopt Resolution No. 2017-031; authorizing the County Board Chair to
execute three State required funding restriction declarations for three previous regional park land acquisitions.

Between 2007 and 2009, the County received funding via the Metropolitan Councils Acquisition Opportunity
Fund (AOF) Grant Program for regional park land acquisitions, utilizing Metropolitan Council bonds and State
Environment and Natural Resource Trust Funds (ENRTF). To receive the funding, the County entered into
Agreements with Metropolitan Council:
On August 7, 2007: SG-2007-033 PID 50630010 & PID 50630030 at Cedar Lake Farm Regional
Park;
On May 6, 2008: SG-2008-086 PID 39020070 at Doyle-Kennefick Regional Park;
On November 10, 2009: SG-2009-062 PID 59240081 at Cedar Lake Farm Regional Park.

As a part of County Board approvals for the acquisition of these properties, an Agreement and Restrictive
Covenant was executed for the lands, as required by the Metropolitan Council Grant Agreement. However, in
July 2016 the County was notified by the Metropolitan Council that a Legislative Auditor Review of the
Metropolitan Councils internal controls regarding the AOF program determined that an additional requirement
needs to be obtained that was not included in the Grant Agreements. The audit found that a Funding
Restriction Declaration is required if Environmental and Natural Resources Trust Fund (ENRTF) is used for
acquisition of land interests. The grants for these three projects utilized funds from the State ENRTF.

Similar to the Agreement and Restrictive Covenant executed as a part of the acquisition of these properties,
the Funding Restriction Declaration restricts the use of the property in perpetuity for the purposes of the Grant
Agreements which is to provide regional recreation open space for public use.

Fiscal Impact:

None
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: March 7, 2017
Resolution No.: 2017-031
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-031; AUTHORIZING THE COUNTY BOARD CHAIR TO EXECUTE THREE
STATE REQUIRED FUNDING RESTRICTION DECLARATIONS FOR PREVIOUS PARK LAND ACQUISITIONS
PURCHASED WITH STATE FUNDS FROM THE ENVIRONMENT AND NATURAL RESOURCE TRUST FUND

WHEREAS, Scott County entered into three separate Agreements with the Metropolitan Council for
Acquisition Opportunity Fund (AOF) grants to purchase the following properties:

SG-2007-033 PID 50630010 & PID 50630030 at Cedar Lake Farm Regional Park on August 7, 2007;
SG-2008-086 PID 39020070 at Doyle-Kennefick Regional Park on May 6, 2008; and
SG-2009-062 PID 59240081 at Cedar Lake Farm Regional Park on November 10, 2009; and

WHEREAS, the AOF Grants for these three acquisition projects utilized funds from the Environment and
Natural Resources Trust Fund (ENRTF) and Metropolitan Council bond proceeds; and

WHEREAS, the County was notified in July 2016 that a Legislative Auditor Review determined that a
Funding Restriction Declaration is required by the Legislative-Citizen Commission on Minnesota Resources
(LCCMR) if ENRTF funds are used for land acquisition projects; and

WHEREAS, the AOF Grant Agreements for these acquisition projects did not include the Funding
Restriction Declaration requirements; and

WHEREAS, the Funding Restriction declares the use of the property in perpetuity is for the purposes of the
grant agreements which is to provide regional recreation open space for public use.

NOW, THEREFORE, BE IT RESOLVED, that the County Board Chair is hereby authorized to execute
individual Funding Restriction Declarations for the previously acquired properties, subject to approval by the
County Attorneys Office as to form.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 7th day
of March, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 7th day of March, 2017.

County Administrator

Administrator's Designee
AGENDA #5.6
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION:
Employee Relations CONSENT AGENDA: Yes No
ORIGINATING DEPARTMENT:

PRESENTER: Lori Huss ATTACHMENTS: Yes No


PROJECT: --- TIME REQUESTED: ---
Adopt Resolution No. 2017-026; Approving a Three-Year Agreement
Between the County of Scott and the Law Enforcement Labor Services, Inc.
ACTION REQUESTED:
Sheriff Essential Employee Corrections Sergeants Unit Effective January 1,
2017 Through December 31, 2019, and Rescinding Resolution No. 2014-078

County Attorney Review FISCAL: Finance Review


CONTRACT/POLICY/GRANT: Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other: Monica Siegle, Employee Relations

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-026, approving a three-year
Agreement between Scott County and the Law Enforcement Labor Services, Inc. Sheriff Essential
Employee Corrections Sergeants Unit. The term of the Agreement is January 1, 2017 through
December 31, 2019.

The Agreement includes a 2.5% general adjustment effective January 1, 2017; a 2.0% general
adjustment effective January 1, 2018; and a 2.0% general adjustment effective January 1, 2019.
Salary adjustments will be made in accordance with the Law Enforcement Labor Services, Inc.
Sheriff Essential Employee Corrections Sergeants Unit Bargaining Agreement.

The Agreement has been ratified by the Law Enforcement Labor Services, Inc. Sheriff Essential
Employee Corrections Sergeants Unit and is being recommended by Lori Huss, Employee Relations
Director, and Pam Johnson, Labor Relations Manager.

Estimated Costs of: 2017 = $23,000


2018 = $21,000
2019 = $22,000
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA

Date: March 7, 2017


Resolution No.: 2017-026
Motion by Commissioner:
Seconded by Commissioner:

RESOLUTION NO. 2017-026; APPROVING A THREE-YEAR AGREEMENT BETWEEN THE


COUNTY OF SCOTT AND THE LAW ENFORCEMENT LABOR SERVICES, INC. SHERIFF
ESSENTIAL EMPLOYEE CORRECTIONS SERGEANTS UNIT EFFECTIVE JANUARY 1, 2017,
THROUGH DECEMBER 31, 2019, AND RESCINDING RESOLUTION NO. 2014-078

WHEREAS, the negotiation teams representing Scott County and the Law Enforcement Labor
Services, Inc. Sheriff Essential Employee Corrections Sergeants Unit have reached a tentative
settlement on the terms of an Agreement for the period of January 1, 2017 through December 31, 2019;
and

WHEREAS, members of the Law Enforcement Labor Services, Inc. Sheriff Essential Employee
Corrections Sergeants Unit have ratified the Agreement; and

WHEREAS, the settlement is recommended by the Employee Relations Director Lori Huss, and the
Labor Relations Manager Pam Johnson.

NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners, in and for the County of
Scott, Minnesota, that the Agreement is hereby authorized to execute and implement the terms of the
Agreement upon execution by union representatives; and

BE IT FURTHER RESOLVED, that Resolution No. 2014-078 is hereby rescinded.

COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain

State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 7th day of March, 2017 now on file in my office, and have found the same to be a true and correct copy
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 7th day of March, 2017.

County Administrator

Administrator's Designee
SETTLEMENT SUMMARY
SCOTT COUNTY and LELS CORRECTIONS SERGEANT UNIT

ARTICLE 1, PURPOSE OF AGREEMENT


1.5
InsureEnsure against any interruption of work and interference with the efficiency and effective rendering of
service to the public.

ARTICLE 3, DEFINITIONS
1.2 Continuous Service
Unbroken compensated hours of service from the last date of hire, including any paid leave of absence, any
unpaid leave of absence of forty (40) hours or less, and medical leave of absence with pay, and periods of
layoff if return from layoff was upon recall, as established by the Employer. Employees on a leave of absence
pursuant to the Family and Medical Leave Act shall continue to accrue seniority.

ARTICLE 4, UNION SECURITY


Section 3.3
The EMPLOYER agrees to allow the UNION to use designated bulletin boards for the purpose of posting
notices of UNION meetings, UNION elections, UNION election returns, UNION appointments to office, and
UNION recreational or social affairs and any other items specifically approved any the EMPLOYER.

The Union agrees to limit the posting of such notices to the bulletin board space designated by the
EMPLOYER . It is specifically understood that no notices of a political or inflammatory nature shall be posted.

The EMPLOYER agrees to allow the UNION to use designated bulletin boards and the EMPLOYERS
electronic communication systems for the posting and distribution of UNION-related correspondence between
the UNIONs Executive Board and the UNION membership. It is agreed that notices of a political or
inflammatory nature or items which reflect negatively on the Union, employees, or County shall not be posted.
It is further agreed that County time shall not be used for drafting, disseminating, and maintaining UNION-
related correspondence.

ARTICLE 10, WORK SCHEDULES PREMIUM PAY


Section 3
Work shifts, work breaks, staffing schedules and the assignment of employees thereto shall be established by
the Sheriff or designee.

Section 4
4.1
For employees that remain with the current vacation and sick leave plan, the following applies:

Hours worked in excess of an averaged forty (40) hours per week and hours worked in excess of eight (8)
hours per day or ten (10) hours per day for employees working on a four (4) day ten (10) hour a day schedule
shall be overtime and shall be compensated at one and one-half (1 1/2) times the employee's base pay rate,
subject to the provision that no employee shall put in for overtime premium unless explicit approval of by the
Sheriff or designee was granted prior to working the overtime.

4.1 Non-compensated leave of absence hours shall not be included in the forty (40) worked hours
per week required to qualify for overtime premium.
4.2
For new Corrections Sergeants (with classification dates effective 01/01/17 through 03/31/17) and current
Corrections Sergeants that elect to change to the Paid Time Off (PTO) plan, the following applies:

Hours worked in excess of an averaged forty (40) hours per week shall be overtime and shall be compensated
at one and one-half (1 1/2) times the employees base pay rate, subject to the provision that no employee shall
put in for overtime premium unless approval of the Sheriff was granted prior to working the overtime.

Compensated leave of absence hours and non-compensated leave of absence hours shall not
be included in the forty (40) worked hours per week required to qualify for overtime premium.

Section 5
Employees who work the majority of hours between 3:00 p.m. and the following 6:00 a.m. shall receive a shift
differential of $.75$1.00 per hour for all hours worked.

Section 6
Assignment to overtime and night shifts shall be at the discretion of the Sheriff or designee.
Employees shall be required to work overtime and night shifts unless excused by the Sheriff or
designee. Employees who refuse to work overtime or night shifts may be subject to disciplinary
action. as determined by the Sheriff.

ARTICLE 12, PAID TIME OFF (PTO) (New Article)


Section 1
All classified eligible employees with classification dates as a Corrections Sergeant, effective April 1, 2017, and
thereafter, shall be covered by the County Leaves of Absence Policy, PTO provisions, except as set forth in
Section 2 below. New Corrections Sergeants will not be offered an election and will not be eligible for the vacation
and sick leave plan.

Corrections Sergeants with classification dates prior to April 1, 2017, will be provided the opportunity to remain
with their vacation and sick leave plan or elect to change to the PTO plan in accordance with the County Leaves of
Absence Policy, PTO provisions, except as set forth in Section 2 below. The implementation date is April 2017.

During 2018 and 2019, employees that remain on the vacation and sick leave plan will be offered an open
enrollment period to elect PTO with an effective date of change April of that year.

For current Corrections Sergeants that elect to change to the PTO plan, they may not elect later to change back to
the vacation and sick leave plan.

Section 2
You must obtain approval in advance from your supervisor before using your PTO hours. Approval shall be
governed by the needs of the division, with due regard to the employees request. Approved PTO shall not be
revoked except in the case of emergency.

Section 3
Separation pay will be administered in accordance with the County Leaves of Absence Policy and County
Termination of Employment Policy.

ARTICLE 1213, VACATION (All Articles starting here will need to be renumbered.)
Section 4
Requests for vacation leave of less than five (5) consecutive working days must be submitted to the
employee's designated supervisor at least three (3) working days in advance of the absence
requested. Requests for vacation leave of five (5) or more consecutive working days must be submitted at
least ten (10) working days in advance. All vacation requests are subject to approval by the Sheriff' or
designee. The advance notice requirements may be waived if, in the judgment of the Sheriff or designee, the
leave will not cause undue inconvenience to the Sheriffs Office. The Employer shall respond to a properly
prepared and submitted request for vacation within three (3) working days of a vacation request of less than
five (5) consecutive working days and within five (5) working days for the longer period request. Approved
vacation shall not be revoked except in the case of emergency, e.g., natural disaster.

You must obtain approval in advance from your supervisor before using your vacation hours. Approval shall
be governed by the needs of the division, with due regard to the employees request. Approved vacation shall
not be revoked except in the case of emergency.

ARTICLE 1314, SICK LEAVE


Section 3
Upon the termination of employment of any permanent employee, including those whose severance is due to
death, the severed employee shall be paid for his/her unused accumulated sick leave, but
not in excess of thirty (30) days 240 hours, at the employees base pay rate

Section 5
To be eligible for sick leave payment an employee must notify the Sheriff, or his designee, .

ARTICLE 1415, FUNERAL LEAVE


Section 1
An employee may take funeral leave, with pay and not deducted from vacation or sick leave, to a maximum of
three (3) days (24 hours) upon a death in the employee's immediate family. "Immediate family," for purposes of
this section, shall be defined as the employee's mother, father, brother, sister, children, spouse, grandchild, and
spouse's mother, father, brother and sister. In the event of the death of an employee's or spouse's grandparent,
the employee may utilize one (1) day (8 hours) of funeral leave with pay which shall not be deducted from vacation
or sick leave.

Section 2
Sick leave up to a maximum of three (3) days (24 hours) may be authorized for attendance at the funeral of
someone other than the employee's immediate family. If the employee can establish a relationship similar to that
of immediate family, such leave may be granted at the discretion of the employee's designated supervisor. For
purposes of this section, "immediate family" shall be defined as spouse, children, parents and siblings when living
in the household of the employee, and other persons permanently residing in the household of the employee
where a close relationship exists.

Section 1
Employees may use funeral leave, with pay, up to a maximum of 24 hours, which shall not be
deducted from Vacation, Sick, or PTO Leave as follows:

a. Up to one day to attend a funeral.

b. Up to two days to attend a funeral that requires overnight travel.

c. Up to three days when the employee can establish a close relationship and is involved in the planning of
the funeral.

ARTICLE 1718, SALARY RATES


Section 1
See attached for 2017, 2018, and 2019.

Section 2
AppendixAppendices
ARTICLE 1819, CLOTHING ALLOWANCE
Section 2
Each employee after having completed one (1) full year of service, shall be allotted a maximum of $500 for
their clothing allowance in 2014, 2015 and 2016per year.

ARTICLE 1920, TUITION REIMBURSEMENT


Scott County Personnel Policies

ARTICLE 2021, INSURANCE INDEMNITY


Section 1
The County will contribute 90% of the premium cost for the lowest cost group single insurance plan for
employee. The County will contribute 75% of the cost of the premium for the lowest cost two-partyemployee
plus spouse, employee plus child(ren), or family group insurance plan.

(Create separate paragraph regarding HCSP)

Section 2
With substitution of insurance carrier, County will continue to contribute the full cost of life insurance premium up to
$10,000$20,000. Employees electing to participate in supplemental insurance will be based on age rating by
insurance company.

Section 4
The County agrees to pay 50% of the increase in the dental insurance premium for both singleemployee,
employee plus spouse, employee plus child(ren), andor family coverage for each employee participating in the
dental program.

Section 5
Insurance benefits for part time permanent and unclassified employees shall be administered in accordance with
the County Employment Benefits Policy. Eligibility time worked shall be considered in accordance with regulations
of the Affordable Care Act (ACA).

Section 7
Effective the date of County Board adoption of this AGREEMENT, eEmployees will be eligible for participation in
the County Wellness Program.in accordance with County policy.

ARTICLE 2223, WORK OUT OF CLASS


Section 1
Compensation Plan Policy set forth in the Scott County Personnel Polices.

ARTICLE 2324, FAMILY AND MEDICAL LEAVE


governed by the provisions of the Countys Personnel Policy. Scott County Policies.

ARTICLE 2829, TERM OF AGREEMENT


Three-year agreement - January 1, 2017 through December 31, 2019

APPENDIX A: 2017 Compensation - See attached


APPENDIX B: 2018 Compensation - See attached
APPENDIX C: 2019 Compensation - See attached

ADDENDIX D: Insurance Benefits for Retirees - Maintain

APPENDIX E: Appeals Process - Maintain


2017 SALARY GRADES, GENERAL ADJUSTMENT, AND SALARY INCREASE MATRIX

2017 Salary Grades: Effective January 1, 2017, implement salary grades in accordance with the County
Board Compensation Plan.

2017 General Adjustment: Employees employed as of January 1, 2017, shall receive a 2.5% general
increase effective January 1, 2017, calculated on the employees base salary not to exceed the 2017
Performance Maximum.

2017 Salary Increase Matrix:

At or Above Meets Exceeds


Minimum & Needs Performance Performance Outstanding
Below Midpoint Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above Meets Exceeds
Midpoint & Below Needs Performance Performance Outstanding
Maximum Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above Meets Exceeds
Maximum & Below Needs Performance Performance Outstanding
Perf. Maximum Improvement Expectations Expectations Performance
Base Adjustment 0.0% 0.0% 0.0% 2.0%
Lump Sum 0.0% 1.5% 2.5% 1.5%

Implementation of 2017 Merit Increases:

Calculation of Merit Increases. Salary increases for employees whose salary is below the Market
Midpoint of the appropriate grade will be calculated based upon the Market Midpoint. Salary increases
for employees whose salary is at or above the Market Midpoint and below the Performance Maximum
of the appropriate grade will be calculated based upon the employees base salary.

Meets Performance Expectations Rating. Base salary increases shall be available only to 110% of
the Market Midpoint with a Meets Performance Expectation rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.

Exceeds Performance Expectations Rating. Base salary increases shall be available only to the
Grade Maximum with an Exceeds Performance Expectations rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.

Outstanding Performance Rating. Base salary increases shall be available only to the Performance
Maximum. The remainder of the merit increase, if any, shall be paid to the employee as a lump sum
payment.

Employees who terminate employment prior to the date of County Board approval of this
agreementAGREEMENT shall not be eligible for retroactive general adjustments or merit pay increases.
2018 SALARY GRADES, GENERAL ADJUSTMENT, AND SALARY INCREASE MATRIX

2018 Salary Grades: Effective January 1, 2018, implement salary grades in accordance with the County
Board Compensation Plan.

2018 General Adjustment: Employees employed as of January 1, 2018, shall receive a 2.0% general
increase effective January 1, 2018, calculated on the employees base salary not to exceed the 2018
Performance Maximum.

2018 Salary Increase Matrix:

At or Above Meets Exceeds


Minimum & Needs Performance Performance Outstanding
Below Midpoint Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above Meets Exceeds
Midpoint & Below Needs Performance Performance Outstanding
Maximum Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above Meets Exceeds
Maximum & Below Needs Performance Performance Outstanding
Perf. Maximum Improvement Expectations Expectations Performance
Base Adjustment 0.0% 0.0% 0.0% 2.0%
Lump Sum 0.0% 1.5% 2.5% 1.5%

Implementation of 2018 Merit Increases:

Calculation of Merit Increases. Salary increases for employees whose salary is below the Market
Midpoint of the appropriate grade will be calculated based upon the Market Midpoint. Salary increases
for employees whose salary is at or above the Market Midpoint and below the Performance Maximum
of the appropriate grade will be calculated based upon the employees base salary.

Meets Performance Expectations Rating. Base salary increases shall be available only to 110% of
the Market Midpoint with a Meets Performance Expectation rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.

Exceeds Performance Expectations Rating. Base salary increases shall be available only to the
Grade Maximum with an Exceeds Performance Expectations rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.

Outstanding Performance Rating. Base salary increases shall be available only to the Performance
Maximum. The remainder of the merit increase, if any, shall be paid to the employee as a lump sum
payment.

Employees who terminate employment prior to the date of County Board approval of this
agreementAGREEMENT shall not be eligible for retroactive general adjustments or merit pay increases.
2019 SALARY GRADES, GENERAL ADJUSTMENT, AND SALARY INCREASE MATRIX

2019 Salary Grades: Effective January 1, 2019, implement salary grades in accordance with the County
Board Compensation Plan.

2019 General Adjustment: Employees employed as of January 1, 2019, shall receive a 2.0% general
increase effective January 1, 2019, calculated on the employees base salary not to exceed the 2019
Performance Maximum.

2019 Salary Increase Matrix:

At or Above Meets Exceeds


Minimum & Needs Performance Performance Outstanding
Below Midpoint Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above Meets Exceeds
Midpoint & Below Needs Performance Performance Outstanding
Maximum Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above Meets Exceeds
Maximum & Below Needs Performance Performance Outstanding
Perf. Maximum Improvement Expectations Expectations Performance
Base Adjustment 0.0% 0.0% 0.0% 2.0%
Lump Sum 0.0% 1.5% 2.5% 1.5%

Implementation of 2019 Merit Increases:

Calculation of Merit Increases. Salary increases for employees whose salary is below the Market
Midpoint of the appropriate grade will be calculated based upon the Market Midpoint. Salary increases
for employees whose salary is at or above the Market Midpoint and below the Performance Maximum
of the appropriate grade will be calculated based upon the employees base salary.

Meets Performance Expectations Rating. Base salary increases shall be available only to 110% of
the Market Midpoint with a Meets Performance Expectation rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.

Exceeds Performance Expectations Rating. Base salary increases shall be available only to the
Grade Maximum with an Exceeds Performance Expectations rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.

Outstanding Performance Rating. Base salary increases shall be available only to the Performance
Maximum. The remainder of the merit increase, if any, shall be paid to the employee as a lump sum
payment.

Employees who terminate employment prior to the date of County Board approval of this
agreementAGREEMENT shall not be eligible for retroactive general adjustments or merit pay increases.
AGENDA #5.7
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION:
Employee Relations CONSENT AGENDA: Yes No
ORIGINATING DEPARTMENT:

PRESENTER: Rhonda Laxen ATTACHMENTS: Yes No


PROJECT: --- TIME REQUESTED: ---
Adopt Resolution No. 2017-039; Approving Long Term Disability (LTD) and
ACTION REQUESTED: Short Term Disability (STD) Insurance Provider and Plans and Rescinding
Resolution No. 2011-196

County Attorney Review FISCAL: Finance Review


CONTRACT/POLICY/GRANT: Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other: Monica Siegle, Employee Relations

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to adopt Resolution No. 2017-039, approving the renewal of our current
Long Term Disability (LTD) insurance provider; 100% County-paid premium rate effective March 1, 2017 for all
benefit-eligible employees; the renewal of the current voluntary 100% employee-paid LTD Buy-Down plan; and
the addition of a Short Term Disability (STD) insurance plan effective March 1, 2017.

The Employee Insurance Committee had previously discussed the option of adding an employee-paid STD
plan which would reduce the period of time an employee would be required to be disabled from the current
60-day elimination period on the LTD plan to a 15-day elimination period on an STD plan. Due to the addition
of the STD plan, the current LTD Buy-Down plan (which has a 30-day elimination period) would be closed to
new membership.

The County is required to seek bids for the provision of County LTD insurance every five years. The County
received three quotes from insurance providers, one of which is our current provider, National Insurance
Services Madison National Life. Employee Relations, in conjunction with Arthur J. Gallagher (AJG)
representatives, reviewed and compared the quotes and plan designs. Thereafter, Employee Relations and
AJG representatives presented the information to the Employee Insurance Committee for their review and
comment.

The Employee Relations staff, the Employee Insurance Committee, and the AJG representatives unanimously
recommend to continue with the current provider, National Insurance Services Madison National Life.
National Insurance Services is providing a 33-month rate guarantee at a reduced rate of $0.32 for every $100
of salary (we currently pay $0.45 for every $100) and is able to offer the identical plan design. The LTD
Buy-Down plan design and cost will remain the same at $0.48 for every $100 of salary. The new STD plan
cost is age rated and employees elect benefits in $100 increments.

This lower premium rate for the County-paid LTD coverage will result in an overall savings of approximately
$63,353 per year during the thirty-three month rate guarantee period.

Fiscal Impact:
Savings of approximately $63,353
BOARD OF COUNTY COMMISSIONERS
SCOTT COUNTY, MINNESOTA
Date: March 7, 2017
Resolution No.: 2017-039
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2017-039; APPROVING LONG TERM DISABILITY AND SHORT TERM
DISABILITY INSURANCE PROVIDER AND PLANS AND RESCINDING RESOLUTION NO. 2011-196
WHEREAS, the County is required to seek bids for the provision of long term disability (LTD) insurance
every five years; and
WHEREAS, the County received three LTD, LTD Buy-Down, and short term disability (STD) quotes
from various insurance providers and reviewed and compared premiums and plan designs; and
WHEREAS, the LTD plan (60-day elimination period) is 100% County paid for all benefit-eligible
employees; and
WHEREAS, the LTD Buy-Down plan (30-day elimination period) and the STD plan (15-day elimination
period) are both 100% employee paid for all benefit-eligible employees; and
WHEREAS, the County received input from the Employee Relations staff, the Employee Insurance
Committee, and Arthur J. Gallagher (AJG) representatives (benefit consultants); and
WHEREAS, the current LTD provider, National Insurance Services Madison National Life, has a
premium of $0.45 for every $100 of salary (annual premium is $219,300). National Insurance Services
Madison National Life has offered the identical plan design with a 33-month rate guarantee and a decrease in
the premium to $0.32 for every $100 of salary (annual premiums to be approximately $155,947), for an annual
savings to the County of $63,353; and
WHEREAS, the current LTD Buy-Down provider, National Insurance Services Madison National Life
has offered the identical plan design with a thirty-three month rate guarantee at the same rate of $0.48 per
$100 of covered salary for all enrolled benefit-eligible employees; and
WHEREAS, a new STD plan will be offered by National Insurance Services Madison National Life
which is age rated with employees electing their desired level of benefit coverage in $100 increments.
NOW THEREFORE BE IT RESOLVED, by the Scott County Board of Commissioners, in and for the
County of the Scott, Minnesota, that National Insurance Services Madison National Life continues as our
insurance carrier for LTD, LTD Buy-Down, and STD coverage effective March 1, 2017.
BE IT FURTHER RESOLVED, that Resolution No. 2011-196 is hereby rescinded.
COMMISSIONERS VOTE
Weckman Brekke
Yes No Absent Abstain
Wolf
Yes No Absent Abstain
Beard
Yes No Absent Abstain
Beer
Yes No Absent Abstain
Ulrich
Yes No Absent Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing copy of a resolution with
the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 7th day of March, 2017, now on file in my office, and
have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 7th day of March, 2017.

County Administrator

Administrator's Designee
AGENDA #5.8
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION:
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Monica Siegle ATTACHMENTS: Yes No
PROJECT: --- TIME REQUESTED: ---
ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby
Certified by the Employee Relations Director and the Appointing Authority to
be in Compliance With the Provisions of Minnesota Statutes 375.56 375.71
and the Scott County Personnel System

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other: Monica Siegle, Employee Relations
Cara Madsen, Volunteer and Community Coordinator
Deputy Clerk :
Date:

Background/Justification:

1. Separation of employment for Samantha Goldman, FT Child Protection Worker, Health and Human
Services Division, effective 03/03/17.

2. Separation of employment for Kirsten Langerman, FT Child Protection Worker, Health and Human
Services Division, effective 03/10/17.
3. Separation of employment for Colin Caple, Intermittent (34% FTE) Facility Probation Officer-Unclassified,
Health and Human Services Division, effective 01/07/17.

4. Separation of employment for Terry Stier, Part Time Deputy-Unclassified (34% FTE), Sheriffs Office,
effective 03/02/17.

5. FT Probationary employment for Jacob Edwinson, Sheriffs Deputy, Sheriffs Office, effective 03/06/17.

6. FT Probationary employment for Keith Michaels, Principal Infrastructure Analyst, Information Technology
Division, effective 03/07/17.

7. Intermittent (34% FTE) employment for Antonio Martinez, Facility Probation Officer-Unclassified, Health
and Human Services Division, effective 03/06/17.

8. Intermittent (34% FTE) employment for Crystal Mador, Facility Probation Officer-Unclassified, Health and
Human Services Division, effective 03/06/17.

9. Intermittent (34% FTE) employment for Kaylee Green, Facility Probation Officer-Unclassified, Health and
Human Services Division, effective 03/06/17.

10. Intermittent (34% FTE) employment for Mary Houn, Office Assistant-Unclassified, Office of Management
and Budget, effective 02/23/17.

11. Promotion for Carolene Vezies, FT Probationary Social Worker I to FT Probationary Child Protection
Worker, Health and Human Services Division, effective 02/27/17.

12. The recognition of the following individuals as volunteers which will enable them to be covered for liability
insurance purposes in accordance with the insurance contracts currently in force with Scott County:

Add Delete
Melissa Chapman
Candice Gallipo
Anna Harding
Eric Hayward
Jill Kufrin
Lexy Malecha
Keith Ottoson
Sharon Rohde
Connie Ryan

Fiscal Impact: N/A


AGENDA #5.9
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: March 7, 2017
ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: Public Health CONSENT AGENDA: Yes No
PRESENTER: Lisa Brodsky, Public
Health Director ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED:
ACTION REQUESTED: Approve Grant Application for Drug-Free Communities Support Program

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied: Pam Selvig
Tabled: Lisa Brodsky
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve a Grant Application for the Drug-Free Communities Support
Program offered by the Department of Health and Human Services, Substance Abuse and Mental Health
Services Administration (SAMHSA).

SAMHSA is currently taking Grant Applications to establish and strengthen collaboration to support the efforts
of community coalitions working to prevent youth substance use. The grant awards are up to $125,000 per
year for up to 5 years and are renewable for an additional 5 years. This Grant Application will request funding
for 1.0 FTE Community Health Specialist to implement the program as well as provide support to existing
County efforts.
Teen alcohol use was identified as one of the top community health issues in the Scott County Health
Assessment. This Grant would be used to support actions identified in the Community Health Improvement
plan targeted at reducing student chemical and alcohol use, which is also in alignment with the Scott Family
Net Action Plan. The Superintendents from all school districts in the County expressed interest in pursuing
grant funding to address the chemical health issues in their school districts. Additionally, it would support the
activities of the Choose Not To Use Task Force to provide education and prevent the use of illegal drugs
among K-12 children, as well as citizens.

Strategies to be implemented are intended to lead to community level change. These strategies will seek to:
(1) limit access to substances;
(2) change the culture and context within which youth make decisions about substance use; and/or
(3) shift the consequences associated with youth substance use.

Fiscal Impact:
No fiscal impact. The grant requires a 100% match, which is met through existing efforts by the Choose Not
To Use Task Force and the Statewide Health Improvement Partnership.
AGENDA #6.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Planning & Zoning CONSENT AGENDA: Yes No
PRESENTER: Brad Davis - 8654
ATTACHMENTS: Yes No
PROJECT: Scott Zoning Ordinance TIME REQUESTED: 10 min
No. 3 Amendment
ACTION REQUESTED: Approve Amendments to the Scott County Zoning Ordinance No. 3, Chapter
12 Energy Systems (Wind and Solar)

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled: Community Services, Brad Davis
Other: Community Services, Marty Schmitz

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to approve Amendments to the Scott County Zoning Ordinance No. 3,
Chapter 12, Energy Systems (Wind and Solar).

Community Solar Gardens (CSGs) are centrally located solar photovoltaic systems that provide electricity to
participating subscribers. In response to growing interest from private landowners and the solar industry to site
CSGs in Scott County townships, staff consulted throughout 2015 with the Planning Commission, Townships,
neighboring Cities and Counties, landowners and solar garden developers to draft a first-ever solar garden
ordinance. The County Board adopted the Ordinance in November 2015.
Since the adoption of the Ordinance, the County Board has permitted three CSGs (two in Sand Creek
Township, one in Helena Township). Staff is aware of three other potential CSG sites where applications have
been submitted or are pending (one in Blakeley Township, two in New Market Township). There are two CSGs
in the Cities (Shakopee and one pending in Belle Plaine).

In the summer of 2016, the County Board directed staff to evaluate the lessons learned from the permitting
process and consult with the Townships and Planning Commission on any modifications or amendments to
address unforeseen issues when the original ordinance was drafted. Staff discussed the Ordinance with the
Townships and held two workshops with the Planning Commission in the fall of 2016. Below is a summary of
those discussions:

The larger scale and 40-acre footprint of 5 megawatt CSGs is viewed by some residents and Township
Supervisors as more industrial looking and not compatible to surrounding agricultural uses and rural
character. (When the original ordinance was drafted, the Public Utilities Commission set a maximum 5
megawatt capacity for each CSG. That changed in September 2015, when the PUC imposed a one (1)
megawatt capacity which typically consumes a 7- to 8-acre footprint)

Generally, given the irregular boundaries of Xcel energy service territory, CSGs sited in Scott County
are located in areas where most of the surrounding township residents are non-Xcel customers
making the local benefit harder for township supervisors to support.

Generally, CSGs sited or proposed in Scott County will have institutional or business subscribers (not
individual homeowner subscribers). Subscribers may or may not be located in Scott County.

Depending on the proposed site, Townships want to see more natural looking berming and screening
standards than what is currently required under County ordinance.

Townships have asked if the County ordinance can set minimum separation distances between solar
gardens to reduce the perception of an industrial looking corridor area.

Xcel Energys requirement for 3 interconnection poles per 1 MW (which can result in 15 tall poles
clustered near the road frontage for a 5 MW site) is a visual impact that was not originally anticipated
when drafting the Ordinance.

Unresolved drain tile management issues between neighboring property owners and proposed solar
garden site can delay the permitting process

Below is a summary of key recommendations:

Maximum Size and Capacity: Staff and the Planning Commission are recommending that CSGs be capped at
one (1) megawatt AC and no larger than 10 acres. This matches the maximum capacity set by the PUC in late
2015. At 1 MW, the footprint for any future CSG would be 7 to 8 acres in size. After the public hearing on the
proposed amendments on February 13, 2017, the Planning Commission recommended setting a maximum
acreage amount along with the 1 MW capacity limit.

Separation Requirement: Staff and the Planning Commission are recommending that CSGs be prohibited
within two (2) miles of a proposed or permitted CSGs in the unincorporated area. The two mile separation is
recommended primarily to mitigate visual impacts for surrounding properties. The attached map to this RBA
shows the location of permitted or proposed CSGs, along with this 2-mile separation buffer.

Utility Interconnection Poles: To reduce visual clutter along the public road frontage, staff and the Planning
Commission are recommending that each CSG site have no more than two (2) interconnection utility poles and
a ground utility cabinet, or three (3) utility poles total.
Screening: Staff and the Planning Commission are recommending more defined berming slope and plantings,
and removing the 12-foot separation requirement for evergreen plantings to allow a more natural looking and
less monotonous landscape screen. After the public hearing on the proposed amendments on February 13,
2017, the Planning Commission recommended adding a requirement that a landscaping/screening plan be
prepared by a licensed landscape architect and include a narrative outlining the key landscape elements.

County staff notified all 11 Townships and all active solar garden developers about these proposed
amendments and the February 13 public hearing. Nine people provided oral or written comments at the public
hearing; three representing the community solar garden industry and six representing township interests as
either supervisors or residents. Comments from industry representatives included a.) concern with the 2-mile
separation requirement as it would prohibit some property owners the ability to sell or lease their land for solar
development, b.) suggested setting a maximum acreage size for CSGs rather than a maximum capacity limit,
and c.) at least three interconnection poles are needed even for a 1 MW site. Comments from township
representatives included concern CSGs are more industrial looking and not compatible for rural setting, CSGs
could impact neighboring property values, CSGs should be limited to only commercial or industrial zoning
districts or on building rooftops - and not on farmland, and the proposed amendments may be more reactive
than proactive.

Attached is a marked up copy of the Zoning Amendment, shown as Exhibit A. New language is shown in red
underlined text, and deleted language is shown in strikethrough text.

Staff is recommending approval of the Zoning Amendments.

Fiscal Impact:

None
AGENDA #7.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: MARCH 7, 2017
ORIGINATING DIVISION: Administration
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Stephen Manweiler,
MMCD ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: 20 minutes
ACTION REQUESTED: Receive the Annual Presentation From the Metropolitan Mosquito Control
District

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review


Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:

Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public

Partnership: Aligning existing resources, volunteers and programs to achieve shared goals

Leadership: Anticipating changes and managing challenges based on reliable information and citizen input

Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community

Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented

Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:


Denied:
Tabled:
Other:

Deputy Clerk :
Date:

Background/Justification:
The purpose of this agenda item is to receive the annual presentation from the Metropolitan Mosquito Control
District.

Executive Director Stephen Manweiler will present information on governance, mosquito biology and control,
disease prevention, 2017 levy and budget, and plans for 2017.

Fiscal Impact:
None