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TABLE OF CONTENT

LETTER TO INTENT TO BID A

COMPANY PROFILE B

EVENT THEME AND CONCEPT C

EVENT OBJECTIVES D

EVENT DESCRIPTION E

BUDGETARY PROPOSAL F

EVENT TIME FRAME G

COMMITTEE PLANNING STAFFING H

EVENT VENUE MAP I

EVENT VENUE LAYOUT J

EVENT SITE LAYOUT K

EVENT PROGRAM L

EVENT OFFICIAL POSTER M

CHECKLIST N

EVENT CONTRACT O

POST EVELUATION P
March 08, 2017

MRS HENRY SY

CEO of BDO

MANILA PHILIPPINES

DEAR SIR

Greetings!

Our company VERSATILE EVENT SPECIALIST, located at PUROK UNO KK PAG-ASA

Is interested to join the bidding for the management of your upcoming retreat.

We are prepared to submit the require company profile and we prepared the documents which you may
require as a part of bidding process.

Thank you

Very sincerely yours

JULIEFER CAYUPAN

CEO MANAGER
VERSATILE EVENT SPECIALIST
ADDRESS: PUROK UNO KKK PAG-ASA
CONTACT:09266626624
CONCEPCION AGUTAYA PALAWAN
#09098611182
EMAIL: www.versatileeventspecialistpalawan.com

PUROK UNO KKK PAG-ASA


#09266626624
EMAIL: www.versatileeventsspecialistmindoro.com
INTRODUCTION

VES VERSATILE EVENT SPECIALIST is one of the largest event specialist companies here in
PHILIPPINES, offers a full services and venue management. we turn ordinary event into extraordinary
and unforgettable.

VES established on 20 of JUNE at PUROK UNO KKK PAG-ASA and we also have a branches at
CONCEPCION AGUTAYA PALAWAN which complete event planning and management services to on
site execution, public relations project management and brand strategy and event promotion.

BRAND NAME

VEA is one of the most recognized event organizing company here in Philippines which offers high
quality and versatile events that happen in the entire of a humanity nationwide

COMMITMENT

Let the client enjoy their special event in life with theirs own ideas which will make unforgettable
moments things happen in their life.
VISSION

To be on top mind events management team in the country by providing outstanding personalized quality
service innovative ideas and unwavering dedication in an effort to give our clients the kinds of service
needed to meet their objectives

MISSION

We have been serving our community since 2007 we take pride in our work ,therefore with our year
experience ,qualified staff excellent coordination and planning skills we make sure your 100%
satisfactory
VERSATILE
EVENT
SPECIALIST
SUPPLIER
CLEANING AND WASTE DISPOSAL

LEONEL WASTE MANAGEMENT

Address : lascsno st. brgy tugatog malabon city

Phone :294 -4986

ALL WASTE SERVICES,INC

Address:km 2 mac Arthur highway,tuktukan,guin guinto.bulacan

Phone :02 637-367

INTEGRATED WASTE MANAGEMENT INC.

Address: 4th floor,cargohqus,bldg,naia road, naia complex barangay vitalez Paranaque 1700
metro manila.

Phone (02) 879-4590

SOLID WASTE MANAGEMENT ASSOCIATION OF THE PHILIPPINES

Address :7A south street,sacred heart,quezon city metro manila

Phone :09189171233
SECURITY

SSIGSI

Address :suite 407 unland condiminum taft avenue cor gren malvar street malate 1004 manila
metro manila

Phone :63(2)5280163

BOLINAO SECURITY AND INVESTIGATION SERVICE INC

Addres :1161 m. dela fuente street cor dimasalang sampaloc 1000 manila metro manila.

Phone :63(2)4487392

SOLIMAN SECURITY SERVICES INCORPARATED

Address :5f ermita center bldg 1350 pres m.roxas boulevard 1000 metro manila

63(2)5210555

SQUARE AND COMPASS SECURITY AGENCY

Address :291 trinoma highway,habay city city of manila metro manila

Phone :09991656537

DANSART SECURITY FORCE ALLIED SERVICES COM.

Address :km 602-606 garcia bldg 624 rizal avenue extension 1003 manila metro manila

Phone :63(2)7332496
LIGTH AND SOUND SYSTEM

RED DAMIEN PROFESSIONALS LIGTH AND SOUNDS

Address :7 uranus ,congressional subd, brgy bahay toro Q.C 1106

Phone :091178061144

8TH BEAT PROFESSIONAL SYSTEM LIGTH AND SOUND RENTAL

Address :opinaldo resident 7 pag-ibig streets brgy san juan city san juan metro manila

Phone:09157732867

GAMMA PRO LIGTH AND SOOUND RENTALS

Address :89 p guevarra st sanjuan,1500 metro manila

Phone :09173037200

XSTATICS LIGTH,SOUND AND TRUSSES

Address :molave drive,las pinas, metro manila

Phone : (02)4788721

SOUNHUB PRO AUDIO AND LIGTHING

Address :110 valero st salledo village,Makati,1227 metro manila

Phone : 09175880793
VENUE

SMX CONVENTION CENTER HOTELS IN MANILA

Address :seashell Lr, pasay,1300 metro manila

Phone : (02) 5568888

SMART ARANETA COLLISEUM

Address :general Roxas Ave, cubao, Quezon city 1109 metro manila

Phone : (02) 5884000

WORLD TRADE CENTER METRO MANILA

Address:2F WTCMM building,guil puyat avenue extension corner diosdado macapagal blvd
pasay city metro manila 1300

Phone : (02)9020000

PHILIPPINE INTERNATIONAL CONVENTION CENTER

Address : Vicente sotto st. pasay 1700 metro manila

Phone : (02) 7894789

MALL OF ASIA ARENA

Address : mall of asia complex, pasay metro manila

Phone : 380634659118
SITE

QUIRINO GRAND STAND

Address :rizal park,manila philippines

CEBU CITY SPORTS COMPLEX

Address : R.R landon street,osmea blvd,sambag,cebu city 6000

PHILSPORTS FOOTBALL AND ATHELITICS

RIZAL MEMORIAL STADIUM

NARCISO RAMOS SPORTS COMPLEX AND CIVIC CENTER

Address :lingayen pangasinan


PROMOTER

MANILA BULLETIN.www.manilabulletin.com

www.unliptinternationale.org/

Philboxing.com.>>boxers

www.shoptv.ph/product/dr-h-s circulation

https://www.theguardian.com
INFORMATION TECHNOLOGY

MORIFIELD COMMUNICATIONS

Address:35th street,camp hill PA17011

Phone: 717761.6170

PRINCE TECHNOLOGIES CORPORATION

Address:marcos alvares avenue,talon 5,las pinas city manila

Phone :632-556-5730

PAYNAMICS TECHNOLOGIES

Address :unit 1911 city land 10 tower 1 H.V dela costa street salcedo village Makati city

Phone :6323308772

GO GO NOY SYSTEM AND TECHNOLOGIES

Address :2nd floor G and A 2303 pasong tamo extension Makati city

Phone :63028943836

HUBWAY TECHNOLOGIES

Address :Bacolod city

Phone :09108999597
STAGES

MANILA STAGE RENTAL

Address :920 lopez street p. lopez mandaluyong,1550 metro manila

Phone : (632)5339905

STAGING CONNECTIONS

Info.staging connections.com

Phone :1800209099

CRYSTIAN STAGE RENTAL

Address :125 bldg1.sikatuna bliss 1 Quezon city 101 philippines

Phone : (02) 9523613,09228296083

JORDEN STAGE RENTAL

Address :1476 J. ramos street,tipas,taguig city,metro manila

Phone :09(02) 5140612


DYNATEK SOUND AND STAGE RENTALS

Address :10,dahlia street,decastro subd,pasig 1600 metro manila

Phone : (02) 557-2713

AIRLINES LOCAL

NINOY AQUINO AIRPORT

FRANCISCO B.REYES AIRPORT

MACTAN CEBU INTERNATIONAL AIRPORT

BANCASI AIRPORT

SANGA-SANGA AIRPOrt
AIRLINESS INTERNATIONAL

MAYSIA AIRLINES

-INDIA

QATAR AIRLINES

-KUWAIT

TURKISH AIRLINES

-USA

AIR ASIA

-SOUTH EAST ASIA

PHILIPPINES AIRLINES-

-HONGKONG
FREIGTH FORWARDERS

MANILA INTERNATIONAL FREIGTH FORWARDERS INC

LEGALS INTERNATIONAL FREIGTH FORWARDING CORPORATIONS

SKY FREIGTH FORWARDERS IN PHILIPPINES

FREIGTH FORWARDERS IN MANILA


BOOTH CONTRACTOR

BENEW DESIGN INC

ADDRESS: 30 OLD national hi-way ,brgy nueva landayan

San pedro laguna

Phone :028814691

DANEX SIGN,INC

Address:1869 p.domingo st,Makati city

Phone:( 02)895-6013

www.banew design inc

Address:diamond tanlayan

Phone :023590049

SETCHECK INC
Address :manila mahogany compound manggahan city of manila
Phone :02-646-1093
ART OF WISDOM PHOTOBOOTH
Address:dasmarinas cavite
Phone : (046)8715700
PHOTOGRAPHY

TONY OQUIAS PHOTOGRAPHY

Address :village state land manggahan.gen trias,cavite ph.4107

Telephone : (6346)402-0193

SWEET SMILE PHOTOGRAPHY

Address :gen trias drive,peza Rosario cavite,Philippines

Telephone : (6346) 0246,438-1387

STERLING DIGITAL PHOTOGRAPHY SRVICES

Address :DVC BLDG-unit-A sterling mile,brgy scalawag dasmarinas

Cavite Philippines

Telephone :046-484/4842502

RICKY REFUERZO DIGITAL PHOTOGRAPHY

Address: blk.19,lot 28 tierra nevada IV san Francisco,gen trias cavite Philippines,

Telephone : (63928) 714-1577

MACAP INLAC PHOTOGRAPHY

Address :blk 14 lot 21 northern stretch ph3villa primosa,north cavite city

Telephone :( 63917) (849-4383,(63922)489-4383


BIDDING PROPOSAL
OF
JULIEFER G.CAYUPAN

WE TURN ORDINARY EVENT INTO UNFORGETTABLE MOMENT


CONCEPT AND THEME

Hawaiian theme complete the retreat day with tropical drinks food and music may have a relaxing ,more
enjoyable affect than a standard corporate gathering using a popular game show as a theme for instance
survivoror amazing race can set the tone for creative competition
RETREAT OBJECTIVES

To improve communication and energy among board member


To discuss important issues related to the organizations missions untitled messaging physical

health ,quality services delivery and future direction ,spiritual and moral value
To identify properties for program and organizational improvement
To identify strength needs as a first step in the development of detailed strategic.
EVENT DESCRIPTION

On 7-8 day of APRIL, the most awaited day for MRS HENRY SY and his company for 2 days retreat at

TAGAYTAY LAKE HOTEL 2 days seminars and activities with a Hawaiian theme good tropical drinks

and delicious food and music .A small business owners can improve productivity by investing in a

company retreat .Simply getting away from the stressful atmosphere of the workplace can do a world of

good your employees can work only so hard before cracking a company retreat allows them to regroup

and rediscover their passion to their work


BUDGETARY PROPOSAL

PARTICULARS ESTIMATED BUDGET AMOUNT

A.TOTAL BUDGET

B.PROJECT EXPENSES

Payment for the venue 10,000

Payment for the site 10,000

Transportation 8,000

Reservation 5,000

Invitations 5,000

Souvenirs 8,000

Light and sound 10,000

Decorations 5,000

Catering services 40,000

Poster 3,000

Speaker fee 10,000

Material fee 3,000

117,000

Contingency 11,700

Professional fee 17,550

146,250 150,000
ACTIVITY DURATION PERSON
Sending of letter of intent MARCH 08,2017 Lyka mae cabiles

Communication committee
submit bidding requirements MARCH 10,2017 Juliefer cayupan

and all pertinent document Event manager


Opening scaled bids and MARCH 13,2017 alexis mendez

awarding of biding managing director


Signing of contract MARCH 18,2017 Juliefer cayupan

Event manager
Introducing of agenda and MARCH19-20,2017 michelle billiones

formatting planning event coordinator


Established working budget MARCH 24,2017 Roselle driz

Finance committee
Finance program agenda MARCH 25,2017 carmina eleazar

program committee
Meeting and signing contract MARCH 27,2017 Juliefer cayupan

for supplier Event manager


Purchasing of materials and MARCH 27,2017 joemar roldan

decoration equipment coordinator


Sending of payment for venue MARCH 28,2017 Roselle driz

and site Finance committee


Sending of payment for MARCH 28,2017 Roselle driz

sounds and light Finance committee


Sending of payment for MARCH 28,2017 roselle driz finance committe

souvenir
Sending of payment for MARCH 28,20 roselle driz finance committe

catering services
Sending of invitation to guest MARCH 29,2017 Lyka mae cabiles

speaker Communication committee


Visit the venue and site MARCH 30,2017 Alexis mendez

Managing coordinator
Review all set ups APRIL 06,2017 Juliefer cayupan

event manager
RETREAT DAY APRIL 7-8, 2017 ALL STAFF
COMMITTEE PLANNING STAFFING

JULIEFER CAYUPAN /Event CEO


Submit bidding requirement and all pertinent
Signing of contract
Meeting and signing contract for supplier
Review all set up of site and venue

LYKA MAE CABILES-COMMUNICATION COMMITTEE

Sending of letter of intent


Sending of guest speaker invatition

ALEXIS MENDEZ-EVENT MANAGING

Opening scaled bids and awarding budget


Visit the venue and site
ROSELLE DRIZ-FINANCE COMMITTE

Established working budget


Sending of all payment
:venue, site, sounds light, catering services

JOEMAR ROLDAN-EQUIPMENT COORDINATOR

Purchasing the decoration and materials

VINCENT ALBALADEJO HUMAN RESOURCES


EVENT VENUE MAP
SEVENT LAYOUT
SITE LAYOUT
TIME ACTIVITIES PERSON

6:00 am -zumba dance ALL STAFF

7:00 am breakfast,preparation etc ALL STAFF

8:00 -9:00 am seminar at fuctionhall with chinkee tan ALL STAFF

10:30 am snacks ALL STAFF

11:00 ice breaker PARTICIPANTS By group

12:00 lunch time

1:00 -400 pm team building ALL PARTICIPANTS

-lead the blind ALL PARTICIPANTS

-pass the egg ALL PARTICIPANTS

-complete the puzzle ALL PARTICIPANTS

5:00 pm - yoga WALL PARTICIPANTS

6:00 pm -dinner

7:00 pm - ice breaker PARTICIPANTS by GROUP

8:00- pm bonfire ALL PARTICIPANTS

9:00 pass the message ALL PARTICIPANTS

10:hotel check in ALL STAFF


2ND DAY

TIME ACTIVITIES

6:00 AM Sumba dance exercise

7:00 AM breakfast and preparation

8:00 -9:00 AM seminars at function hall with Francis Kong

10:30 AM snacks

11:00 AM ice breaker

12:00 NN lunch time

01:00 -4:00 PM team building

Rope balance

Boat race

Swimming race

05:00 PM yoga

06:00 PM dinner

07:00 PM ice breaker

08:00 -9:00 PM awarding to the winner

Dance competition

Singing competition
Party end of nigth

10 :00 PM hotel check in


EVENT OFFICIAL POSTER
CHECKLIST

Signing of contract
Collection of payment
Review all set ups and plan
Seminars program
Invitation
Sending of invitation to guest speaker
Dealing to supplier
Dealing with catering services
Dealing with souvenirs
Dealing with sounds and light
Dealing with decoration
Suppliers confirmation
Purchasing all materials
Signing contract to all supplier
Transportation services
Site set up
Venue set up
Free visit
Program set up
Official poster
VERSATILE EVENT SPECIALIST
PUROK UNO KK PAG ASA

This contract made on this march day of 18 ,2017 by and between made versatile event specialist.herein

after referred to as the retreat planner and henry SY and their company BDO.

WITHNESSTH: now therefore in consideration of the foregoing premises and the agreement herein

contained versatile event specialist and the owner hereby agree the contract as follow

THE RETREAT PLANNER RESPONSIBILITIES:

1.the retreat planner versatile event specialist .shall provide retreat day services for the owner and

employee on 7-8 day of APRIL 2017 2 days retreat located at TAGAYTAY LAKE HOTEL with

approximate time 6:00 am -10:00 pm

2.versatile event specialist will provide the following services under the terms for the agreement

-email confirmation reserving the date ,time and location of the retreat day

-assistance in development of a retreat day itinerary

-personal management of a retreat day itinerary and teambuilding activities

THE COMPANY RESPONSIBITIES:

1. The company understand that they are responsibilities for paying the vendors product and

services in full
2. Client must pay 50% advance to consider us a advance down payment for the retreat and the

another 50% is after the retreat day.


3. The company should not change the date ,time and location of the retreat day as a listed in

paragraph 1 of this agreement who first contacting and advising versatile event specialist of said

charge so as determine of the company is still available to provide service


HENRY SY JULIEFER CAYUPAN
CLIENT CEO
POST EVALUATION
EVENT:RETREAT
DATE:APRIL 7-8,2017
PRIMARY EVENT ORGANIZER:JULIEFER CAYUPAN
Rate us for the success of the event check the 1 if excellent 2 very good 3 good 4 failed
1 2 3 4

Set up of venue
Set up of site
Food

and beverages
Service of event

staff
Official poster
Team building
Guest speaker
Souvenir
Accommodation
Event program